Agenda Item #13.2
For Council Meeting of: March 10, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: JEREMY GUNDY, DEPUTY DIRECTOR – FIELD SERVICES TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: BID AWARD AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF THREE MID-SIZE TRUCKS AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve the issuance of a Purchase Order for the purchase of three new mid-size trucks from Winner Chevrolet, Inc. of Colfax, California, in a total not to exceed amount of $121,482.75 and authorize the Purchasing Agent to execute the Purchase Order. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
The Transportation and Public Works Department (TPW) submitted Purchase Request R169903 for the purchase of three new mid-size trucks for Fire Prevention in the Santa Rosa Fire Department.
GOAL
This item relates to Council Goal #5 core service, providing required replacement vehicles for various end users, consolidating standard specifications into a single solicitation.
BACKGROUND/PRIOR COUNCIL REVIEW
Transportation and Public Works Fleet Division utilizes the 15-Point Vehicle Replacement System recommended as a best practice by the American Public Works Association. The 15-point system identifies the best time to replace a vehicle based on utilization, maintenance cost, and age. Existing assets 13719 and 13820 were identified for replacement in Fiscal Year (FY) 2025-2026. Existing asset 13900 is not sufficient for Department requirements and requires replacement with appropriate equipment.
Asset Number
Description
LTD Maint. Cost
13719
2017 Chevrolet Colorado
$38,546
13820
2018 GMC Canyon
$26,222
13900
2019 Ford Ranger
$9,873
ANALYSIS
The Purchasing Division of the Finance Department issued Invitation for Bids (IFB) 25-96 for this purchase on December 31, 2025.
On January 15, 2026, IFB 25-96 was opened by the Senior Buyer.
Of the twenty prospective bidders, eight (8) responses were received, and two (2) were deemed responsive.
Winner Chevrolet, Inc. of Sacramento, California was identified as the lowest responsive bidder.
FISCAL IMPACT
This item has no impact on FY 2025-2026 budget and current budgets within Equipment Replacement Fund 1715 will meet the requirement for appropriations as previously approved by Council.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the recommended action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the recommended action may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
None.
PRESENTER(S)
Zac Brand, Fleet Superintendent, Transportation and Public Works Jennifer Myles, Purchasing Agent, Finance
BID AWARD AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF THREE MID-SIZE TRUCKS PAGE 3 OF 3