Agenda Item #13.7
For Council Meeting of: March 24, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONTRACT AWARD – Galvin Courts Renovation
AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, award Contract Number C02554 Galvin Courts Renovation, in the amount of $4,239,254.55 to the lowest responsible bidder, Argonaut Constructors, Inc. of Santa Rosa, California, approve a 15% contract contingency in the amount of $635,888.18, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of up to $4,875,142.73. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Argonaut Constructors, Inc. of Santa Rosa, California, in the amount of $4,239,254.55 and approve a 15% contract contingency to authorize a total contract amount of $4,875,142.73 for the Galvin Courts Renovation project including the base bid and completion of all four (4) Additive Alternates.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure and improve City infrastructure.
BACKGROUND/PRIOR COUNCIL REVIEW
Galvin Courts Renovation will include rebuilding and resurfacing existing tennis/pickleball courts and new landscaping. The City anticipates 100 working days to complete the project.
Additional scope is proposed in four additive alternates which includes 1) resurfacing courts 1-6, 2) constructing new tennis courts, associated court lighting and push button controls, and adjacent landscape areas, 3) landscape and irrigation improvements, and 4) replace light fixtures on existing light poles.
On May 7, 2024, the Council, by Resolution No. RES‑2024‑063, approved a Professional Services Agreement with Callander Associates Landscape Architecture, in an amount not to exceed $314,304 for design of tennis and pickleball court renovations at Howarth Memorial and Galvin Park. The design work for the project is funded via Park Development Impact Fees (Zone 4) and Measure M – Parks for All funding.
ANALYSIS
1. The project was advertised on January 21, 2026, and bids were received on February 19, 2026. A total of five (5) bids were received. Of those bids, two were responsive bids, ranging from $4,239,254.55 to $4,861,100.20. The low bid was 2.75% under the Engineer’s Estimate.
2. The low bidder, Argonaut Constructors, possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. During the design phase, project funding was still being appropriated, and the total available budget had not yet been finalized. To provide flexibility and ensure the project could proceed with available funding, four (4) bid alternates were included in the contract documents. These alternates allowed the City to adjust the scope of work, if necessary, based on the bids received and confirmed funding levels. Based on the bids received, the lowest responsive bid is within the Engineer’s Estimate and within the available project budget; therefore, staff recommends awarding the Base Bid and all four bid alternates.
4. Construction is anticipated to begin approximately May 2026. The length of the contract is one hundred (100) working days.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funds to authorize the total contract amount of $4,875,142.73 for this project are available from the Capital Improvement Funds and have been appropriated to the Account Number JL 09792. This action has no impact on the General Fund.
ENVIRONMENTAL IMPACT
The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction), because the project involves the reconstruction and resurfacing of existing tennis and pickleball courts and related park infrastructure in the same location and with substantially the same purpose and capacity as the facilities being replaced.
Portions of the project involving maintenance and minor alteration of existing facilities, including court resurfacing and lighting fixture replacement, are also exempt pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
None of the exceptions to the use of categorical exemptions under CEQA Guidelines Section 15300.2 apply.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTER(S)
Dan Hennessey, Director of Transportation and Public Works Greg Mariscal, Supervising Engineer
Danny Chen, Assistant Engineer
CONTRACT AWARD – GALVIN COURTS RENOVATION
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