Agenda Item #13.3
For Council Meeting of: April 21, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONSTRUCTION CONTRACT AWARD – C02540 PIERSON ST REHABILITATION AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, award Contract No. C02540 Pierson St Rehabilitation, in the amount of $1,584,746 to the lowest responsible bidder, Coastside Concrete & Construction, Inc. of Santa Rosa, California, approve a 20% contract contingency in the amount of $316,949, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $1,901,695. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Coastside Concrete & Construction, Inc. of Santa Rosa, California, approve a 20% contract contingency and authorize a total contract amount of $1,901,695.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure and improve City infrastructure.
BACKGROUND/PRIOR COUNCIL REVIEW
The project will reconstruct Pierson Street from West Third Street to Santa Rosa Creek within the existing public right-of-way. Improvements include roadway reconstruction to an average depth of approximately 0.54 feet, replacement and upsizing of existing underground utilities, storm drain improvements, and pedestrian accessibility improvements.
Approximately 707 linear feet of existing 6-inch water main will be replaced with an 8-inch water main to meet current City standards. Associated improvements include replacement of valves, meter boxes, water services, and installation of 2 new fire hydrants to meet current hydrant spacing requirements.
The existing 6-inch vitrified clay pipe (VCP) sewer main will be replaced with approximately 694 linear feet of new 8-inch sewer main, including replacement of sewer laterals, manholes, and cleanouts. Replacement of the existing sewer infrastructure will reduce inflow and infiltration and improve system reliability.
Existing storm drain facilities will be removed and replaced with upgraded storm drain infrastructure, including replacement of catch basins and upsizing of storm drainpipes to meet current hydraulic design standards.
The project will also improve pedestrian and parking areas along the street. Currently, compacted gravel areas adjacent to the roadway are used informally for parking and pedestrian access. The project will widen the paved roadway to incorporate these areas and construct new concrete sidewalks on both sides of the street to improve pedestrian safety and accessibility.
ANALYSIS
1. The project was advertised on March 5, 2026 and bids were received on April 1st, 2026. A total of Five (5) bids were received, ranging from $1,584,746 to $2,247,593 The low bid was 38.05% under the Engineer’s estimate.
2. The low bidder, Coastside Concrete & Construction, Inc., possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
4. Construction is anticipated to begin approximately June 2026. The length of the contract is one-hundred fifteen (115) working days.
5. The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funds to authorize the total contract amount of $1,901,695 for this project is available from the Capital Improvement Fund and has been appropriated to the Account Number JL 17573. This action has no current impact on the General Fund.
ENVIRONMENTAL IMPACT
The project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) Class 1 – Existing Facilities and Section 15302(c) Class 2 – Replacement or Reconstruction.
Section 15301(c) exempts the repair, maintenance, or minor alteration of existing streets, sidewalks, and similar facilities involving negligible or no expansion of use. The project includes replacement of existing facilities with no change in proposed use and negligible expansion.
Section 15302(c) exempts the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. The project will involve replacement in kind, serving the same purpose and capacity as existing facilities.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of bids
PRESENTER(S)
Dan Hennessey, Director of Transportation and Public Works Greg Mariscal, Supervising Engineer
CONSTRUCTION CONTRACT AWARD – C02540 PIERSON ST REHABILITATION PAGE 3 OF 3