Agenda Item # 13.2
For Council Meeting of: April 21, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: CHRISTA SIEGENTHALER, DEPUTY DIRECTOR, TRANSPORTATION AND PUBLIC WORKS SUBJECT: AMENDMENT TO PROJECT WORK ORDER ISSUED UNDER MASTER PROFESSIONAL SERVICES AGREEMENT – CALISTOGA ROAD PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS – MONTECITO BOULEVARD TO HIGHWAY 12 AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion: 1) approve Project Work Order Amendment Number A010135-2016-20B for Master Professional Services Agreement Number A010135 with Brelje and Race Consulting Engineers of Santa Rosa, California, to include updated pavement design, additional water and sewer scope, added curb ramps and Americans with Disabilities Act (ADA) improvements, Phase I Environmental Site Assessment, and construction related engineering support with an increase in compensation of $499,100 for a total not-to-exceed amount under the Agreement of $908,900; and 2) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
This motion will approve Project Work Order Amendment Number A010135-2016-20B for Master Professional Services Agreement Number A010135 with Brelje and Race Consulting Engineers of Santa Rosa, California, increase the contract amount by $499,100, approve a 5% contingency, and authorize a total Master Professional Services Agreement amount of $908,900.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure by supporting Engineering Design Services associated with City Infrastructure projects.
BACKGROUND/PRIOR COUNCIL REVIEW
On May 21, 2024, the City Council, by Resolution No. RES-2024-071, authorized the Department of Transportation and Public Works to submit the Calistoga Road Reconstruction project for $4,596,103 to the California Transportation Commission in order to receive Fiscal Year 2024/2025 apportionment of SB1 Road Maintenance and Rehabilitation Account funding.
On September 9, 2025, the City Council, by Motion, approved Project Work Order No. A010139-2016-37 to provide Construction Management and Inspection services with Coastland | DCCM, Santa Rosa, California, in an amount not to exceed $1,339,723, inclusive of a 10% contract contingency and authorize the City Manager to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement.
On March 24, 2026, the City Council, by Motion, awarded Contract No. C02263 Calistoga Road Pavement Rehabilitation and Utility Improvements in the amount of $10,592,049 to the lowest responsible bidder, Argonaut Constructors of Santa Rosa, California, approved a 20% contract contingency, and authorized a total contract amount of $12,710,458.80 to the Project.
ANALYSIS
Master Professional Services Agreement Number A010135 was executed on October 11, 2016 and Project Work Order A010135-2016-20 was executed on September 17, 2021, authorizing Brelje and Race Consulting Engineers to provide Engineering Design Services for the Plans, Specifications, and Estimate (PS&E) for the Calistoga Road Pavement Rehabilitation and Utility Improvements - Montecito Boulevard to Highway 12 project.
This Motion requests Council authorize Amendment A010135-2016-20B for Consultant to update topographic information; research and prepare specifications for use of Full Depth Reclamation paving process; create additional plan and profile sheets for increase in water main utility improvements; create additional plan and profile views for increase in sewer main improvements; add curb ramps, bus station and sidewalk improvements; include Certified Access Specialist (CAS) review of Americans with Disabilities Act (ADA) improvements; time and effort expended for coordination with PG&E; changes to specifications for potential soil and groundwater contamination and preparation of a Phase I Environmental Site Assessment; add twin conduits along entire length of project; and, add construction related engineering support.
Staff reviewed and negotiated a total cost of $499,100 for Amendment A010135-2016-20B and judges this fee as reasonable and within current industry standard for the scale and complexity of the Project.
FISCAL IMPACT
Approval of this action does not have a fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT
The recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) Existing Facilities, because it is maintenance of existing streets, sidewalks, gutters, and similar facilities; and, Section 15302(c) Replacement or Reconstruction, because it replaces existing utility systems and/or facilities involving negligible or no expansion of capacity. None of the exceptions to the exemption under CEQA Guidelines Section 15300.2 apply because this project does not affect sensitive locations such as wetlands, does not have a significant cumulative impact to the same location, does not have a reasonable possibility of a significant environmental effect due to unusual circumstances, is not a designated state scenic highway, is not located on a listed hazardous waste site, and does not cause a substantial adverse change in the significance of a historical resource.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Amendment Number A010135-2016-20B
PRESENTER(S)
Peter Porata, Associate Civil Engineer
Gregory Mariscal, Supervising Engineer
AMENDMENT TO PROJECT WORK ORDER ISSUED UNDER MASTER PROFESSIONAL SERVICES AGREEMENT – CALISTOGA ROAD PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS – MONTECITO BOULEVARD TO HIGHWAY 12 PAGE 3 OF 3