City of Santa Rosa City Hall, Council
Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
MAY 5, 2026
THIS AGENDA IS FOR THE FIRST DAY OF A TWO-DAY
REGULAR CITY COUNCIL MEETING THAT WILL
CONTINUE ON MAY 6, 2026
VICE MAYOR OKREPKIE WILL BE PARTICIPATING
IN THE MEETING VIA TELECONFERENCE FROM
2365 Ka'anapali Parkway Lahaina, HI 96761 - Mauna Komohana Room THIS AGENDA SHALL BE POSTED AT THE LOCATION.
12:00 P.M. - STUDY SESSION
4:00 P.M. - REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027;
3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL),
AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at [email protected] by 5:00 p.m. the
Monday before the City Council Meeting.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW
FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN
NUMBER ABOVE.
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an Agenda Item In-Person from Council Chamber by completing a Speaker Card or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public comment to the City Council, please send to: [email protected] by 5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, and provide your name and comment in the body of the e-mail. E-mail public comments received by the deadline will be distributed to City Council members and uploaded to the agenda prior to the start of the City Council Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
matters not listed on the agendas for this two-day regular meeting, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. on May 5, 2026, and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
12:00 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) This time is reserved for any Council Member to announce remote participation under the "Just Cause" provision of Government Code §54953.8.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak for up to three minutes on items to be addressed in Closed Session.
4. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction to staff. Council will take no action. The study session for this two-day regular meeting will start on May 5, 2026, and continue on May 6, 2026.
4.1 REVIEW OF FISCAL YEAR 2026-27 OPERATIONS AND
MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM
BUDGET
The Finance Department recommends that the Council hold a study session intended to provide City Council with the opportunity to receive information and ask questions related to the City’s overall financial stability and the proposed Fiscal Year (FY) 2026-27 Operations and Maintenance Budget and the Capital Improvement Program budget.
This item is provided for Council’s information, and no action is required. This item has no impact on current fiscal year budget.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
Day 1, May 5
City Council
City Attorney
City Manager
Finance
HCS Recreation
Planning and Economic Development
TPW - General Fund
Non-Departmental
Homeless Services
Police Department
Fire Department
Housing Authority
Information Technology
Day 2, May 6
Human Resources
Fleet
Enterprise Funds
Santa Rosa Water
Capital Improvement Program
Staff Report
Attachment 1 - 04-21-2026 Study Session Staff Report
Presentation (Uploaded 05-01-2026)
Late Correspondence (Uploaded 05-05-2026)
Attachments:
PUBLIC COMMENT ON THIS STUDY SESSION WILL BE TAKEN ON BOTH TUESDAY, MAY 5, 2026, AND WEDNESDAY, MAY 6, 2026.
4:00 P.M.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
7.1 PROCLAMATION - BIKE TO WORK MONTH & DAY
ProclamationAttachments:
7.2 PROCLAMATION - NATIONAL WILDFIRE AWARENESS MONTH
ProclamationAttachments:
7.3 PROCLAMATION - JEWISH AMERICAN HERITAGE MONTH
ProclamationAttachments:
8. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. Council will take no action on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
12. APPROVAL OF MINUTES
12.1 March 24, 2026, Regular Meeting Minutes.
Draft MinutesAttachments:
12.2 April 20, 2026, Special Meeting Minutes.
Draft MinutesAttachments:
12.3 April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED TO THE MAY 12, 2026, REGULAR MEETING)
12.4 April 27, 2026, Special Meeting Minutes.
Draft MinutesAttachments:
13. CONSENT ITEMS
13.1 MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE
DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT THROUGH
COOP AGREEMENT NPPGOV #PS26240
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Personal Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
Protective Equipment from MES Service Company, LLC, Miami, Florida, utilizing cooperative purchasing through the National Purchasing Partners Government cooperative contract Number PS26240 for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, in a form approved by the City Attorney. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - NPP Intergovermental Cooperative Purchasing Agreement Attachments:
13.2 MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE
DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT
THROUGH SOURCEWELL COOP #010424-FDX AGENDA
RECOMMENDATION: The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Structural Personal Protective Equipment from Great West Fire & Safety, Inc., Ridgefield, Washington, utilizing cooperative purchasing through the Sourcewell COOP #010424-FDX, Medina, Ohio for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase that are in a form approved by the City Attorney. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Sourcewell Agreement
Attachments:
13.3 MOTION - APPROVAL OF PURCHASE ORDER WITH IPS GROUP, INC. TO PAY SINGLE SPACE AND MULTI SPACE COMMUNICATION
FEES, CREDIT CARD TRANSACTION FEES, AND TEXT 2 PAY
MOBILE PAYMENT FEES
RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to offset ongoing secure wireless gateway and data fees, meter management software licensing, and credit card gateway fees from IPS Group, Inc., San Diego, California, for a total not to exceed amount of $810,000 and Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
authorize the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Fee Schedule
Attachment 2 - PO Terms And Conditions
Attachments:
13.4 MOTION - APPROVAL OF PURCHASE ORDER WITH PASSPORT
LABS, INC. TO PROVIDE DIGITAL BILLING, TRANSACTION, AND
MANAGEMENT SERVICES FOR THE PAYMENT OF PARKING
METERS VIA MOBILE PHONE.
RECOMMENDATION: The Finance Department recommends that the Council, by motion: 1) approve a Purchase Order to continue the Mobile Payment for Parking Platform provided by Passport Labs, Inc. for a total amount not to exceed $210,000, for an initial one-year term with four optional one-year extensions; and 2) delegate authority to the Purchasing Agent to execute the Purchase Order and to negotiate and execute any other documents, agreements, or amendments related to the purchase, subject to approval as to form by the City Attorney. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Scope of Work
Attachment 2 - PO Terms And Conditions
Attachments:
13.5 RESOLUTION - FUNDING AGREEMENT BETWEEN THE CITY OF
SANTA ROSA AND COUNTY OF SONOMA FOR OPERATIONS AT
SAMUEL L. JONES HALL HOMELESS SHELTER
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council, by resolution: 1) approve Modification Number One of Agreement 2025-5042-A01 Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $510,000; and 2) authorize the Director of Housing and Community Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
Services to make non-substantive changes to the Funding Agreement, subject to approval by the City Attorney, and execute the Funding Agreement for the period July 1, 2025 to June 30, 2027. This item will provide additional funding for the shelter for Fiscal Year 2026-2027.
Staff Report
Resolution
Exhibit A
Attachments:
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on the agendas for this two-day regular meeting, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected randomly by the Mayor. Each speaker will be allowed up to three minutes.
Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18.
15. REPORT ITEMS - NONE.
16. PUBLIC HEARINGS - NONE.
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda.
17. WRITTEN COMMUNICATIONS - NONE.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on the agendas for this two-day regular meeting, but which are within the subject matter jurisdiction of the Council and not able to speak under Agenda Item 14. Each speaker will be allowed up to three minutes.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING TO BE CONTINUED ON MAY 6, 2026, BEGINNING AT 9:00 A.M.
Regular Meeting Agenda and Summary Report
City of Santa Rosa
MAY 5, 2026City Council
21. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda.
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is required.
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure public trust, engage the community, and establish a system of transparency, public participation, and collaboration. To view a full versions of the Open Government Ordinances go to http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected].
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or [email protected]. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information can also be accessed via the internet at http://srcity.org.
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.