Agenda Item #13.2
For Council Meeting of: May 5, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: SCOTT WESTROPE, FIRE CHIEF, FIRE DEPARTMENT
SUBJECT: APPROVAL OF COOPERATIVE PURCHASE – FIRE DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT THROUGH SOURCEWELL COOP #010424-FDX AGENDA ACTION: MOTION
RECOMMENDATION
The Fire Department recommends that the Council, by motion: 1) approve a Purchase Order to purchase Structural Personal Protective Equipment from Great West Fire & Safety, Inc., Ridgefield, Washington, utilizing cooperative purchasing through the Sourcewell COOP #010424-FDX, Medina, Ohio for a total not to exceed amount of $450,000 and authorizes the Purchasing Agent to execute the Purchase Order; and 2) delegate authority to negotiate and execute any other documents, agreements or amendments related to the purchase that are in a form approved by the City Attorney. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
The Fire Department has a scheduled replacement program for structure gear that has reached the end of its safety lifespan or has been damaged during firefighting operations or for outfitting new recruits. The National Fire Protection Association (NFPA) recommends that structure gear be replaced after ten years unless required sooner due to wear or damage. The department has a need for firefighters’ protective gear to be ordered and/or replaced as needed.
GOAL
This item aligns with the Council’s core service goal of supporting structural firefighting operations. Personal protective equipment (PPE) is essential for firefighter safety during structure fire incidents and must be maintained in serviceable condition. Due to normal wear, exposure, and manufacturer lifespan limitations, this equipment has a defined service life and must be replaced in accordance with established replacement schedules.
BACKGROUND/PRIOR COUNCIL REVIEW
The purchase order for Personal Protective Equipment expired on March 30, 2026. The Fire Department sought to identify a vendor that could provide Firedex Structural Personal Protective Equipment. Great West Fire and Safety Inc is able to provide Firefighting Personal Protective Equipment under the Sourcewell COOP #010424-FDX.
ANALYSIS
This request is intended to ensure sufficient funding is available to cover all anticipated expenses through the end of the contract term. The contract expires March 27, 2028.
FISCAL IMPACT
Approval of this action does not have a fiscal impact on the 060200-5342 (Operations) or Fund 060600-5342 (Measure H). Some of the purchase of PPE will be funded by Measure H funds.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the recommended action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the recommended action may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 - Sourcewell Agreement
PRESENTER(S)
Anthony Westergaard, Division Chief, Training
APPROVAL OF COOPERATIVE PURCHASE – FIRE DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT THRU SOURCEWELL COOP #010424-FDX AGENDA PAGE 3 OF 3