Amendment to Professional Services Agreement
Form approved by the City Attorney 8-8-14
FOURTH AMENDMENT
TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001166
WITH CIVICPLUS, LLC
This Fourth Amendment to Agreement number F001166, dated May 10, 2016 ("Agreement"), is made as of this _______ day of ________________, 2026, by and between the City of Santa Rosa, a municipal corporation ("City"), and CivicPlus, LLC, a Kansas Limited Liability Company ("Consultant").
RECITALS
A. City and Consultant’s predecessor in interest, Icon Enterprises, Inc. later known as CivicPlus, Inc. and subsequently CivicPlus LLC, entered into the Agreement for Consultant to provide hosted website design, implementation and ongoing support/hosting services.
B. City and Consultant now desire to amend the Agreement for the purpose of adding Audio Eye for ADA website accessibility, and a custom header for Planning and Economic Development’s “One-Stop Shop” portal, retroactive to December 2025 for both; and extending the overall term of the Agreement for an additional three (3) years through May 18, 2028, with two (2) one-year extension options. 5% uplift each year.
Audio Eye retro to Dec 2025 $2,702.74
PED header retro to Dec 2025 $4,894.48
3-year extension thru 2028 $143,776.22
(2) 1-year extension Options $108,231.51
Contingency $10,000
AMENDMENT
NOW, THEREFORE, the parties agree to amend the Agreement as follows:
1. Section 1. Scope of Services
Exhibit A, Exhibit A-1, Exhibit A-2, and Exhibit A-3, are supplemented by Exhibit A-4 to this Amendment.
2. Section 2. Compensation
Section 2(c) is amended to increase the compensation payable to Consultant under the Agreement by $269,604.95 to read as follows:
"c. Notwithstanding any other provision in this Agreement to the contrary, the total maximum compensation to be paid for the satisfactory accomplishment and completion of all tasks set forth above shall in no event exceed the sum of five hundred ninety-two thousand five hundred ninety-one dollars and twenty-nine cents ($592,591.29). The City’s Chief Financial Officer is authorized to pay all proper claims from various charge numbers."
ATTACHMENT 1
Amendment to Professional Services Agreement
Form approved by the City Attorney 8-8-14
All other terms of the Agreement shall remain in full force and effect.
Executed as of the day and year first above stated.
CONSULTANT:
Name of Firm: CivicPlus, LLC
TYPE OF BUSINESS ENTITY (check one):
_____Individual/Sole Proprietor
_____Partnership
_____Corporation
__X__Limited Liability Company
_____Other (please specify: ___________)
Signatures of Authorized Persons:
By: _____________________________
Print Name: Amy Vikander
Title: Sr. VP of Customer Success
City of Santa Rosa Business Tax Cert. No.
____N/A___________________________
CITY OF SANTA ROSA
a Municipal Corporation
By:_________________________________
Print Name: Mark Stapp
Title: Mayor
APPROVED AS TO FORM:
____________________________
Office of the City Attorney
ATTEST:
____________________________
City Clerk
Attachments:
Exhibit A-4 – Scope of Services and Compensation