Agenda Item #13.1
For Council Meeting of: May 12, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: MEGAN BASINGER, DIRECTOR OF HOUSING AND COMMUNITY SERVICES SUBJECT: APPROVAL – SECOND AMENDMENT TO BLANKET PURCHASE ORDER 169396 TO EXTEND THE TERM ONE-YEAR AND INCREASE COMPENSATION WITH SCP DISTRIBUTORS LLC DBA LINCOLN AQUATICS AGENDA ACTION: MOTION
RECOMMENDATION
The Housing and Community Services Department and the Purchasing Division of the Finance Department recommend that the Council, by motion, approve the Second Amendment to Blanket Purchase Order (BPO) 169396 with SCP Distributors LLC dba Lincoln Aquatics, Concord, California, to extend the term one year and increase compensation in the amount of $88,000, for a total contract not to exceed $264,033.66 and authorize the Purchasing Agent to execute the Amendment. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
Liquid chlorine is used to balance the water chemistry needed for the safe operation of the two City commercial pools. The Second Amendment will extend the term by one year, with no increase in unit cost, and add compensation in the amount of $88,000.
GOAL
This item relates to Council Goal #1 - Achieve and Maintain Budgeting Excellence and Fiscal Stability and aligns with our department goal of serving our community with recreation programming.
BACKGROUND/PRIOR COUNCIL REVIEW
On March 17, 2023, Invitation for Bids (IFB) 23-22 for liquid chlorine was opened by the Purchasing Division of the Finance Department.
On May 9, 2023, the City Council approved the issuance of a two-year BPO with three (3) one-year extension options for the purchase of liquid chlorine to SCP Distributors LLC dba Lincoln Aquatics, in the amount of $88,033.66.
On May 7, 2025, the Assistant City Manager approved the First Amendment to BPO 169396 to extend the term one year and increase compensation in the amount of $88,000.
ANALYSIS
BPO 169396 expires on May 26, 2026, and has two (2) one-year extension options remaining.
SCP Distributors LLC dba Lincoln Aquatics has agreed to a one-year extension with no increase in unit cost.
FISCAL IMPACT
Funds for this expense have been appropriated in the Fiscal Year 2025-2026 budget as a regular operating expenditure and will be included in subsequent years’ budget requests.
ENVIRONMENTAL IMPACT
The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities), as it involves the continued operation and maintenance of existing public recreational facilities with no expansion of use.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable
ATTACHMENTS
Not applicable.
PRESENTER(S)
Jeff Tibbetts, Deputy Director of Recreation
APPROVAL – SECOND AMENDMENT TO BLANKET PURCHASE ORDER 169396 TO EXTEND THE TERM ONE-YEAR AND INCREASE COMPENSATION WITH SCP DISTRIBUTORS LLC DBA LINCOLN AQUATICS PAGE 3 OF 3