Agenda Item #13.2
For Council Meeting of: May 12, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: SCOTT WAGNER, CHIEF FINANCIAL OFFICER
SUBJECT: APPROVAL – THIRD AMENDMENT TO BLANKET PURCHASE ORDER 169264 TO EXTEND THE TERM ONE-YEAR AND INCREASE COMPENSATION WITH IRIS GROUP HOLDINGS LLC, DBA EVERON, LLC AGENDA ACTION: MOTION
RECOMMENDATION
The Purchasing Division of the Finance Department recommends that the Council, by motion, approve the Third Amendment to Blanket Purchase Order (BPO) 169264 with Iris Group Holdings, LLC, dba Everon, LLC, Boca Raton, Florida to extend the term one year and increase compensation in the amount of $150,000, for a total BPO amount not to exceed $553,500, and authorize the Purchasing Agent to execute the Amendment. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
Fire sprinkler inspection, maintenance, and repair services are required at various City facilities. The Third Amendment will extend the term by one year, with an average 2% increase in unit cost, and add compensation in the amount of $150,000.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure and provides for fire sprinkler inspection, maintenance, and repair services at the various City facilities
BACKGROUND/PRIOR COUNCIL REVIEW
The City uses a licensed contractor to maintain compliance with all applicable National Fire Protection Association (NFPA) Standards to ensure the proper operation of installed fire suppression systems and the safety of the equipment, workplace, and staff in the event of a fire. Services provided under this contract include providing all qualified labor, materials, replacement parts, and equipment required to perform inspections, routine testing, maintenance, and repair of fixed fire suppression systems.
On April 25, 2023, the City Council approved the issuance of a two-year BPO with three (3) one-year extension options for the purchase of fire sprinkler inspection and repair services utilizing the pricing from the Omnia Partners cooperative agreement number R220701.
On May 21, 2024, the Assistant City Manager approved the First Amendment to BPO 169264 to add compensation in the amount of $75,000.
On May 13, 2025, the City Council approved the Second Amendment to BPO 169264 to extend the term one year and increase compensation in the amount of $125,000.
ANALYSIS
BPO 169264 expires on May 22, 2026, and has two (2) one-year extension options remaining.
Everon provided the City with a one-year extension proposal with an average 2% increase in unit cost based on CPI.
CPI data from February 2025 to February 2026 reflects a 2.48% increase (Consumer Price Index for All Urban Consumers, Series ID: CUURS49BSA0 Title: All items in San Francisco-Oakland-Hayward, CA).
City staff have reviewed the proposal from Everon and determined that it is fair and reasonable, and it is in the best interest of the City to extend the BPO.
FISCAL IMPACT
This item has no impact on the FY 2025-2026 budget. Current budgets within various departments will meet the requirement for appropriations as previously approved by Council. Upcoming budget adoptions in the year FY 2026-2027 will include this expense going forward.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines Section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the recommended action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that the recommended action may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Not applicable.
PRESENTER(S)
Scott Wagner, Chief Financial Officer
APPROVAL – THIRD AMENDMENT TO BLANKET PURCHASE ORDER 169264 TO EXTEND THE TERM ONE-YEAR AND INCREASE COMPENSATION WITH IRIS GROUP HOLDINGS LLC, DBA EVERON, LLC PAGE 3 OF 3