City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
City of Santa Rosa
City Council
Regular Meeting Minutes - Final
3:00 PMTuesday, May 12, 2026
1. CALL TO ORDER AND ROLL CALL
Mayor Stapp called the meeting to order at 3:01 p.m.
Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Natalie Rogers
Present: 5 -
Council Member Eddie Alvarez, and Council Member Victoria FlemingAbsent: 2 -
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
PUBLIC COMMENTS:
Duane De Witt spoke on Item 3.2 and related wages within negotiations.
Mayor Stapp recessed the meeting to closed session at 3:02 p.m. to discuss Items 3.1 and 3.2 as listed on the agenda.
3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) John Paul Johnson v. City of Santa Rosa, et al.
United States District Court Northern District of California Case No. 3:23-cv-02478-JSC
This item was received and filed.
3.2 CONFERENCE WITH LABOR NEGOTIATOR
(Government Code Section 54957.6)
Agency Designated Representative: Mayor Mark Stapp
Unrepresented Employee: City Manager
This item was received and filed.
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Mayor Stapp adjourned closed session at approximately 4:17 p.m. and reconvened the meeting to open session at 4:20 p.m.
4. STUDY SESSION - NONE.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
Present: 7 -
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
Mayor Stapp reported there was no reportable action on Item 3.1, and Acting City Attorney Autumn Luna reported there was no reportable action on Item 3.2.
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - WATER AWARENESS MONTH
ProclamationAttachments:
Council Member Rogers read and presented the proclamation to Lisa Cuellar, Sustainability Coordinator.
Lisa Cuellar expressed appreciation for the proclamation and spoke on the work performed by Santa Rosa on water use efficiency, and past and upcoming water awareness-related events.
No public comments were made.
7.2 PRESENTATION - WATER-USE EFFICIENCY AWARDS
WUE Award - Bennett Valley Knolls Homeowners' Association WUE Award - Best Western Plus Wine Country Inn & Suites WUE Award - Mark and Jody Vandewalle
WUE Award - Mountain Vista Owners' Association
WUE Awards - English Video
WUE Awards - Spanish Video
Attachments:
Mayor Stapp announced the item and staff played a video in honor of this year's recipients.
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Mayor Stapp presented the Water Use Efficiency awards to Bennett Valley Knolls Homeowners' Association, the Best Western Plus Wine Country Inn & Suites, Mark and Jody Vandewalle, and Mountain Vista Owners' Association.
No public comments were made.
7.3 PROCLAMATION - AFFORDABLE HOUSING MONTH
ProclamationAttachments:
Council Member Bañuelos read and presented the proclamation to Catherine Etzel, Vice President of Development, The John Stewart Company.
Catherine Etzel provided brief comments and expressed
appreciation regarding the proclamation.
PUBLIC COMMENTS:
Omar Lopez, Generation Housing, spoke on the proclamation, the City's continued efforts on improving housing in Santa Rosa, and the Cannery project.
7.4 PROCLAMATION - NATIONAL PUBLIC WORKS WEEK
ProclamationAttachments:
Council Member Alvarez read and presented the proclamation to:
Jeremy Gundy, Deputy Director - Field Services
Jeff Bittner, Mechanical Technologist, Water
Shelli Allen, Civil Engineering Tech III, Water
Victor Palacios, Utilities Systems Operator II, Water
Gregg Gallemore, Senior Maintenance Worker, Facilities, Transportation and Public Works
Francisco Carlos Alvarado, Skilled Maintenance Worker,
Transportation and Public Works
Dylan Charter, Equipment Service Writer, Transportation and Public Works
Mary McKay, Senior Maintenance Worker, Parks -Transportation and Public Works
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Jeremy Gundy spoke on behalf of the recipients.
PUBLIC COMMENTS:
Robert Maddock spoke on the proclamation and the skill and commitment of the public works employees.
Gail Seymour, South Park Coalition, spoke on the upcoming park renovation and expressed appreciation to the public works team on their work.
7.5 PROCLAMATION - NATIONAL POLICE MEMORIAL DAY
ProclamationAttachments:
Council Member MacDonald read and presented the proclamation to John Cregan, Chief of Police.
Chief Cregan spoke on the proclamation and National Police Memorial Day.
No public comments were made.
8. STAFF BRIEFINGS
8.1 RECEIVE AN ECONOMIC DEVELOPMENT STRATEGIC PLAN
UPDATE AND A PRESENTATION ON THE CURRENT STATE OF
THE SANTA ROSA ECONOMY (THIS ITEM IS CONTINUED TO A
DATE UNCERTAIN)
Economic Development staff will provide an update on the Economic Development Strategic Plan and will also introduce Dr. Robert Eyler from Sonoma State University to present on the current state of Santa Rosa’s economy. Council will take no action except for possible direction to staff and Dr. Robert Eyler.
This item was continued to a date uncertain.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
Assistant City Manager Jason Nutt had no report.
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final
9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in April 2026, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
Litigation ReportAttachments:
Autumn Luna, Acting City Attorney, reported that there were no settlements over $50,000 in April and that the caseload remains consistent at approximately 31 litigation matters.
Additionally Acting City Attorney Luna reported on Western Manufactured v. Santa Rosa, previously on appeal, decided in the city's favor in April, and now a published opinion is on file related to mobile home park policy.
No public comments were made.
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS Mayor Stapp announced recusal on Item 16.1 in an abundance of caution due to residing within the fire severity zone.
Mayor Stapp moved to Item 14 on the agenda.
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
Marcos Marquez, Salvation Army, spoke on the recent Salvation Army Week proclamation received last week, expressed
appreciation on the acknowledgement and the years of service the Salvation Army has provided the Santa Rosa community.
Duane De Witt spoke on Earth Day and the work done along the Roseland Creek, and advocated for a name change to the Pomo Park and Preserve.
16. PUBLIC HEARINGS
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final
16.1 PUBLIC HEARING - ORDINANCE INTRODUCTION - ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF
SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA
WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202
- DEFINITIONS, WITH LOCAL AMENDMENT, AND UPDATE THE
EXISTING DESIGNATED WILDLAND URBAN INTERFACE AREA
(THIS ITEM IS CONTINUED FROM THE APRIL 21, 2026, REGULAR
MEETING)
BACKGROUND: Following the release of the most recent Fire Hazard Severity Zones in the Local Responsibility Area maps by CAL FIRE in February of 2025, the Fire Department seeks to update the boundary of our local Wildland-Urban Interface Fire Area to reflect the changes in the High and Very High Severity Zones. By modifying our existing boundary to reflect the new areas of High and Very High within the City, we will ensure that State regulations applicable to both zones align with local ordinances applicable to our Wildland-Urban Interface Fire Area.
This ordinance will also include the updated reference to the newly adopted 2025 California Wildland-Urban Interface Code.
RECOMMENDATION: The Fire Department recommends that the Council approve the first reading and introduce an Ordinance to amend Chapter 18-46 - 2025 California Wildland Urban Interface Code to add Section 18-46.202 Definitions, with local amendments, to the Santa Rosa City Code and update the existing designated Wildland Urban Interface Area. This item has no impact on the current fiscal year budget.
Staff Report
Attachment 1 - Severity Zone Map
Attachment 2 - Correspondence
Ordinance
Exhibit A - Wildland-Urban Interface Fire Area
Public Hearing Notice
Presentation
Correspondence (Uploaded 05-06-2026)
Late Correspondence (Uploaded 05-12-2026)
Late Correspondence (Uploaded 05-13-2026)
Attachments:
Mayor Stapp left the dais at approximately 5:09 p.m.
Paul Lowenthal, Division Chief Fire Marshal, and Jared McDaniel, Assistant Fire Marshal, presented and answered questions from City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Council.
Vice Mayor Okrepkie opened the public hearing at 5:47 p.m.
Duane De Witt spoke on the map as it relates to Roseland.
Don Mauman spoke in opposition to the item.
Jennifer McNeil spoke in opposition to the item.
Patrice Doyle spoke in opposition to the item.
Jon Pappas spoke in opposition to the item and the arbitrary rationale, leap frog embers unlikely, and insurance non renewable (comment description provided from speaker card).
MeiLee Purvis spoke in opposition to the item and expressed concerns for proposed updates to Bennett Valley (comment description provided from speaker card).
Loren Raymond spoke in opposition to the item.
Gail Seymour spoke in opposition to the item, indicated property owners need more information and requested postponement of the Council vote (comment description provided from speaker card).
Chris Smith spoke in opposition to the item and the need to make certain this designation is justified (comment description provided from speaker card).
Fred Allebach spoke on the item.
Cathryn Gehring, Bennett Valley Strong Group, submitted speaker card but was not present at the time public comment was called.
Comment description provided from speaker card, "We, in BV, should never have been put on the fire or flood map!"
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Vice Mayor Okrepkie closed the public hearing at 6:12 p.m.
Division Chief Fire Marshal Lowenthal addressed concerns from public comments.
A motion was made by Council Member Alvarez, seconded by Council Member Rogers, to introduce on first reading the ordinance as presented by staff.
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202 - DEFINITIONS,
WITH LOCAL AMENDMENT, AND UPDATE THE EXISTING DESIGNATED
WILDLAND URBAN INTERFACE AREA
The motion carried by the following vote:
Yes: Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
6 -
Recused: Mayor Mark Stapp1 -
Mayor Stapp returned to the dais at approximately 6:20 p.m.
16.3 PUBLIC HEARING - SPRING LAKE VILLAGE EAST GROVE
BACKGROUND: The applicant for the Spring Lake Village East Grove Project proposes to expand the existing Spring Lake Village Continuing Care Retirement Community at 5555 Montgomery Drive onto adjacent parcels at 225 Los Alamos Road and 5803 and 5815 Melita Road (7.28 acres total). The project includes 32 independent senior living units, a community building, outdoor common areas, parking, walking paths, landscaping, drainage, lighting, fencing, retaining walls, and related off-site pedestrian, bicycle, stormwater, and utility improvements.
Project approvals requested include: EIR certification; rezoning of 225 Los Alamos Road from RR-40-SR to PD-0308-SR; a zoning text amendment to PD-0308; a Minor Conditional Use Permit for a large community care facility; and a Hillside Development Permit for development on slopes of 10 percent or greater. On March 26, 2026, the Planning Commission voted unanimously to recommend that the Council certify the EIR, adopt the associated rezoning ordinances, and City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final approve the required entitlement permits.
RECOMMENDATION: The Planning Commission and the Planning and Economic Development Department recommend that the Council: 1) by resolution, certify the Final Environmental Impact Report (FEIR) and adopt the CEQA findings of fact and mitigation monitoring and reporting program; 2) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa adopting a text amendment to the planned development 0308 Policy Statement for the property located at 5555 Montgomery Drive - Assessor’s Parcel Number 013-080-034, File Number MJP14-012 (REZ14-016), to amend the text of the Spring Lake Village Planned Development Policy Statement (PD-0308); 3) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa amending Title 20 of the Santa Rosa City Code by reclassifying the property for the Spring Lake Village East Grove project, located at 225 Los Alamos Road from RR-40-SR (Rural Residential - Scenic Road) to the PD-0308-SR (Planned Development-Scenic Road) Zoning District - Assessor’s Parcel Number 031-101-026, File Number MJO14-012 (REZ14-016), to rezone the property located at 225 Los Alamos Road from Rural Residential-Scenic Road (RR-40-SR) to Planned Development-Scenic Road (PD-0308-SR); 4) by resolution, approve a Minor Conditional Use Permit for a 32-unit Community Care Facility; and 5) by resolution, approve a Hillside Development Permit.
This item has no impact on current fiscal year budget.
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Project Narrative
Attachment 4 - Project Plans
Attachment 5 - Landscape Plans
Attachment 6 - Existing Planned Development 0308 (PD) Policy Statement Attachment 7 - New Planned Development 0308 (PD) Policy Statement Attachment 8 - Design Review Board Resolution
Attachment 9 - Draft EIR
Attachment 10 - Final EIR
Attachment 11 - Planning Commission Minutes
Attachment 12 - Planning Commission Staff Report 2026-03-26 Attachment 13 - Planning Commission Resolution No. PC-RES-2026-010 Attachment 14 - Planning Commission Resolution No. PC- RES - 2026-011 Attachment 15 - Planning Commission Resolution No.PC - RES - 2026-012 Attachment 16 - Planning Commission Resolution No.PC – RES – 2026-013 Attachment 17 - Planning Commission Resolution No. PC - RES - 2026-014 Attachment 18 - Public Comments
Resolution 1
Exhibit A - Findings of Facts
Exhibit B - Mitigation Monitoring and Reporting Program Res Ordinance 1
Exhibit A - ZTA Planned Development 0308 Policy Statement Ordinance 2
Exhibit A - Rez Planned Development 0308 Policy Statement Resolution 2
Exhibit A - CUP EDS Exhibit A
Resolution 3
Exhibit A - HDP EDS Exhibit A
Presentation
Public Hearing Notice
Attachments:
Monet Sheikhali, Supervising Planner with consultants Brian Bacciarini and Jessica Jones, Deputy Director - Planning, presented and answered questions from Council.
ExParte Disclosures:
Council Member Rogers reported a conversation with the applicant.
Mayor Stapp, Vice Mayor Okrepkie, and Council Members Alvarez, Fleming, Bañuelos and MacDonald had nothing to disclose.
Mary McMullin, Front Porch Communities and Services (applicant), and Barbara Schussman, Perkins Coie - representative for the applicant, presented.
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Mayor Stapp opened the public hearing at 7:09 p.m. and
seeing no one wishing to provide public comment, closed the public hearing at 7:09 p.m.
A motion was made by Council Member MacDonald, seconded by Vice Mayor Okrepkie, to adopt Resolution 1 as presented by staff for the EIR certification.
RES-2026-047 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY
OF SANTA ROSA CERTIFYING THE FINAL ENVIRONMENTAL IMPACT
REPORT AND ADOPTING THE RELATED CEQA FINDINGS OF FACT AND
MITIGATION MONITORING AND REPORTING PROGRAM FOR THE SPRING LAKE VILLAGE EAST GROVE PROJECT- FILE NUMBER MJP14-012.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers 6 -
No: Council Member Eddie Alvarez1 -
A motion was made by Council Member MacDonald, seconded by Vice Mayor Okrepkie, to introduce on first reading Ordinances 1 and 2 as presented by staff.
ORDINANCES ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF
SANTA ROSA ADOPTING A TEXT AMENDMENT TO THE PLANNED
DEVELOPMENT 0308 POLICY STATEMENT FOR THE PROPERTY
LOCATED AT 5555 MONTGOMERY DRIVE - ASSESSOR'S PARCEL
NUMBER 031-080-034, FILE NUMBER MJP14-012 (REZ14-016)
ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE BY RECLASSIFYING THE
PROPERTY FOR THE SPRING LAKE VILLAGE EAST GROVE PROJECT, LOCATED AT 225 LOS ALAMOS ROAD FROM RR-40-SR (RURAL
RESIDENTIAL - SCENIC ROAD) TO THE PD-0308-SR (PLANNED
DEVELOPMENT-SCENIC ROAD) ZONING DISTRICT - ASSESSOR'S
PARCEL NUMBER 031-101-026; FILE NUMBER MJP14-012 (REZ14-016).
The motion carried by the following vote:
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers 6 -
No: Council Member Eddie Alvarez1 -
A motion was made by Council Member MacDonald, seconded by Vice Mayor Okrepkie, to adopt Resolutions 2 and 3 as presented by staff related to the CUP and HDP.
RESOLUTION NO. RES-2026-048 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A MINOR
CONDITIONAL USE PERMIT FOR A 32-UNIT COMMUNITY CARE FACILITY
FOR THE SPRING LAKE VILLAGE EAST GROVE PROJECT - LOCATED AT 225 LOS ALAMOS ROAD, 5803 AND 5815 MELITA ROAD - FILE NUMBER MJP14-012 (CUP14-099)
RESOLUTION NO. RES-2026-049 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A MINOR
CONDITIONAL USE PERMIT FOR A 32-UNIT COMMUNITY CARE FACILITY
FOR THE SPRING LAKE VILLAGE EAST GROVE PROJECT - LOCATED AT 225 LOS ALAMOS ROAD, 5803 AND 5815 MELITA ROAD - FILE NUMBER MJP14-012 (CUP14-099).
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers 6 -
No: Council Member Eddie Alvarez1 -
Mayor Stapp recessed the meeting at 7:15 p.m. and reconvened at 7:35 p.m.
16.2 PUBLIC HEARING - 1977 MARSH ROAD PRE-ZONING
BACKGROUND: The applicant proposes to Pre-zone a 1.05-acre parcel for annexation into the City. The annexation would allow connection to City sewer service and support future construction of an accessory dwelling unit (ADU). The property is currently developed with one single-family home accessible via a shared private driveway off Marsh Road. The parcel is proposed to be pre-zoned to the RR-20 (Rural Residential) zoning district, consistent with the General Plan land use designation of Very Low Density Residential. On April 9, 2026, the City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Planning Commission voted unanimously to recommend that the Council Pre-zone the site.
RECOMMENDATION: The Planning Commission and Planning and Economic Development Department recommend that the Council introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa pre-zoning the property located at 1977 Marsh Road to the Rural Residential (RR-20) Zoning District, Assessor’s Parcel Number 036-035-011 - File Number PLN25-0580, which is consistent with the Very Low Density Residential General Plan land use designation. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Neighborhood Context & Zoning Map
Attachment 4 - Annexation Map
Attachment 5 - Assessor's Parcel Map
Attachment 6 - Sonoma LAFCO Communication
Attachment 7 - Public Comment
Attachment 8 - Planning Commission Resolution 4-9-2026
Presentation
Ordinance
Public Hearing Notice
Attachments:
Hana Michaelson, Senior Planner, presented and answered questions from Council.
There were no ex parte disclosures from any council member.
Mayor Stapp opened the public hearing at 7:40 p.m. and
seeing no one wishing to provide public comment, closed the public hearing at 7:40p.m.
A motion was made by Vice Mayor Okrepkie, seconded by Council Member Rogers, to introduce on first reading the ordinance as presented by staff.
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA PRE-ZONING THE PROPERTY LOCATED AT 1977 MARSH ROAD TO THE RURAL RESIDENTIAL (RR-20) ZONING DISTRICT,
ASSESSOR'S PARCEL NUMBER 036-035-011 - FILE NUMBER PLN25-0580.
The motion carried by the following vote:
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Natalie Rogers
6 -
Absent: Council Member Victoria Fleming1 -
16.4 PUBLIC HEARING - STATUS OF VACANT POSITIONS AND
RECRUITMENT AND RETENTION EFFORTS IN COMPLIANCE WITH
ASSEMBLY BILL 2561 (2024)
BACKGROUND: California State Assembly Bill (AB) 2561 was approved on September 22, 2024, and added §3502.3 to the Government Code. This law, effective January 1, 2025, requires public agencies at least once each fiscal year to: (1) hold a public hearing and receive the agency’s report on the status of vacancies and recruitment and retention efforts; (2) during the hearing, identify any necessary changes to policies, procedures, and recruitment activities that may lead to hiring obstacles; and, (3) allow the recognized employee organization for bargaining units to make a presentation at the hearing.
In addition, if the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the City must, upon request of the recognized employee organization, include additional specified information during the public hearing.
RECOMMENDATION: It is recommended by the Human Resources Department that Council, by motion, receive and file a report on status of vacant positions and recruitment and retention efforts in compliance with Assembly Bill 2561.
Staff Report
Public Hearing Notice
Presentation
Attachments:
Dominique Blanquie, Human Resources Director, and golbou ghassemieh, Deputy Director - Human Resources, presented.
Robert Maddock, Teamsters Local 856 and representative of Unit 4, Unit 6, Unit 7, Unit 17, and Unit 18, presented.
Mayor Stapp opened the public hearing at 8:09 p.m. and City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final seeing no one wishing to provide public comment, closed the public hearing at 8:09 p.m.
A motion was made by Council Member Bañuelos, seconded by Council Member Rogers, to receive and file a report on status of vacant positions and recruitment and retention efforts in compliance with Assembly Bill 2561.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Natalie Rogers
6 -
Absent: Council Member Victoria Fleming1 -
13. CONSENT ITEMS
No public comments were made.
Approval of the Consent Agenda
A motion was made by Vice Mayor Okrepkie, seconded by Council Member MacDonald, to adopt Consent Items 13.1 through 13.4.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Natalie Rogers
6 -
Absent: Council Member Victoria Fleming1 -
13.1 MOTION - APPROVAL - SECOND AMENDMENT TO BLANKET
PURCHASE ORDER 169396 TO EXTEND THE TERM ONE-YEAR
AND INCREASE COMPENSATION WITH SCP DISTRIBUTORS LLC
DBA LINCOLN AQUATICS
RECOMMENDATION: The Housing and Community Services
Department and the Purchasing Division of the Finance Department recommend that the Council, by motion, approve the Second Amendment to Blanket Purchase Order (BPO) 169396 with SCP Distributors LLC dba Lincoln Aquatics, Concord, California, to extend the term one year and increase compensation in the amount of $88,000, for a total contract not to exceed $264,033.66 and authorize the Purchasing Agent to execute the Amendment. This item has no impact City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final on current fiscal year budget.
Staff ReportAttachments:
This Consent - Motion was approved.
13.2 MOTION - APPROVAL - THIRD AMENDMENT TO BLANKET
PURCHASE ORDER 169264 TO EXTEND THE TERM ONE-YEAR
AND INCREASE COMPENSATION WITH IRIS GROUP HOLDINGS
LLC, DBA EVERON, LLC
RECOMMENDATION: The Purchasing Division of the Finance
Department recommends that the Council, by motion, approve the Third Amendment to Blanket Purchase Order (BPO) 169264 with Iris Group Holdings, LLC, dba Everon, LLC, Boca Raton, Florida to extend the term one year and increase compensation in the amount of $150,000, for a total BPO amount not to exceed $553,500, and authorize the Purchasing Agent to execute the Amendment. This item has no impact on current fiscal year budget.
Staff ReportAttachments:
This Consent - Motion was approved.
13.3 MOTION - FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CIVICPLUS, LLC FOR SRCITY.ORG HOSTED
WEBSITE SOFTWARE AND SERVICES
RECOMMENDATION: The Information Technology Department
recommends that the Council, by motion, approve the Fourth Amendment to Professional Services Agreement Number F001166 with CivicPlus, LLC, Manhattan, Kansas, for a three-year extension with two (2) one-year renewal options, for hosted website software and services in the amount of $269,604.95, for a total contract not to exceed $592,591.29, and authorize the Chief Information Officer to make non-substantive changes to the Amendment, subject to approval as to form by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget.
Staff Report
Attachment 1 - Amendment 4
Attachments:
This Consent - Motion was approved.
13.4 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final
HOMELESS EMERGENCY
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. This item has no impact on current fiscal year budget.
Staff Report
Resolution
Attachments:
This Consent - Resolution was approved.
RESOLUTION NO. RES-2026-050 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.)
15. REPORT ITEMS
15.1 REPORT - SB 707 RELATED COUNCIL ACTIONS
BACKGROUND: This item requests Council take various actions based on SB 707, which made significant updates to the Brown Act. Council is required to adopt an Internet and Telephonic Service Disruption Policy, and staff recommends amendments to existing policies and Santa Rosa City Code for operational and procedural alignment with new Brown Act requirements.
RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council, take the following actions related to Senate Bill (SB) 707 - Brown Act updates: 1) by resolution, amend the City Council Manual of Procedures and Protocols (CCMPP); 2) by resolution, adopt Council Policy entitled “Internet and Telephonic Service Disruption Policy for City Council Meetings”; 3) by resolution, amend Council Policy 000-20 entitled Citizen Participation; and 4) introduce an ordinance entitled Ordinance of the Council of the City of Santa Rosa to amend Chapter 1-10 - Open Government of the Santa Rosa City Code related to SB 707 Brown Act Updates. This item has no impact on current fiscal year budget.
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Staff Report
Attachment 1 - Brown-Act-2026_BWS
Attachment 2 - CCMPP Redlines
Attachment 3 - SRCC 1-10 OG Redlines
Attachment 4 - Internet Telephonic Service Disruption Policy_DRAFT.docx Attachment 5 - CP 000-20 Redlines
Resolution 1 - CCMPP
Exhibit A - CCMPP Final
Resolution 2 - Internet Telephonic Service Disruption Policy Exhibit A - Internet Telephonic Service Disruption Policy Resolution 3 - Council Policy 000-20
Exhibit A - CP 000-20_Final
Ordinance
Presentation
Attachments:
Dina Manis, City Clerk, presented.
A motion was made by Council Member Rogers, seconded by Council Member Alvarez, to adopt three resolutions and introduce the ordinance as presented by staff.
RESOLUTION NO. RES-2026-051 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING CITY COUNCIL
MANUAL OF PROCEDURES AND PROTOCOLS
RESOLUTION NO. RES-2026-052 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ENTITLED "INTERNET AND
TELEPHONIC SERVICE DISRUPTION POLICY FOR CITY COUNCIL
MEETINGS"
RESOLUTION NO. RES-2026-053 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING CITY COUNCIL POLICY 000-20 ENTITLED "CITIZEN PARTICIPATION"
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO AMEND CHAPTER 1-10 - OPEN GOVERNMENT OF THE SANTA ROSA CITY CODE RELATED TO SB 707 BROWN ACT UPDATES.
The motion carried by the following vote:
Yes: Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Natalie Rogers
6 -
Absent: Council Member Victoria Fleming1 -
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final Council Member MacDonald announced the appointment of
Georgia Meisler to Board of Public Utilities.
Council Member Rogers reported recent community events
attended.
Council Member Alvarez reported on a recent event outside of the Cinco de Mayo festival area.
Vice Mayor Okrepkie report on recent Cal-Cities meeting attended.
No public comments were made.
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA) Vice Mayor Okrepkie provided a brief report.
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
City of Santa Rosa
Regular Meeting Minutes
May 12, 2026City Council Regular Meeting Minutes - Final
12. APPROVAL OF MINUTES
12.1 April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED FROM THE MAY 5, 2026, REGULAR MEETING)
Draft MinutesAttachments:
No public comments were made.
Approved as submitted.
17. WRITTEN COMMUNICATIONS
17.1 QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES
ATTENDANCE REPORT. Provided for information.
Attendance ReportAttachments:
This item was received and filed.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
None.
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
Mayor Stapp adjourned the meeting at 8:45 p.m. The next regular meeting will be held on Tuesday, June 2, 2026 at at time set by the Mayor.
21. UPCOMING MEETINGS
21.1 UPCOMING MEETINGS LIST
Upcoming Meetings ListAttachments:
This item was received and filed.
Approved on: June 2, 2026
/s/ Dina Manis, City Clerk