RESOLUTION NO. RES-2026-058
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING SIX (6) SEVEN-YEAR AGREEMENTS FOR ADMINISTRATIVE HEARING OFFICER SERVICES TO THE PLANNING AND ECONOMIC DEVELOPMENT DEPARTMENT CODE ENFORCEMENT DIVISION IN THE AMOUNT OF $50,000 PER CONTRACT AWARDED, FOR A TOTAL AGGREGATE NOT TO EXCEED $300,000 WHEREAS, the City of Santa Rosa Planning and Economic Development Department’s Code Enforcement Division seeks approval to award six (6) Agreements to Provide Administrative Hearing Officer Services, upon recommendation of the City Attorney’s Office, to expand the Administrative Hearing Officer roster from two (2) to eight (8); and WHEREAS, pursuant to Chapter 1-30 of the Santa Rosa City Code, Administrative Hearing Officers conduct hearings to provide due process to responsible parties, determine the existence of code violations on private property, and issue written decisions regarding abatement, administrative cost recovery, and penalties; and WHEREAS, on October 27, 2025, the City of Santa Rosa issued Request for Proposals (RFP No. R170262) for Administrative Hearing Officer Services and received six (6) responsive proposals, all of which are recommended for award; and WHEREAS, Santa Rosa City Code Section 1-30.080 authorizes the City Manager to appoint Administrative Hearing Officers who are not City employees or officials, and Section 3-08.110 requires City Council approval for contracts exceeding $100,000; and WHEREAS, approval of the Agreements to Provide Administrative Hearing Officer Services will authorize contract awards of $50,000.00 per agreement, for a total aggregate amount not to exceed $300,000.00, funded by the Code Enforcement Administrative Hearing Fund (380307), with no impact on the General Fund; and WHEREAS, approval of these agreements will enable Code Enforcement staff to efficiently present noncompliant properties for administrative hearings while ensuring due process for all parties; and WHEREAS, Administrative Hearing Officers may issue Administrative Enforcement Orders addressing abatement, compliance timelines, administrative costs, and penalties, which serve as the City’s mechanism for cost recovery. / / /
/ / /
/ / /
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa approves and authorizes the City Manager to execute Agreements to Provide Administrative Hearing Officer Services with Civica Law, Palacios Law Office, Jones Mayer, Nastich Law, Robert M. Snider, and Serviam by Wright LLP, awarding each agreement $50,000 for a total amount not to exceed $300,000 from the Code Enforcement Administrative Hearing Fund (380307), with each agreement having a sevenyear term commencing upon execution.
IN COUNCIL DULY PASSED this 2nd day of June, 2026.
AYES: (6) Mayor Stapp, Vice Mayor Okrepkie, Council Members Alvarez, Bañuelos, MacDonald, Rogers NOES: (0)
ABSENT: (1) Council Member Fleming
ABSTAIN: (0)
RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ Deputy City Clerk Mayor
APPROVED AS TO FORM: ________________________
Chief Assistant City Attorney
Exhibit A – Agreements to Provide Administrative Hearing Officer Services Template Reso. No. RES-2026-058
Document1