Agenda Item #13.4
For Council Meeting of: June 2, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: DAN HENNESSEY, DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONSTRUCTION CONTRACT AWARD – C02557 BENNETT VALLEY PAVEMENT MAINTENANCE AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, award Contract No. C02557 Bennett Valley Pavement Maintenance, in the amount of $644,000 to the lowest responsible bidder, Union Pavement Services, Inc. of Modesto, California, approve a 10% contract contingency in the amount of $64,400, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $708,400. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project.
EXECUTIVE SUMMARY
This motion will award a contract to Union Pavement Services, Inc. of Modesto, California, approve a 10% contract contingency and authorize a total contract amount of $708,400.
GOAL
This item relates to Council Goal #2 – Invest in the Development and Maintenance of the City’s Infrastructure.
BACKGROUND/PRIOR COUNCIL REVIEW
The project will apply slurry seal to 14 centerline miles of residential and collector streets in the Bennett Valley Neighborhood.
ANALYSIS
The project was advertised on April 10, 2026 and bids were received on April 30, 2026. A total of two (2) bids were received, ranging from $644,000 to $1,006,746.50. The low bid was 36.05% under the Engineer’s estimate.
The low bidder, Union Pavement Services, Inc., possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
Construction is anticipated to begin approximately in July 2026. The length of the contract is twenty-five (25) working days.
The Public Participation Plan is required and has been approved by the Transportation and Public Works Marketing and Outreach Coordinator.
FISCAL IMPACT
Funds to authorize the total contract amount of $708,400 for this project are available from the Capital Improvement Fund and have been appropriated to the Account Number JL 17703. This action has no current impact on the General Fund.
ENVIRONMENTAL IMPACT
The project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) (Class 1 – Existing Facilities).
Section 15301(c) exempts the repair, maintenance, or minor alteration of existing streets, sidewalks, and similar facilities involving negligible or no expansion of use. The project consists of slurry seal application to existing roadways and does not involve any expansion of use.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of bids
PRESENTER(S)
Dan Hennessey, Director of Transportation and Public Works Greg Mariscal, Supervising Engineer
CONSTRUCTION CONTRACT AWARD – C02557 BENNETT VALLEY PAVEMENT MAINTENANCE PAGE 3 OF 3