Agenda Item #13.3
For Council Meeting of: June 16, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: SCOTT WAGNER, CHIEF FINANCIAL OFFICER, FINANCE DEPARTMENT SUBJECT: APPROVAL – SECOND AMENDMENT TO BLANKET PURCHASE ORDER 172851 WITH CANYON ROCK CO., INC., DBA RIVER READY MIX AGENDA ACTION: MOTION
RECOMMENDATION
The Finance Department recommends that the Council, by motion, approve the Second Amendment to Blanket Purchase Order Number 172851 with Canyon Rock Co., Inc., dba River Ready Mix, Forestville, California, to extend the term and increase compensation by $100,000 for a total amount not to exceed $172,000, and authorize the Purchasing Agent to execute the Second Amendment. This item has no impact on the current fiscal year budget.
EXECUTIVE SUMMARY
Various departments have an ongoing need for aggregate supplies and services for maintenance and public works projects throughout the City of Santa Rosa.
GOAL
This item relates to Council Goal #5 by supporting core City services and various departments’ ongoing need for aggregate supplies and related services.
BACKGROUND/PRIOR COUNCIL REVIEW
On August 27, 2024, the City Manager approved the award of RFQ 24-30 and issuance of Blanket Purchase Order Number 172851 in the amount of $72,000 for a one-year term with three (3) one-year renewal options.
On August 5, 2025, the Purchasing Agent, by extension letter, approved the First Amendment to extend the term with no increase in pricing or compensation.
ANALYSIS
BPO 172851 expires on August 31, 2026, and has two (2) one-year extension options available.
Canyon Rock Co., Inc., dba River Ready Mix provided the City with an extension proposal that reflects no increase in product pricing and a 25% increase in delivery pricing associated with the rise of fuel costs.
The current U.S. Energy Information Administration (EIA) for Diesel (On-Hiway) – All Types shows diesel price increases of approximately 49.15% during the six-month period from November 2025 through April 2026.
Based on the current EIA data, staff concludes that it is in the City’s best interests to extend the blanket purchase order with Canyon Rock Co., Inc., dba River Ready Mix.
FISCAL IMPACT
Funds are included in the Fiscal Year 2025-26 adopted budget within various departmental charge codes. There is no direct fiscal impact to the General Fund.
ENVIRONMENTAL IMPACT
Pursuant to CEQA Guidelines section 15378, the recommended action is not a “project” subject to the California Environmental Quality Act (CEQA) because it does not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. In the alternative, the action is exempt pursuant to CEQA Guidelines section 15061(b)(3), as it can be seen with certainty that there is no possibility that approval of the amendment may have a significant effect on the environment.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Not applicable.
PRESENTER(S)
Scott Wagner, Chief Financial Officer
APPROVAL – SECOND AMENDMENT TO BLANKET PURCHASE ORDER 172851 WITH CANYON ROCK CO., INC., DBA RIVER READY MIX PAGE 3 OF 3