Agenda Item #13.6
For Council Meeting of: July 14, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: CHRISTA SIEGENTHALER, DEPUTY DIRECTOR, ENGINEERING SERVICES SUBJECT: KAWANA SPRINGS COMMUNITY PARK GARDEN – CONTINGENCY ACTION AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works and Parks Departments recommend that the Council, by motion, approve an increase in construction contingency funds for the Kawana Springs Community Park Garden, Contract Number C02393, in the amount of $150,000, increasing the authorized total contract amount to $1,875,111.30. This item has no impact on current fiscal year budget.
EXECUTIVE SUMMARY
This action will increase contingency funds for the existing construction contract with Ghilotti Bros., Inc. of San Rafael, California, in the amount of $150,000 to fund community garden design refinements, including for mulched paths, irrigation water lines, and hose bibs.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure and will provide a more appropriate irrigation and garden plot layout for the community garden.
BACKGROUND/PRIOR COUNCIL REVIEW
On November 12, 2019, the Council, by Resolution No. RES-2019-167, adopted a Mitigated Negative Declaration, including a Mitigation Monitoring and Reporting Program, for Kawana Springs Community Park to include paved trails, community garden with portable restroom enclosure, parking, picnic areas, shade pavilions, children’s play area for ages 2-5 and 5-12, restroom building, bocce courts, dog park, bicycle pump track, half basketball court, table tennis, fitness stations, volleyball, multi-use turf area, pedestrian bridge, crosswalks and looped walking paths; and adopted the Kawana Springs Community Park Master Plan.
On August 19, 2025, the City Council, by motion: 1) consented to the withdrawal of the bid of S2SERM LLC of San Ramon, California, on Contract Number C02393, Kawana Springs Community Park Garden; and 2) awarded the contract in the amount of $1,568,283 to the lowest responsive and responsible bidder, Ghilotti Bros, Inc. of San Rafael, California; approved a 10% contract contingency; and authorized a total contract amount of $1,725,111.30.
ANALYSIS
The project was advertised on July 9, 2025, and bids were received on August 6, 2025. The Council awarded the construction contract to Ghilotti Bros., Inc. who was issued a Notice to Proceed on February 4, 2026. Ghilotti Bros., Inc. mobilized and began construction on May 4, 2026. The length of the contract is 90 working days, and completion is anticipated in early September of 2026.
During construction, the Parks Division identified the need for the following design refinements to better suit the project’s irrigation and layout needs:
Mulched Paths: Mulched Paths will allow for better access to each garden plot.
Water Lines and Hose Bibs: Irrigation water lines and hose bibs were added within the garden plots to allow for dedicated irrigation to each plot.
Increasing the contingency by $150,000 will cover the additional costs associated with the above changes while leaving the original contingency untouched to allow the project to address unforeseen subgrade conditions that may result in additional costs during the remaining portion of the project. The additional contingency will increase the total contract amount to $1,875,111.30.
FISCAL IMPACT
No additional funding is being requested from the General Fund. Funds for this project were previously appropriated in Fiscal Year 2025/26 Capital Improvement Program budget. The additional contract contingency is funded through existing funds already allocated to the project in JL Key 09596.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act (CEQA), an Initial Study was prepared for the Kawana Springs Community Park Master Plan. Based on the Initial Study, the City adopted a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program in November 2019.
The proposed improvements are consistent with the scope of the project analyzed in the adopted Mitigated Negative Declaration. No new or more severe environmental impacts would occur, and no substantial changes to the project or its circumstances have occurred that would require additional environmental review under CEQA Guidelines Section 15162.
Therefore, no further environmental documentation is required, and the project remains in compliance with CEQA based on the previously adopted Mitigated Negative Declaration.
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
PRESENTER(S)
Peter Porata, Associate Civil Engineer
Gregory Mariscal, Supervising Engineer
Scott Wilkinson, Parks Planner
KAWANA SPRINGS COMMUNITY PARK GARDEN – CONTINGENCY ACTION PAGE 3 OF 3