RESOLUTION NO. RES-2026-087
RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA rejecting as nonresponsive the bid of Mike brown electric co. on Contract Number C02283, santa rosa ave at bellevue ave traffic signal; AWARDING THE CONTRACT IN THE AMOUNT OF $1,026,700.00 TO THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER, ST. FRANCIS ELECTRIC; and approving a 15 percent contract contingency for a total authorized contract amount of $1,180,705.00.
WHEREAS, The Santa Rosa Ave at Bellevue Ave Traffic Signal Installation (“the Project”) includes the construction of a 4-way traffic signal and protected intersection, and associated improvements include adding pedestrian crossings, restriping, and replacing four (4) curb ramps to comply with ADA requirements; and WHEREAS, the City of Santa Rosa (“City”) went out to bid for the Project May 22, 2026 on the PlanetBids portal; and WHEREAS, the engineer’s estimate for the Contract was $954,058; and WHEREAS, the City received five (5) bids on June 23, 2026, with the bids ranging from $981,092 to $1,233,661; and WHEREAS, Mike Brown Electric Co. (MBE) was the apparent low bidder with a bid of $981,092.50, which is 2.83% above the engineer’s estimate; and WHEREAS, St. Francis Electric (SFE) was the second lowest bidder at bid opening with a bid of $1,026,700.00, which is 7.61% above the engineer’s estimate; and WHEREAS, on June 23, 2026, the City received a bid protest from SFE; and WHEREAS, SFE’s bid protest argued that the City must reject MBE bid as nonresponsive because MBE failed to follow the requirements set by the City in the Specifications related to the maximum amount allowed for Bid Item #1, Mobilization; and WHEREAS, The City did not receive a response from MBE regarding the bid protest; and WHEREAS, the Contract Specifications for bid item #1, Mobilization, state: “Section 10-7.01 Payment: Mobilization shall be paid for at the contract lump sum price, which price shall not exceed 3% of the contract amount”; and WHEREAS, 3% of the contract amount based on MBE’s bid of $981,092.50 is $29,432.78; and WHEREAS, MBE’s bid specified $65,000 for bid item #1, which based on MBE's total bid of $981,092.50, exceeds the maximum allowable price for bid item #1 for MBE’s bid; and WHEREAS, MBE’s bid is nonresponsive due to its failure to conform to the Contract’s specifications for bid item #1; and WHEREAS, SFE is the lowest responsible bidder to submit a responsive bid on the Contract.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Santa Rosa rejects the bid of MBE on the Contract as nonresponsive due to its failure to conform to the Contract Specifications.
BE IT FURTHER RESOLVED that the Council finds that St. Francis Electric is the lowest responsible and responsive bidder on the Contract.
BE IT FURTHER RESOLVED that the Council awards the Contract to St. Francis Electric for a contract amount of $1,026,700.00.
BE IT FURTHER RESOLVED that the Council approves a 15 percent contingency and authorizes a total Contract amount of $1,180,705.00.
IN COUNCIL DULY PASSED this 28th day of July, 2026.
AYES: (6) Mayor Stapp, Vice Mayor Okrepkie, Council Members Bañuelos, Fleming, MacDonald, Rogers NOES: (0)
ABSENT: (1) Council Member Alvarez
ABSTAIN: (0)
RECUSE: (0)
ATTEST: _________________________ APPROVED: ______________________________ City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Attorney
Reso. No. RES-2026-087
Contract Award - Fire Damaged Roadway Landscaping.reso.docx