Attachment One to Grant Agreement
Form approved by the City Attorney 4-14-14
ATTACHMENT ONE
INSURANCE REQUIREMENTS FOR
GRANT AGREEMENTS
A. Insurance Policies: Contractor shall, at all times during the terms of this Agreement, maintain and keep in full force and effect, the following policies of insurance with minimum coverage as indicated below and issued by insurers with AM Best ratings of no less than A-:VI or otherwise acceptable to the City.
Insurance
Minimum
Coverage Limits
Additional Coverage Requirements
1. Commercial
general liability
$ 1 million per
occurrence
Coverage must be at least as broad as ISO CG
00 01 and must include completed operations
coverage. If insurance applies separately to a
project/location, aggregate may be equal to per
occurrence amount. Coverage may be met
by a combination of primary and umbrella
or excess insurance but umbrella and
excess shall provide coverage at least as
broad as specified for underlying coverage.
Coverage shall not exclude subsidence.
$ 2 million
aggregate
2. Business auto
coverage
$ 1 million ISO Form Number CA 00 01 covering any auto
(Code 1), or if Contractor has no owned autos,
hired, (Code 8) and non-owned autos (Code 9),
with limit no less than $ 1 million per accident
for bodily injury and property damage.
3. Professional
liability (E&O)
$ 1 million per
claim
Contractor shall provide on a policy form
appropriate to profession. If on a claims made
basis, Insurance must show coverage date
prior to start of work and it must be maintained
for three years after completion of work.
$ 1 million
aggregate
4. Workers
compensation and
employers liability
$ 1 million As required by the State of California, with Statutory Limits and Employers Liability
Insurance with limit of no less than $ 1 million
per accident for bodily injury or disease. The
Workers Compensation policy shall be
endorsed with a waiver of subrogation in favor
of the City for all work performed by the
Contractor, its employees, agents and
subcontractors.
B. Endorsements:
1. All policies shall provide or be endorsed to provide that coverage shall not be canceled, except after prior written notice has been provided to the City in accordance with the policy provisions.
Attachment One to Grant Agreement
Form approved by the City Attorney 4-14-14
2. Liability, umbrella and excess policies shall provide or be endorsed to provide the following:
a. For any claims related to this project, Contractors insurance coverage shall be primary and any insurance or self-insurance maintained by City shall be excess of the Contractors insurance and shall not contribute with it; and, b. The City of Santa Rosa, its officers, agents, employees and volunteers are to be covered as additional insureds on the CGL policy. General liability coverage can be provided in the form of an endorsement to Contractors insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used.
C. Verification of Coverage and Certificates of Insurance: Contractor shall furnish City with original certificates and endorsements effecting coverage required above.
Certificates and endorsements shall make reference to policy numbers. All certificates and endorsements are to be received and approved by the City before work commences and must be in effect for the duration of the Agreement. The City reserves the right to require complete copies of all required policies and endorsements.
D. Other Insurance Provisions:
1. No policy required by this Agreement shall prohibit Contractor from waiving any right of recovery prior to loss. Contractor hereby waives such right with regard to the indemnitees.
2. All insurance coverage amounts provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement limits the application of such insurance coverage. Defense costs must be paid in addition to coverage amounts.
3. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either Contractor or City.
Self-insured retentions above $10,000 must be approved by City. At Citys option, Contractor may be required to provide financial guarantees.
4. Sole Proprietors must provide a representation of their Workers Compensation Insurance exempt status.
5. City reserves the right to modify these insurance requirements while this Agreement is in effect, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Exhibit A Page 1 of 3
EXHIBIT A: SCOPE OF SERVICES
FAIR HOUSING ADVOCATES OF NORTHERN CALIFORNIA
FISCAL YEAR 2026/2027
Contractor will provide comprehensive fair housing counseling and testing in Santa Rosa pursuant to the goals identified in the Countywide Assessment of Fair Housing (AFH), also called the 2024 Fair Housing Plan, including fair housing enforcement and education services and expertise on HUD's Affirmatively Furthering Fair Housing (AFFH) rule.
Contractor will affirmatively further fair housing and eliminate barriers to fair housing choice through its advocacy, intervention or counseling, preserving and extending the housing of residents and stabilizing their tenancy as well as ensuring access to and maintenance of affordable housing.
Comprehensive fair housing services to clients in all protected classes will include but not be limited to:
Complaint intake, referral, testing, advocacy, mediation, and enforcement; Intake of fair housing inquiries (defined as specific fair housing complaints alleging discriminatory housing practices);
Assistance to clients with disabilities in requesting reasonable accommodations, which are exceptions or changes to policies, practices, or services that are necessary to accommodate a tenants disability related needs;
Referral and representation of legitimate complaints to HUD's Fair Housing and Equal Opportunity (FHEO) the California Civil Rights Department (CRD); Recruitment and training of testers;
Conducting testing investigations for housing discrimination complaints; Complaint solicitation through targeted outreach including bilingual (English/Spanish) social media ads;
Education and distribution of fair housing information through social service providers; Coordination with other service providers to assess gaps in service as needed; Presentations to community-based agencies reaching staff and clients; Engagement in email marketing campaigns; place ads on social media sites; send PSAs to local radio and TV stations; and
Revision, reprinting and distribution of bilingual literature on reasonable accommodations, the housing search and Sonoma County resources, and other fair housing protections.
Contractor will also provide the following services:
Presentation of contractors Fair Housing Law and Practice Seminars to public or private housing providers upon request (for a fee);
Consultations and meetings with the Santa Rosa Housing Authority to discuss fair housing issues as needed;
Exhibit A Page 2 of 3
Send courtesy notifications to housing providers posting discriminatory advertisements on the Internet informing them of fair housing law;
Partner with and refer clients to Disability Legal Services Center, Catholic Charities, Positive Images, California Rural Legal Assistance, Legal Aid of Sonoma County, and other local service agencies; and
Provide advisory guidance on obligation to affirmatively furthering fair housing.
The Program will continue to prevent and reduce barriers to entry through the following:
Use of Contractors attorneys to represent clients through the HUD/CRD complaint process which helps clients reach better settlements, preserves housing, improves housing conditions, and helps grant reasonable accommodations to disabled clients; Providing legal assistance at the intake stage to provide consistency of service for clients; Eliminate delays through in-house referrals;
Investigate discriminatory practices through testing;
Employment of bilingual staff members to provide multilingual counseling, education and outreach services;
Collaborate with community-based organizations to provide in-person translation services and utilize the AT&T interpretation service to communicate in 175 languages not spoken by staff;
Use of TDD relay service to communicate with deaf and hard-of-hearing clients; Assist individual people with disabilities with securing reasonable accommodations in housing and conduct testing designed to uncover discrimination against people with disabilities;
As appropriate meet with clients at mutually agreed upon locations throughout Santa Rosa including the use of accessible office space at Disability Services Legal Center; Speak with clients outside regular office hours where needed; and Train investigators who will travel through Sonoma County to perform investigations as needed.
Utilizing funds provided under the Grant Agreement, Contractor will provide the following:
Planned outputs:
80 tenants will be provided with fair housing information, referrals, counseling, or other services such as testing or complaint representation; 10 individuals will be assisted or provide advice regarding reasonable accommodation requests;
15 testers will be recruited/trained;
2 targeted fair housing ads in English and Spanish will be placed in social or print media; and
5 presentations to community-based agencies or Fair Housing Law & Practice seminars for housing providers will be provided.
Exhibit A Page 3 of 3
Planned indicators:
100% of clients with non-fair housing related matters will be referred to partner organizations;
100% of legitimate fair housing complaints received will be assigned to an attorney or housing counselor; and
Contractor will monitor internet rental sites for discriminatory language in rental listings and send courtesy notices to 100% of housing providers identified as posting such ads in order to educate them on fair housing laws.
Exhibit B Page 1 of 1
EXHIBIT B: BUDGET
FAIR HOUSING ADVOCATES OF NORTHERN CALIFORNIA
FISCAL YEAR 2026/2027
Expenses Budget Amounts
Salaries and Benefits $41,935
Professional Fees $1,300
Rent/Utilities $750
Supplies/Miscellaneous $690
Telecommunications $325
Total Contract Funds (Local) $45,000
Agency Name:
Services:
Term:
Quarter:
3. Race/Ethnicity Determination
EXHIBIT C: QUARTERLY STATUS REPORT
FAIR HOUSING ADVOCATES OF NORTHERN CALIFORNIA
Reporting is required as a condition of funding. The CITY will receive quarterly updates based on the information provided in this report. Reports may be submitted electronically. Submit all back-up data for numbers provided in reports. Each quarter should be reported cumulative (or for the quarter if requested below) beginning July 1st, and ending through the quarter for which the report is being submitted.
1. Please include a brief narrative of 50 words or less on your programs progress:
Instructions: An entry is required in every yellow cell. Once data has been entered, the cell will revert to white. You may need to enter 0 to indicate no applicable response. There should be no yellow cells when report is submitted to the City.
2. Total Number of Participants Assisted (This Quarter & Cumulative) Black, African American, African
Race/Ethnicity information must be collected from all participants.
INDIVIDUALS THIS QUARTER CUMULATIVE
Participants Served
RACE/ETHNICITY
American Indian, Alaka Native, or Indigenous
Fair Housing Advocates of Northern California
Fair Housing Advocates of Northern California
July 1, 2026 to June 30, 2027
Q1: July 1, 2026 - September 30, 2026
CUMULATIVE
Asian or Asian American
Client doesn't know
Client prefers not to answer
Total Persons
Total persons must match cumulative total unduplicated participants served.
4. Income Determination:
Hispanic/Latina/e/o
Middle Eastern or North African
Native Hawaiian or Pacific Islander
White
Other multi-racial
Total persons must match cumulative total unduplicated participants served.
Income information must be collected from all participants.
INCOME LEVEL
Below 30%
CUMULATIVE
0 51% to 80%
Over 80%
Total Persons 0
31% to 50%
Exhibit C Page 1 of 3
2 targeted fair housing ads in English and Spanish will be placed in social or print media 5 presentations to community-based agencies or Fair Housing Law & Practice seminars for housing providers will be provided
10 individuals will be assisted or provide advice regarding reasonable accommodation requests 15 testers will be recruited/trained
6. Planned Indicators
PROJECT QUANTITATIVE MEASURE TEXT CUMULATIVE
OUTCOMES ACHIEVED
100% of clients with legitimate fair housing complaints will be assigned to an attorney or housing counselor
# of clients referred to partner
organizations for non-fair housing
related matters
# of legitimate fair housing complaints
received
# of housing providers identified as
posting discriminatory language in rental
listings
# of clients with non-fair housing related
matters
100% of clients with non-fair housing related matters will be referred to partner organizations
CUMULATIVE
PERCENTAGE
# of housing providers send courtesy
notices to educate them on fair housing
laws
Contractor will monitor internet rental sites for
discriminatory language in rental listings and send courtesy notices to 100% of housing providers identified as posting such ads in order to educate them on fair housing laws
# of clients with those fair housing
complaints assigned to an attorney or
housing counselor
Please write a brief summary on the services provided, including narrative on trainings, mediations, and outreach activities/presentations; the outcome of complaints referred to HUD/CRD; and how the program activities specifically address the impediments and/or action plan identified in the Al:
5. Planned Outputs
CUMULATIVE
OUTCOMES ACHIEVEDPROJECT QUANTITATIVE MEASURE TEXT
80 tenants will be provided with fair housing information, referrals, counseling, or other services such as testing or complaint representation Exhibit C Page 2 of 3
Full Name Date
Title Signature
Report Completed By:
Please include a brief summary of any specific feedback received from any clients during this quarter. Please include any response or anticipated changes in response to this feedback.
Exhibit C Page 3 of 3