Agenda Item #13.3
For Council Meeting of: August 18, 2026
CITY OF SANTA ROSA
CITY COUNCIL
TO: MAYOR AND CITY COUNCIL
FROM: CHRISTA SIEGENTHALER, DEPUTY DIRECTOR OF ENGINEERING SERVICES, TRANSPORTATION AND PUBLIC WORKS DEPARTMENT SUBJECT: CONTRACT AWARD – DOWNTOWN CONNECTIVITY TO SUPPORT HOUSING DENSITY AGENDA ACTION: MOTION
RECOMMENDATION
The Transportation and Public Works Department recommends that the Council, by motion, award Contract No. C02456, Downtown Connectivity to Support Housing Density (Project), in the amount of $3,779,141 to the lowest responsible bidder, Team Ghilotti, Inc. of Petaluma, California, approve a 10% contract contingency, and authorize a total contract amount of $4,157,055.10.
EXECUTIVE SUMMARY
This motion will approve award a construction contract for the Project to Team Ghilotti, Inc. of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $4,157,055.10 to repave 4th St from E St to Brookwood Ave, Brookwood Ave from Sonoma Ave to College Ave, College Ave from E St to 4th St, College Ave from SMART tracks to Cleveland Ave, Davis St from 4th St to 6th St, and South E St from Tupper St to Sonoma Ave. This project will also add a second left-turn pocket on eastbound Sebastopol Rd at the Dutton Ave intersection to improve traffic flow. A total of 39 curb ramps within the project limits will be modified to meet the current ADA standards.
GOAL
This item relates to Council Goal #2 - Invest in the Development and Maintenance of the City's Infrastructure by rehabilitating the failed pavement surface, improving accessibility by modifying curb ramps to meet current ADA standards, and improving traffic flow by adding an additional left-turn lane.
BACKGROUND/PRIOR COUNCIL REVIEW
This pavement repair project will strengthen and stabilize the existing structural section and extend the roadway's service life.
On May 1, 2023, the City Council by Resolution No. RES-2023-064, authorized the Transportation and Public Works Department to submit the OBAG3 application for Downtown Connectivity to Support Housing Density.
On June 12, 2025, Caltrans, an oversight agency to FHWA, determined that the project qualified for a National Environmental Policy Act (NEPA) categorically exclusion pursuant to 23 CFR 771.117(c)(3).
On April 30, 2026, Caltrans issued the approval of Right of Way Clearance.
On June 25, 2026, the FHWA approved the authorization to proceed with construction (E76-CON). This action secures the federal funding and allows the city to begin advertising for the Project.
ANALYSIS
The project was advertised on July 16, 2026, and bids were received on August 6, 2026. A total of two (2) bids were received, ranging from $3,779,141.00 to $3,992,094.00. The low bid was 2.8% lower than the Engineer’s Estimate.
2. The low bidder, Team Ghilotti, Inc. possesses a valid contractor’s license of the required class, as verified by the Contractor’s State License Board, and is registered with the State Department of Industrial Relations (DIR).
3. The contract agreement has been reviewed and approved by the City Attorney.
FISCAL IMPACT
Funding for this Project has already been allocated in the prior year budget.
ENVIRONMENTAL IMPACT
The contract award is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guidelines Section 15378. However, the construction authorized as a part of this contract award has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is categorically exempt pursuant to CEQA Guidelines Section 15301(c) and 15302(c), as it consists of the repair and minor alteration of existing streets that do not create additional automobile lanes. Additionally, on June 12, 2025, CalTrans determined that this action is categorically excluded from NEPA pursuant to 23 CFR 771.117(c)(3).
BOARD/COMMISSION/COMMITTEE REVIEW AND RECOMMENDATIONS
Not applicable.
NOTIFICATION
Not applicable.
ATTACHMENTS
Attachment 1 – Location Map
Attachment 2 – Summary of Bids
PRESENTER(S)
Danny Chen, Assistant Engineer
DOWNTOWN CONNECTIVITY TO SUPPORT HOUSING DENSITY
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