City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
City of Santa Rosa
City Council
Regular Meeting Minutes - Draft
4:00 PMTuesday, September 15, 2026
1. CALL TO ORDER AND ROLL CALL
Mayor Stapp called the meeting to order at 4:01 p.m.
Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers
Present: 6 -
Vice Mayor Jeff OkrepkieAbsent: 1 -
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953)
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.
4. STUDY SESSION - NONE.
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
7. PROCLAMATIONS/PRESENTATIONS
7.1 PROCLAMATION - NATIONAL TRANSIT MONTH
Council Member Fleming read and presented the proclamation to Jaime Smedes, Communications Coordinator.
PUBLIC COMMENTS:
Peter Edwards, MV Transportation, spoke on the proclamation.
Steven A spoke on the proclamation and the connectivity to Sonoma Marin Area Rapid Transit.
7.2 PROCLAMATION - CREEK WEEK 2026
Council Member Rogers read and presented the proclamation to Michael Santarini, Environmental Specialist I.
Michael Santarini spoke on Creek Week and the importance of City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft protecting our water resources.
8. STAFF BRIEFINGS
8.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget.
Ana Horta, Community Engagement Manager, presented.
No public comments were made.
This item was received and filed.
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
Jason Nutt, Interim City Manager, reported on the upcoming community meeting on Flock Automated License Plate Reading systems, on Thursday, September 17, hosted by Santa Rosa Police Department, the City's receipt of the 2026 Bike Infrastructure Project of the Year from Sonoma County Bicycle Coalition, the upcoming Merit Awards Ceremony being held on Tuesday,
September 21, and announced the Bennett Valley Golf Course was named the best golf course in Sonoma County by the Press Democrat's Readers Choice Awards.
Ashle Crocker, City Attorney, had no report.
PUBLIC COMMENTS:
Cynthia spoke in opposition to Flock Cameras and asked if there will be visual representation at Thursday's Flock Camera community meeting of how the cameras work.
Jennie Gilpin, Northbay Organizing Project, spoke in opposition to Flock Cameras and the dangers they bring to the community.
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS There were no statements of abstention or recusal.
City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Council Member Rogers provided a brief report.
Council Member Alvarez provided a brief report.
Council Member MacDonald provided a brief report.
Council Member Bañuelos provided a brief report.
Mayor Stapp provided a brief report on Santa Rosa's efforts in assisting with state and various community events attended.
PUBLIC COMMENTS:
Michael Hilber spoke and suggested council members tour around Sam Jones Hall.
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
11.1.1 Council Subcommittee Reports
11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA) Council Member Rogers provided a brief report.
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
11.1.4 Association of Bay Area Governments (ABAG)
11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee
11.1.6 Sonoma Clean Power Authority (SCPA)
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA))
11.1.8 Groundwater Sustainability Agency (GSA)
11.1.9 Sonoma County Homeless Coalition
City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft
11.1.10 Renewal Enterprise District (RED)
11.1.11 Public Safety Subcommittee
11.1.12 Other
12. APPROVAL OF MINUTES
12.1 August 18, 2026, Special Meeting Minutes.
Approved as submitted.
12.2 August 18, 2026, Regular Meeting Minutes.
Approved as submitted.
13. CONSENT ITEMS
PUBLIC COMMENTS:
Michael Hilber spoke in opposition to Item 13.8.
Approval of the Consent Agenda
A motion was made by Council Member Alvarez, seconded by Council Member Rogers, to waive reading of the text and adopt Consent Items 13.1 through 13.10. The motion carried by the following vote:
Yes: Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers 6 -
Absent: Vice Mayor Jeff Okrepkie1 -
13.1 MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT NUMBER F003242 WITH BEST BEST & KRIEGER LLP
FOR CONTINUED LEGAL REPRESENTATION
RECOMMENDATION: The City Attorney’s Office and Real Estate Services recommend that the Council, by motion: 1) approve the First Amendment to Professional Services Agreement No. F003242 with Best Best & Krieger LLP, increasing compensation by $400,000, for a total amount not to exceed $500,000, for continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions; and 2) authorize the City Attorney to execute the First Amendment. Sufficient appropriations are available in the current fiscal City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft year budget.
This Consent - Motion was approved.
13.2 MOTION - BID AWARD AND APPROVAL OF A GENERAL SERVICES
AGREEMENT FOR ENGINEERED WOOD FIBER MULCH SERVICES
RECOMMENDATION: The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve General Services Agreement No. F003238 with Air Applied Mulch LLC of Wilton, California, for the purchase, delivery, and installation of engineered wood fiber mulch, for an initial three-year term with two one-year extension options and a total cumulative amount not to exceed $600,000 over the potential five-year term; authorize the Purchasing Agent to execute the Agreement and any approved extensions; and authorize the Purchasing Agent to make minor, non-substantive revisions, subject to approval as to form by the City Attorney. This item has no additional impact on the current fiscal year budget.
This Consent - Motion was approved.
13.3 MOTION - APPROVAL OF FIFTH AMENDMENT AND INCREASE
COMPENSATION TO BLANKET PURCHASE ORDER 168068 WITH
CALMAT CO., DBA VULCAN MATERIAL COMPANY
RECOMMENDATION: The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve the Fifth Amendment to Blanket Purchase Order 168068 with CalMat Co., doing business as Vulcan Materials Company, Birmingham, Alabama, to extend the term and increase compensation in the amount of $150,000 for a total cumulative amount not to exceed $729,615.45.
This item has no impact on current fiscal year budget.
This Consent - Motion was approved.
13.4 MOTION - FIRST AMENDMENT TO THE AMENDED AND RESTATED
JOINT EXERCISE OF POWERS AGREEMENT FOR ZERO WASTE
SONOMA
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion: 1) approve the First Amendment to Amended and Restated Joint Exercise of Powers Agreement for Sonoma County Waste Management Agency known as City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft the Zero Waste Sonoma JPA to clarify the Agency's authority to accept loans or other advances from member agencies; 2) authorize the Mayor to execute the amendment on behalf of the City; and 3) authorize the Transportation and Public Works Director, subject to approval as to form by the City Attorney, to approve and execute minor, non-substantive revisions that do not materially alter the intent of the amendment. This item has no impact on current fiscal year budget.
This Consent - Motion was approved.
13.5 RESOLUTION - COOPERATIVE PURCHASE UNDER THE
CALACT-MBTA JOINT PROCUREMENT CONTRACT NO. 20-01 OF
FOUR REPLACEMENT PARATRANSIT CUTAWAY VEHICLES
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by resolution: 1) approve the Assignment to Purchase Agreement for the purchase of four replacement paratransit cutaway vehicles under the CalACT-MBTA Joint Procurement Cooperative Contract No. 20-01; 2) and authorize the Purchasing Agent to issue a purchase order and with Model1 Commercial Vehicles Inc., Chino, California in the amount of $744,450 for the purchase of four replacement paratransit cutaway vehicles; and 3) authorize the City Manager to make non-substantive changes, subject to approval by the City Attorney, and to execute all documents necessary to execute purchase. This item has no impact on current fiscal year budget.
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2026-103 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A COOPERATIVE
PURCHASE UNDER THE CALACT-MBTA JOINT PROCUREMENT
CONTRACT NO. 20-01 OF FOUR REPLACEMENT PARATRANSIT
CUTAWAY VEHICLES FROM MODEL1 COMMERCIAL VEHICLES, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $744,450
13.6 RESOLUTION - APPROPRIATION OF EXPEDITED DRINKING
WATER GRANT FUNDS AND AUTHORIZATION OF FUTURE
GRANT-RELATED APPROPRIATION ADJUSTMENTS FOR THE
PARK ROYAL WATER CONSOLIDATION PROJECT
RECOMMENDATION: The Board of Public Utilities, Santa Rosa Water City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft and the Transportation and Public Works Department recommend that the Council, by resolution: 1) increase revenue and expenditure appropriations by $2,683,593 for the Park Royal Water Consolidation Project, Contract No. C02534, based on grant funding awarded by the State Water Resources Control Board under Funding Agreement No.
D2502061; and 2) authorize the City Manager or designee to approve future appropriation adjustments reflecting amendments to the funding agreement, provided that the adjustments do not require a City funding contribution or create an obligation of the General Fund. This action requests a one-time appropriation and delegates authority for future appropriation adjustments.
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2026-104 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE
APPROPRIATION OF EXPEDITED DRINKING WATER GRANT FUNDING
FROM THE STATE WATER RESOURCES CONTROL BOARD FOR THE
PARK ROYAL WATER CONSOLIDATION PROJECT
13.7 RESOLUTION - CLEAN WATER STATE REVOLVING FUND
APPLICATION AND WATER INFRASTRUCTURE FINANCE AND
INNOVATION ACT LETTER OF INTEREST AND LOAN APPLICATION
FOR THE FULTON ROAD SEWER LIFT STATION RELOCATION
PROJECT
RECOMMENDATION: Santa Rosa Water recommends that the Council adopt three resolutions: 1) authorizing the submission of a Letter of Interest and loan application to the U.S. Environmental Protection Agency for Water Infrastructure Finance and Innovation Act financing; 2) authorizing the submission of a Financial Assistance Application to the State Water Resources Control Board for Clean Water State Revolving Fund financing and designating authorized representatives; and 3) declaring the City’s intent to reimburse eligible Project expenditures from Clean Water State Revolving Fund financing proceeds. The resolutions would also authorize the City Manager or designee to represent the City in connection with the proposed financing, subject to the terms and limitations stated in each resolution. This action requests appropriation of one-time Clean Water State Revolving Fund financing and Water Infrastructure Finance and Innovation Act financing.
City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft These Consent - Resolutions were adopted.
RESOLUTION NO. RES-2026-105 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SUBMITTAL OF
A LETTER OF INTEREST AND APPLICATION FOR FUNDING ASSISTANCE TO THE U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA) FOR A
WATER INFRASTRUCTURE FINANCE AND INNOVATION ACT LOAN FOR
THE FULTON ROAD SEWER LIFT STATION RELOCATION PROJECT
RESOLUTION NO. RES-2026-106 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A CLEAN WATER
STATE REVOLVING FUND APPLICATION TO THE STATE WATER
RESOURCES CONTROL BOARD FOR THE FULTON ROAD SEWER LIFT
STATION RELOCATION PROJECT
RESOLUTION NO. RES-2026-107 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A FINANCIAL
ASSISTANCE APPLICATION FOR A FINANCING AGREEMENT FROM THE
STATE WATER RESOURCES CONTROL BOARD FOR THE FULTON ROAD
SEWER LIFT STATION RELOCATION PROJECT
13.8 RESOLUTION - APPROVAL OF THE AMENDED AND RESTATED
JOINT EXERCISE OF POWERS AGREEMENT OF THE SANTA ROSA
PLAIN GROUNDWATER SUSTAINABILITY AGENCY
RECOMMENDATION: The Board of Public Utilities and Santa Rosa Water recommend that the Council, by resolution, approve the Amended and Restated Joint Exercise of Powers Agreement of the Santa Rosa Plain Groundwater Sustainability Agency and authorize the City Manager to execute the agreement on behalf of the City. This item has no impact on the current fiscal year budget.
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2026-108 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE AMENDED
AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE
SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY
13.9 RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACKNOWLEDGING RECEIPT OF SB1205 STATE
MANDATED REPORTING FOR CALENDAR YEAR 2025
City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft RECOMMENDATION: The Fire Department recommends that the Council, by resolution, acknowledge receipt of the Fire Department’s calendar year 2025 report regarding compliance with the annual inspection requirements of California Health and Safety Code Sections 13146.2 and 13146.3. This item has no impact on current fiscal year budget.
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2026-109 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA ACKNOWLEDGING RECEIPT OF THE SB1205 STATE MANDATED REPORTING FOR YEAR 2025
13.10 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SANTA ROSA
CITY CODE CHAPTER 14-21, WATER WASTE REGULATIONS, TO
INCLUDE DEFINITIONS, PROHIBITIONS ON IRRIGATION OF
NONFUNCTIONAL TURF, COMPLIANCE DEADLINES AND
ENFORCEMENT PROVISIONS
RECOMMENDATION: The Board of Public Utilities and Santa Rosa Water recommend that the Council approve the second reading and adopt an ordinance amending Santa Rosa City Code 14-21 Water Waste Regulations to include clarifying definitions, a prohibition for irrigating nonfunctional turf with potable water, compliance deadlines per affected property type enforcement provisions, and make other clarifying changes. This ordinance, introduced at the August 18, 2026 Regular Meeting, passed by a 7-0-0-0 vote.
This Consent - Ordinance was adopted on second reading.
ORDINANCE NO. ORD-2026-014 ENTITLED: ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SANTA ROSA CITY CODE CHAPTER 14-21, WATER WASTE REGULATIONS, TO INCLUDE
DEFINITIONS, PROHIBITIONS ON IRRIGATION OF NONFUNCTIONAL
TURF, COMPLIANCE DEADLINES AND ENFORCEMENT PROVISIONS
Mayor Stapp took a brief recess at 4:58 p.m. and reconvened at 5:00 p.m.
All Council Members were present with the exception of Vice Mayor City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft Okrepkie.
14. PUBLIC COMMENT ON NON-AGENDA MATTERS
Michael Hilber spoke on the Cannery affordable apartment building and it being described by a resident as a drug den.
Cynthia Birdy Frease, Safecannabis 707, spoke in support of housing equity for renters right to consume medicinal cannabis which is not addressed in Santa Rosa City Code 9-20.
Ronnie, North Bay Organizing Project, spoke in opposition to the use of Flock technology.
Jason Newman, The Young Yay, rapped in opposition to the use of Flock technology.
June Brashares spoke on the concerns of the community members about the use of Flock cameras.
Bruce Dabanian spoke in opposition to the Flock contract.
Stephanie spoke in opposition to Flock cameras.
Ken, business owner, requested changing to free parking.
Mathew Ciociolo submitted a speaker card but was not present in Council Chamber at the time public comment was called for Item
14. Speaker card indicated opposition to Flock Cameras.
Michael Ciociolo submitted a speaker card but was not present in Council Chamber at the time public comment was called for Item
14. Speaker card indicated opposition to Flock Cameras.
Jenny Gilpin, North Bay Organizing Project, submitted a speaker card but was not present in Council Chamber at the time public comment was called for Item 14. Speaker card indicated opposition to Flock Cameras.
City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft
LATE CORRESPONDENCE
15. REPORT ITEMS - NONE.
16. PUBLIC HEARINGS - NONE.
17. WRITTEN COMMUNICATIONS
17.1 LEGISLATIVE UPDATE
· Support Letter for - SB692 Vehicles: homelessness - Provided for information.
· Support Letter for - AB2296 Planning and zoning: housing element: regional housing needs allocation - Provided for information.
This item was received and filed.
17.2 NOTICE OF FINAL MAP - Meadowood Ranch - Provided for information.
This item was received and filed.
18. PUBLIC COMMENT ON NON-AGENDA MATTERS
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
20. ADJOURNMENT OF MEETING
Mayor Stapp adjourned the meeting at 5:19 p.m. The next regular meeting will be held on Tuesday, September 29, 2026 at at time set by the Mayor.
21. UPCOMING MEETINGS
21.1 UPCOMING MEETINGS LIST
This item was received and filed.
City of Santa Rosa
Regular Meeting Minutes
September 15, 2026City Council Regular Meeting Minutes - Draft Approved on:
_______________________________
Dina Manis
City Clerk