Agenda packet — Santee City Council, May 22, 2024 (part 1 of 2)

MEETING INFORMATION
Wednesday, May 22, 2024
6:30 p.m.

Council Chamber | Building 2
10601 Magnolia Ave • Santee, CA 92071
TO WATCH LIVE:

AT&T U-verse channel 99 (SD Market) | Cox channel 117 (SD County) www.cityofsanteeca.gov

IN-PERSON ATTENDANCE
Members of the public who wish to view the Council Meeting live, can watch the live taping of the Council meeting in the Council Chamber on the meeting date and time listed above.

LIVE PUBLIC COMMENT
Members of the public who wish to comment on matters on the City Council agenda or during Non-Agenda Public Comment may appear in person and submit a speaker slip, before the item is called. Your name will be called when it is time to speak.

PLEASE NOTE: Public Comment will be limited to 3 minutes and speaker slips will only be accepted until the item is called. The timer will begin when the participant begins speaking.

May 22, 2024 | 6:30 p.m.
2 ROLL CALL: Mayor John W. Minto
Vice Mayor Dustin Trotter – District 4
Councilmember Rob McNelis – District 1
Councilmember Ronn Hall – District 2
Councilmember Laura Koval – District 3
LEGISLATIVE INVOCATION: Santee United Methodist Church – Pastor Jaime Pangman

PLEDGE OF ALLEGIANCE
PROCLAMATION: Proclaiming May 19-25, 2024, as Public Works Week in the City of Santee PROCLAMATION: San Diego County Fair 2024
CONSENT CALENDAR:

PLEASE NOTE: Consent Calendar items are considered routine and will be approved by one motion, with no separate discussion prior to voting. The public, staff or Council Members may request specific items be removed from the Consent Calendar for separate discussion or action. Speaker slips for this category must be presented to the City Clerk at the start of the meeting. Speakers are limited to 3 minutes.
(1) Approval of Reading by Title Only and Waiver of Reading in Full, of Ordinances and Resolutions on the Agenda. (City Clerk – Ortiz)
(2) Approval of Payment of Demands as Presented. (Finance – Jennings) (3) Approval of the Expenditure of $116,106.74 for April 2024 Legal Services. (Finance – Jennings)
(4) Adoption of Resolutions Approving the Engineer’s Report and Declaring the City Council’s Intention to Levy Assessments and Setting a Public Hearing for the FY 2024-25 Santee Landscape Maintenance District Annual Levy of Assessments. (Finance – Jennings)
(5) Adoption of Resolutions Approving the Engineer’s Report and Declaring the City Council’s Intention to Levy Assessments and Setting a Public Hearing for the FY 2024-25 Town Center Landscape Maintenance District Annual Levy of Assessments. (Finance – Jennings)
(6) Adoption of Resolutions Approving the Engineer’s Report and Declaring the City Council’s Intention to Levy Assessments and Setting a Public Hearing for the FY 2024-25 Santee Roadway Lighting District Annual Levy of Assessments. (Finance – Jennings)
May 22, 2024 | 6:30 p.m.
3 (7) Adoption of a Resolution Declaring the City Council’s Intention to Levy, as a Successor Agency to County Services Area (CSA) 69, a Special Tax within the Santee-Lakeside Emergency Medical Services Authority (SLEMSA) Boundary for FY 2024-2025 and Setting a Public Hearing. (Finance – Jennings) (8) Rejection of Claim Against the City by Rosali Alesi. (Human Resources – Freeman)
(9) Adoption of a Resolution to Extend Contract with Life-Assist, Inc. for the Purchase of Emergency Medical Services Supplies on an As-Needed Basis per National Purchasing Partners DBA NPPGOV Contract #PS20180. (Fire – Matsushita)
(10) Adoption of a Resolution Accepting the Weston Park EV Charge Station (CIP 2023-31) Project as Complete. (Engineering – Schmitz)
(11) Adoption of a Resolution Awarding the Construction Contract for the Citywide Crack Sealing Program 2024 (CIP 2024-03) Project, Determining the Project is Categorically Exempt from Environmental Review Under the California Environmental Quality Act (“CEQA”) per State CEQA Guidelines Section 15301(c). (Engineering – Schmitz)
NON-AGENDA PUBLIC COMMENT (15 minutes):

Persons wishing to address the City Council regarding items not on the posted agenda may do so at this time. In accordance with State law, Council may not take action on an item not scheduled on the Agenda. If appropriate, the item will be referred to the City Manager or placed on a future agenda. This first Non-Agenda Public Comment period is limited to a total of 15 minutes. Additional Non-Agenda Public Comment is received prior to Council Reports.

PUBLIC HEARING:
(12) Public Hearing and Resolution Adopting/Approving an Amendment to the Transnet Local Street Improvement Program for Fiscal Years 2023 through 2027 Amending the Capital Improvement Program Budget. (Engineering – Schmitz)
Recommendation:

1. Conduct the Public Hearing; and

2. Adopt the Resolution amending the TransNet Local Street Improvement Program of Projects for Fiscal Year 2024.

May 22, 2024 | 6:30 p.m.
4 NEW BUSINESS:
(13) Resolution Awarding the Construction Contract for the Citywide Pavement Repair and Rehabilitation Program 2024 (CIP 2024-01) Project and Determining the Project is Categorically Exempt from Environmental Review Under the California Environmental Quality Act (“CEQA”) per State CEQA Guidelines Section 15301(c). (Engineering – Schmitz)
Recommendation:

Adopt the Resolution:

1. Awarding the construction contract for the Citywide Pavement Repair and Rehabilitation Program 2024 (CIP 2024-01) Project to Quality Construction & Engineering Inc. for a total amount of $1,138,811.86; and

2. Authorizing the City Manager to execute all necessary documents to execute the contract on behalf of the City; and

3. Authorizing the Director of Engineering/City Engineer to approve change orders in a total amount not to exceed $284,700.00; and

4. Determining this action is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15301(c), Existing Facilities, of the CEQA Guidelines.
(14) Resolution Approving the Agreement with Quadient Leasing USA, Inc. for the Lease of Mailing Equipment, Supplies and Maintenance per National Association of State Procurement Officials (NASPO) ValuePoint Issued Master Agreement No. CTP058809 and State of California Participating Addendum No. 7-22-70-50-04. (City Clerk – Ortiz)
Recommendation:

Adopt the Resolution approving the lease agreement with Quadient USA, Inc. for the lease of mailing equipment, supplies and maintenance per National Association of State Procurement Officials (NASPO) ValuePoint issued Master Agreement No.

CTP058809 and State of California Participating Addendum No. 7-22-70-50-04. (15) Consideration of the Appointment of Two City Councilmembers as an Ad Hoc Committee to Advise on Fire Station Design. (Fire – Matsushita) Recommendation:

Discuss the recommendation and consider the appointment of two City Councilmembers as an ad hoc committee on issues regarding the design of the new fire station.

May 22, 2024 | 6:30 p.m.
5 NON-AGENDA PUBLIC COMMENT (Continued):

All public comment not presented within the first Non-Agenda Public Comment period above will be heard at this time.

CITY COUNCIL REPORTS:

CITY MANAGER REPORTS:

CITY ATTORNEY REPORTS:

CLOSED SESSION:
(16) Conference with Legal Counsel—Existing Litigation
(Government Code section 54956.9(d)(1))
Name of Case: City of Santee v. Santee Trolley Square 991, LP, San Diego Superior Court Case No. 37-2022-00035836-CU-OR-CTL
ADJOURNMENT:

May 22, 2024 | 6:30 p.m.
6 May 02 SPARC Council Chamber
May 08 Council Meeting Council Chamber
May 13 Community Oriented Policing Committee Council Chamber May 22 Council Meeting Council Chamber
Jun 06 SPARC Council Chamber
Jun 10 Community Oriented Policing Committee Council Chamber Jun 12 Council Meeting Council Chamber
Jun 26 Council Meeting Council Chamber
The Santee City Council welcomes you and encourages your continued interest and involvement in the City’s decision-making process.

For your convenience, a complete Agenda Packet is
available for public review at City Hall and on the
City’s website at www.CityofSanteeCA.gov.

The City of Santee complies with the Americans with Disabilities Act. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 12132 of the American with Disabilities Act of 1990 (42 USC § 12132). Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (619) 258-4100, ext. 112 at least 48 hours before the meeting, if possible.

BOARDS, COMMISSIONS & COMMITTEES

MAY & JUNE MEETINGS
Proclamation
|Proclamation
WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of Santee, California; and,
WHEREAS, this years focus is Advancing Quality of Life for All; and, WHEREAS, these employees may be front-line workers, office workers, engineers, consultants and employees at all levels of government and the private sector who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Santee, California to gain knowledge of and maintain an ongoing interest, respect, and understanding of the importance of public works and public works programs in their respective communities; and,
WHEREAS, all citizens are urged to join with representatives of the American Public Works Association and government agenices in activities, events, and ceremonies designed to recognize our public works professionals and the substantial contributions they make to protecting our health, safety, and quality of life; and,
WHEREAS, the year 2024 marks the 64th annual National Public Works Week sponsored by the American Public Works Association, NOW, THEREFORE, I, John Minto, Mayor of the city of Santee, on behalf of the City Council do hereby proclaim May 19-25, 2024 as “Public Works Week”
in the city of Santee, and encourage residents to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our health, safety, and quality of life as they advance quality of life for all.

IN WITNESS WHEREOF, I have hereunto
set my hand this twenty-second day of May,
two thousand twenty-four, and have caused
the Official Seal of the city of Santee to be
affixed.

Mayor John Minto
Proclamation
|Proclamation
WHEREAS, the San Diego County Fair, produced by the 22nd District Agricultural Association, is the region’s largest community celebration. The Fair is hosted annually at the Del Mar Fairgrounds, but it serves the entire county, including the beautiful and prosperous City of Santee; and
WHEREAS, the San Diego County Fair first began in 1880. While the event has evolved and changed names and locations over the years, the San Diego County Fair has continued to serve as a gathering place for all San Diegans, including Santee residents, to have fun, dine together, listen to music, enjoy rides and games, see live entertainment, and learn about agriculture and the world around them; and
WHEREAS, the San Diego County Fair provides opportunities for Santee small businesses, farmers, landscapers, gardeners, artists, crafters, woodworkers, photographers, collectors, and others to showcase their wares and talents. The Fair helps promote San Diego County and brings area businesses, families, neighbors, and diverse communities closer together in a festive atmosphere; and
WHEREAS, groups from the City of Santee participate in the San Diego County Fair as entertainers and performers, such as a dance group from City of Santee Recreation Services, The East County Ballet Conservatory, and Expressions Dance Performing Groups; and WHEREAS, the San Diego County Fair forms key partnerships with groups such as nonprofits, schools, sponsors, and youth development organizations to make the annual festivities more equitable, more educational, more accessible, and more exciting for young people. Student Showcase, Best of K-6, the Junior Livestock Show, Plant*Grow*Eat, Fair For All, Kids Days and Care N’ Share Toy Drive are some of the programs that are a result of great partnerships between the San Diego County Fair and the San Diego County community; and WHEREAS, the 2024 San Diego County Fair runs from June 12 – July 7, except for Mondays and Tuesdays, providing 20 days of fun, family, food, adventure, entertainment, educational opportunities for residents of Santee and other San Diego County communities; and WHEREAS, the 2024 San Diego County Fair’s theme is “Let’s Go Retro” focusing on the era of the 1950s through the 1990s.

NOW, THEREFORE, BE IT RESOLVED that I, John W. Minto, Mayor of the City of Santee, along with all the City Councilmembers do hereby proclaim June 12, 2024, as:
“San Diego County Fair Day”
in the City of Santee and recognize the San Diego’s County Fair’s longstanding significance to our diverse communities and the City of Santee’s connection to this cherished tradition.

IN WITNESS WHEREOF, I have hereunto set my hand
this twenty-second day of May, two thousand twentyfour, and have caused the Official Seal of the City of Santee to be affixed.

Mayor John W. Minto
Item 1
Item 2

vchlist Voucher List
04/29/2024 4:12:07PM CITY OF SANTEE
Bank code: ubqen
Voucher Date Vendor Invoice PO# Description/ Account Amount 136365 4/29/2024 10001 US BANK 572344 TRANSPORTATION CHARGE 27.66 0012 WELLNESS EVENT 120.00
0014537295-001 MATERIALS & SUPPLIES 456.10
0015177 MATERIALS & SUPPLIES 74.54
0043616 MATERIALS & SUPPLIES 53.20
0043758 MATERIALS & SUPPLIES 204.37
0049838 FINANCE OFFICE SUPPLIES 36.53
01003 MATERIALS & SUPPLIES 15.19
0164368 TRAINING SUPPLIES 133.09
022815 TEEN CENTER SUPPLIES 62.96
027529 MATERIALS AND SUPPLIES 6.73
02P36056 VEHICLE SUPPLIES 387.85
03022024 SQUARE FEE 90.00
034635 WEARING APPREAL 469.40
04102024 AIRFARE FOR LEAGUE OF CA CITI 339.96
058428 MEETING SUPPLIES 83.87
064176 BC DEVELOPMENT TRAINING 17.15
064631 CERTIFIED LETTER 5.08
069116 SENIOR SUPPLIES 36.65
0702666 OFFICE SUPPLIES 6.65
074578 COUNCIL MEETING SUPPLIES 48.33
075739 CERTIFIED MAILING FEES 5.76
0760207-CM MATERIALS & SUPPLIES -30.90
077714 MEETING SUPPLIES 56.97
079617 TEEN CENTER SUPPLIES 29.97
080453 SHIPPING CHARGE 12.72
083443 COUNCIL MEETING SUPPLIES 37.02
0843437 VEHICLE REPAIR PART 54.44
086958 POSTAGE FOR CPRS ITEM 10.55
090528 MEETING SUPPLIES 11.64
098862 MATERIALS & SUPPLIES 174.54
098968 CERTIFIED LETTER 9.85
1002401.001 CA FIRE MECHANICS ACADEMY 790.00
1020395 MATERIALS & SUPPLIES 111. 75
1036241 ENGINEERING AND PLANNING & I: 24.73
1062 PUB ED SUPPLIES 1,194.73

Page 1 ends

vchlist
04/29/2024 4:12:07PM
Bank code: ubqen
Voucher
136365
Date Vendor ----------------
4/29/2024 10001 US BANK
Voucher List

CITY OF SANTEE
Invoice
(Continued)
1096804949
1104735642
12215904
12233999
125
12598
12726942
12729348
127550
1332475
1334291
134182711
13480258
14655116
1487436
1529049
15496
1672265
167253
178
200074731
2010851
204024
217238
218262
2310645
24-0153526-008
24-0246
24496
25 2513081
2590
2602614
28393368
28404063
28409970
PO# Description/ Account Amount
366.90
258.38
427.38

94.04 64.80
177.74

15.00 25.00

18.96 12.25

12.25 243.56

34.74 150.00
169.47

47.45 75.00

63.57 16.00
153.65
727.20
164.66

28.99 25.70

20.68 24.76
482.44

16.59 304.26

37.66 23.66

90.00 48.23

69.04 369.38

WELLNESS PROGRAM SUPPLIES
CANON LP-E17 BATTERY PACK

SPRING BROCHURES

KIOSK SIGNS

DISC GOLF COURSE SPONSOR SI
INSTRUCTIONAL CLASS SUPPLIE�

MEETING DUES

TRANSPORTATION CHARGE

PARMA ANNUAL CONFERENCE

EVENT SUPPLIES

CODE SUPPLIES

LEADERSHIP WOMENS CONFEREI

KIMCO KIOSK SIGNS

OFFICE SUPPLIES

BLS CERTIFICATION

CAMERA EQUIPMENT

CENTRAL ZONE LOGISTICS MTG

ZONE WELLNESS MEETING
SECURITY CERTIFICATE RENEWAi

FOUNTAIN MAINT SUPPLIES

TRANSPORTATION CHARGE

VEHICLE REPAIR PART

TIRE DISPOSAL

MATERIALS & SUPPLIES

PARMA ANNUAL CONFERENCE

BUNNY TRAIL SUPPLIES

STATION SUPPLIES
2024 FAIR HOUSINGCONFERENCI

MATERIALS & SUPPLIES

COMMUNITY CELEBRATION

COMMUNITY CELEBRATION BANN
COMMUNITYCELEBRATION FLYEF 53.06

Page 2 ends

vchlist Voucher List
04/29/2024 4:12:07PM CITY OF SANTEE
Bank code: ubqen
Voucher Date Vendor Invoice PO# Description/ Account Amount 136365 4/29/2024 10001 US BANK (Continued)
5522330 145.33
5577018 9.68
5753800 34.64
5800219 35.97
5834610 10.54
58691 11.93
6025238 102.80
623459466 58.12
6391 387.98
662185 20.00
6649848 30.88
676168 20.00
684886 15.99
691187 72.54
69152 292.59
69375 395.13
6960210 21.65
7 22.97
7010053 214.90
7031639 74.67
7165853 31.24
7165853-A 29.08
730042655 1,085.18
730337895 629.97
730349679 395.97
7357804 43.03
7700239 13.98
78572330 36.92
800F1368-C4 10.63
8015602 89.92
808591 49.50
8243 361.38
8420450 37.15
8520744 23.68
8577-001 44.49
862995

COMBO LOCKS FOR BIG ROCK PA

EQUIPMENT REPAIR PARTS

OFFICE SUPPLIES

CITY CLERK OFFICE SUPPLIES

FINANCE OFFICE SUPPLIES

MEETING SUPPLIES

MATERIALS & SUPPLIES

PLANNER REFILL STATION SUPPLIES

CENTRAL ZONE LOGISTICS MTG

VEHICLE SUPPLIES

BC DEVELOPMENT TRAINING

TRANSPORTATION CHARGE

SMARTSIGN CHARACTER LETTER TOOLS

FIREFIGHTING EQUIPMENT

OFFICE SUPPLIES

MEETING SUPPLIES MATERIALS & SUPPLIES

MATERIALS & SUPPLIES

OFFICE SUPPLIES

BUNNY TRAIL SUPPLIES

BUNNY TRAIL CANDY

EVENT SUPPLIES

MATERIALS AND SUPPLIES

OFFICE SUPPLIES

SAFETY EQUIPMENT

MEETING SUPPLIES

MATERIALS & SUPPLIES

FITNESS PROGRAM SUBSCRIPTIC

PROFESSIONAL DEVELOPMENT
REFUND

MATERIALS & SUPPLIES

MEETING SUPPLIES
LICENSE RENEWAL 675.00

Page 3 ends

vchlist
04/29/2024 4:12:07PM
Bank code: ubqen
Voucher List

CITY OF SANTEE
Voucher
136365
Date
-'-
Ve-'--
n
-' d-'o-'-r _______________ ln_v_o_ice ________ P-'-0-'# ____ Description/Account 4/29/2024 10001 US BANK (Continued)
8766639
8822615
8828298550
8828298554
8828310289
9013299
9202660
9260205
929 938
9380267
9524473
9613062
98410
98444
9877802
9905826
995687
996312
9BCCAOA56-0005
C217 46E7-0006
C3A2GR
DH-HQAU3TWUKPT J
DH-HQAU3TWUKPT J-2
DP14685
INV_8750
INV-1068
MC15070452
0-00956969
OE033116
ORD-011447242
R877146732
SO-rev02
TOB9J5
WB2899698535
WG57329679

FINANCE OFFICE SUPPLIES

CITY CLERK OFFICE SUPPLIES
CPRS CONFERENCE LODGING 3
CPRS CONFERENCE LODGING 1
CPRS CONFERENCE LODGING 2

MATERIALS & SUPPLIES

OFFICE SUPPLIES

TRAFFIC ENGINEERING SUPPLIEE

ANNUAL SUBSCRIPTION

OFFICE SUPPLIES

MATERIALS & SUPPLIES

ENGINEERING SUPPLIES

STATION SUPPLIES

LICENSE RENEWAL

TRANSPORTATION CHARGE

FITNESS PROGRAM
ICSC REFUND FOR DOUBLE BILLlr

VEHICLE REPAIR PART

STATION SUPPLIES

SAFE HEARING TESTING

CASI MEMBERSHIP

BREWS & BITES VENDOR PROGR,

MAILCHIMP STANDARD PLAN

POSTAGE METER INK

WELLNESS EVENT

SAFETY EQUIPMENT

DIE-CUT STICKERS

STREET POLE BANNER HARDWAF
LEAGUE OF CA CITIES REGISTRAl
TOOLS

PROFESSIONAL LARGE GRADE U
Amount

50.30 120.96
520.13
520.13
520.13
120.78
182.94

29.07 15.08

49.48 89.17
175.98

23.94 253.82

34.58 52.20

20.19 18.72
179.95
-125.00
491.51
1,000.00
1,570.77
195.00

75.00 997.00
135.00
166.85
387.00
150.06
353.42
4,272.57
650.00
144.37
2,885.55

Page 4 ends

vchlist
04/29/2024 4:12:07PM
Bank code: ubqen
Voucher List

CITY OF SANTEE
Voucher Amount
136365
Date ----------------- Vendor --------- Invoice ------ PO# ----=------------ ------ Description/Account 4/29/2024 10001 10001 US BANK
1 Vouchers for bank code: ubgen
1 Vouchers in this report
Prepared by:\_]� e..fu
Date: _____ L\..__.j
• ��-1Jt �
Approved by: _________ .�c._:;=c:_/_1---"=.,...
�
--- --- -
l{{ ?Sf ( Z}f Date: _ _______ _
(Continued) Total:

Bank total:

Total vouchers
40,976.51
40,976.51
40,976.51

Page 5 ends

vchlist
05/01/2024 5:30:53PM
Bank code : ubqen
Voucher Date Ve ndor
136376 5/1/2024 14650 A GARAGE DOOR AND GATE STORE
136377 5/1/2024 15205 Al, CORAM
136378 5/1/2024 10010 AIS TRUST ACCOUNT NEWPORT
136379 5/1/2024 12951 BERRY, BONNIE
136380 5/1/2024 15262 BUDGET BLINDS OF CORONADO
136381 5/1/2024 11399 CABLE PIPE & LEAK DETECTION
136382 5/1/2024 10299 CAROUEST AUTO PARTS
136383 5/1/2024 10299 CARQUEST AUTO PARTS
136384 5/1/2024 14985 CHRISTINE'S FLORAL DESIGNS
136385 5/1/2024 10032 CINTAS CORPORATION 694
136386 5/1/2024 10050 CITY OF EL CAJON
136387 5/1/2024 10268 COOPER, JACKIE
Voucher List

CITY OF SANTEE
Invoice PO#
90591962 54547
94831310 54547
INV-1150 54718
2637393
May 1, 2024
4074
919668 54425
11102-608604 54426
11102-608605 54426
11102-608690 54426
000405
4189035139 54635
1653
May 1, 2024
Description/Account

APPARATUS DOOR AND GATE REP

APPARATUS DOOR AND GATE REP
Total:

SECURITY CAMERA EQUIPMENT
Total:

EVENT INSURANCE
Total:

RETIREE HEALTH PAYMENT
Total:

BUSINESS LICENSE RENEWAL REI
Total:

AS-NEEDED LEAK DETECTION
Total:

VEHCILE REPAIR PART

VEHICLE REPAIR PARTS
Total:

VETERANS MEMORIAL FLOWERS
Total:

MISC. SHOP RENTALS
Total:
4TH OTR HCFA ASSESSMENT
Total:

RETIREE HEALTH PAYMENT
Amount
316.06
319.19
635.25
4,954.15
4,954.15
763.00
763.00

91.00 91.00

41.00 41.00
850.00
850.00

89.23 31.51
120.74

61.04 61.04
250.00
250.00

88.54 88.54
64,091.10
64,091.10

91.00

Page 6 ends

vchlist Voucher List
05/01/2024 5:30:53PM CITY OF SANTEE
Bank code : ubqen
Voucher Date Vendor Invoice PO# Description/Account Amount 136387 5/1/2024 10268 10268 COOPER, JACKIE (Continued) Total: 91.00 136388 5/1/2024 10171 COUNTY OF SAN DIEGO AUDITOR & 01/2024 AGENCY REV 01/2024 AGENCY PARK CITE REPT 242.50 01/2024 OMV REVENUE 01/2024 OMV PARK CITE REPT 284.75
01/2024 PHOENIX REV 01/2024 PHOENIX CITE REV REPT 378.50 02/2024 AGENCY REV 02/2024 AGENCY PARK CITE REPT 111.25 02/2024 OMV REVENUE 02/2024 OMV PARK CITE REPT 334.75
02/2024 PHOENIX REV 02/2024 PHOENIX CITE REV REPT 661.25 03/2024 AGENCY REV 03/2024 AGENCY PARK CITE REPT 276.25 03/2024 OMV REVENUE 03/2024 OMV PARK CITE REPT 453.50
03/2024 PHOENIX REV 03/2024 PHOENIX CITE REV REPT 1,074.50 Total: 3,817.25
136389 5/1/2024 10486 COUNTY OF SAN DIEGO CIP2024-01 CHECK ENVIRONMENTAL REVIEW CHECK 50.00 Total: 50.00
136390 5/1/2024 10486 COUNTY OF SAN DIEGO CIP2024-03 CHECK ENVIRONMENTAL REVIEW CHECK 50.00 Total: 50.00
136391 5/1/2024 10486 COUNTY OF SAN DIEGO 202300889 RELEASE OF NOTICE OF VIOLATIC 20.00 Total: 20.00
136392 5/1/2024 10333 COX COMMUNICATIONS 052335901; APR24 8950 COTTONWOOD AVE 193.89 063453006; APR24 9534 VIA ZAPADOR 96.86
064114701; APR24 8115 ARLETTE ST 194.75
Total: 485.50
136393 5/1/2024 10046 D MAX ENGINEERING INC 8414 54476 STORMWATER INSPECTIONS & RE 2,624.19 8415 54475 STORMWATER PROGRAM ASSIST.I! 21,661.24
Total: 24,285.43
136394 5/1/2024 12655 DELL MARKETING LP 10735475141 54695 DESKTOP - OPEN SPACE COORDlt 985.59 Total: 985.59
136395 5/1/2024 11295 DOKKEN ENGINEERING 45862 52440 CUYAMACA RIGHT TURN POCKET 1,320.00 Total: 1,320.00
136396 5/1/2024 14675 EAST COUNTY TRANSITIONAL 20240410C 54681 ARPA FUNDING - HOMELESS SHEL 9,780.00

Page 7 ends

vchlist Voucher List
05/01/2024 5:30:53PM CITY OF SANTEE
Bank code: ubQen
Voucher Date Vendor Invoice
136396 5/1/2024 14675 14675 EAST COUNTY TRANSITIONAL (Continued) 136397 5/1/2024 13442 EBBIN MOSER+ SKAGGS LLP 5057
5067
136398 5/1/2024 14412 EKOLOJIK, INC EKOST-03-2024
136399 5/1/2024 10054 ELDERHELP OF SAN DIEGO 03312024
136400 5/1/2024 10065 GLOBAL POWER GROUP INC 95123
136401 5/1/2024 15247 HAYS, ERIC 94308D
136402 5/1/2024 11196 HD SUPPLY FACILITIES 9224525888
9224590587
136403 5/1/2024 10256 HOME DEPOT CREDIT SERVICES 1151431 136404 5/1/2024 12955 IRON MOUNTAIN OUTFITIERS 8493
136405 5/1/2024 15231 KEAGY REAL ESTATE 1011
136406 5/1/2024 13558 KIFER HYDRAULICS CO, INC 82828
136407 5/1/2024 13851 LAWSON PRODUCTS, INC 9311433921
136408 5/1/2024 10204 LIFE ASSIST INC 1423030
PO# Description/Account
Total:
52777 MSCP SUBAREA PLAN
52777 MSCP SUBAREA PLAN
Total:
54316 SB1383 CONSULTANT
Total:
54492 CDBG SUBRECIPIENT
Total:
54414 GENERATOR MAINT & REPAIRS
Total:

EMPLOYEE REIMBURSEMENT
Total:
54415 STATION SUPPLIES
54415 STATION SUPPLIES
Total:
54416 TRAINING SUPPLIES
Total:
54574 PSD UNIFORM APPAREL
Total:

APPRAISAL REPORT
Total:
54375 VEHICLE REPAIR PART
Total:
54435 VEHICLE REPAIR PARTS
Total:
54377 EMS SUPPLIES
Amount
9,780.00
12,575.00
26,440.00
39,015.00
3,421.25
3,421.25
1,376.91
1,376.91
408.19
408.19
155.87
155.87
2,376.34
1,342.52
3,718.86

53.85 53.85
2,314.42
2,314.42
9,500.00
9,500.00

70.63 70.63

39.33 39.33
106.40

Page 8 ends

vchlist Voucher List
05/01/2024 5:30:53PM CITY OF SANTEE
Bank code: ubqen
Voucher Date Vendor Invoice PO# Description/Account Amount 136408 5/1/2024 10204 LIFE ASSIST INC (Continued}
1424464 54377 EMS SUPPLIES 2,050.65
1424465 54377 EMS SUPPLIES 25.86
Total: 2,182.91
136409 5/1/2024 15225 LONG, CHERYL L May 1, 2024 RETIREE HEALTH PAYMENT 91.00 Total: 91.00
136410 5/1/2024 10083 MUNICIPAL EMERGENCY SERVICES IN2033736 WEARING APPAREL 512.24 Total: 512.24
136411 5/1/2024 14614 PARADIGM MECHANICAL CORP 6280 54386 HVAC MAINT & REPAIRS 255.41 6281 54386 HVAC MAINT & REPAIRS 262.41
6282 54386 HVAC MAINT & REPAIRS 482.40
6321 54386 HVAC MAINT & REPAIRS 517.81
6322 54386 HVAC MAINT & REPAIRS 501.58
6323 54386 HVAC MAINT & REPAIRS 229.49
6324 54386 HVAC MAINT & REPAIRS 468.42
6325 54386 HVAC MAINT & REPAIRS 257.91
Total: 2,975.43
136412 5/1/2024 14970 PAVEMENT COATINGS COMPANY CIP2023-06 2R FINAL RETENTION #3 FINAL -15,356.19 CIP2023-06 3P FINAL 54442 CITYWIDE SLURRY SEAL AND RO.A 307,123.72 Total: 291,767.53
136413 5/1/2024 10150 PROBUILD 04-0371480 54677 BUILDING MATERIALS & SUPPLIES 252.03 Total: 252.03
136414 5/1/2024 10101 PROFESSIONAL MEDICAL SUPPLY 1003 54443 OXYGEN CYLINDER RENTAL 295.20 Total: 295.20
136415 5/1/2024 10278 RAMSEY, JOAN May 1, 2024 RETIREE HEALTH PAYMENT 91.00 Total: 91.00
136416 5/1/2024 12237 RAYON, KYLE May 1, 2024 RETIREE HEALTH PAYMENT 91.00 Total: 91.00
136417 5/1/2024 10311 ROADONE A882768 54496 VEHICLE REPAIR 360.00

Page 9 ends

vchlist Voucher List
05/01/2024 5:30:53PM CITY OF SANTEE
Bank code: ubqen
Voucher Date Vendor Invoice PO# Description/Account Amount 136417 5/1/2024 10311 ROADONE (Continued)
A883025 54496 VEHICLE REPAIR 384.00
Total: 744.00
136418 5/1/2024 11756 ROMERO, TONY 04242024 EMPLOYEE REIMBURSEMENT 1,704.34 Total: 1,704.34
136419 5/1/2024 10407 SAN DIEGO GAS & ELECTRIC 04229703218;APR24 STREET LIGHTS 29,851.86 22373580042;APR24 TRAFFIC SIGNALS 1,794.54
34223805628; APR24 ROW/ MEDIANS (GAS) -609.89
43940205509;APR24 LMD 1,066.52
79900685777;APR24 BALLFIELDS; FACILITIES; PARKS 16,240.56 85097421694;APR24 CITY HALL GROUP BILL 6,873.73
Total: 55,217.32
136420 5/1/2024 13171 SC COMMERCIAL, LLC 2615621-IN 54395 DELIVERED FUEL 451.66 Total: 451.66
136421 5/1/2024 10110 SECTRAN SECURITY INC 24040590 54445 FY 23/24 ARMORED CAR TRANSPC 171.42 Total: 171.42
136422 5/1/2024 14797 SEDANO FORD OF LM INC 238237 54734 MEDIC UNIT REPAIR 958.92 Total: 958.92
136423 5/1/2024 12223 SITEONE LANDSCAPE SUPPLY LLC 1406257 48-001 54420 IRRIGATION PARTS 168.29 Total: 168.29
136424 5/1/2024 11056 STANDARD ELECTRONICS 1337 54647 FIRE ALARM & SPRINKLER MONITC 290.00 Total: 290.00
136425 5/1/2024 10217 STAPLES ADVANTAGE 6001131405 54402 OFFICE SUPPLIES - P&B, E 140.80 Total: 140.80
136426 5/1/2024 10027 STATE OF CALIFORNIA 726300 FINGERPRINTING COSTS 96.00 Total: 96.00
136427 5/1/2024 10119 STEVEN SMITH LANDSCAPE INC 53309 54451 A 2 LANDSCAPE SERVICES 157.62 53310 54405 A 1 LANDSCAPE SERVICES 262.70

Page 10 ends

vchlist
05/01/2024 5:30:53PM
Bank code: ubqen
Voucher Date Vendor
136427 5/1/2024 10119 STEVEN SMITH LANDSCAPE INC
136428 5/1/2024 11587 STRYKER SALES CORPORATION
136429 5/1/2024 14354 TRILOGY MEDWASTE WEST, LLC
136430 5/1/2024 12480 UNITED SITE SERVICES
136431 5/1/2024 11305 VELOCITY TRUCK CENTERS
136432 5/1/2024 10475 VERIZON WIRELESS
136433 5/1/2024 10475 VERIZON WIRELESS
136434 5/1/2024 14965 WESTERN MICROGRAPHICS SYSTEMS
136435 5/1/2024 10331 WHITE CAP LP
136436 5/1/2024 12930 WILLIAMS, ROCHELLE
136437 5/1/2024 12641 WITIORFF, VICKY DENISE
62 Vouchers for bank code ubgen
Voucher List

CITY OF SANTEE
Invoice PO#
(Continued)
53311 54405
53312 54406
9205965037 54488
1543176 54453
1543177 54453
INV-4381488 54339
XA290188643:01 54455
XA290188645:01 54455
9961331677
9961331676
24014
10019747920 54537
May 1, 2024
May 1, 2024
Description/Account
A 1 LANDSCAPE SERVICES
A 3 LANDSCAPE SERVICES
Total:

MEDICAL EQUIPMENT
Total:

BIOMEDICAL WASTE DISPOSAL

BIOMEDICAL WASTE DISPOSAL
Total:

PORTABLE TOILET AND FENCE RE
Total:

VEHICLE REPAIR PARTS

VEHICLE REPAIR PARTS
Total:

WIFI SERVICE
Total:

CELL PHONE SERVICE
Total:

DOCUMENTATION STORAGE PREP
Total:

TOOLS, MATERIALS & SUPPLIES
Total :

RETIREE HEALTH PAYMENT
Total:

Bank total:

Amount
3,736.00
840.64
4,996.96
888.97
888.97
157.49
288.65
446.14
155.54
155.54

71.41 65.17
136.58
1,140.29
1,140.29
1,108.21
1,108.21
5,076.03
5,076.03
745.37
745.37

91.00 91.00

31.00 31.00
545,922.08

Page 11 ends

vchlist
05/01/2024 5:30:53PM
Bank cod e: ubqen
Voucher List

CITY OF SANTEE
Voucher Dat e
_
V e_n_d_o_r _________________ lnv_o__ic_e ________ PO_# ______ D escrip t ion/Account 62 Vouchers in thi s report To tal vouchers
Amoun t
545,922.08

Page 12 ends

vchlist
05/06/2024 5:08:32PM
Bank code: ubqen
Voucher Date Vendor -----------------
11437 5/1/2024 10956 FRANCHISE TAX BOARD
11450 5/1/2024 10955 DEPARTMENT OF THE TREASURY
2 Vouchers for bank code : ubgen
2 Vouchers in this report
Prnpaced by {,__�
Date: C§, . (o . 2=Lf
Appm,ed by,& �
� IC Date: ' .-
Voucher List

CITY OF SANTEE
Invoice
PPE 4/24/24
PPE 4/24/24
PO# Description/ Account

CA STATE TAX WITHHELD
Total:

FED WITHHOLDING & MEDICARE
Total:

Bank total:

Total vouchers
Amount
30,687.00
30,687.00
94,957.43
94,957.43
125,644.43
125,644.43

Page 13 ends

vchlist
05/01/2024 1:52:54PM
Bank code : ubqen
Voucher Date Vendor
136366 5/1/2024 12724 AMERICAN FIDELITY ASSURANCE
136367 5/1/2024 10334 CHUC
136368 5/1/2024 14452 MEDICAL AIR SERVICES ASSC
136369 5/1/2024 14458 METROPOLITAN LIFE INSURANCE
136370 5/1/2024 10785 RELIANCE STANDARD LIFE
136371 5/1/2024 10424 SANTEE FIREFIGHTERS
136372 5/1/2024 10776 STATE OF CALIFORNIA
136373 5/1/2024 10776 STATE OF CALIFORNIA
136374 5/1/2024 10001 US BANK
136375 5/1/2024 14600 WASHINGTON STATE SUPPORT
10 Vouchers for bank code ubgen
10 Vouchers in this report
Voucher List

CITY OF SANTEE
Invoice PO# Description/Account
D714280 VOLUNTARY LIFE INS-AM FIDELIT'l
Total:
3352467 HEALTH INSURANCE
Total:
1806952 MEDICAL AIR TRANSPORT SVCS
Total:
81133589 DENTAL INSURANCE
Total:

May 2024 VOLUNTARY LIFE INSURANCE
Total:

PPE 4/24/24 DUES/PEG/BENEVOLENT/BC EXP
Total:

PPE 4/24/24 WITHHOLDING ORDER
Total:

PPE 4/24/24 PARS RETIREMENT
Total:

PPE 4/24/24 WITHHOLDING ORDER
Total:

Bank total:

Total vouchers
Amount
4,378.92
4,378.92
238,409.97
238,409.97
193.00
193.00
14,162.92
14,162.92
366.62
366.62
4,779.95
4,779.95
449.53
449.53
429.69
429.69
1,515.88
1,515.88
751.84
751.84
265,438.32
265,438.32

Page 14 ends

vchlist
05/01/2024 1 :52:54PM
Bank code: ubqen
Voucher List

CITY OF SANTEE
Voucher Date Vendor ----------------- --------- Invoice ------ ------------- PO# Description/Account Amount ------

Page 15 ends

PyBatch
04/29/2024
Grand
Totals
11 :23:26AM

EARNINGS SECTION
Hours/units Rate
15,650.79
Amount Src
702,428.75
Plan
rhsabc
roth
sb-1
sb-3
sffa
sffapc
st1cs3
st2cs3
texlif
vaccpr
vaccpt
vcanpr
vcanpt
vgcipt
vghipr
vision
voladd
voldis
vollad
vollif
Payroll Processing Report

CITY OF SANTEE
4/11/2024 to 4/24/2024-1 Cycle b

DEDUCTIONS SECTION
Base Wages
32,092.28
76,891.40
92,842.30
14,997.96
13,037.07
Deduction
641.85
8,876.07

88.35 69.85
3,648.54
984.90
2,785.30
449.94
249.71
603.25
223.51
318.41

90.25 88.70

15.56 566.25

17.55 230.59
183.33
252,338.99
Benefit/Cont LvPlan
-2,785.30
-449.94
183.29
320,104.23

LEAVE SECTION
Accrued
Gross:

Net:

Taken
702,428.75
450,089.76
Banked Lost
<< No Errors/ 7 Warnings >>

Page 16 ends

vchlist
05/07/2024 3:36:02PM
Bank code: ubqen
Voucher
6128733
6454422
Date Vendor
5/3/2024 14705 RHS MISSIONSQUARE
5/3/2024 14704 457 MISSIONSQUARE
2 Vouchers for bank code: ubgen
2 Vouchers in this report
Prepared by:�
Date: ��-/J
ApPffiVOOSfzdL
Date: __ ---+-f �- _
__ _
Voucher List

CITY OF SANTEE
Invoice
PPE 04/24/24
PPE 4/24/24
------ PO# Description/Account

RETIREE HSA
Total:

ICMA- 457
Total:

Bank total:

Total vouchers
Amount
5,724.90
5,724.90
37,967.52
37,967.52
43,692.42
43,692.42

Page 17 ends

PyBatch
05/01/2024 8:41 :28AM

EARNINGS SECTION
Type Hours/units
Grand Totals
reth
Grand
Totals

0.00 Rate
Payroll Processing Report

CITY OF SANTEE
5/1/2024 to 5/31/2024-1 Cycle m

DEDUCTIONS SECTION
Amount Src Plan Base Wages Deduction Benefit/Cont LvPlan 5,460.00.
5,460.00
Employees: 30
catax 5,460.00
fedtax 5,460.00

46.00 211.00
257.00 0.00

LEAVE SECTION
Accrued
Gross:

Net:

Taken Banked
5,460.00
5,203.00
<< No Errors / No Warnings >>
Lost

Page 18 ends

vchlist
05/07/2024 3:43:13PM
Bank code : ubqen
Voucher
4244
Date Vendor
5/7/2024 10353 PERS
1 Vouchers for bank code : ubgen
1 Vouchers in this report
Pnapaced bye�/
Date� Apprn,ed by;; Date: � -
Voucher List

CITY OF SANTEE
Invoice
04 24 4
------ PO# Description/ Account

RETIREMENT PAYMENT
Total:

Bank total:

Total vouchers
Amount
152,366.62
152,366.62
152,366.62
152,366.62

Page 19 ends

vchlist
05/08/2024 3:37:19PM
Bank code: ubqen
Voucher Date Vendor
136438 5/8/2024 11139 ACE UNIFORMS, LLC - SAN DIEGO
136439 5/8/2024 10412 AT&T
136440 5/8/2024 15066 BARCELLO, MICHELE
136441 5/8/2024 15033 BLUECROSS OF CA
136442 5/8/2024 15009 BLUESHIELD OF CA
136443 5/8/2024 13292 BORDER RECAPPING LLC
136444 5/8/2024 15235 BURRIS, BETTY
136445 5/8/2024 10299 CARQUEST AUTO PARTS
136446 5/8/2024 15236 CHEEK, KEITH
136447 5/8/2024 10032 CINTAS CORPORATION 694
136448 5/8/2024 12328 CINTAS CORP. #2
136449 5/8/2024 14996 COMMUNITY HEALTH GROUP (CA CAI
Voucher List

CITY OF SANTEE
Invoice PO#
SD0163850 54489
SD0170263 54631
301053963; MAY24
04122024
ACID 3663
ACID 4444
24-0165266-008 54413
ACID 11924
11102-609527 54426
ACID 5179
4189690583 54635
5207207564 54538
ACID 1782
Description/Account

WEARING APPAREL

EMT CLASS B UNIFORMS
Total:

MAST PARK
Total:

PER DIEM 2024 LAWCX BOARD ME
Total:

REFUND -AMBULANCE BILLING
Total:

TIRES
Total:

REFUND - AMBULANCE BILLING
Total:

VEHICLE REPAIR PART
Total:

REFUND - AMBULANCE BILLING
Total:

MISC SHOP RENTALS
Total:

FIRST-AID KIT SERVICE
Total:

REFUND - AMBULANCE BILLING
Total:

Amount
204.73
118.37
323.10
159.79
159.79
113.50
113.50
410.51
410.51
727.30
727.30
1,877.47
1,877.47

60.00 60.00

22.95 22.95
606.82
606.82

72.31 72.31
151.17
151.17
321.98
321.98

Page 20 ends

vchlist
05/08/2024 3:37:19PM
Bank code : ubqen
Voucher Date Vendor
136450 5/8/2024 10358 COUNTY OF SAN DIEGO
136451 5/8/2024 10333 COX COMMUNICATIONS
136452 5/8/2024 10142 CSA SAN DIEGO COUNTY
136453 5/8/2024 10046 D MAX ENGINEERING INC
136454 5/8/2024 11457 D'ALESIO INC
136455 5/8/2024 13129 DAVID TURCH AND ASSOCIATES
136456 5/8/2024 15256 EAST COUNTY SURF SOCCER CLUB
136457 5/8/2024 14446 ENTERPRISE FM TRUST
136458 5/8/2024 10251 FEDERAL EXPRESS
136459 5/8/2024 13393 FIRE CATT, LLC
136460 5/8/2024 12760 FOCUS PSYCHOLOGICAL
136461 5/8/2024 12638 GEORGE HILLS COMPANY, INC.
136462 5/8/2024 10066 GLOBALSTAR USA LLC
Voucher List

CITY OF SANTEE
Invoice PO#
24CTOFSAN09 54528
112256001; APR24
869 54516
8464 54475
8465 54476
27509 54361
4162024 54477
2004863.001
282938A-050324
8-489-07671
13827 54732
SANTEE2024-3 54470
INV1028232 54486
68787226
Description/ Account
REGIONAL COMMUNICATIONS SY!
Total:
9130 CARL TON OAKS DR
Total:

CDBG SUBRECIPIENT
Total:

STORMWATER PROGRAM ASSISTJ

STORMWATER INSPECTIONS & RE
Total:

HELMET SHIELDS
Total:

HWY 52 COALITION CONSULTING
Total:

REFUND OF FIELD RENTAL FEES
Total:

VEHICLE LEASING PROGRAM
Total:

FEDEX SHIPPING CHARGES
Total:

ANNUAL FIRE HOSE TESTING
Total:

PSYCHOLOGICAL SERVICES
Total:

LIABILITY CLAIMS ADMIN FEE FY 2
Total:

SATELLITE PHONE SERVICE
Amount
2,622.00
2,622.00

96.00 96.00
5,122.73
5,122.73
13,569.05
4,049.19
17,618.24
115.91
115.91
5,000.00
5,000.00
1,216.00
1,216.00
10,811.28
10,811.28
206.84
206.84
3,500.20
3,500.20
1,360.00
1,360.00
1,458.33
1,458.33
104.34

Page 21 ends

vchlist
05/08/2024 3:37:19PM
Bank code : ubqen
Voucher Date Vendor
136462 5/8/2024 10066 10066 GLOBALSTAR USA LLC
136463 5/8/2024 15013 HEAL TH NET OF CA
136464 5/8/2024 11512 HERNANDEZ, JEFF
136465 5/8/2024 14459 HMC GROUP
136466 5/8/2024 14833 INTERWEST CONSULTING GROUP
136467 5/8/2024 14229 JOBSITE SUPPLY CO
136468 5/8/2024 15015 KAISER NORTH PERMANENTE
136469 5/8/2024 15015 KAISER SOUTH (CARE HMO)
136470 5/8/2024 15015 KAISER NORTH (CARE HMO)
136471 5/8/2024 13558 KIFER HYDRAULICS CO, INC
136472 5/8/2024 14596 LEIGHTON CONSULTING, INC
136473 5/8/2024 11292 LIEBERT CASSIDY WHITMORE
Voucher List

CITY OF SANTEE
Invoice PO#
(Continued}
ACID 10141
ACID 8815
04142024
173870 53747
264145 54594
274978 54594
79952600 54433
80884200 54433
ACID 8223
ACID 8839
ACID 11525
ACID 9174
82889 54375
62097 54700
7951
Description/Account
Total:

REFUND -AMBULANCE BILLING

REFUND - AMBULANCE BILLING
Total:

EMPLOYEE REIMBURSEMENT
Total:

SANTEE COMMUNITY CENTER
Total:

CITY OF SANTEE BUILDING & SAFI

CITY OF SANTEE BUILDING & SAFI
Total:

CIP SUPPLIES

ENGINEERING FIELD SUPPLIES
Total:

REFUND -AMBULANCE BILLING

REFUND -AMBULANCE BILLING
Total:

REFUND - AMBULANCE BILLING
Total:

REFUND -AMBULANCE BILLING
Total:

VEHICLE REPAIR PARTS
Total:

SANTEE CITY MAINTENANCE YAR[
Total:

LCW SEMINAR
Amount
104.34
245.09
586.16
831.25
250.00
250.00
21,710.38
21,710.38
30,216.57
14,844.51
45,061.08
263.98
136.28
400.26
1,515.00
3,315.00
4,830.00
708.67
708.67
499.09
499.09
130.42
130.42
10,612.50
10,612.50
950.00

Page 22 ends

vchlist Voucher List
05/08/2024 3:37:19PM CITY OF SANTEE
Bank code: ubqen
Voucher Date Vendor Invoice
136473 5/8/2024 11292 11292 LIEBERT CASSIDY WHITMORE (Continued) 136474 5/8/2024 10204 LIFE ASSIST INC 1425388
1425773
1426134
1426191
1426252
1426335
1426336
1426678CM
136475 5/8/2024 10174 LN CURTIS AND SONS INV812756
136476 5/8/2024 15252 MANERI TRAFFIC CONTROL INC 21284
136477 5/8/2024 15137 MDG ASSOCIATES INC 18384
136478 5/8/2024 10238 MILLER, STEVE 507514
136479 5/8/2024 15062 MOLINA (MCR) ACID 11817a
ACID 12254
136480 5/8/2024 15062 MOLINA(CAID HMO) ACID 11817
ACID 12254
136481 5/8/2024 10083 MUNICIPAL EMERGENCY SERVICES IN2031886 136482 5/8/2024 15224 NORTHERN SAFETY CO INC 906140297
PO# Description/ Account
Total:
54377 EMS SUPPLIES
54377 EMS SUPPLIES
54377 EMS SUPPLIES
54377 EMS SUPPLIES
54377 EMS SUPPLIES
54377 EMS SUPPLIES
54377 EMS SUPPLIES
54377 CR-EMS SUPPLIES RETURNED
Total:
54709 HOSE FOR TYPE 6 ENGINE
Total:

SIGNS
Total:
54686 CDBG PROGRAM ADMINISTRATIOI
Total:

CIP SUPPLIES
Total:

REFUND -AMBULANCE BILLING

REFUND - AMBULANCE BILLING
Total:

REFUND - AMBULANCE BILLING

REFUND - AMBULANCE BILLING
Total:
54381 EQUIPMENT REPAIR
Total:
54722 FIREFIGHTING EQUIPMENT
Total:

Amount
950.00
281.78
2,124.41

3.36 769.50
2,730.50
1,141.65
205.82
-56.21
7,200.81
1,646.96
1,646.96
182.08
182.08
1,707.00
1,707.00
176.32
176.32
528.16
522.54
1,050.70
119.72
119.72
239.44
226.28
226.28
740.78
740.78

Page 23 ends

vchlist
05/08/2024 3:37:19PM
Bank code : ubqen
Voucher Date Vendor
136483 5/8/2024 10344 PADRE DAM MUNICIPAL WATER DIST
136484 5/8/2024 10241 PETTY CASH
136485 5/8/2024 15201 PLAYMAX SURFACING INC
136486 5/8/2024 10101 PROFESSIONAL MEDICAL SUPPLY
136487 5/8/2024 10095 RASA
136488 5/8/2024 15242 RCHN CAID HMO
136489 5/8/2024 10606 SD COUNTY SHERIFF'S DEPT
136490 5/8/2024 10768 SANTEE SCHOOL DISTRICT
136491 5/8/2024 13171 SC COMMERCIAL, LLC
136492 5/8/2024 15036 SCRIPPS HEALTH PLAN
Voucher List

CITY OF SANTEE
Invoice PO#
29700015; APR24
05012024
05012024C
1916 54730
10572 54443
10576 54443
5789 54512
5790 54512
5791 54512
ACID 7331
SHERIFF MARCH 2024
9423
9536 54394
2621650-IN 54395
2622336-IN 54395
2622971-IN 54395
ACID 282
ACID 566
Description/Account

CONSTRUCTION METER
Total:

PETTY CASH REIMB - PSD

PETTY CASH REIMB - CSD
Total:

PLAY SURFACE PATCHING MATERI
Total:

OXYGEN CYLINDER RENTAL

OXYGEN CYLINDER RENTALS
Total:

MAP CHECK - POPEYE'S

MAP CHECK - LANTERN CREST RII

MAP CHECK TA DEVELOPMENT
Total:

REFUND - AMBULANCE BILLING
Total:

LAW ENFORCEMENT MARCH 2024
Total:

CHET HARRITT FIELD LIGHTS - JU

BALLFIELD LIGHTS AT CHET HARR
Total:

DELIVERED FUEL

DELIVERED FUEL
Total:

REFUND - AMBULANCE BILLING

REFUND - AMBULANCE BILLING
Total:

Amount
307.36
307.36

14.01 95.00
109.01
624.68
624.68
180.00
108.00
288.00
350.00
350.00
1,400.00
2,100.00
171.45
171.45
1,420,257.15
1,420,257.15

65.10 1,006.80
1,071.90
1,284.66
290.56
631.50
2,206.72
566.46
477.01
1,043.47

Page 24 ends

vchlist
05/08/2024 3:37:19PM
Bank code : ubqen
Voucher Date Vendor
136493 5/8/2024 14797 SEDANO FORD OF LM INC
136494 5/8/2024 15020 SHARP COMMUNITY MEDICAL GRP
136495 5/8/2024 15037 SHARP REES-STEALY MEDICAL GROU
136496 5/8/2024 15037 SHARP REES-STEALY MEDICAL
136497 5/8/2024 12223 SITEONE LANDSCAPE SUPPLY LLC
136498 5/8/2024 11056 STANDARD ELECTRONICS
136499 5/8/2024 10217 STAPLES ADVANTAGE
136500 5/8/2024 10119 STEVEN SMITH LANDSCAPE INC
136501 5/8/2024 15237 STEWART, JERROLD
136502 5/8/2024 15238 STORRS, ROBERT
136503 5/8/2024 10250 THE EAST COUNTY
136504 5/8/2024 13332 THE HAY GUY
Voucher List

CITY OF SANTEE
Invoice PO#
20483372 54446
238343 54734
ACID 5228
ACID 9328
ACID 11091
ACID 3050
140011869-001 54420
140854850-001 54420
1343 54647
6001149286 54335
6001209153
601 54451
ACID 10763
ACID 2111
00141249
4132024
Description/ Account

VEHICLE REPAIR PARTS

VEHICLE REPAIR
Total:

REFUND - AMBULANCE BILLING
Total:

REFUND -AMBULANCE BILLING
Total:

REFUND -AMBULANCE BILLING

REFUND -AMBULANCE BILLING
Total:

IRRIGATION PARTS

IRRIGATION PARTS
Total:

FIRE ALARM & SPRINKLER MONIT(
Total:

FY 23/24 OFFICE SUPPLIES - FINAi

OFFICE SUPPLIES -BUILDING
Total:

A 2 LANDSCAPE SERVICES
Total:

REFUND -AMBULANCE BILLING
Total:

NOTICE OF PUBLIC HEARING -TYi
Total:

EVENT SUPPLIES
Amount
383.91
958.92
1,342.83
477.01
477.01
1,228.00
1,228.00
796.64

93.20 889.84

22.96 8.40

31.36 2,190.00
2,190.00
171.47
143.29
314.76
412.51
412.51
125.00
125.00
1,146.00
1,146.00
329.00
329.00
387.90

Page 25 ends

vchlist
05/08/2024 3:37:19PM
Bank code: ubqen
Voucher Date Vendor
136504 5/8/2024 13332 13332 THE HAY GUY
136505 5/8/2024 15239 THOMAS, VIRGINIA
136506 5/8/2024 11495 TRUELINE CONSTRUCTION
136507 5/8/2024 12480 UNITED SITE SERVICES
136508 5/8/2024 11194 USAFACT INC
136509 5/8/2024 10642 USPS-POC
136510 5/8/2024 14097 VOICES FOR CHILDREN
136511 5/8/2024 15240 WHITFIELD, LUCRETIA
136512 5/8/2024 15241 ZAPATA, LEONOR
136513 5/8/2024 15245 ZENNEDJIAN, CARSON
136514 5/8/2024 10318 ZOLL MEDICAL CORPORATION
77 Vouchers for bank code ubgen
77 Vouchers in this report
Voucher List

CITY OF SANTEE
Invoice PO#
(Continued)
ACID 8995
2528 54617
114-13836483 54339
114-13836524 54339
4043302
05062024
3-2024 54514
ACID 2072
ACID 4179
ACID3536
04082024
3954125 54419
3956189 54419
Description/ Account
Total:

REFUND - AMBULANCE BILLING
Total:

SPORTS COURT RESURFACING
Total:

PORTABLE TOILET AND FENCE RE

PORTABLE TOILET AND FENCE RE
Total:

BACKGROUND CHECKS
Total:

POSTAGE REIMBURSEMENT
Total:

CDBG SUBRECIPIENT
Total:

REFUND - AMBULANCE BILLING
Total:

REFUND -AMBULANCE BILLING

REFUND -AMBULANCE BILLING
Total:

EMPLOYEE REIMBURSEMENT
Total:

EMS SUPPLIES

EMS SUPPLIES
Total:

Bank total:

Total vouchers
Amount
387.90
131.80
131.80
33,848.95
33,848.95
268.10
358.72
626.82

18.52 18.52
831.29
831.29
1,375.20
1,375.20

25.00 25.00
107.45
115.60
223.05
303.50
303.50
3,031.68
5,041.83
8,073.51
1,635,744.38
1,635,744.38

Page 26 ends

vchlist
05/08/2024 3:37:19PM
Bank code : ubqen
Voucher
Voucher List

CITY OF SANTEE
Date Vendor ----------------- --------- Invoice ------ PO# ---'------------ Description/Account ------ Amount

Page 27 ends

Item 3
LEGAL SERVICES BILLING SUMMARY Attachment 1
APRIL 2024

CURRENT INVOICE

DESCRIPTION AMOUNT NUMBER NOTES
Retainer $ 17,026.00
1001.00.1201.51020 17,026.00 995401
Labor & Employment:

Labor & Employment 3,712.80 995371
1001.00.1201.51020 3,712.80
Litigation & Claims:

Litigation & Claims 3,135.00 995386
Affordable Housing Coalition of San Diego County 291.50 995382 Allan Family Trust Litigation 1,292.50 995389
Lee Receivership 2,795.50 995377
Parcel 4 Litigation 1,320.00 995384
Schaeffer Receivership 15,168.89
Sky Ranch Potential Homeowner/HOA Litigation 125.50 995379 1001.00.1201.51020 24,128.89
Special Projects (General Fund):

Community Oriented Policing 7,600.60 995373
Annual Municipal Code Update 21,120.00 995380
CEQA Special Advice 440.00 995391
Water Quality 412.50 995385
General Elections 1,072.50 995378
Entertainment District 6,105.00 995381
Cannabis 605.00 995399
Special Training 4,895.00 995400
Surplus Land Act/Real Property Special Advice 2,480.50 995388 1001.00.1201.51020 44,731.10
Mobile Home Rent Control Commission 58.65 995374 2901.04.4106.51020 Cuyamaca Street Right-of-Way Acquisition 1,543.50 995383 cip71402.30.05 SLEMSA JPA 385.00 995387 5505.00.1901.51020
1,987.15
MSCP Subarea Plan 6,038.40 995390 spp1702a.10.05
Redevelopment of Carlton Oaks Golf Course 5,467.20 995392 cup1906a.10.05 Tyler St. Subdivision 2,488.80 995393 tm17001a.10.05
Slope Street Subdivision 1,428.00 995394 tm20001a.10.05 Palisade Warehouse 8,323.20 995396 dr23002a.10.05
Summit Townhomes 408.00 995397 tm23003a.10.05
Extra Space Storage 163.20 995395 cup2401a.10.05
City Ventures Cottonwood and Park 204.00 995398 tm24001a.10.05 24,520.80
Total $ 116,106.74
LEGAL SERVICES BILLING RECAP Attachment 2
FY 2023-24
Adopted Revised Previously Spent Available Current Request Category Budget Budget Year to Date Balance Mo./Yr. Amount General Fund:

General / Retainer $ 206,310.00 $ 206,310.00 $ 153,641.70 $ 52,668.30 Apr-24 $ 17,026.00 Labor & Employment 60,000.00 60,000.00 61,890.14 (1,890.14) Apr-24 3,712.80 Litigation & Claims 50,000.00 75,000.00 92,128.14 (17,128.14) Apr-24 24,128.89 Special Projects 494,990.00 564,990.00 267,970.94 297,019.06 Apr-24 44,731.10 Total $ 811,300.00 $ 906,300.00 $ 575,630.92 $ 330,669.08 $ 89,598.79 Other City Funds:

MHFP Commission $ 10,000.00 $ 10,000.00 $ 5,364.48 $ 4,635.52 Apr-24 $ 58.65 Capital Projects 75,000.00 75,000.00 39,722.50 35,277.50 Apr-24 1,543.50 SLEMSA JPA 10,000.00 10,000.00 11,331.00 (1,331.00) Apr-24 385.00 Total $ 95,000.00 $ 95,000.00 $ 56,417.98 $ 38,582.02 $ 1,987.15 Third-Party Reimbursable:

Total $ 116,326.20 $ 24,520.80
Total Previously Spent to Date
Total Proposed for Payment
General Fund $ 575,630.92 General Fund $ 89,598.79
Other City Funds 56,417.98 Other City Funds 1,987.15
Applicant Deposits or Grants 116,326.20 Applicant Deposits or Grants 24,520.80 Total $ 748,375.10 Total $ 116,106.74
FY 2023-24
Item 4
FY 2024-25 SANTEE LANDSCAPE MAINTENANCE DISTRICT

ASSESSMENT SUMMARY FOR ZONES PROPOSED TO BE ASSESSED
FY 2024-25 FY 2024-25 FY 2024-25 FY 2023-24 MAXIMUM

NUMBER MAINTENANCE & RESERVES TOTAL ASSESSMENT ASSESSMENT APPROVED ZONE ZONE NAME OF UNITS ADMINISTRATION 7/1/24 ASSESSMENT RATE/UNIT RATE/UNIT ASSESSMENT 1 EL NOPAL ESTATES (1) 45 $ 10,490.00 $ 11,333.00 $ 11,610.00 $ 258.00 $ 249.27 $ 258.00 3 COUNTRY SCENES 14 $ 2,220.00 $ 4,989.00 $ 2,067.00 $ 147.64 $ 147.64 $ 147.64 4 CAMELOT HEIGHTS 10 $ 1,328.00 $ 906.00 $ 1,385.00 $ 138.50 $ 138.50 $ 138.50 8 SILVER COUNTRY 153 $ 84,900.00 $ 104,189.00 $ 75,735.00 $ 495.00 $ 495.00 $ 495.00

ESTATES
9 MATTAZARO/ 34 $ 1,952.00 $ 944.00 $ 1,529.00 $ 44.98 $ 44.98 $ 44.98

TIMBERLANE
12 THE HEIGHTS 60 $ 10,610.00 $ 24,579.00 $ 8,757.00 $ 145.95 $ 145.95 $ 375.00 13 PROSPECT HILLS 43 $ 4,360.00 $ 5,299.00 $ 3,225.00 $ 75.00 $ 75.00 $ 75.00 14 MITCHELL RANCH 16 $ 3,850.00 $ 8,047.00 $ 2,690.00 $ 168.14 $ 168.14 $ 168.14 17 DAKOTA RANCH (2) 20 $ 7,300.00 $ 24,072.00 $ 4,826.00 $ 241.30 $ 241.30 $ 418.68 18 ALLOS (2) 6 $ 4,970.00 $ 11,464.00 $ 3,920.00 $ 653.34 $ 653.34 $ 805.13 (1) Zone 1 - Each fiscal year, beginning Fiscal Year 2020/21, the Maximum Approved Assessment may be increased by the percentage increase calculated for the period between January of the previous calendar year and January of the current calendar year in the San Diego Consumer Price Index All Items for all Urban Consumers (CPI-U), not to exceed 3.5% per fiscal year. (2) Zone 17 and Zone 18- reflect an allowable 2% increase in the maximum approved assessment for FY 2024-25.

SLMD-Attachment 1
TABLE 1
SLMD-Attachment 2
RESOLUTION NO.
1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA,

APPROVING THE ENGINEER'S REPORT FOR THE ANNUAL
LEVY OF ASSESSMENTS FOR FY 2024-25 FOR THE

SANTEE LANDSCAPE MAINTENANCE DISTRICT
WHEREAS, the City Council of the City of Santee, pursuant to the provisions of "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, Article XIII D of the California Constitution and the Proposition 218 Omnibus Implementation Act (commencing with California Government Code Section 53750) (collectively the “Law”), did by previous Resolution, order the preparation of an Engineer's Report for the annual levy of assessments, consisting of plans and specifications, an estimate of the costs, a diagram of the district, and an assessment of the costs relating to what is known and designated as: SANTEE LANDSCAPE MAINTENANCE DISTRICT ("District"); and,
WHEREAS, the FY 2024-25 Assessment Engineer's Report (“Report”) has been presented to this City Council as required by the Law and as previously directed by Resolution; and
WHEREAS, this City Council has examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. That the above recitals are all true and correct.

SECTION 2. That the Report as presented, consisting of:

E. the assessment of the total amount of the costs and expenses of the maintenance of the improvements upon the several divisions of land in the District in proportion to the estimated special benefits to be conferred on such subdivisions, respectively, by such maintenance;
is hereby approved as filed, attached, and on file in the Office of the City Clerk as a permanent record and is to remain open to public inspection.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:
__________________________

ANNETTE ORTIZ, CMC, CITY CLERK
Exhibit A: Preliminary Engineer’s Report
Preliminary Engineer’s Report
Fiscal Year 2024-25
Santee Landscape Maintenance District
Table of Contents
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Sections
i. Introduction i

1. Plans and Specifications 1

2. Cost Estimates 4

3. Method of Apportionment of Assessment 5

4. Assessment Rolls 10

5. Assessment Diagrams 11
Tables
Table 2-1 Benefit Zones by Land Use, Size, and Location 4 Appendices
Appendix A – SLMD Budget Detail
Appendix B – Assessment Rolls
Appendix C – Assessment Diagrams
i. Introduction Pa ge | i
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
AGENCY: CITY OF SANTEE
PROJECT: SANTEE LANDSCAPING MAINTENANCE DISTRICT
TO: CITY COUNCIL

CITY OF SANTEE

STATE OF CALIFORNIA
REPORT PURSUANT TO "LANDSCAPING AND LIGHTING ACT OF 1972" Pursuant to direction from the City Council (the “City Council”) of the City of Santee (the “City”), State of California, submitted herewith is the Engineer’s Report for Santee Landscaping Maintenance District (the “Report”), consisting of the following parts, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being the "Landscaping and Lighting Act of 1972", as amended, commencing with Section 22500, and which is in accordance with Resolution No. 037-2024 adopted by the City of Santee City Council, San Diego County, California ordering preparation of the Report for Santee Landscaping Maintenance District (the “SLMD” or the “District”). This Report is applicable for the ensuing 12-month period, being the Fiscal Year commencing July 1, 2024, to June 30, 2025.

Section 1 PLANS AND SPECIFICATIONS of the improvements to be maintained and/or improved for the Fiscal Year. The plans and specifications show and describe the existing improvements, and are sufficient in showing and describing the general nature, location and extent of the improvements.

Section 2 A COST ESTIMATE of the improvements to be maintained and/or improved for the mentioned Fiscal Year.

Section 3 A METHOD OF APPORTIONMENT OF ASSESSMENT calculates the receipt of special benefit and the general benefit derived from the installation and maintenance and servicing of the respective improvements located throughout the District, and the methodology used to apportion the total assessment to the properties within the District.

Section 4 ASSESSMENT ROLLS showing the proportionate amount of the assessment to be charged in proportion to the benefits to be received by each lot or parcel within the boundaries as shown on the below-referenced Diagram. The Assessment Rolls can be found in Appendix A.

Section 5 The ASSESSMENT DIAGRAMS of the District. Said Diagrams shall show the boundaries of the District and the boundaries of any zones within the District. Reference is made to the County Assessor's Maps for a detailed description of the lines and dimensions of any lots or parcels. The lines and dimensions of each lot shall conform to those shown on the County Assessor's Maps for the Fiscal Year to which the Report applies. The Assessment Diagrams can be found in Appendix B.
i. Introduction Pa ge | ii
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
The District is comprised of 18 separate zones of maintenance. For FY 2024-25 the District will have the following Zones.

Zone Zone Name Tract/Map Units
Total FY 2024-25
Assessment
Per Unit
Assessment1
1 El Nopal Estates 88-04 45 $11,609.94 $258.00
3 Country Scenes 89-01 14 $2,066.96 $147.64
4 Camelot Heights 89-02 10 $1,385.00 $138.50
5 Mesa Heights2 88-08 44 $0.00 $0.00
6 Prospect Point2 89-05 9 $0.00 $0.00
7 Treviso2 03-01 186 $0.00 $0.00
8 Silver Country Estates 93-02 153 $75,735.00 $495.00
9 Mattazaro/Timberlane 88-07/92-03 34 $1,529.32 $44.98
10 Lakes West Condos2 90-02 78 $0.00 $0.00
11 Padre Hills3 89-04 35 $0.00 $0.00
12 The Heights 96-01 60 $8,757.00 $145.95
13 Prospect Hills 96-02 43 $3,225.00 $75.00
14 Mitchell Ranch 92-04 16 $2,690.24 $168.14
15 Vista Este2 00-03 33 $0.00 $0.00
16 Prospect Glen2 01-01 48 $0.00 $0.00
17 Dakota Ranch 01-02 20 $4,826.00 $241.30
18 Allos 98-02 6 $3,920.04 $653.34
19 Sky Ranch2 04-08 371 $0.00 $0.00
Ten of the existing zones – Zones 1, 3, 4, 8, 9, 12, 13, 14, 17, and 18 – will be active, and will be assessed and their improvements maintained by City or contract forces. Zones 5, 6, 7, 10, 11, 15, 16, and 19 have been annexed to the District, but have no assessment because they are responsible for their own maintenance; if not maintained to City standards, the City will assume maintenance and levy assessments. Further details are provided in the body of this Engineer’s Report.

Background
The City Council of the City of Santee approved the formation of Santee Landscaping Maintenance District in FY 1989-90. The District was formed pursuant to the requirements of the Landscaping and Lighting Act of 1972 (the “’72 Act”).

The District was formed to provide a source of funds for the operation, servicing, maintenance and repair of landscaping within public streets, right-of-way, easements, and appurtenant facilities within the District. The Report sets forth the methodology to be used in apportioning the assessment to the different land use types and benefit zones within the City based upon the benefit they receive.

The original District was formed in FY 1989-90, then several “benefit zones” were annexed into the District in the following years. These benefit zones were established to ensure a source of funds for the ongoing maintenance of public landscaping which are of local benefit to the parcels within the benefit zone. Currently there are eighteen (18) Zones of Benefit that have been annexed into the District (see Appendix C – Assessment Diagrams).

Parcels within these special benefit zones are assessed their proportionate share of the cost for the maintenance of local improvements including, but not limited to, landscaping and appurtenant facilities. These improvements provide a special benefit to those parcels due to their nature and location.
1 The actual assessment roll might have a minimal variance due to rounding. 2 Maintenance responsibilities assumed by homeowners’ association or property owners. 3 Assessment not approved by property owners.
i. Introduction Pa ge | iii
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Effects of Proposition 218 Legislation
In November 1996, Prop 218 - the “Right to Vote on Taxes Act” – added Article XIII D to the State Constitution. The amendment created new substantive and procedural requirements for ‘72 Act districts. Now, when a new or increased levy is proposed for a district or a zone therein the local agency must mail a notice and “ballot” to each property owner of record affected by the new or increased assessment.

The ballot procedure enables property owners to approve or disapprove the proposed new or increased assessment. The vote is determined by the weighted proportional financial obligation of the ballots returned. A “majority protest” exists if ballots submitted in opposition exceed ballots in favor of the new or increased levy. If a majority protest exists for a new assessment, the local agency cannot levy the assessment. If a majority protest exists for an increase in an existing assessment, the increase cannot be collected but, the base amount (the amount levied last fiscal year) can continue to be levied.

The ‘72 Act enables the governing body to adjust assessment rates as it directs at the approval stage or the public hearings. Therefore, the rates shown herein are proposed but are not confirmed until approved by the City Council. Once the Engineer's Report has been approved by the City Council, the ballots tabulated (if applicable), and the public hearing(s) completed, final assessment information will be provided to the County of San Diego for inclusion on the appropriate property tax bills.

Current Annual Administration
As required by the ’72 Act, the Report includes: (1) a description of the improvements to be operated, maintained, and serviced by the District, (2) an estimated budget for the District, and (3) a listing of the proposed Fiscal Year 2024-25 assessments to be levied upon each assessable lot or parcel within the District.

The City of Santee will hold a Public Hearing on June 26, 2024, regarding the District which will provide an opportunity for any interested person to be heard. At the conclusion of the Public Hearing, the City Council may adopt a resolution confirming the assessment rates as originally proposed or as modified.

Payment of these annual assessments for each parcel will be made in the same manner and at the same time as payments are made for their annual property taxes. All funds collected through the assessments must be placed in a special fund and can only be used for the purposes stated within this Report.

1. Plan s and Specification s Pa ge | 1
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
District Description
The District will be divided into 18 separate zones of benefit, as described below. Dimensions of each parcel are shown on Assessor’s maps located in the County of San Diego Administration Building, 1600 Pacific Highway, San Diego, CA 92101. As provided in the ’72 Act, the boundaries may be adjusted in the future by annexations to this District. The boundary for each zone is depicted on the Assessment Diagrams in Appendix C.

Active Zones
In FY 2024-25, the SLMD consists of 18 separate zones of benefit. The 18 zones are comprised of both active and inactive zones. “Active” means the zones will have maintenance activities during FY 2024-25. Maintenance activities are comprised of both contract and City forces. The ten active zones are:

ZONE 1 - EL NOPAL ESTATES (TM88-04)
Assessor’s Parcel Numbers (the “APNs”) 381-221-10 through 381-221-42, inclusive, and 381-221-44, -45, -46, and -47, and 381-221-58 through -65, inclusive. Established in FY 1989-90, this was the first subdivision in the District and was originally comprised of two zones.

Zone 2 was eliminated in FY 1997-98 because its maintenance was subsumed under Zone 1 to be consistent with current assessment district laws.

ZONE 3 - COUNTRY SCENES (TM89-01)
APNs 381-260-49 through 381-260-62, inclusive. This 14-unit single-family subdivision located near Conejo and Mast Blvd. was annexed in FY 1992-93.

ZONE 4 - CAMELOT HEIGHTS (TM89-02)
APNs 378-420-46 through 378-420-55, inclusive. Annexed in FY 1993-94, this subdivision’s ten single-family homes located off Princess Joanne Rd. share maintenance costs.

ZONE 8 - SILVER COUNTRY ESTATES (TM93-02)
APNs 378-440-01 through -29, inclusive, 378-441-01 through -26, inclusive, 378-441-29 through -41, inclusive, 378-441-44 and -45, 378- 450-01 through -20, inclusive, 378-450-22 through -53, inclusive, 378-450-55, and 381-710-01 through -30, inclusive. 153 Single-family homes make up this subdivision at the north end of Cuyamaca St. The first unit was annexed in FY 1995-96, but the improvements were not accepted so there was no assessment. Once the project was completed, property owners cast ballots regarding assessments in FY 1998-99, and the affirmative vote set an initial assessment and maximum rate.

ZONE 9 - TIMBERLANE/MATTAZARO (TM88-07/TM92-03)
APNs 381-690-02 through -12, inclusive, 381-690-15 through -26, inclusive, 381-690-34 through -40, inclusive, 381-690-47 through -49, inclusive, and 381-690-51. Due to their physical proximity, improvements for the 25-unit single-family home development called “Timberlane” and the nine-unit “Mattazaro” single-family home project were combined into one zone. Zone 9 had no assessment in its first year because the improvements were not accepted before the start of FY 1996-97. In FY 1997-98, improvements were accepted and an affirmative majority vote was made for the initial and maximum assessment rates.

ZONE 12 - THE HEIGHTS (TM96-01)
APNs 378-460-01 through -06, inclusive, 378-460-09 through -40, inclusive, 378-460-43 and -44, and 378-461-01 through -06, inclusive, 378-461-09 through -20, inclusive, and 378-460-021 and -22. Annexed in FY 1998-99, this 60-unit single-family project is at the northwest end of Magnolia Ave. Maintenance was assumed by the City in FY 2002-03. The project had affirmative assessment ballot proceedings establishing initial and maximum assessments rates.

ZONE 13 - PROSPECT HILLS (TM96-02)
APNs 386-680-01 through -20, inclusive. Also annexed in FY 1998-99, the 43 single-family homes off Prospect Ave. east of Holden Rd. share in the cost of landscaping fronting the project on Prospect Ave. The zone also had an affirmative assessment ballot proceedings to establish initial and maximum assessment rates.

1. Plan s and Specification s Pa ge | 2
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
ZONE 14 - MITCHELL RANCH (TM92-04)
APNs 381-720-01 through -16, inclusive. This 16-unit single-family subdivision is at the southwest corner of Magnolia Ave. and El Nopal.

An affirmative assessment ballot proceeding setting initial and maximum assessment rates was undertaken prior to its FY 2000-01 annexation.

ZONE 17 - DAKOTA RANCH (TM01-02)
APNs 378-420-56 through -75, inclusive. This 20-unit single family home development located at Dakota Ranch Rd. off Princess Joann was annexed in FY 2004-05. This zone also had affirmative assessment ballot proceedings to establish initial and maximum assessment rates.

ZONE 18 – ALLOS (TM98-02)
APNs 386-280-50 through -55, inclusive. Also annexed in FY 2004-05, the six single-family homes are on Prospect Ct. adjacent to Prospect Ave. near Mesa Rd. Improvements were reduced from originally approved plans to provide a reasonable assessment. The project had affirmative assessment ballot proceedings establishing initial and maximum assessment rates.

Inactive Zones
Eight of the 18 zones are “inactive”, i.e., there is no assessment and they are responsible for their own maintenance. These zones are:

ZONE 5 - MESA HEIGHTS (TM88-08)
APNs 386-670-01 through 386-670-44, inclusive. This zone was originally annexed in 1993-94. Due to the rising costs, in FY 1997-98, the Mesa Heights HOA assumed maintenance responsibilities for their 44-unit single-family subdivision’s landscaped improvements.

ZONE 6 - PROSPECT POINT (TM89-05)
APNs 386-250-07, -11, -12, -13, -14, -17, -19, -22, and -24. Nine single-family homes comprise this zone located off Prospect Ave. This zone has had no assessments since FY 1996-97.

ZONE 7 - TREVISO (TM03-01)
APNs 383-061-07-01 through -28, inclusive, 383-061-08-01 through -36, inclusive, 383-061-09-01 through -32, inclusive, 383-061-10-01 through -32, inclusive, 383-061-11-01 through -30, inclusive, and 383-061-12-01 through -28, inclusive. Formerly commercially-zoned, the 186-unit multi-family Treviso property carries out its own maintenance, so there is no assessment.

ZONE 10 - LAKES WEST (TM90-02)
APN 386-300-58. The Navy-owned 78-unit condominium project is located on Mission Gorge Rd. at Simeon Dr. and Bushy Hill Dr. It is responsible for its own maintenance and has not been assessed since its FY 1996-97 annexation.

ZONE 11 - PADRE HILLS (TM89-04)
APNs 386-270-53 through -63, inclusive, and 386-270-70 through -93, inclusive. A 35-unit single-family home subdivision located off Prospect Ave., Padre Hills underwent an unsuccessful assessment ballot proceeding upon its FY 1997-98 annexation. Consequently, the subdivision is responsible for maintaining its landscaping and is not assessed.

ZONE 15 - VISTA ESTE (TM00-03)
APNs 386-690-01 through -33, inclusive. The 33 attached homes included in this zone are responsible for their own maintenance through a homeowners’ association and was annexed in FY 2004-05. The subdivision is located off Fanita Dr. at Watson Pl.

ZONE 16 - PROSPECT GLEN (TM01-01)
APNs 383-490-01 through -48, inclusive. The development’s homeowners’ association takes care of the maintenance for the 48 singlefamily homes in this project, which was annexed in FY 2004-05. The project is located on the northwest corner of Prospect Ave. and Fanita Dr.

ZONE 19 - SKY RANCH (TM04-08)
APNs 385-430-01 through -22, inclusive, 385-431-01 through -08, inclusive, and 385-432-01 through -03, inclusive. The development’s homeowners’ association takes care of the maintenance for the 223 single-family and 148 multi-family homes in this project, which was annexed in FY 2007-08. The project is located off Graves Ave. and Sevilla St.

1. Plan s and Specification s Pa ge | 3
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Description of Improvements
Facilities or improvements include landscaping within public streets, rights-of-way, easements, and their appurtenances and the costs of installing, operating, and maintaining them. Improvements to be maintained generally comprise frontage landscaping and hardscaping.

Maintenance includes, but not limited to, weeding, fertilizing, trimming, cleaning, energy, water, materials, personnel/equipment costs, contract services and other items needed to deliver these services. Zones responsible for their own maintenance are not included in the following section. The following describes zones that will be assessed and/or maintained by the District in FY 2024-25.

Zone 1 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping, walks and retaining wall faces on El Nopal St. and Julio Pl.

Zone 3 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping, walks, and entry monument faces on Conejo Rd. and Country Scenes Ct.

Zone 4 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping and retaining wall face on Princess Joann Rd. adjacent to subdivision.

Zone 8 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping and faces of retaining walls along Cuyamaca St., El Nopal, Woodglen Vista Dr., and Cardoza Dr. adjacent to the site.

Zone 9 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping and faces of block retaining walls along Bilteer Dr. and Theresa Ln. adjacent to the subdivision.

Zone 12 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping along Magnolia Avenue and along the pedestrian trail adjacent to the site.

Zone 13 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping and faces of privacy wall along Prospect Ave. and on Holden Rd. adjacent to the subdivision.

Zone 14 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping and faces of block retaining walls on El Nopal and Magnolia Ave. adjacent to the site.

Zone 17 - The facilities within the public right-of-way that are to be maintained and serviced include landscaping on Princess Joann Rd. and Dakota Ranch Rd. adjacent to the site and entrance to the Dakota Ranch project.

Zone 18 - The facilities within the public right-of-way that are to be maintained and serviced include parkway and slope landscaping between Prospect Ave. and Lot #1 of Allos; ten foot wide landscaped strip along the west side of Prospect Ct.

2. Cost Estimates Pa ge | 4
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
General
The ’72 Act provides that the total cost of installation, construction, maintenance, and servicing of the public landscaping and hardscaping facilities can be recovered by the District. Maintenance may include the repair and/or replacement of existing facilities. Servicing may include electrical, water, and public utility costs. Incidental expenses, including administration of the District, data processing fees, annual Engineer’s Report, engineering fees, legal fees, printing, posting, mailing of notices, and all other costs associated with the maintenance of the District may also be included.

Budget
Estimated FY 2024-25 expenditures are shown in the table located in Appendix A. Budgets for Zones 1, 3, 4, 8, 9, 12, 13, 14, 17, and 18 are covered. There are no budgets for Zones 5, 6, 7, 10, 11, 15, 16, and 19 because the respective property owners are directly responsible for maintenance.

Basic Data
Data has been compiled from the County Assessor’s maps, Development Services Department records, and a field review by Community Services Department staff.

Findings
Individual parcels within a district receive benefits based on land use, size and location of landscaping improvements to be installed or maintained. In the Santee Landscape Maintenance District, all parcels are zoned for residential uses.

Table 2-1
Benefit Zones by Land Use, Size, and Location
Zone Name Tract/Map #
Assessable
Units Zoning
1 El Nopal Estates 88-04 45 Residential
3 Country Scenes 89-01 14 Residential
4 Camelot Heights 89-02 10 Residential
5 Mesa Heights 88-08 44 Residential
6 Prospect Point 89-05 9 Residential
7 Treviso 03-01 186 Residential
8 Silver Country Estates 93-02 153 Residential
9 Mattazaro / Timberlane 88-07/92-03 34 Residential
10 Lakes West Condos 90-02 1 (78 Condo Parcels) Residential 11 Padre Hills 89-04 35 Residential
12 The Heights 96-01 60 Residential
13 Prospect Hills 96-02 43 Residential
14 Mitchell Ranch 92-04 16 Residential
15 Vista Este 00-03 33 Residential
16 Prospect Glen 01-01 48 Residential
17 Dakota Ranch 01-02 20 Residential
18 Allos 98-02 6 Residential
19 Sky Ranch 04-08 371 Residential

3. Meth od of Apportionme nt of Assessmen t Pa ge | 5
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
General
The ’72 Act permits the establishment of assessment districts by cities for the purpose of providing and maintaining certain public improvements. The ’72 Act requires that assessments be levied according to the benefit received rather than assessed value. Section 22573 states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The ’72 Act also permits the designation of zones of benefit within any individual assessment district if "by reason of variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22574). Thus, the ’72 Act requires the levy of a true "assessment" rather than a "special tax." Excepted from the assessment are the areas of all public streets, avenues, lanes, roads, drives, courts, and alleys; public parks, greenbelts, and parkways; and public-school property, other public property, and zoned agricultural open space.

Article XIII D of the California Constitution also requires that the Engineer’s Report identify all parcels receiving a special benefit, and identify the extent of the special benefit conferred. It defines “special benefit” as: ”…a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute ‘special benefit.’“ Article XIII D then states:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of…the maintenance and operation expenses of a public improvement. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportionate special benefit conferred on that parcel. Only special benefits are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel.” Article XIII D requirements for assessments are similar to those of traditional assessment district law, including the ’72 Act. The purpose of the above cited section is to allow assessments to be used, again, as a legitimate financing mechanism and not as a means to impose a “flat rate parcel tax.” Thus, while a benefit determination is still made, the Engineer’s Report is now required to draw a stronger relationship, or nexus, between the property, the benefit received and the subsequent assessment.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 6
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Assessment Methodology
One of Article XIII D’s most significant changes is the “calculation requirement.” Local agencies must now determine whether or not property owners would receive a “special benefit” from services financed by the assessment. An Engineer’s Report is required to estimate the special benefit and general benefit property owners would receive. This step is needed because Article XIII D allows only the recoupment of the proportionate share of costs of the special benefit. Individual levies must be set so that no property owner pays over the proportional share of the total cost. The Jarvis-Gann Group, in Prop 218’s “Statement of Drafter’s Intent,” notes that:
“What constitutes a special benefit will depend on the nature of the… service being provided. It must be more than a mere increase in the value of the property because, arguably, the availability of any public service could provide additional value. It must be a direct and special benefit conferred on the property that exceeds the benefit conferred on the public at large or even to other similar properties.” Clearly an additional level of analysis is required; however, this additional analysis parallels the analyses presented in prior Engineer’s Reports which were prepared in compliance with the ’72 Act. It differs only in the determination of special vs. general benefit. This requires establishing the facts surrounding each subdivision included or proposed to be included in a district, and requires that these facts support the conferral of the special benefit.

All residential subdivisions included in the Santee Landscape Maintenance District have improvements directly associated with the exterior entrances and internal circulation elements of each particular subdivision. These improvements are features of each subdivision’s overall design, are consistent with the City of Santee General Plan Development Standards and Subdivision Ordinance, and were included as a component of each project’s Tentative Map approval.

No improvements included within each zone’s maintenance responsibility are located outside the boundaries of each subdivision’s Tentative Map, or outside the limits of the improvements that fulfill the requirements of project approval. Improvements were installed as part of subdivision construction. If each subdivision had not been built, the improvements associated with each subdivision would not have been installed nor provided later. Thus, the existence of the improvements is a direct function of the construction of each subdivision, and the special benefit of the associated improvements therefore inures to each subdivision. No general benefit is assigned because the improvements would not have been installed without the subdivision.

The approval of each subdivision’s landscaping plan is part of the approval of each subdivision’s Tentative Map. Thus, construction could not have proceeded without an approved Tentative Map, of which the landscaping plan is an integral part. Similarly, occupancy would not have occurred without fulfilling the conditions of development approval, which includes the installation of the improvements. Therefore, the special benefits of the improvements accrue directly to each home in each subdivision.

The method of assessment spread remains unchanged from prior fiscal years. Assessment spreads are based upon a single-family home being equal to one benefit unit. Total assessment costs are divided by the total benefit units to determine a per benefit unit cost. The portion of the District addressed by this Engineer’s Report is split into zones representing different levels of benefit. Developments with no assessment determination are not described in the “Assessment Determination” section.

Annual Assessment Rate Increases
Per Article XIII D, the levy of maximum rates is contingent on obtaining a majority approval of property owners. The maximum assessment rate per unit for Zone 1 may be increased annually by the percentage increase in the San Diego Consumer Price Index for All Urban Consumers (CPI-U), in an amount not to exceed 3.5%. Based on an analysis of maintenance costs and the repayment of capital costs for a recent renovation, the CPI adjustment was applied and the rate per unit increased to $258.00. The maximum assessment rates per unit in Zones 17 and 18 may be increased by up to 2% annually by City Council action. Based on an analysis of the projected maintenance costs associated with existing public improvements, the maximum cap per unit have been established as $418.68 in Zone 17, $805.13 in Zone 18. Please note that all proposed assessments for FY 2024-25 are at or below the approved maximum, fulfilling Article XIII D requirements.

Assessment Determination
Proposed FY 2024-25 assessments are based on the previous methodology and use data available from subdivisions' plans and Assessor's information. Maintenance costs are developed by the Community Services Department. The Finance Department believes the data to be accurate. Final assessments will be based upon these preliminary assessments and any changes made due to Council action and/or input received during the public hearings.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 7
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Assessment
Zone 1 - El Nopal Estates
Operations, Maintenance, Administration and Engineering, net of total available: $11,609.94 Assessment Formula: [45 parcels (1 unit/parcel)], $11,609.94/45 Units = $258.00 Per Unit Zone 1 - El Nopal Estates Single-Family Parcel Cost Per Year: $258.00 Maximum Assessment: $258.00
Zone 3 - Country Scenes
Operations, Maintenance, Administration and Engineering, net of total available: $2,066.96 Assessment Formula: [14 parcels (1 unit/parcel)], $2,066.96/14 Units = $147.64 Per Unit Zone 3 - Country Scenes Single-Family Parcel Cost Per Year: $147.64 Maximum Assessment: $147.64
Zone 4 - Camelot Heights
Operations, Maintenance, Administration and Engineering, net of total available: $1,385.00 Assessment Formula: [10 parcels (1 unit/parcel)], $1,385.00/10 Units = $138.50 Per Unit Zone 4 - Camelot Heights Single-Family Parcel Cost Per Year: $138.50 Maximum Assessment: $138.50
Zone 8 - Silver Country Estates
Operations, Maintenance, Administration and Engineering, net of total available: $75,735.00 Assessment Formula: [153 parcels (1 unit/parcel)], $75,735.00/153 Units = $495.00 Per Unit Zone 8 - Silver Country Estates Single-Family Parcel Cost Per Year: $495.00 Maximum Assessment: $495.00
Zone 9 - Mattazaro/Timberlane
Operations, Maintenance, Administration and Engineering, net of total available: $1,529.32 Assessment Formula: [34 parcels (1 unit/parcel)], $1,529.32/34 Units = $44.98 Per Unit Zone 9 - Mattazaro/Timberlane Single-Family Parcel Cost Per Year: $44.98 Maximum Assessment: $44.98

3. Meth od of Apportionme nt of Assessmen t Pa ge | 8
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Zone 12 - The Heights
Operations, Maintenance, Administration and Engineering, net of total available: $8,757.00 Assessment Formula: [60 parcels (1 unit/parcel)], $8,757.00/60 Units = $145.95 Per Unit Zone 12 - The Heights Single-Family Parcel Cost Per Year: $145.95 Maximum Assessment: $375.00
Zone 13 - Prospect Hills
Operations, Maintenance, Administration and Engineering, net of total available: $3,225.00 Assessment Formula: [43 parcels (1 unit/parcel)], $3,225.00/43 Units = $75.00 Per Unit Zone 13 - Prospect Hills Single-Family Parcel Cost Per Year: $75.00 Maximum Assessment: $75.00
Zone 14 - Mitchell Ranch
Operations, Maintenance, Administration and Engineering, net of total available: $2,690.24 Assessment Formula: [16 parcels (1 unit/parcel)], $2,690.24/16 Units = $168.14 Per Unit Zone 14 - Mitchell Ranch Single-Family Parcel Cost Per Year: $168.14 Maximum Assessment: $168.14
Zone 17 - Dakota Ranch
Operations, Maintenance, Administration and Engineering, net of total available: $4,826.00 Assessment Formula: [20 parcels (1 unit/parcel)], $4,826.00/20 Units = $241.30 Per Unit Zone 17 - Dakota Ranch Single-Family Parcel Cost Per Year: $241.30 Maximum Assessment: $418.68
Zone 18 - Allos
Operations, Maintenance, Administration and Engineering, net of total available: $3,920.04 Assessment Formula: [6 parcels (1 unit/parcel)], $3,920.04/6 Units = $653.34 Per Unit Zone 18 - Allos Single-Family Parcel Cost Per Year: $653.34 Maximum Assessment: $805.13
En gin eer’s Signature Pa ge | 9
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
Executed this day of 2024.

FRANCISCO MARTINEZ JR
PROFESSIONAL CIVIL ENGINEER NO. 84640

ENGINEER OF WORK

CITY OF SANTEE

STATE OF CALIFORNIA
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll and Assessment Diagrams thereto attached, was filed with me on the _______ day of ____________, 2024, by adoption of Resolution No. _______by City Council.

CITY CLERK

CITY OF SANTEE

STATE OF CALIFORNIA
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll and Assessment Diagrams thereto attached, was approved and confirmed by the City Council of the City of Santee, California on the _____day of ___________, 2024.

CITY CLERK

CITY OF SANTEE

STATE OF CALIFORNIA

4. Assessment Rolls Pa ge | 10
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
The actual assessment and the amount of the assessment for the Fiscal Year 2024-25 apportioned to each parcel as shown on the latest equalized roll at the County Assessor's office are listed in Appendix B of this Report. The description of each lot or parcel is part of the records of the County Assessor of the County of San Diego and such records are, by reference, made part of this Report.

The total assessment for the Fiscal Year 2024-25 is $115,744.504. 4 The actual assessment roll amount might have a minimal variance due to rounding.

5. Assessment Diagrams Pa ge | 11
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
The assessment diagrams showing the boundaries of the District and the zones addressed by this Engineer's Report and which will be assessed in FY 2024-25 are on file in the offices of the City Clerk and the Director of Finance. Copies of each diagram are included in this report in Appendix C. For exact details of parcels and dimensions, please refer to the Assessor's maps located in the office of the San Diego County Recorder.

Appendix A:

SLMD Budget Detail
Appendix A Budget De tail
City of Santee
Engineer’s Report SLMD
Fiscal Year 2024-25
SLMD Budget Detail
Description
Zone 1
El Nopal
Estates
Zone 3
Country
Scenes
Zone 4
Camelot
Heights
Zone 8
Silver
Country
Zone 9
Timberlane
Zone 12
The
Heights
Zone 13
Prospect
Hills
Zone 14
Mitchell
Ranch
Zone 17
Dakota
Ranch
Zone 18
Allos
Grand
Total
Fund Balance, beginning $11,333 $4,989 $906 $104,189 $944 $24,579 $5,299 $8,047 $24,072 $11,464 $195,823 Estimated Revenues:

Assessments $11,610 $2,070 $1,390 $75,740 $1,530 $8,760 $3,230 $2,690 $4,830 $3,920 $115,770 Interest $50 $30 $10 $740 $10 $180 $60 $50 $150 $60 $1,340 Total Estimated Revenues $11,660 $2,100 $1,400 $76,480 $1,540 $8,940 $3,290 $2,740 $4,980 $3,980 $117,110 Expenditures
Administration $730 $210 $170 $2,440 $560 $940 $680 $260 $340 $90 $6,420 Advertising $50 $10 $10 $320 $10 $40 $20 $20 $20 $20 $520 Electricity & Gas – Grounds $140 $190 $160 $1,540 $0 $0 $0 $0 $150 $100 $2,280 Water & Sewer – Grounds $1,710 $1,010 $700 $22,220 $950 $6,800 $2,400 $830 $2,990 $1,860 $41,469 Repair/Maintenance – Grounds $4,690 $740 $288 $56,880 $432 $2,220 $1,200 $2,280 $3,800 $2,700 $75,230 Internal Service Charges $400 $60 $0 $1,500 $0 $610 $60 $460 $0 $200 $3,290 General Fund Repayment $2,770 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,770 Total Budget $10,490 $2,220 $1,328 $84,900 $1,952 $10,610 $4,360 $3,850 $7,300 $4,970 $131,979 Fund Balance, ending $12,503 $4,869 $978 $95,769 $532 $22,909 $4,229 $6,937 $21,752 $10,474 $180,954 Appendix B:

Assessment Rolls
6091-16 - SLMD Zone 1
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3812230100 $257.98 3812230200 $257.98 3812230300 $257.98 3812230400 $257.98 3812230500 $257.98 3812230600 $257.98 3812230700 $257.98 3812230800 $257.98 3812230900 $257.98 3812231000 $257.98 3812231100 $257.98 3812231200 $257.98 3812231300 $257.98 3812231400 $257.98 3812231500 $257.98 3812231600 $257.98 3812231700 $257.98 3812231800 $257.98 3812231900 $257.98 3812232000 $257.98 3812232100 $257.98 3812232200 $257.98 3812232300 $257.98 3812232400 $257.98 3812232500 $257.98 3812232600 $257.98 3812232700 $257.98 3812232800 $257.98 3812232900 $257.98 3812233000 $257.98 3812233100 $257.98 3812233200 $257.98 3812233300 $257.98 3812233400 $257.98 3812233500 $257.98 3812233600 $257.98 3812233700 $257.98 3812233800 $257.98 3812233900 $257.98 3812234000 $257.98 3812234100 $257.98 3812234200 $257.98 3812234300 $257.98 3812234400 $257.98 3812234500 $257.98 Totals Parcels 45 Levy $11,609.10
Assessment Roll
*The County of San Diego only allows even numbered dollar amount to be submitted on the Tax Rolls so the Dollar amounts shown will be slightly different from what is stated in the Assessment section of this Report.

Page 1 of 1 ends

Engineer's Report
6091-24 - SLMD Zone 3
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3812604900 $147.64 3812605000 $147.64 3812605100 $147.64 3812605200 $147.64 3812605300 $147.64 3812605400 $147.64 3812605500 $147.64 3812605600 $147.64 3812605700 $147.64 3812605800 $147.64 3812605900 $147.64 3812606000 $147.64 3812606100 $147.64 3812606200 $147.64
Totals Parcels 14 Levy $2,066.96
Assessment Roll

Page 1 of 1 ends

Engineer's Report
6091-25 - SLMD Zone 4
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3784204600 $138.50 3784204700 $138.50 3784204800 $138.50 3784204900 $138.50 3784205000 $138.50 3784205100 $138.50 3784205200 $138.50 3784205300 $138.50
3784205400 $138.50 3784205500 $138.50
Totals Parcels 10 Levy $1,385.00
Assessment Roll

Page 1 of 1 ends

Engineer's Report
6091-29 - SLMD Zone 8
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3784400100 $495.00 3784400200 $495.00 3784400300 $495.00 3784400400 $495.00 3784400700 $495.00 3784400800 $495.00 3784400900 $495.00 3784401000 $495.00 3784401100 $495.00 3784401200 $495.00 3784401300 $495.00 3784401400 $495.00 3784401500 $495.00 3784401600 $495.00 3784401700 $495.00 3784401800 $495.00 3784401900 $495.00 3784402000 $495.00 3784402100 $495.00 3784402200 $495.00 3784402300 $495.00 3784402400 $495.00 3784402500 $495.00 3784402600 $495.00 3784402700 $495.00 3784402800 $495.00 3784402900 $495.00 3784403200 $495.00 3784403300 $495.00 3784410100 $495.00 3784410200 $495.00 3784410300 $495.00 3784410400 $495.00 3784410500 $495.00 3784410600 $495.00 3784410700 $495.00 3784410800 $495.00 3784410900 $495.00 3784411000 $495.00 3784411100 $495.00 3784411200 $495.00 3784411300 $495.00 3784411400 $495.00 3784411500 $495.00 3784411600 $495.00 3784411700 $495.00 3784411800 $495.00 3784412100 $495.00 3784412200 $495.00 3784412300 $495.00 3784412400 $495.00 3784412500 $495.00 3784412600 $495.00 3784412900 $495.00 3784413000 $495.00 3784413100 $495.00 3784413200 $495.00 3784413300 $495.00 3784413400 $495.00 3784413500 $495.00 3784413600 $495.00 3784413700 $495.00 3784413800 $495.00 3784413900 $495.00 3784414000 $495.00 3784414100 $495.00 3784414400 $495.00 3784414500 $495.00 3784414700 $495.00 3784414900 $495.00 3784500100 $495.00 3784500200 $495.00 3784500300 $495.00 3784500400 $495.00 3784500500 $495.00 3784500600 $495.00 3784500700 $495.00 3784500800 $495.00 3784500900 $495.00 3784501000 $495.00 3784501100 $495.00 3784501200 $495.00 3784501300 $495.00 3784501400 $495.00 3784501500 $495.00 3784501600 $495.00 3784501700 $495.00 3784501800 $495.00 3784501900 $495.00 3784502000 $495.00 3784502200 $495.00 3784502300 $495.00 3784502400 $495.00 3784502500 $495.00 3784502600 $495.00 3784502700 $495.00 3784502800 $495.00 3784502900 $495.00 3784503000 $495.00 3784503100 $495.00 3784503200 $495.00 3784503300 $495.00 3784503400 $495.00 3784503500 $495.00 3784503600 $495.00 3784503700 $495.00 3784503800 $495.00 3784503900 $495.00 3784504000 $495.00 3784504100 $495.00 3784504200 $495.00 3784504300 $495.00 3784504400 $495.00 3784504500 $495.00 3784504600 $495.00 3784504700 $495.00 3784504800 $495.00 3784504900 $495.00 3784505000 $495.00 3784505100 $495.00 3784505200 $495.00 3784505300 $495.00 3784505500 $495.00 3817100100 $495.00 3817100200 $495.00 3817100300 $495.00 3817100400 $495.00 3817100500 $495.00 3817100600 $495.00 3817100700 $495.00 3817100800 $495.00 3817100900 $495.00 3817101000 $495.00 3817101100 $495.00 3817101200 $495.00 3817101300 $495.00 3817101400 $495.00 3817101500 $495.00 Assessment Roll

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Engineer's Report
6091-29 - SLMD Zone 8
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
Assessment Roll
3817101600 $495.00 3817101700 $495.00 3817101800 $495.00 3817101900 $495.00 3817102000 $495.00 3817102100 $495.00 3817102200 $495.00 3817102300 $495.00 3817102400 $495.00 3817102500 $495.00 3817102600 $495.00 3817102700 $495.00 3817102800 $495.00 3817102900 $495.00 3817103000 $495.00 Totals Parcels 153 Levy $75,735.00

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Engineer's Report
6091-30 - SLMD Zone 9
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3816900200 $44.98 3816900300 $44.98 3816900400 $44.98
3816900500 $44.98 3816900600 $44.98 3816900700 $44.98
3816900800 $44.98 3816900900 $44.98 3816901000 $44.98
3816901100 $44.98 3816901200 $44.98 3816901500 $44.98
3816901600 $44.98 3816901700 $44.98 3816901800 $44.98
3816901900 $44.98 3816902000 $44.98 3816902100 $44.98
3816902200 $44.98 3816902300 $44.98 3816902400 $44.98
3816902500 $44.98 3816902600 $44.98 3816903400 $44.98
3816903500 $44.98 3816903600 $44.98 3816903700 $44.98
3816903800 $44.98 3816903900 $44.98 3816904000 $44.98
3816904700 $44.98 3816904800 $44.98
3816904900 $44.98 3816905100 $44.98
Totals Parcels 34 Levy $1,529.32
Assessment Roll

Page 1 of 1 ends

Engineer's Report
6091-33 - SLMD Zone 12
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3784600100 $145.94 3784600200 $145.94 3784600300 $145.94 3784600400 $145.94 3784600500 $145.94 3784600600 $145.94 3784600900 $145.94 3784601000 $145.94 3784601100 $145.94 3784601200 $145.94 3784601300 $145.94 3784601400 $145.94 3784601500 $145.94 3784601600 $145.94 3784601700 $145.94 3784601800 $145.94 3784601900 $145.94 3784602000 $145.94 3784602100 $145.94 3784602200 $145.94 3784602300 $145.94 3784602400 $145.94 3784602500 $145.94 3784602600 $145.94 3784602700 $145.94 3784602800 $145.94 3784602900 $145.94 3784603000 $145.94 3784603100 $145.94 3784603200 $145.94 3784603300 $145.94 3784603400 $145.94 3784603500 $145.94 3784603600 $145.94 3784603700 $145.94 3784603800 $145.94 3784603900 $145.94 3784604000 $145.94 3784604300 $145.94 3784604400 $145.94 3784610100 $145.94 3784610200 $145.94 3784610300 $145.94 3784610400 $145.94 3784610500 $145.94 3784610600 $145.94 3784610900 $145.94 3784611000 $145.94 3784611100 $145.94 3784611200 $145.94 3784611300 $145.94 3784611400 $145.94 3784611500 $145.94 3784611600 $145.94 3784611700 $145.94 3784611800 $145.94 3784611900 $145.94 3784612000 $145.94 3784612100 $145.94 3784612200 $145.94 Totals Parcels 60 Levy $8,756.40
Assessment Roll
*The County of San Diego only allows even numbered dollar amount to be submitted on the Tax Rolls so the Dollar amounts shown will be slightly different from what is stated in the Assessment section of this Report.

Page 1 of 1 ends

Engineer's Report
6091-34 - SLMD Zone 13
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3866800100 $75.00 3866800200 $75.00 3866800300 $75.00
3866800400 $75.00 3866800500 $75.00 3866800600 $75.00
3866800700 $75.00 3866800800 $75.00 3866800900 $75.00
3866801000 $75.00 3866801100 $75.00 3866801200 $75.00
3866801300 $75.00 3866801400 $75.00 3866801500 $75.00
3866801600 $75.00 3866801700 $75.00 3866801800 $75.00
3866801900 $75.00 3866802000 $75.00 3866802100 $75.00
3866802200 $75.00 3866802300 $75.00 3866810100 $75.00
3866810200 $75.00 3866810300 $75.00 3866810400 $75.00
3866810500 $75.00 3866810600 $75.00 3866810700 $75.00
3866810800 $75.00 3866810900 $75.00 3866811000 $75.00
3866811100 $75.00 3866811200 $75.00 3866811300 $75.00
3866811400 $75.00 3866811500 $75.00 3866811600 $75.00
3866811700 $75.00 3866811800 $75.00
3866811900 $75.00 3866812000 $75.00
Totals Parcels 43 Levy $3,225.00
Assessment Roll

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Engineer's Report
6091-35 - SLMD Zone 14
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3817200100 $168.14 3817200200 $168.14 3817200300 $168.14 3817200400 $168.14 3817200500 $168.14 3817200600 $168.14 3817200700 $168.14 3817200800 $168.14 3817200900 $168.14 3817201000 $168.14 3817201100 $168.14 3817201200 $168.14 3817201300 $168.14 3817201400 $168.14
3817201500 $168.14 3817201600 $168.14
Totals Parcels 16 Levy $2,690.24
Assessment Roll

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Engineer's Report
6091-40 - SLMD Zone 17
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3784205600 $241.30 3784205700 $241.30 3784205800 $241.30 3784205900 $241.30 3784206000 $241.30 3784206100 $241.30 3784206200 $241.30 3784206300 $241.30 3784206400 $241.30 3784206500 $241.30 3784206600 $241.30 3784206700 $241.30 3784206800 $241.30 3784206900 $241.30 3784207000 $241.30 3784207100 $241.30 3784207200 $241.30 3784207300 $241.30 3784207400 $241.30 3784207500 $241.30
Totals Parcels 20 Levy $4,826.00
Assessment Roll

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Engineer's Report
6091-41 - SLMD Zone 18
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3862805000 $653.34 3862805100 $653.34 3862805200 $653.34 3862805300 $653.34 3862805400 $653.34 3862805500 $653.34 Totals Parcels 6 Levy $3,920.04
Assessment Roll

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Engineer's Report
Appendix C:

Assessment Diagrams

JULIO PL

SUSIE PL

EL NOPAL

SUSIE LN
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 1
(EL NOPAL ESTATES)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê
C
O
N
E
OJ R
D

COUNTRY SCENES CT

MAST BL
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 3
(COUNTRY SCENES)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê
KEIT
H
S
T

PRINCESS JOANN RD

PRINCE CHARMING LN

SIR LANCELOT DR
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 4
(CAMELOT HEIGHTS)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê
MESA

HEIGHTS
RD

PROSPECT AV
M
E
SA

TERRACE RD
MESA
RIDGE
R
D
M
E
SA
R
D
0 75 150 300Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 5
(MESA HEIGHTS)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

PROSPECT AV
MESA

HEIGHTS RD

MESA RD
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 6
(PROSPECT POINT)
Ê

CITY OF SANTEE

ASSESSMENT DIAGRAM

RANCHO FANITA DR

MISSION

GORGE RD
·|}þ52
0 75 150 300Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 7
(TREVISO)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

CUYAMACA ST

SHENANDOAH
DR

EL NOPAL

WOODGLEN

VISTA DR
L
A
RIAT
D
R

HITCHING POST
WY
M

CHAPARRAL DR
O
LLIE
LN
0 125 250 500Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 8
(SILVER COUNTRY ESTATES)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

JILL ST

CONEJO RD
BILT
E
E
R
DR

BECK DR

THERESA LN
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 9
(TIMBERLANE/MATTAZARO)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê
BUSHY
HILL
DR

MISSION
GORGE
RD

SIMEON DR
0 75 150 300Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 10
(LAKES WEST)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

TYLER ST
MESA

HEIGHTS RD

PROSPECT AV S SLOPE DR
0 75 150 300Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 11
(PADRE HILLS)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

PRINCESS
JOANN
RD

STONEY CREEK CT
SIMA
CT

N MAGNOLIA AV
0 70 140 280Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 12
(THE HEIGHTS)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

PROSPECT AV
C
LIF
F
O
R
D
H
EIGHTS
RD

HOLDEN RD
0 100 200 400Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 13
(PROSPECT HILLS)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

EL NOPAL

WOODPARK DR

N MAGNOLIA AV
L
A
U
R
E
N
WY
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 14
(MITCHELL RANCH)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

BRIAN PL

CONRAD CT

FANITA DR
BRELCO
RD
E
L
LIO T
LN

WATSON PL
·|}þ125
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 15
(VISTA ESTE)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

FANITA DR
GLEN
OAKS
W
Y
GLEN
VISTA
WY

PROSPECT AV
·|}þ52
·|}þ125
0 50 100 200Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 16
(PROSPECT GLEN)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

PRINCESS JOANN RD
D
A
KO
TA
RA
N
C
H
R
D
0 25 50 100Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 17
(DAKOTA RANCH)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

PROSPECT AV PROSPECT CT

ANLEE DR
0 25 50 100Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 18
(ALLOS)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê
CALA
LILY
ST

CASTILLA
ST

CALABRIA
ST

SUNSET TL

MARIPOS A
ST

CLARET ST
BELLA
VISTA
ST

SEVILLA
ST

MORRELLA ST

OCOTILLO
ST
RUOCCO
DR

TRIANA ST
·|}þ67
0 375 750 1,500Feet

SANTEE LANDSCAPE MAINTENANCE DISTRICT
ZONE 19
(SKY RANCH)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

SLMD-Attachment 3
RESOLUTION NO.
1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE,

CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN

ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR

MAINTENANCE IN AN EXISTING DISTRICT,

AND SETTING THE TIME AND PLACE FOR A
PUBLIC HEARING THEREON FOR THE FY 2024-25

SANTEE LANDSCAPE MAINTENANCE DISTRICT
WHEREAS, the City Council of the City of Santee, California has previously formed a street lighting and landscaping district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, Article XIII of the California Constitution , and the Proposition 218 Omnibus Implementation Act (commencing with California Government Code Section 53750) (collectively the “Law”), in what is known and designated as SANTEE LANDSCAPE MAINTENANCE DISTRICT ("District"); and, WHEREAS, at this time, the facilities or improvements, as set forth in the Engineer’s Report (“Report”), include landscaping within public streets, rights-of-ways and easements within various residential areas in the City; and WHEREAS, at this time, this City Council desires to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the expenses necessary for continued maintenance of improvements within said District; and
WHEREAS, at this time there has been presented and approved by this City Council, a Report as required by law, and this City Council desires to move forth with the proceedings for said annual levy.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. That the above recitals are all true and correct.

SECTION 2. The Report regarding the annual levy for said District, which Report is for maintenance for Fiscal Year 2024-25 that has been previously approved is directed to be filed in the Office of the City Clerk for public review. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessment.

SECTION 3. That the public interest and convenience requires, and it is the intention of this City Council to order, the annual assessment levy for the District as set forth and described in said Report, and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance of improvements as estimated in said Report.

RESOLUTION NO.

2 SECTION 4. The assessments levied and collected shall be for the maintenance of certain improvements, as set forth in the Report, referenced and so incorporated herein.

SECTION 5. The assessment for Zone 1 - El Nopal Estates will increase from $249.27 to $258.00. Nine zones will have the same assessments in FY 2024-25 as in the prior year.

SECTION 6. There are no new improvements or any substantial changes to existing improvements.

SECTION 7. The County Auditor shall enter on the Assessment Roll the amount of the assessments, and shall collect said assessments at the same time and in the same manner as County taxes are collected. After collection, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer of the City of Santee for purposes of paying for the costs and expenses of said District.

SECTION 8. That all monies collected shall be deposited in a special fund known as: "SPECIAL FUND - SANTEE LANDSCAPE MAINTENANCE DISTRICT." Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance or improvement, the City Council may transfer into said special fund, from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.

SECTION 9. Said maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a District, of which District this City Council hereby declares to be the District benefited by said improvements and their maintenance thereof, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown within said Report, as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District.

SECTION 10. Any public properties, as defined in the Law, which are included within the boundaries of the District, shall be subject to any assessment to be made under these proceedings to cover any of the costs and expenses of said maintenance work.

SECTION 11. Notice is hereby given that a public hearing on this item will be held before the SANTEE CITY COUNCIL at 6:30 p.m., on Wednesday, June 26, 2024, regarding the annual levy of assessments, the extent of the maintenance, and any other matters contained within this resolution. Instructions for participating in the hearing will be posted by the City Clerk on the City’s website at https://www.cityofsanteeca.gov. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing.

RESOLUTION NO.

3 SECTION 12. That the Finance Department is directed to publish a copy of this Resolution in a newspaper of general circulation within said City, said publication shall be not less than ten (10) days before the date set for said Public Hearing.

SECTION 13. This Resolution shall take effect immediately upon its adoption.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:
__________________________

ANNETE ORTIZ, CMC, CITY CLERK
Item 5
FY 2023-24 FY 23-24 FY 24-25 Maximum
Benefit Unit Maintenance & Reserves Levy Per Levy Per FY 24-25 Total Zone Title Used Administration 7/1/2024 Benefit Unit Benefit Unit Total Levy Levy A Town Center Acre $157,750.00 $248,885.00 $1,627.00/ $1,627.00/ $141,816.82 $141,816.82 Parkway $2,973.00 $2,973.00
(1) (1)
B The Lakes SFH (2) $5,140.00 $32,638.00 $84.48 $84.48 $7,518.72 $7,518.72 C San Remo SFH (2) $8,730.00 $31,268.00 $218.22 $218.22 $7,855.92 $7,855.92 D Mission Creek - Acre N/A N/A $5,481.35 $5,481.35 $46,749.08 $46,749.08 Commercial
Mission Creek - SFH (2) N/A N/A $286.00 $286.00 $117,832.00 $117,832.00 Residential
Mission Creek - N/A $166,380.00 $170,429.00 N/A N/A $164,581.08 $164,581.08 All Uses
Notes:
(1) Based on a 1987 agreement with the RDA and The Price Company, the Costco parcel is levied a lower overall assessment. All other parcels are charged the second-shown rate. (2) "SFH" means Single Family Home.

ASSESSMENT SUMMARY FOR

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
FY 2024-25 ASSESSMENTS VS. FY 2023-24 ASSESSMENTS

AND APPROVED MAXIMUM ASSESSMENT
TCLMD-Attachment 1
RESOLUTION NO.
1 TCLMD-Attachment 2

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA,

APPROVING THE ENGINEER'S REPORT FOR THE ANNUAL LEVY OF
ASSESSMENTS FOR FY 2024-25 FOR THE

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
WHEREAS, the City Council of the City of Santee, pursuant to the provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, Article XIII D of the California Constitution and the Proposition 218 Omnibus Implementation Act (commencing with California Government Code Section 53750) (collectively the “Law”), did by previous Resolution, order the preparation of an Engineer's Report for the annual levy of assessments, consisting of plans and specifications, an estimate of the costs, a diagram of the district, and an assessment of the costs relating to what is known and designated as: TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT ("District"); and, WHEREAS, the FY 2024-25 Assessment Engineer's Report (“Report”) has been presented to this City Council as required by the Law and as previously directed by Resolution; and
WHEREAS, this City Council has examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. That the above recitals are all true and correct.

SECTION 2. That the Report as presented, consisting of:

A. plans and specifications of the maintenance of the improvements to be performed;
B. estimates of the cost of the maintenance of the improvements to be performed, including the cost of incidental expenses in connection therewith, and including that portion of the costs and expenses representing the special benefit to be conferred by such maintenance of the improvements on the parcels within the District; RESOLUTION NO.
2 TCLMD-Attachment 2
C. diagram of the District, which shows (i) the exterior boundaries of the District; (ii) the boundaries and zones within the District; and (iii) the lines and dimensions of each parcel of land within the District; provided, however, such diagram may refer to the county assessor’s maps for a detailed description of such lines and dimensions, in which case such maps shall govern for all details concerning such lines and dimensions;
D. a description of the maintenance of the improvements to be performed; and
E. the assessment of the total amount of the cost and expenses of the maintenance of the improvements upon the several divisions of land in the District in proportion to the estimated special benefits to be conferred on such subdivisions, respectively, by such maintenance;
is hereby approved as filed, attached and on file in the Office of the City Clerk as a permanent record and is to remain open to public inspection.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:
__ __

ANNETTE ORTIZ, CMC, CITY CLERK
Exhibit A: Preliminary Engineer’s Report
Preliminary Engineer’s Report
Fiscal Year 2024-25
Santee Town Center
Landscape Maintenance District
Table of Contents
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Sections
i. Introduction i

1. Plans and Specifications 1

2. Fiscal Year 2024-25 Cost Estimate 3

3. Method of Apportionment of Assessment 5

4. Assessment Rolls 14

5. Assessment Diagrams 15
Tables
Table 2-1 Benefit Zone A 3
Table 2-2 Benefit Zone B 3
Table 2-3 Benefit Zone C 4
Table 2-4 Benefit Zone D 4
Table 3-1 Summary of Assessments 12
Appendices
Appendix A – Assessment Rolls
Appendix B – Assessment Diagrams
Appendix C – Capital Improvement Projects
i. Introduction Pa ge | i
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
AGENCY: CITY OF SANTEE
PROJECT: SANTEE TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT TO: CITY COUNCIL

CITY OF SANTEE

STATE OF CALIFORNIA
REPORT PURSUANT TO "LANDSCAPING AND LIGHTING ACT OF 1972" Pursuant to direction from the City Council, submitted herewith is the Engineer’s Report (the “Report”), consisting of the following parts, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being the "Landscape and Lighting Act of 1972," as amended, commencing with Section 22500, and which is in accordance with Resolution No. 036‐2024 adopted by the City of Santee, City Council, San Diego County, California ordering preparation of the Engineer’s Report for Santee Town Center Landscape Maintenance District (the “District”). This Report is applicable for the ensuing 12‐month period, being the Fiscal Year commencing July 1, 2024, to June 30, 2025. Please note that Spicer Consulting Group, LLC provides engineering advice and related consulting engineering services.

Section 2 A COST ESTIMATE of the improvements to be maintained and/or improved for the mentioned Fiscal Year.

1. Plan s and Specification s Pa ge | 1
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Description of the Boundaries and Improvement Services of Santee Town Center Maintenance District Landscaping facilities or improvements are defined as landscaping within public streets and public right-of-way and easements, their appurtenances and the costs of installing, operating and maintaining them. Improvements to be performed generally consist of maintenance of median and right-of-way landscaping, including but not limited to personnel costs, electrical energy, water, materials, contracting services and other items necessary for the satisfactory delivery of these services.

Benefit Zone A – Town Center
 Town Center is located north of Mission Gorge Road and west of Cuyamaca Street, and all parcels along Town Center Parkway between Mission Gorge Road and Cuyamaca Street within the incorporated territory of the City of Santee. The zone consists of 30 commercial units with 54.04 acres of land.  The primary improvements provided within Zone A may include but are not limited to: medians within Town Center Parkway, open space and landscape easements, public alleyways within the boundaries of the District, and public walkways and pathways within the District.

Benefit Zone B – The Lakes
 The Lakes is located north of Palm Glen Drive and west of Magnolia Avenue within the incorporated territory of the City of Santee. The zone consists of 89 residential units.
 The primary improvements provided within Zone B may include but are not limited to: public walkways and landscape easements, and walkways and parkway landscaping within the public right‐of‐way on Palm Glen Drive and Magnolia Avenue.

Benefit Zone C – San Remo
 San Remo is located south of Mast Boulevard with parcels along both sides of San Remo Court and Bilteer Court within the incorporated territory of the City of Santee. The zone consists of 36 residential units.  The primary improvements provided within Zone C may include but are not limited to: public walkways and sound walls on Mast Boulevard, open space, landscape and drainage easements.

Benefit Zone D – Mission Creek
 Mission Creek is located west of Cuyamaca Street and all parcels on cul‐de‐sacs off of Mission Creek Drive and River Park Drive west of Cuyamaca Street within the incorporated territory of the City of Santee. The zone consists of 181 single family residential units, 231 multi‐family residential units, 19 commercial units, and one exempt parcel.  The primary improvements provided within Zone D may include but are not limited to: landscape easements, public access, walkways and parkways throughout the Mission Creek development, Western bike path, entrance monuments on the corners of Cuyamaca Street and River Park Drive, San Diego River Channel improvements (i.e., Linear Park, Pedestrian Bridge, Riparian Habitat, etc.), landscape easements, public access, walkways and parkways at Commercial Unit No. 3, landscape easements, public access, walkways and parkways at Residential Units 1 and 2, landscape easements, public access, walkways and parkways at the Mission Creek Townhomes, and landscape easements, public access, walkways and parkways at the Mission Creek Cluster Homes.

Benefit Zone E – Trolley Square
 Trolley Square is located north of Mission Gorge Road and south of Town Center Parkway, east of Cuyamaca Street and west of Civic Center Drive within the incorporated territory of the City of Santee. The zone consists of 12 commercial units with

44.43 acres of land.
 The primary improvements provided within Zone E may include but are not limited to: landscape, maintenance and access easements, parkway landscaping and appurtenances within the public right‐of‐way on the north side of Mission Gorge Road between Cuyamaca Street and Civic Center Drive, parkway landscaping and appurtenances within the public right‐of‐way on the west side of Civic Center Drive between Mission Gorge Road and Street B, parkway landscaping and appurtenances within the public right‐of‐way on the south side of Street B between Civic Center Drive and Town Center Parkway, parkway landscaping and appurtenances within the public right‐of‐way on the south side of Town Center Parkway between Street B and Cuyamaca Street, parkway landscaping and appurtenances within the public right‐of‐way on the east side of Cuyamaca Street between Town Center Parkway and Mission Gorge Road, water feature at corner of Cuyamaca Street and Mission

1. Plan s and Specification s Pa ge | 2
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Gorge Road, water feature at corner of Mission Gorge Road and Civic Center Drive, and water feature at the north end of the trolley station.

Benefit Zone F – Hartford Property
 Hartford Property is located east of Cuyamaca Street and Civic Center Drive and west of Cottonwood Avenue, south of River Park Drive and northeast of Town Center Parkway, and Street B Drive within the incorporated territory of the City of Santee.

The zone consists of 1 commercial unit with 7.97 acres of land.  The primary improvements provided within Zone F may include but are not limited to: landscape, maintenance and access easements, parkway landscaping and appurtenances within the public right‐of‐way on the north side of Mission Gorge Road between Willow Avenue and Civic Center Drive, parkway landscaping and appurtenances within the public right‐of‐way on the east side of Civic Center Drive between Mission Gorge Road and Street B.

Benefit Zone G – Riverwalk
 Riverwalk is located east of Cuyamaca Street and east of Park Center Drive, south of Mast Boulevard and along the north side of Riverwalk Drive within the incorporated territory of the City of Santee. The zone consists of 218 residential units.  The primary improvements provided within Zone G may include but are not limited to: landscaping along Riverwalk Drive and Park Center Drive adjacent to the site and the entrance to the Riverwalk project (approximately 22,259 SF).

Benefit Zone H – Riverview
 Riverview is located east of Cuyamaca Street and west of Magnolia Avenue, southeast of Riverwalk Drive and north of Mission Gorge Road within the incorporated territory of the City of Santee. The zone has 6 units of commercial/residential property with 78.30 acres of land.
 The primary improvements provided within Zone H may include but are not limited to: landscaping along the east side of Cuyamaca Street, landscaping along the north side of Town Center Parkway, landscaping along the north side of Transit Way, landscaping along the west and north sides of Riverview Parkway, and landscaping along the north side of Mission Gorge Road, landscaping along the east and south sides of Riverview Parkway, landscaping along the north side of Riverview Parkway, landscaping along the west side of Magnolia Avenue, and pedestrian easement.

2. Fiscal Yea r 2024-25 Co st Estimate Pa ge | 3
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
The 1972 Act provides that the total cost of installation, construction, maintenance and servicing of the public landscaping and park facilities that can be recovered by the District. Maintenance can include the repair and/or replacement of existing facilities. Servicing can include electrical and associated costs from a public utility. Incidental expenses, including administration of the District, engineering fees, legal fees, printing, posting, and mailing of notices, and all other costs associated with the formation and maintenance of the District can also be included. The estimated expenditures for maintenance and the assessments to be levied for Fiscal Year 2024-25 under consideration for this report have been provided by the City and are as follows for each zone.

Table 2-1
Benefit Zone A – Town Center
Description
Fiscal Year 2024-25
Estimated Through
June 30, 2025
Revenues
Assessments $141,820
Interest $1,870
City of Santee Contribution $25,820
Reserve Fund Contribution/(Collection) ($11,760)
Total Revenues $157,750
Expenditures
Administration $2,820
Advertising $210
Electricity & Gas - Grounds $13,390
Water & Sewer - Grounds $50,930
Repair/Maintenance - Grounds $86,000
Irrigation Materials $0
Internal Service Charges $4,400
Total Expenditures/Proposed Budget $157,750
Table 2-2
Benefit Zone B – The Lakes
Description
Fiscal Year 2024-25
Estimated Through
June 30, 2025
Revenues
Assessments $7,520
Interest $200
Reserve Fund Contribution/(Collection) ($2,580)
Total Revenues $5,140
Expenditures
Administration $150
Advertising $20
Water & Sewer - Grounds $2,500
Repair/Maintenance - Grounds $2,200
Internal Service Charges $270
Total Expenditures/Proposed Budget $5,140

2. Fiscal Yea r 2024-25 Co st Estimate Pa ge | 4
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Table 2-3
Benefit Zone C – San Remo
Description
Fiscal Year 2024-25
Estimated Through
June 30, 2025
Revenues
Assessments $7,860
Interest $250
Reserve Fund Contribution/(Collection) $620
Total Revenues $8,730
Expenditures
Administration $160
Advertising $20
Water & Sewer - Grounds $2,750
Repair/Maintenance - Grounds $5,570
Internal Service Charges $230
Total Expenditures/Proposed Budget $8,730
Table 2-4
Benefit Zone D – Mission Creek
Description
Fiscal Year 2024-25
Estimated Through
June 30, 2025
Revenues
Assessments $164,580
Interest $960
Reserve Fund Contribution/(Collection) $840
Total Revenues $166,380
Expenditures
Administration $3,280
Advertising $250
Electricity & Gas - Grounds $19,760
Water & Sewer - Grounds $86,350
Repair/Maintenance - Grounds $51,640
Irrigation Materials $0
Internal Service Charges $5,100
Total Expenditures/Proposed Budget $166,380
The maximum assessment rate per acre for Zones E, F and G may be increased by 2% by City Council approval each year. The maximum assessment rate per acre for Zone H may be increased by City Council approval each year by (i) the Consumer Price Index ‐ all Urban Consumers for the San Diego Area or (ii) two percent (2%), whichever is greater.

No assessment will be levied for Zones E through H for the Fiscal Year 2024-25 as the property owners’ association has maintained the improvements to a level satisfactory to the City.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 5
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Proposition 218 Compliance
On November 5, 1996, California voters approved Proposition 218 entitled “Right to Vote on Taxes Act” which added Article XIIID to the California Constitution. While its title refers only to taxes, Proposition 218 establishes new procedural requirements for the formation and administration of assessment districts. Proposition 218 also requires that with certain specified exception, which are described below, all existing assessment districts must be ratified by the property owners within the District using the new procedures.

Some of these exceptions include:
1) Any assessment imposed exclusively to finance the capital cost or maintenance and operation expenses for streets. 2) Any assessments levied pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed.

However, even if assessments are initially exempt from Proposition 218, if the assessments are increased in the future, the City will need to comply with the provisions of Proposition 218 for that portion of the increased assessment formula (e.g., CPI increase).

Proposition 218 does not define this term “streets”, however, based on the opinions of the public agency officials, attorneys, assessment engineers and Senate Bill 919, it has been determined that streets include all public improvements located within the street right‐of‐way. This would include median and parkway landscaping, traffic signals, safety lighting and street lighting.

Proposition 218 defines “assessment” as “any levy or charge upon real property by an agency for a special benefit conferred upon the real property.” Cal. Const., art. XIIID, §2(b). A special assessment, sometimes called a “benefit assessment,” is a charge generally levied upon parcels of real property to pay for benefits the parcels receive from local improvements. Special assessments are levied according to statutory authority granted by the Legislature or, in some instances, local charters. Distinguishing among taxes, fees and assessments can be difficult and often depends on the context in which the distinction is made. For example, taxes, assessments and property‐related fees all may be imposed on property. The key feature that distinguishes an assessment from a tax, fee or charge is the existence of a special benefit to real property. Without identifying a special benefit, there can be no assessment.

Method of Apportionment
Pursuant to the Landscaping and Lighting Act of 1972 and Article XIII D of the Constitution of the State of California, all parcels that have special benefit conferred upon them as a result of the maintenance and operation of improvements shall be identified and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire cost of the maintenance and operation of the improvements. Only parcels that receive direct special benefit are assessed, and each parcel is assessed in proportion to the estimated benefit received.

The Act also permits the designation of zones of benefit within any individual assessment district if “by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement” (S&H S22574). Thus, the 1972 Act requires the levy of a true “assessment” rather than a “special tax.” Excepted from the assessment would be the area of all public streets and right‐of‐way; all public parks, greenbelts and parkways.

Special Benefit Determination
The City of Santee considers the maintenance and upkeep of parkways and adjacent slopes to be the responsibility of the adjacent development due to the added beautification of the local community which extends to the perimeter of the development.

Improvements that provide a special benefit to an isolated group of parcels of land located within the District are considered to be a localized benefit, and the costs associated with these improvements are assessed to all parcels receiving the localized benefit.

Localized benefits include the construction, operation, servicing and maintenance of the improvements that only benefit the parcels located within the localized areas.

Localized Landscaping – Parcels that have localized landscaping such as entryway landscaping, parkway landscaping, etc. adjacent to or near their parcels directly benefit from the landscaping improvements and are assessed for the costs of the localized landscaping.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 6
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
General Benefit
The landscape improvements maintained by each zone provide no general public benefit in that the improvements were installed for the sole benefit of the properties within each benefit zone. The landscape improvements do not extend beyond the perimeter of the boundary of each of those benefit zones. It is therefore determined that all properties within each zone benefit equally from the financed improvements and the costs and expenses for the landscaping maintenance and services are apportioned on a per parcel basis.

The actual assessment and the amount of the assessment for the Fiscal Year 2024-25 apportioned to each parcel as shown on the latest equalized roll at the County Assessor’s office are listed in Appendix A of this Report. The description of each lot or parcel is part of the records of the County of San Diego Assessor’s Office and such records are, by reference, made part of this Report.

Special Benefit Zones
The Santee Town Center Landscape Maintenance District has eight (8) special benefit zones.

Zones “A Through H” were established to accurately track and assess the costs associated with the localized landscaping improvements such as entryway landscaping and parkway landscaping, etc. for specific development sites. These improvements are only assessed to the parcels within the development sites that directly benefit from the improvements.

ZONE A – TOWN CENTER
The method of apportionment for Zone A is based upon the percentage of square footage of landscaping, maintained in the right‐of‐ way, adjacent to an individual property owner’s property. The actual adjacent values have been calculated and percentages have been determined to be as indicated in the following figure for the District. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping. In the case of the Santee Town Center Landscape Maintenance District, Zone A, all parcels are zoned for commercial usage. Assessor Parcel 381‐041‐18 is designated as a public street and is exempt from assessment.

ZONE B – THE LAKES
The method of apportionment for Zone B is based upon the finding that each residential unit within the zone shares an equal benefit from landscaped areas to be maintained. The assessment for each unit will be determined by dividing the total assessment costs by the total number of units in Zone B. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping. In the case of the Santee Town Center Landscape Maintenance District, Zone B, all parcels are zoned for residential usage. All parcels share an equal benefit in landscape areas that are adjacent to Palm Glen Drive and Magnolia Avenue.

ZONE C – SAN REMO
The method of apportionment for Zone C is based upon the finding that each residential unit within the zone shares an equal benefit from landscaped areas to be maintained. The assessment for each unit will be determined by dividing the total assessment costs by the total number of units in Zone C. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping. In the case of the Santee Town Center Landscape Maintenance District, Zone C, all parcels are zoned for residential usage. All parcels share an equal benefit in landscaped areas and are accessible from Mast Boulevard.

ZONE D – MISSION CREEK
The methodology to be used to apportion the assessments to those parcels in Zone D, Mission Creek, will be based upon the special benefit received. Based upon a review of the proposed land uses for Tentative Map No. 87‐01 (November 8, 1989) and Revised Illustrative Site Plan C (September 22, 1989), provided by City staff, it is recommended that the single-family parcel be used as the basic unit of calculation for the assessments. Single family residential parcels account for approximately 60% of the proposed residential development within the project. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping. In the case of the Santee Town Center Landscape Maintenance District, Zone D, the property has been designated for single family residential, multi‐family residential and commercial usage. All parcels will be assessed a fair and equitable portion of the landscape improvements benefiting the properties.

The following methodology has been developed to calculate the EDUs to be assigned to each lot or parcel within the Zone based on land use and parcel size:

3. Meth od of Apportionme nt of Assessmen t Pa ge | 7
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Single Family Residential ‐ The single family parcel was selected as the basic unit of calculation for the assessments, and is defined as one Equivalent Dwelling Unit (EDU). A methodology has been developed to calculate the EDUs for other residential land uses and for commercial/industrial parcels as described below based on land use and parcel size.

Multi‐Family Residential ‐ The EDUs for land zones for multi‐family uses would be assessed 1 EDU per dwelling unit, e.g., a parcel with 100 condominium units would be assigned 100 EDUs.

Vacant Residential ‐ The EDUs for parcels defined as residential but having no dwelling unit on them are calculated based on 1.8 EDUs per acre or any portion thereof, with a minimum of 0.20 EDU. This allocation was developed by dividing the average residential lot size in this project of 4,700 sq.ft. into 43,560 sq.ft. (1 acre) and then assigning twenty (20) percent of the calculated EDUs to the parcel (twenty percent estimates the ratio of land value to land value plus improvement).

Commercial ‐ The EDUs for land zoned for commercial uses would be assigned at the rate of nine (9) EDUs per acre. This allocation has been developed by dividing the average residential lot size in this project of 4,700 sq.ft. into 43,560 sq.ft. (1 acre).

Vacant Commercial ‐ Parcels defined as vacant commercial parcels would be assigned EDUs at the allocated rate of 20% of the Commercial rate, which have structures or improvements on them.

The assessment per equivalent dwelling unit (cost per EDU) will be determined by dividing the total assessment to be levied by the total number of EDUs. The assessment for each parcel would be calculated by multiplying the parcel’s number of EDUs by the cost per EDU.

ZONE D – BENEFIT ZONES
In order to determine charges or rates based on the benefit(s) received by each lot or parcel, it is recommended that two subzones be established within Zone D, Mission Creek. Based on review of the proposed improvements and facilities to be maintained and operated by Zone D, a Residential Subzone (including single family and multi‐family residential parcels) and a Commercial Subzone should be established.

The Zone‐wide improvements include the San Diego River Channel improvements, consisting of the Linear Park, Pedestrian Bridge and Riparian Habitat. The San Diego River Channel improvements provide a special benefit to all parcels in the zone since the improvements border the entire project and were required by the conditions of development for the entire project. Therefore, the maintenance costs for these improvements are spread to all parcels in the zone.

The improvements at Commercial Unit No. 3, consisting of the maintenance of monuments on Cuyamaca Street and River Park Drive, landscape easements, public access, walkways and parkways provide a special benefit to the parcels in the Commercial Subzone since the improvements front the Commercial Subzone and were required by the conditions of development for the project.

The parcels in the Residential Subzone receive a special benefit from the maintenance of the western bike path and the improvements for Residential Units 1 and 2, the Mission Creek Townhomes and the Cluster Homes, which consist of entrance monuments, landscape easements, public access, walkways and parkways, since the improvements front the Residential Subzone and were required by the conditions of development for the project.

ZONE E – TROLLEY SQUARE
The methodology to be used to apportion the assessments to those parcels in Zone E, Trolley Square, will be based upon the special benefit received. The following methodology has been developed to calculate the benefit to be assigned to each lot or parcel within the Zone based on land use and parcel size. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping improvements to be installed, operated or maintained. In the case of the Santee Town Center Landscape Maintenance District, Zone E, all parcels are zoned for commercial usage. There are no public properties in Zone E that benefit from the improvements.

Commercial ‐ The benefit for land zoned for commercial uses would be assigned on a per acre basis, where one acre of commercial land equals one adjusted acre of commercial land.

Vacant Commercial ‐ Parcels defined as vacant commercial parcels would be assigned benefit at the allocated rate of 20% of the Commercial rate, which have structures or improvements on them. Therefore, one acre of vacant commercial land equals 0.20 adjusted acre of vacant commercial land.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 8
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
The assessment per parcel will be determined by dividing the total assessment to be levied by the sum of the adjusted acreage. The assessment for each parcel would be calculated by multiplying the parcel’s adjusted acreage by the cost per adjusted acre.

ZONE F – HARTFORD PROPERTY
The methodology to be used to apportion the assessments to those parcels in Zone F, Hartford Property, will be based upon the special benefit received. The following methodology has been developed to calculate the benefit to be assigned to each lot or parcel within the Zone based on land use and parcel size.

Commercial ‐ The benefit for land used for developed commercial/public uses would be assigned on a per acre basis.

The assessment per parcel will be determined by dividing the total assessment to be levied by the sum of the acreage. The assessment for each parcel would be calculated by multiplying the parcel’s acreage by the cost per acre.

ZONE G – RIVERWALK
The method of apportionment for Zone G is based upon the finding that each residential unit within the zone shares an equal benefit from landscaped areas to be maintained. The assessment for each unit will be determined by dividing the total assessment costs by the total number of units in Zone G.

ZONE H – RIVERVIEW
The methodology to be used to apportion the assessments to those parcels in Zone H (Riverview) will be based upon the special benefit received. The following methodology has been developed to calculate the benefit to be assigned to each lot or parcel within the Zone based on land use and parcel size.

Residential ‐ The benefit for land used for developed residential uses would be assigned on a per acre basis and then converted to per unit cost based on the number of residential units.

Commercial ‐ The benefit for land used for developed commercial/public uses would be assigned on a per acre basis.

Annual Assessment Rate Increases
Based on an analysis of the projected operations and maintenance costs associated with existing and future public improvements within Zone A – Town Center, a maximum assessment of $2,973 per acre has been established for the 71.1% portion and $1,627 per acre for the Costco portion. Zones B and C were not established with a CPI escalator and cannot increase without a majority approval Proposition 218 Ballot process. Based on an analysis of the projected operations and maintenance costs associated with existing and future public improvements within Zone D – Mission Creek, a maximum cap of $286 per EDU has been established for the Residential Subzone and $5,481 per acre for the Commercial Subzone.

The maximum assessment rate per acre for Zones E, F and G may be increased by 2% by City Council approval each year. The maximum assessment rate per acre for Zone H may be increased by City Council approval each year by (i) the Consumer Price Index ‐ all Urban Consumers for the San Diego Area or (ii) two percent (2%), whichever is greater. Annually, the City Council will determine the operations and maintenance budgeting needs for each zone and determine the annual assessment. The annual assessment amount will not exceed these maximum rates unless a balloting process in compliance with Proposition 218 is completed. Based on an analysis of the projected operations and maintenance costs associated with the public improvements within Zone E (Trolley Square), the maximum assessment rate for FY 2024-25 will be $5,968.08 per adjusted acre. Based on an analysis of the projected operations and maintenance costs associated with the public improvements within Zone F (Hartford Property), the maximum assessment rate for FY 2024-25 will be $4,244.64 per acre. Based on an analysis of the projected operations and maintenance costs associated with the public improvements within Zone G (Riverwalk), the maximum assessment rate for FY 2024-25 will be $167.24

3. Meth od of Apportionme nt of Assessmen t Pa ge | 9
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
per EDU. Based on an analysis of the projected operations and maintenance costs associated with existing and future public improvements within Zone H (Riverview), the maximum assessment rate for FY 2024-25 will be $11,211.54 per acre for Commercial property and $604.02 per unit for Residential property.

Annual Assessment Rate Increases
Zone A – Town Center
Cost x Percentage of Square Footage / Parcel
Costco Portion $1,627 per Acre
Remaining Portion $2,973 per Acre
Proposed Levy Amount $141,816.82
Zone B – The Lakes
Calculated Fiscal Year 2024-25 Assessment per Parcel $84.48 Total Assessable Parcels 89
Proposed Levy Amount $7,518.72
Zone C – San Remo
Calculated Fiscal Year 2024-25 Assessment per Parcel $218.22 Total Assessable Parcels 36
Proposed Levy Amount $7,855.92
Zone D – Mission Creek
Improvements which benefit the entire zone include the San Diego River improvements, and have been allocated to all parcels.

Total Assessment Cost/Total No. of EDUs
$80,743/488.76 EDUs = $165.20/EDU
The Improvements for Commercial Unit No. 3 benefit the parcels in the Commercial Subzone, and have been spread to all parcels.

Total Assessment Cost/Total No. of EDUs
$34,069/76.76 EDUs = $443.84/EDU
The total assessment rate for parcels in the Commercial Subzone will be $609.04 per EDU (including the improvements for Commercial Unit No. 3 and the improvements that benefit the entire zone).

The improvements for the Western Bike Path, Residential Units 1 and 2, the Townhouses and the Cluster Homes benefit the parcels in the Residential Subzone and have been spread to all parcels in the subzone.

Total Assessment Cost/Total No. of EDUs
$49,770/412 EDUs = $120.80/EDU
The total proposed levy amount for Zone D – Mission Creek is $164,581.08.

The total assessment rate for parcels in the Residential Subzone will be $286.00 per EDU (including the improvements for the Western Bike Path, Residential Units 1 and 2, the Townhomes, the Cluster Homes and the improvements that benefit the entire zone).

Zone E – Trolley Square
The maximum assessment rate for FY 2024-25 will be increased by 2% to $5,968.08/adjusted acre. No assessment will be levied for the Fiscal Year 2024-25 as the property owners’ association has maintained the improvements to a level satisfactory to the City.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 10
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Zone F – Hartford Property
The maximum assessment rate for FY 2024-25 will be increased by 2% to $4,244.64/acre. No assessment will be levied for the Fiscal Year 2024-25 as the property owners’ association has maintained the improvements to a level satisfactory to the City. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping improvements to be installed, operated or maintained. In the case of the Santee Town Center Landscape Maintenance District, Zone F, all parcels, with the exception of one, are zoned for commercial usage. There is one (1) public property in Zone F that benefits from the improvements.

Zone G - Riverwalk
The maximum assessment rate for FY 2024-25 will be increased by 2% to $167.24 per EDU. No assessment will be levied for the Fiscal Year 2024-25 as the property owners’ association has maintained the improvements to a level satisfactory to the City.

Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping improvements to be installed, operated or maintained. In the case of Zone G of the Santee Town Center Landscape Maintenance District, all parcels are zoned for residential usage for the current year. We have investigated the properties in Zone G and have determined that there are no public properties that benefit from the improvements. There are public streets, public rights‐of‐way, and easements within Zone G, but they do not benefit from the improvements.

Zone H – Riverview
The maximum assessment rate for FY 2024-25 will be increased by 4.75% (which represents the greater of the increase in the Consumer Price Index ‐ all Urban Consumers for the San Diego Area or 2%) to $11,211.54 per acre for Commercial property and $604.02 per unit for Residential property. No assessment will be levied for the Fiscal Year 2024-25 as the management association has maintained the improvements to a level satisfactory to the City. Individual parcels within a landscape district will receive benefits based on land use, size and location of landscaping improvements to be installed, operated or maintained. In the case of the Santee Town Center Landscape Maintenance District, Zone H, all assessable parcels are zoned for commercial usage. We have investigated the properties in Zone H and have determined that there are currently five (5) public properties that benefit from the improvements.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 11
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Whereas, on April 24, 2024, a Resolution of the City Council of the City of Santee, California, Initiating Proceedings and Ordering the Preparation of an Engineer’s Report for the FY 2024-25 Town Center Landscape Maintenance District Annual Levy of Assessments was ordered;
Whereas, the Resolution Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of an Engineer’s Report directed Spicer Consulting Group, LLC., to prepare and file a report presenting plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the Santee Town Center Landscape Maintenance District for the referenced fiscal year, a diagram for the District showing the area and properties to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing the improvements, assessing the net amount upon all assessable lots and‐or parcels within the District in proportion to the special benefit received; Whereas, on May 22, 2024, the City Council of the City of Santee, State of California, under the Landscaping and Lighting Act of 1972, plans to adopt its Resolution of Intention for the Annual Levy of Assessments declaring its intention to levy assessments for the Santee Town Center Landscape Maintenance District and provide notice of the public hearing; Now Therefore, the following assessment is made to cover the portion of the estimated costs of maintenance, operation and servicing of said improvements to be paid by the assessable real property within the District in proportion to the special benefit received.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 12
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Summary of Assessments
Table 3-1
Summary of Assessments
Description
Budgeted for
FY 2024-25
Zone A - Town Center
Total Assessment for FY 2024-25 $141,820
Interest $1,870
City of Santee Contribution $25,820
Reserve Fund Contribution/(Collection) ($11,760)
Total Expenditures/Proposed Budget $157,750
Zone B - The Lakes
Total Assessment for FY 2024-25 $7,520
Interest $200
Reserve Fund Contribution/(Collection) ($2,580)
Total Expenditures/Proposed Budget $5,140
Zone C - San Remo
Total Assessment for FY 2024-25 $7,860
Interest $250
Reserve Fund Contribution/(Collection) $620
Total Expenditures/Proposed Budget $8,730
Zone D - Mission Creek
Total Assessment for FY 2024-25 $164,580
Interest $960
Reserve Fund Contribution/(Collection) $840
Total Expenditures/Proposed Budget $166,380
Total Proposed Budget for Fiscal Year 2024-25 $338,000
Landscaping facilities or improvements are defined as landscaping within public streets and public rights‐of‐way and easements, their appurtenances and the costs of installing, operating and maintaining them.

Improvements to be performed generally consist of maintenance of median and right‐of‐way landscaping, including but not limited to personnel costs, electrical energy, water, materials, contracting services and other items necessary for the satisfactory delivery of these services.

En gin eer’s Signature Page | 13
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Executed this day of 2024.

FRANCISCO MARTINEZ JR
PROFESSIONAL CIVIL ENGINEER NO. 84640

ENGINEER OF WORK

CITY OF SANTEE

STATE OF CALIFORNIA
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with me on the ______ day of ____________, 2024, by adoption of Resolution No. ___-2024 by City Council.

CITY CLERK

CITY OF SANTEE

STATE OF CALIFORNIA
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Santee, California on the _____day of ___________, 2024.

CITY CLERK

CITY OF SANTEE

STATE OF CALIFORNIA

4. Assessment Rolls Pa ge | 14
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
The actual assessment and the amount of the assessment for the Fiscal Year 2024-25 apportioned to each parcel as shown on the latest equalized roll at the County Assessor’s office are listed in Appendix A of this Report. The description of each lot or parcel is part of the records of the County of San Diego Assessor’s Office and such records are, by reference, made part of this Report.

The total assessment for Fiscal Year 2024-25 is $321,772.54.

5. Assessment Diagrams Pa ge | 15
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
Assessment Diagrams for the Santee Town Center Landscape Maintenance District, Zones A – H have been submitted to the City of Santee in the format required under the provision of the Act. The lines and dimensions shown on maps of the County of San Diego Assessor’s Office for the current year are incorporated by reference in Appendix B herein and made part of this Report.

Appendix A:

Assessment Rolls
60-9114 - TCLMD - Zone A
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3810410100 $2,051.36 3810410200 $3,329.76 3810410300 $2,824.34 3810410400 $2,854.08 3810410500 $2,170.28 3810410700 $624.32 3810410900 $1,010.82 3810411200 $1,486.50 3810411300 $1,159.46 3810411400 $25,924.56 3810411500 $7,016.28 3810411900 $22,778.00 3810412000 $1,010.82 3810412300 $19,740.72 3810412400 $6,005.46 3810412500 $1,724.34 3810412600 $921.62 3810412700 $3,508.14 3810412800 $6,183.84 3810412900 $1,783.80 3810413000 $1,902.72 3810413100 $2,556.78 3810413200 $5,321.66 3810413300 $4,221.66 3810413400 $743.24 3810413500 $1,843.26 3810413600 $2,051.36 3810413700 $4,102.74 3810413800 $1,278.38 3810413900 $3,686.52 Totals Parcels 30 Levy $141,816.82
Assessment Roll

Page 1 of 1 ends

Engineer's Report
60-9115 - TCLMD - Zone B
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3810321301 $84.48 3810321302 $84.48 3810321303 $84.48
3810321304 $84.48 3810321305 $84.48 3810321306 $84.48
3810321307 $84.48 3810321308 $84.48 3810321309 $84.48
3810321310 $84.48 3810321311 $84.48 3810321312 $84.48
3810321313 $84.48 3810321314 $84.48 3810321315 $84.48
3810321316 $84.48 3810321317 $84.48 3810321318 $84.48
3810321319 $84.48 3810321320 $84.48 3810321321 $84.48
3810321322 $84.48 3810321323 $84.48 3810321324 $84.48
3810321325 $84.48 3810321326 $84.48 3810321327 $84.48
3810321328 $84.48 3810321329 $84.48 3810321330 $84.48
3810321331 $84.48 3810321332 $84.48 3810321333 $84.48
3810321334 $84.48 3810321335 $84.48 3810321336 $84.48
3810321337 $84.48 3810321338 $84.48 3810321339 $84.48
3810321340 $84.48 3810321341 $84.48 3810321342 $84.48
3810321343 $84.48 3810321344 $84.48 3810321345 $84.48
3810321346 $84.48 3810321347 $84.48 3810321348 $84.48
3810321349 $84.48 3810321350 $84.48 3810321351 $84.48
3810321352 $84.48 3810321353 $84.48 3810321354 $84.48
3810321355 $84.48 3810321356 $84.48 3810321357 $84.48
3810321358 $84.48 3810321359 $84.48 3810321360 $84.48
3810321361 $84.48 3810321362 $84.48 3810321363 $84.48
3810321364 $84.48 3810321365 $84.48 3810321366 $84.48
3810321367 $84.48 3810321368 $84.48 3810321369 $84.48
3810321370 $84.48 3810321371 $84.48 3810321372 $84.48
3810321373 $84.48 3810321374 $84.48 3810321375 $84.48
3810321376 $84.48 3810321377 $84.48 3810321378 $84.48
3810321379 $84.48 3810321380 $84.48 3810321381 $84.48
3810321382 $84.48 3810321383 $84.48 3810321384 $84.48
3810321385 $84.48 3810321386 $84.48 3810321387 $84.48
3810321388 $84.48 3810321389 $84.48
Totals Parcels 89 Levy $7,518.72
Assessment Roll

Page 1 of 1 ends

Engineer's Report
60-9122 - TCLMD - Zone C
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3813110400 $218.22 3813110600 $218.22 3813110800 $218.22 3813110900 $218.22 3813111000 $218.22 3813111100 $218.22 3813111200 $218.22 3813111300 $218.22 3813111400 $218.22 3813111500 $218.22 3813111600 $218.22 3813111700 $218.22 3813111800 $218.22 3813111900 $218.22 3813112000 $218.22 3813112100 $218.22 3813112200 $218.22 3813112300 $218.22 3813112400 $218.22 3813112500 $218.22 3813112600 $218.22 3813112700 $218.22 3813112800 $218.22 3813112900 $218.22 3813113000 $218.22 3813113100 $218.22 3813113200 $218.22 3813113300 $218.22 3813113400 $218.22 3813113500 $218.22 3813113600 $218.22 3813113800 $218.22 3813114000 $218.22 3813114200 $218.22 3813114400 $218.22 3813114600 $218.22 Totals Parcels 36 Levy $7,855.92
Assessment Roll

Page 1 of 1 ends

Engineer's Report
60-9123 - TCLMD - Zone D
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
3816811301 $286.00 3816811302 $286.00 3816811303 $286.00 3816811304 $286.00 3816811305 $286.00 3816811306 $286.00 3816811307 $286.00 3816811308 $286.00 3816811309 $286.00 3816811310 $286.00 3816811311 $286.00 3816811312 $286.00 3816811313 $286.00 3816811314 $286.00 3816811315 $286.00 3816811316 $286.00 3816811317 $286.00 3816811318 $286.00 3816811319 $286.00 3816811320 $286.00 3816811321 $286.00 3816811322 $286.00 3816811323 $286.00 3816811324 $286.00 3816811325 $286.00 3816811326 $286.00 3816811327 $286.00 3816811328 $286.00 3816811329 $286.00 3816811330 $286.00 3816811331 $286.00 3816811332 $286.00 3816811333 $286.00 3816811334 $286.00 3816811335 $286.00 3816811336 $286.00 3816811337 $286.00 3816811338 $286.00 3816811339 $286.00 3816811340 $286.00 3816811341 $286.00 3816811342 $286.00 3816811343 $286.00 3816811344 $286.00 3816811345 $286.00 3816811346 $286.00 3816811347 $286.00 3816811348 $286.00 3816811349 $286.00 3816811350 $286.00 3816811351 $286.00 3816811352 $286.00 3816811353 $286.00 3816811354 $286.00 3816811355 $286.00 3816811356 $286.00 3816811357 $286.00 3816811358 $286.00 3816811359 $286.00 3816811360 $286.00 3816811361 $286.00 3816811362 $286.00 3816811363 $286.00 3816811364 $286.00 3816811365 $286.00 3816811366 $286.00 3816811367 $286.00 3816811368 $286.00 3816811369 $286.00 3816811370 $286.00 3816811371 $286.00 3816811372 $286.00 3816811373 $286.00 3816811374 $286.00 3816811375 $286.00 3816811376 $286.00 3816811377 $286.00 3816811378 $286.00 3816811379 $286.00 3816811380 $286.00 3816811381 $286.00 3816811382 $286.00 3816811383 $286.00 3816811384 $286.00 3816811385 $286.00 3816811386 $286.00 3816811387 $286.00 3816811388 $286.00 3816811389 $286.00 3816811390 $286.00 3816811701 $286.00 3816811702 $286.00 3816811703 $286.00 3816811704 $286.00 3816811705 $286.00 3816811706 $286.00 3816811707 $286.00 3816811708 $286.00 3816811709 $286.00 3816811710 $286.00 3816811711 $286.00 3816811712 $286.00 3816811713 $286.00 3816811714 $286.00 3816811715 $286.00 3816811716 $286.00 3816811717 $286.00 3816811718 $286.00 3816811719 $286.00 3816811720 $286.00 3816811721 $286.00 3816811722 $286.00 3816811723 $286.00 3816811724 $286.00 3816811725 $286.00 3816811726 $286.00 3816811727 $286.00 3816811728 $286.00 3816811729 $286.00 3816811730 $286.00 3816811731 $286.00 3816811732 $286.00 3816811733 $286.00 3816811734 $286.00 3816811735 $286.00 3816811736 $286.00 3816811737 $286.00 3816811738 $286.00 3816811739 $286.00 3816811740 $286.00 3816811741 $286.00 3816811742 $286.00 3816811743 $286.00 3816811744 $286.00 3816811745 $286.00 3816811746 $286.00 3816811747 $286.00 3816811748 $286.00 3816811749 $286.00 3816811750 $286.00 3816811751 $286.00 Assessment Roll

Page 1 of 4 ends

Engineer's Report
60-9123 - TCLMD - Zone D
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
Assessment Roll
3816811752 $286.00 3816811753 $286.00 3816811754 $286.00 3816811755 $286.00 3816811901 $286.00 3816811902 $286.00 3816811903 $286.00 3816811904 $286.00 3816811905 $286.00 3816811906 $286.00 3816811907 $286.00 3816811908 $286.00 3816811909 $286.00 3816811910 $286.00 3816811911 $286.00 3816811912 $286.00 3816811913 $286.00 3816811914 $286.00 3816811915 $286.00 3816811916 $286.00 3816811917 $286.00 3816811918 $286.00 3816811919 $286.00 3816811920 $286.00 3816811921 $286.00 3816811922 $286.00 3816811923 $286.00 3816811924 $286.00 3816811925 $286.00 3816811926 $286.00 3816811927 $286.00 3816811928 $286.00 3816811929 $286.00 3816811930 $286.00 3816811931 $286.00 3816811932 $286.00 3816811933 $286.00 3816811934 $286.00 3816811935 $286.00 3816811936 $286.00 3816811937 $286.00 3816811938 $286.00 3816811939 $286.00 3816811940 $286.00 3816811941 $286.00 3816811942 $286.00 3816811943 $286.00 3816811944 $286.00 3816811945 $286.00 3816811946 $286.00 3816811947 $286.00 3816811948 $286.00 3816811949 $286.00 3816811950 $286.00 3816811951 $286.00 3816811952 $286.00 3816811953 $286.00 3816812001 $286.00 3816812002 $286.00 3816812003 $286.00 3816812004 $286.00 3816812005 $286.00 3816812006 $286.00 3816812007 $286.00 3816812008 $286.00 3816812009 $286.00 3816812010 $286.00 3816812011 $286.00 3816812012 $286.00 3816812013 $286.00 3816812014 $286.00 3816812015 $286.00 3816812016 $286.00 3816812017 $286.00 3816812018 $286.00 3816812019 $286.00 3816812020 $286.00 3816812021 $286.00 3816812022 $286.00 3816812023 $286.00 3816812024 $286.00 3816812025 $286.00 3816812026 $286.00 3816812027 $286.00 3816812028 $286.00 3816812029 $286.00 3816812030 $286.00 3816812031 $286.00 3816812032 $286.00 3816812033 $286.00 3816822100 $30,688.00 3816822201 $573.16 3816822202 $573.16 3816822203 $573.16 3816822204 $573.16 3816822205 $573.16 3816822206 $573.16 3816822207 $573.16 3816822208 $573.16 3816822209 $573.16 3816822210 $573.16 3816822211 $573.16 3816822212 $573.16 3816822213 $573.16 3816822214 $573.16 3816822215 $573.16 3816822300 $4,383.98 3816822400 $394.52 3816822500 $2,685.18 3817000100 $286.00 3817000200 $286.00 3817000300 $286.00 3817000400 $286.00 3817000500 $286.00 3817000600 $286.00 3817000700 $286.00 3817000800 $286.00 3817000900 $286.00 3817001000 $286.00 3817001100 $286.00 3817001200 $286.00 3817001300 $286.00 3817001400 $286.00 3817001500 $286.00 3817001600 $286.00 3817001700 $286.00 3817001800 $286.00 3817001900 $286.00 3817002000 $286.00 3817002100 $286.00 3817002200 $286.00 3817002300 $286.00 3817002400 $286.00 3817002500 $286.00 3817002600 $286.00

Page 2 of 4 ends

Engineer's Report
60-9123 - TCLMD - Zone D
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
Assessment Roll
3817002700 $286.00 3817002800 $286.00 3817002900 $286.00 3817003000 $286.00 3817003100 $286.00 3817003200 $286.00 3817003300 $286.00 3817003400 $286.00 3817003500 $286.00 3817003600 $286.00 3817003700 $286.00 3817003800 $286.00 3817003900 $286.00 3817004000 $286.00 3817004100 $286.00 3817004200 $286.00 3817004300 $286.00 3817004400 $286.00 3817004500 $286.00 3817004600 $286.00 3817004700 $286.00 3817010100 $286.00 3817010200 $286.00 3817010300 $286.00 3817010400 $286.00 3817010500 $286.00 3817010600 $286.00 3817010700 $286.00 3817010800 $286.00 3817010900 $286.00 3817011000 $286.00 3817011100 $286.00 3817011200 $286.00 3817011300 $286.00 3817011400 $286.00 3817011500 $286.00 3817011600 $286.00 3817011700 $286.00 3817011800 $286.00 3817011900 $286.00 3817012000 $286.00 3817012100 $286.00 3817012200 $286.00 3817012300 $286.00 3817012400 $286.00 3817012500 $286.00 3817012600 $286.00 3817012700 $286.00 3817012800 $286.00 3817012900 $286.00 3817013000 $286.00 3817013100 $286.00 3817013200 $286.00 3817013300 $286.00 3817013400 $286.00 3817013500 $286.00 3817013600 $286.00 3817013700 $286.00 3817013800 $286.00 3817013900 $286.00 3817014000 $286.00 3817014100 $286.00 3817014200 $286.00 3817014300 $286.00 3817014400 $286.00 3817014500 $286.00 3817014600 $286.00 3817014700 $286.00 3817014800 $286.00 3817014900 $286.00 3817015000 $286.00 3817015100 $286.00 3817015200 $286.00 3817015300 $286.00 3817015400 $286.00 3817015500 $286.00 3817015600 $286.00 3817015700 $286.00 3817015800 $286.00 3817015900 $286.00 3817020100 $286.00 3817020200 $286.00 3817020300 $286.00 3817020400 $286.00 3817020500 $286.00 3817020600 $286.00 3817020700 $286.00 3817020800 $286.00 3817020900 $286.00 3817021000 $286.00 3817021100 $286.00 3817021200 $286.00 3817021300 $286.00 3817021400 $286.00 3817021500 $286.00 3817021600 $286.00 3817021700 $286.00 3817021800 $286.00 3817021900 $286.00 3817022000 $286.00 3817022100 $286.00 3817022200 $286.00 3817022300 $286.00 3817022400 $286.00 3817022500 $286.00 3817022600 $286.00 3817022700 $286.00 3817022800 $286.00 3817022900 $286.00 3817023000 $286.00 3817023100 $286.00 3817023200 $286.00 3817023300 $286.00 3817023400 $286.00 3817023500 $286.00 3817023600 $286.00 3817023700 $286.00 3817023800 $286.00 3817023900 $286.00 3817024000 $286.00 3817024100 $286.00 3817024200 $286.00 3817024300 $286.00 3817024400 $286.00 3817024500 $286.00 3817024600 $286.00 3817024700 $286.00 3817024800 $286.00 3817024900 $286.00 3817025000 $286.00 3817025100 $286.00 3817025200 $286.00 3817025300 $286.00 3817025400 $286.00 3817025500 $286.00

Page 3 of 4 ends

Engineer's Report
60-9123 - TCLMD - Zone D
Fiscal Year 2024-25
APN Levy APN Levy APN Levy
Assessment Roll
3817025600 $286.00 3817025700 $286.00 3817025800 $286.00 3817025900 $286.00 3817026000 $286.00 3817026100 $286.00 3817026200 $286.00 3817026300 $286.00 3817026400 $286.00 3817026500 $286.00 3817026600 $286.00 3817026700 $286.00 3817027300 $286.00 3817027400 $286.00 3817027500 $286.00 3817027600 $286.00 3817027700 $286.00 3817027800 $286.00 3817027900 $286.00 3817028000 $286.00
Totals Parcels 431 Levy $164,581.08

Page 4 of 4 ends

Engineer's Report
Appendix B:

Assessment Diagrams

MISSION GORGE RD

CUYAMACA ST
TOWN

CENTER PY
0 100 200 400Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE A
(TOWN CENTER)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

PALM GLEN DR

N MAGNOLIA AV

MAST BL
0 50 100 200Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE B
(THE LAKES)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

MAST BL

BILTEER CT
SA
N
R
E
M
O
CT

SAN REMO RD
0 50 100 200Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE C
(SAN REMO)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

CUYAMACA ST

SILVERCREEK
DR

RIVER TRAIL PL
RIVER
PARK
DR
WHISP
E
RIN
G
WIL
L
O
W
D
R

MISSION CREEK DR

CLEARCREEK PL

PARKSIDE PL
RIVER
ROCK
C
T
R
O
CK

GLEN WY

BROO KVIEW
CT
0 150 300 600Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE D
(MISSION CREEK)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

CUYAMACA ST

MISSION GORGE RD
RIV
ERVIEW
PY

TRANSIT WY
0 75 150 300Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE E
(TROLLEY SQUARE)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

RIVERVIEW
PY

MISSION GORGE RD
0 50 100 200Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE F
(HARTFORD PROPERTY)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

LEAVESLY
TL
C
A
N
O
P
Y
PA
R
K
L
N

GLEN BRAE TL

RIVERWALK
DR

LITTLE LEAF LN

STAR MAGNOLIA LN

MAST BL

WATERGUM TL

DAY CREEK TL

MERRY BROOK TL
PA
R
K
C
E
N
T
E
R
D
R
0 75 150 300Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE G
(RIVERWALK)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê

COTTONWOOD AV

MISSION GORGE RD

RIVERVIEW
PY

CUYAMACA ST

TRANSIT
WY
0 200 400 800Feet

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
ZONE H
(RIVERVIEW)

CITY OF SANTEE

ASSESSMENT DIAGRAM
Ê
Appendix C:

Capital Improvement Projects
Ap pendix C Capital Impr ovemen t Projects
City of Santee
Engineer’s Report Santee Town Center Landscape Maintenance District Fiscal Year 2024-25
The Community Services Department is developing a maintenance plan for each zone that would include, operational activities, and revenue requirements to meet the objectives and service levels desired. Revenue requirements are set to cover annual operating costs and build reserves over time to perform focused capital replacements year over year, or large capital replacements in one anticipated year. Projects will be brought before City Council for approval as they are developed through the master plan. Zone specific projects are listed below:

Zone C Capital Project
For Fiscal Year 2024-25, the City budgeted $5,000 for brush abatement in San Remo.

RESOLUTION NO.
1 TCLMD-Attachment 3

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE

DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON FOR THE FY 2024-25

TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT
WHEREAS, the City Council of the City of Santee, California has previously formed a street lighting and landscaping district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, Article XIII of the California Constitution , and the Proposition 218 Omnibus Implementation Act (commencing with California Government Code Section 53750) (collectively the “Law”), in what is known and designated as TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT ("District"); and WHEREAS, at this time, landscaping facilities or improvements, as set forth in the Engineer’s Report (“Report”), include landscaping within public streets and public rights-ofways and easements including medians and right-of-way landscaping within the Town Center area of the City; and
WHEREAS, at this time, this City Council desires to take proceedings to provide for the annual levy of assessments for Fiscal Year 2024-25 to provide for the costs and expenses necessary for the continued maintenance of improvements within said District; and
WHEREAS, at this time there has been presented and approved by this City Council, a Report as required by law, and this City Council desires to move forth with the proceedings for said annual levy.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. The above recitals are all true and correct.

SECTION 2. The Report regarding the annual levy for said District, which Report is for maintenance for Fiscal Year 2024-25 that has been previously approved is directed to be filed in the Office of the City Clerk. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessment.

SECTION 3. The public interest and convenience requires, and it is the intention of this City Council to order, the Fiscal Year 2024-25 annual assessment levy for the District as set forth and described in the Report, and it is further determined to be in the best public interest and convenience to levy and collect Fiscal Year 2024-25 annual assessments to pay the costs and expenses of the maintenance of the improvements as estimated in said Report.

RESOLUTION NO.
2 TCLMD-Attachment 3
SECTION 4. The assessments levied and collected shall be for the maintenance of certain improvements, as set forth in the Report, referenced and so incorporated herein.

SECTION 5. There will be no change in the assessment amounts for Zones A, B, C and D, as they are at the maximum assessment.

SECTION 6. Fiscal Year 2024-25 improvements include annual brush abatement in Zone C.

SECTION 8. All monies collected shall be deposited in a special fund known as:
"SPECIAL FUND – TOWN CENTER LANDSCAPE MAINTENANCE DISTRICT." Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the execution of the maintenance, the City Council may transfer into said special fund, from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.

SECTION 9. Said maintenance work is, in the opinion of this City Council, of direct special benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a District, of which District this City Council hereby declares to be the District specially benefited by said improvements and their maintenance thereof, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown within said Report, as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District.

RESOLUTION NO.
3 TCLMD-Attachment 3
SECTION 11. Notice is hereby given that a public hearing on this item will be held before the SANTEE CITY COUNCIL at 6:30 p.m., Wednesday on June 26, 2024, regarding the annual levy of assessments, the extent of the maintenance, and any other matters contained within this resolution. Instructions for participating in the hearing will be posted by the City Clerk on the City’s website at https://www.cityofsanteeca.gov. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing.

SECTION 12. The Finance Department is hereby authorized and directed to publish a copy of this Resolution in a newspaper of general circulation within said City, said publication and be not less than ten (10) days before the date set for said Public Hearing.

SECTION 13. This Resolution shall take effect immediately upon its adoption.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024 by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR

ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
Item 6
RESOLUTION NO. __________
1 SRLD-Attachment 1

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA

APPROVING THE ENGINEER'S REPORT FOR THE
ANNUAL LEVY OF ASSESSMENTS FOR FISCAL YEAR 2024-25

FOR THE SANTEE ROADWAY LIGHTING DISTRICT
WHEREAS, the City Council of the City of Santee, pursuant to the provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, Article XIII D, section 4 of the California Constitution, and the Proposition 218 Omnibus Implementation Act (commencing with California Government Code Section 53750) (collectively the “Law”), did, by previous Resolution, order the preparation of an Engineer's Report for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram, and an assessment relating to what is known and designated as: SANTEE ROADWAY LIGHTING DISTRICT (hereinafter referred to as "District"); and WHEREAS, the FY 2024-25 Assessment Engineer's Report (“Report”) has been presented to this City Council as required by the Law and as previously directed by Resolution; and
WHEREAS, this City Council has now carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. The above recitals are all true and correct.

SECTION 2. The Report as presented, consisting of:

A. Plans and specifications of the improvements to be maintained and/or improved for the Fiscal Year;
B. A cost estimate of the improvements to be maintained and/or improved;
C. A method of apportionment of assessment showing the proportionate amount of the assessment to be charged in proportion to the benefits to be received by each lot or parcel within the District; RESOLUTION NO. __________
2 SRLD-Attachment 1
D. Assessment rolls showing the proportionate amount of the assessment to be charged in proportion to the benefits by each lot or parcel within the boundaries of the District;
E. Diagrams of the District showing the exterior boundaries of the District and the boundaries of any zones within the District. Reference is made to the County Assessor’s Maps for a detailed description of the lines and dimensions of any lots or parcels, which shall govern for all details concerning such lines and dimensions.
is hereby approved on a preliminary basis, attached to this Resolution, and on file in the Office of the City Clerk as a permanent record and to remain open to public inspection.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:
__

ANNETTE ORTIZ, CMC, CITY CLERK
Exhibit A: Engineer’s Report
Preliminary Engineer’s Report
Fiscal Year 2024-25
Santee Roadway LighƟng District
Table of Contents
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
Sections
i. Introduction i

1. Plans and Specifications 1

2. Fiscal Year 2024-25 Cost Estimate 2

3. Method of Apportionment of Assessment 3

4. Assessment Roll 8

5. Assessment Diagram 9
Tables
Table 2-1 Benefit Zone A and Zone B Budget 2
Table 3-1 Summary of Assessments 6
Appendices
Appendix A – Assessment Diagram
Appendix B – Land Use Factors
i. Introduction Pa ge | i
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
AGENCY: CITY OF SANTEE
PROJECT: SANTEE ROADWAY LIGHTING DISTRICT
TO: CITY COUNCIL

CITY OF SANTEE

STATE OF CALIFORNIA
REPORT PURSUANT TO "LANDSCAPING AND LIGHTING ACT OF 1972" Pursuant to direction from the City Council, submitted herewith is the Engineer’s Report (the “Report”), consisting of the following parts, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being the "Landscape and Lighting Act of 1972," as amended, commencing with Section 22500, and which is in accordance with Resolution No. 035‐2024 adopted by the City of Santee City Council, San Diego County, California ordering preparation of the Engineer’s Report for Santee Roadway Lighting District (the “District”). This "Report" is applicable for the ensuing 12‐month period, being the Fiscal Year commencing July 1, 2024, to June 30, 2025. Please note that Spicer Consulting Group, LLC provides engineering advice and related consulting engineering services.

Section 2 A COST ESTIMATE of the improvements to be maintained and/or improved for the mentioned Fiscal Year.

Section 3 A METHOD OF APPORTIONMENT OF ASSESSMENT showing the proportionate amount of the assessment to be charged in proportion to the benefits to be received by each lot or parcel within the interior boundaries of the District.

Section 4 ASSESSMENT ROLL showing the proportionate amount of the assessment to be charged in proportion to the benefits to be received by each lot or parcel within the boundaries as shown on the below-referenced Diagram.

Section 5 The ASSESSMENT DIAGRAM of the District. Said Diagram shall show the exterior boundaries of the District and the boundaries of any zones within the District. Reference is made to the County Assessor's Maps for a detailed description of the lines and dimensions of any lots or parcels. The lines and dimensions of each lot shall conform to those shown on the County Assessor's Maps for the Fiscal Year to which the Report applies. The Assessment Diagram can be found in Appendix A.

1. Plan s and Specification s Pa ge | 1
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
Description of the Boundaries and Improvement Services of Santee Town Center Maintenance District The City of Santee (the “City”) formed the Santee Roadway Lighting District (the “District”) on May 24, 1982. The District is an Assessment District formed for the purpose of installing, operating, and maintaining public lighting facilities within the City. The boundaries of the District are coterminous with the boundaries of the City.

Description of the Boundaries of Santee Roadway Lighting District Benefit Zone A
 Properties located within Zone A are located throughout the City. Zone A funds generally pays for street lights located on major roadways (streets in the city’s Mobility Element network). Within Zone A, there are five major roadway classifications (listed in Section 3 of this report) with street lights of both general benefit and special benefit. No assessment is proposed for Zone A for the general benefit portion of the costs of street light operation and maintenance as this benefit is financed by ad valorem taxes. The special benefit attributable from Zone A streetlights have been included with the Zone B costs and include all streetlights along streets classified by the City of Santee General Plan as prime arterial, major arterials, parkways, collectors, and industrials. A description of the Zone A streets is shown on page 4.

Benefit Zone B
 Properties located within Zone B are presently served by street lights of special benefit. There is a portion of Zone B benefit attributable to Zone A streetlights. Zone B consists of all parcels that have street lighting on the block (including intersections) of the street to which the parcel has frontage. These streets include not only local streets, but also include collectors, parkways, prime arterials, major arterials, residential collectors and industrial streets. This local lighting is of benefit as it increases property protection, personal safety, visibility, traffic safety, and specifically enhances those areas fronting upon the illuminated streets. Prior to the passage of Proposition 218, the maximum assessment was established at $16.00 per benefit unit.

The areas in Zones A and B that contain the existing street lighting system consists of lights owned by both San Diego Gas and Electric Company and the District. There are a total of 3,402 lights in the Santee Roadway Lighting District with 1,176 owned by San Diego Gas and Electric Company, and 2,226 owned by the City.

Description of Improvements and Services for Santee Roadway Lighting District The improvements include the construction, operation, maintenance and servicing of all Street Lighting within the District.

District Financing
The City has two sources of revenue to pay for the costs associated with streetlights within the City boundaries. The streetlights of special benefit are funded through the Assessment District; the streetlights of general benefit are funded through the ad valorem property tax collected on all properties throughout the City. Prior to the passage of Proposition 13, an ad valorem tax was established designating property tax revenues for the installation, operation, and maintenance of streetlights including funding the expenses of public streetlights within the City of Santee.

The general benefit portion of the lights in Zone A is financed from ad valorem tax revenues estimated at $467,300. The special benefit portion of lights in Zone B is financed from a benefit assessment of $413,600. As in prior years, for Fiscal Year 2024-25, no benefit assessment will be levied for the general benefit portion of Zone A street lighting It is recommended that the Zone B street lighting benefit assessment for a single family home be $16.00 per year; i.e., one (1) Benefit Unit equals $16.00 for Fiscal Year 2024-25. The benefit assessment will stay the same as to the prior Fiscal Year and is in accordance with the original methodology. A detail listing of these costs is included in Section 2 of this report.

2. Fiscal Yea r 2024-25 Co st Estimate Pa ge | 2
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
The cost of servicing, maintaining, repairing and replacing the actual improvements as described in the Plans and Specifications are summarized as follows:

Table 2-1
Benefit Zone A and Zone B Budget
Description Zone A Zone B
Fiscal Year
2024-25
Estimated Revenue
Property Tax (Ad Valorem) $467,300.00 $0.00 $467,300.00 Assessment $0.00 $413,600.00 $413,600.00
Cost Recovery - Subrogation $10,000.00 $1,000.00 $11,000.00 Interest $20,000.00 $4,430.00 $24,430.00
Total Estimated Revenue $497,300.00 $419,030.00 $916,330.00 Estimated Expenditures
Gas and Electricity $156,800.00 $409,600.00 $566,400.00 Repairs and Maintenance $65,000.00 $40,000.00 $105,000.00 Administration $3,000.00 $6,410.00 $9,410.00
Advertising $0.00 $470.00 $470.00
Debt Service Principal $0.00 $0.00 $0.00
Internal Service Charges $20,000.00 $0.00 $20,000.00
Total Estimated Operating Expenditures $244,800.00 $456,480.00 $701,280.00 Reserve Collection/(Contribution) $252,500.00 ($37,450.00) $215,050.00 Capital Improvement Program Transfer $0.00 $0.00 $0.00
Beginning Reserve Balance $1,171,131.28 $613,250.04 $1,784,381.32 Total End of Year Reserves $1,423,631.28 $575,800.04 $1,999,431.32 End of Year Operation Reserves $122,400.00 $228,240.00 $350,640.00 End of Year Capital Improvement Reserve $1,301,231.28 $347,560.04 $1,648,791.32 Total End of Year Reserve Allocation $1,423,631.28 $575,800.04 $1,999,431.32

3. Meth od of Apportionme nt of Assessmen t Pa ge | 3
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
Proposition 218 Compliance
On November 5, 1996, California voters approved Proposition 218, the so‐called “Right to Vote on Taxes Act.” Proposition 218 amended the California Constitution by adding Articles XIII C and XIII D (“Article XIII D”), which affect the ability of local governments to levy and collect existing and future taxes, assessments, and property‐related fees and charges. Article XIII D, Section 4 established new majority ballot protest procedural requirements for levying any new or increasing any existing assessments and placed substantive limitations on the use of the revenues collected from assessments. Pursuant to Article XIII D, Section 5, however, any assessment existing on November 6, 1996, that falls within one of four exceptions is exempt from these majority ballot protest procedures. The four exceptions are as follows.
1) Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems, or vector control. Subsequent increases in such assessments shall be subject to the procedures and approval process set forth in Section 4. 2) Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Subsequent increases in such assessments shall be subject to the procedures and approval process set forth in Section 4.
3) Any assessment the proceeds of which are exclusively used to repay bonded indebtedness of which the failure to pay would violate the Contract Impairment Clause of the Constitution of the United States. 4) Any assessment that previously received majority voter approval from the voters voting in an election on the issue of the assessment. Subsequent increases in those assessments shall be subject to the procedures and approval process set forth in Section 4.

In Howard Jarvis Taxpayers Association v. City of Riverside, 73 Cal. App. 4th 679, 685‐86 (1999), the court of appeals concluded that street lights fall within the definition of “streets” for purposes of Article XIII D, Section 5(a), which exempts an assessment imposed solely for “street purposes.”
As previously noted, the District was formed in 1982, prior to the adoption of Proposition 218, and assessments are imposed for the purpose of operating and maintaining streetlights. Pursuant to Government Code Section 53753.5, because the assessments levied within the District fall within the first exception identified above, the assessments imposed within the District are not subject to the procedural and substantive requirements of Article XIII D, Section 4 in subsequent fiscal years unless: (1) the assessment methodology is changed to increase the assessment; or (2) the amount of the assessments are proposed to exceed an assessment formula or range of assessments adopted by the City in accordance with Article XIII D, Section 4 or Government Code Section 53753.

The City is not proposing to change the assessment methodology and the assessments are not proposed to exceed the assessment formula or range of assessment as adopted by the City prior to November 6, 1996. Based on the forgoing, the assessments to be imposed in Fiscal Year 2024-25 are not subject to Article XIII D, Section 4.

Method of Apportionment
As previously stated the District was formed in 1982 for the purpose of installing, operating, and maintaining public lighting facilities within the City of Santee. The benefit charge formula established the amount of the estimated assessment on each lot or parcel of land in the District in proportion to the estimated benefit to be received by each such lot or parcel of land from the use of the streets and their appurtenances, such as street lights. An evaluation of the major roadways consistent with the method of apportionment of the District was conducted to determine the portion of general and special benefit conferred on real property within the City. Each lot or parcel of land in the District has been determined to have a specific land use by the City of Santee Department of Development Services. The use or benefit of a public street is best determined by the use of the land adjacent to the public street. Each type of actual land use was assigned a land use factor derived from trip generation rates, developed by the Transportation Planning Division of the City of San Diego’s Planning Department. These factors are based on a compilation of trip generation studies done in San Diego and other Western U.S. locations. Please refer to Appendix B for the assigned land use factors.

Previously, the streetlights were split into Zones with streetlights being designated as either general benefit or special benefit.

However, the majority of streetlights provide both general and special benefit. Therefore, based on the results of a traffic study completed in 2014 and on file with the City of Santee Department of Development Services, the percent of special benefit is estimated by taking the total measured Average Daily Traffic (ADT) volumes and comparing this amount to the estimated ADT volumes

3. Meth od of Apportionme nt of Assessmen t Pa ge | 4
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
generated from the parcels fronting the roadway. The percentage of traffic that is from the parcels fronting the roadway is defined to be the percentage of local benefit. The percentage of traffic that is not from the parcels fronting the roadway is considered to be general benefit. All properties within the District are being assessed the estimated benefit received from the public lighting facilities within the City of Santee.

In 2017, the City updated the General Plan’s Mobility Element which was intended to provide a framework for the development of the City’s transportation network through the year 2035 and to comply with current state laws and codes. As a result of these changes, a new traffic study was needed which affected the classification of the roadways within the City as well as the special benefit and general benefit provided by each roadway classification. The information below reflects the changes determined by the traffic study completed July 2019.

The streetlights along major roadways provide both general and special benefit. Based on the City’s 2017 Mobility Element and the July 2019 traffic study, the streets below have been classified as prime arterials, collectors, major arterials, parkways, or industrial.

Prime Arterials Parkways Collectors

1. Cuyamaca Street 1. Town Center Parkway 1. Fanita Parkway

2. Mission Gorge Road 2. Riverview Parkway 2. Carlton Oaks Drive

3. Magnolia Avenue 3. Park Center Drive 3. Halberns Boulevard

4. Fanita Parkway 4. El Nopal
Major Arterials 5. Mesa Road

1. Mission Gorge Road Industrial 6. Prospect Avenue

2. Woodside Avenue 1. Railroad Avenue 7. Olive Lane

3. Mast Boulevard 2. Buena Vista Avenue 8. Cottonwood Avenue

4. Carlton Hills Boulevard 3. Pathway Street 9. Graves Avenue

5. Cuyamaca Street 4. Hartley Road 10. Carlton Hills Boulevard

6. Magnolia Avenue 5. Isaac Street 11. N. Woodside Avenue

7. Fanta Drive 6. Abraham Way 12. S. Woodside Avenue

7. Wheatlands Avenue 13. Mast Boulevard

8. Wheatlands Court

9. Wheatlands Road
The distinction between special benefit and general benefit for each road classification, as shown in the table below, is utilized by the City to determine the cost breakdown for electricity and repairs associated with each light.

Special and General Benefit for each Roadway Classification Road
Classification % Special Benefit % General Benefit
Prime 27% 73%
Major 16% 84%
Parkway 34% 66%
Collector 37% 63%
Industrial 89% 11%
Each property subject to the District assessment is assigned a land use factor. The land use factor is multiplied by the number of dwelling units for parcels classified as residential, or the number of acres for other land use classifications. The product of this multiplication is the number of benefit units for each lot or parcel of land to be assessed. The amount per benefit unit is then multiplied by the number of benefit units for each of the lots or parcels of land to establish the benefit charge for that lot or parcel of land.

This local lighting is of benefit to abutting parcels as it provides increased property protection, personal safety, visibility, traffic safety, and specifically enhances those areas fronting upon the illuminated street, in addition to providing the appearance of a progressive and illuminated city.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 5
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
The recommended assessment this year is $16.00 per Benefit Unit for parcels in Zone B. The benefit assessment will stay the same as to the prior Fiscal Year and is in accordance with the original methodology. The latest Assessor’s information related to parcel size and parcel number (available in mid‐July 2024) will be used to determine the final assessment.

Land Use Factors

1. Each parcel of land in the lighting district was determined to have a specific land use by the City of Santee Department of Development Services.

2. Each type of land use was assigned a land use factor determined by trip generation rates by land use as they relate to a single-family residential land use. The trip generation rates by land use were prepared by the City of San Diego Transportation, Planning Division and are a compilation of trip generation studies done in San Diego and other western U.S. locations.

3. If a land use was not included in the study, the City of Santee Department of Development Services made a determination as to its probable trip generation compared to single family residential and assigned a land use factor on that basis.

4. Single family residential land use was assigned a land use factor of 1.0, notwithstanding its size. The theory is that all singlefamily residences, notwithstanding parcel size, generate approximately the same number of trips, and therefore, receive the same benefit from the use of the streets, and their appurtenances such as street lights.

5. Determination of the land use factors other than single family residential are based upon the average number of trips generated per acre or per dwelling unit for a specific land use divided by the average number of trips generated per acre or per dwelling unit for a single-family residential dwelling.

A complete listing of these land use factors can be found in Appendix B.

3. Meth od of Apportionme nt of Assessmen t Pa ge | 6
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
Whereas, on April 24, 2024, a Resolution of the City Council of the City of Santee, California, Initiating Proceedings and Ordering the Preparation of an Engineer’s Report for the FY 2024-25 Santee Roadway Lighting District Annual Levy of Assessments was adopted;
Whereas, the Resolution Initiating Proceedings for the Annual Levy of Assessments and Ordering the Preparation of an Engineer’s Report directed Spicer Consulting Group, LLC, to prepare and file a report presenting plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the City of Santee Roadway Lighting District for the referenced Fiscal Year, a diagram for the District showing the area and properties to be assessed, and an assessment of the estimated costs of the maintenance, operations and servicing the improvements, assessing the net amount upon all assessable lots and‐or parcels within the District in proportion to the special benefit received;
Whereas, on May 22, 2024, the City Council of the City of Santee, State of California, under the Landscaping and Lighting Act of 1972, plans to adopt its Resolution of Intention for the Annual Levy of Assessments declaring its intention to levy assessments for the Santee Roadway Lighting District and provide notice of the public hearing; Now Therefore, the following assessment is made to cover the portion of the estimated costs of maintenance, operation and servicing of said improvements to be paid by the assessable real property within the District in proportion to the special benefit received.

Summary of Assessments by Zone
Table 3-1
Summary of Assessments
Description
Fiscal Year
2024-25
Zone A $0
Zone B $413,600
Total $413,600
En gin eer’s Signature Pa ge | 7
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
Executed this day of 2024.

FRANCISCO MARTINEZ JR
PROFESSIONAL CIVIL ENGINEER NO. 84640

ENGINEER OF WORK

CITY OF SANTEE

STATE OF CALIFORNIA
I HEREBY CERTIFY that the enclosed Engineer’s Report and Assessment Diagram thereto attached, was filed with me on the ______ day of ____________, 2024, by adoption of Resolution No. ___-2024 by City Council.

CITY CLERK

CITY OF SANTEE

STATE OF CALIFORNIA
I HEREBY CERTIFY that the enclosed Engineer’s Report and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Santee, California on the _____day of ___________, 2024.

CITY CLERK

CITY OF SANTEE

STATE OF CALIFORNIA

4. Assessment Roll Pa ge | 8
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
The actual assessment and the amount of the assessment for the Fiscal Year 2024-25 apportioned to each parcel as shown on the latest equalized roll at the County Assessor’s office are listed under separate cover. The description of each lot or parcel is part of the records of the County of San Diego Assessor’s Office and such records are, by reference, made part of this Report.

5. Assessment Diagram Pa ge | 9
City of Santee
Santee Roadway Lighting District
Fiscal Year 2024-25
An Assessment Diagram for Santee Roadway Lighting District has been submitted to and is on file with the City Clerk in the format required under the provision of the Act.

Appendix A:

Assessment Diagram
N
M
A
G
NOLIA
AV
MESA
RD

PROSPECT
AV
C
U
YA
M
A
C
A ST
MAST
BL
FANITA
PY
·|}þ67
·|}þ125
·|}þ52
0 1,200 2,400 4,800Feet

CITY OF SANTEE

ASSESSMENT DIAGRAM

SANTEE ROADWAY LIGHTING DISTRICT

SANTEE CITY BOUNDARY (ZONE A) LEVIED (ZONE B)
Zone B - Includes approximately 79% of all parcels throughout the City Ê
Appendix B:

Land Use Factors

RESOLUTION NO.
1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA

DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN

EXISTING DISTRICT, AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING THEREON FOR THE FY 2024-25

SANTEE ROADWAY LIGHTING DISTRICT
WHEREAS, the City Council of the City of Santee, California has previously formed a street lighting and landscaping district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, Article XIII D of the California Constitution, and the Proposition 218 Omnibus Implementation Act (commencing with California Government Code Section 53750) (collectively the “Law”), in what is known and designated as SANTEE ROADWAY LIGHTING DISTRICT ("District"); and WHEREAS, at this time, the District contains two zones, as set forth in the Engineer’s Report (“Report”), Zone A containing all the street lights of primarily general benefit located within the City limits of Santee, and Zone B containing street lights defined as primarily having special benefit to the assessed properties located in various areas throughout the City; and
WHEREAS, at this time, this City Council desires to take proceedings to set the annual levy of assessments for the ensuing fiscal year, to provide for the costs and expenses necessary for the continued maintenance of improvements within said District; and
WHEREAS, at this time there has been presented and approved by this City Council a Report as required by law, and this City Council desires to move forth with the proceedings for said annual levy.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. The above recitals are all true and correct.

SECTION 2. The Report regarding the annual levy for said District, which Report is for maintenance of certain improvements for Fiscal Year 2024-25 that has been previously approved is directed to be filed in the Office of the City Clerk. Reference is hereby made to the Report for a full and detailed description of the improvements, the boundaries of the District and any zones therein, and the proposed assessment.

SRLD-Attachment 2
RESOLUTION NO.
2 SECTION 3. The public interest and convenience requires, and it is the intention of this City Council to order, the annual assessment levy for the District as set forth and described in the Report, and it is further determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of the maintenance of the improvements as estimated in said Report.

SECTION 4. The assessments levied and collected shall be for the maintenance of certain improvements, as set forth in the Report, referenced and so incorporated herein.

SECTION 5. The proposed assessment in Zone B will be $16.00, the maximum assessment amount per household/benefit unit in FY 2024-25. There will continue to be no assessment in Zone A.

SECTION 6. It is estimated that 20 new lights will be added within the District in Fiscal Year 2024-25.

SECTION 8. All monies collected shall be deposited in a special fund known as:
"SPECIAL FUND - SANTEE ROADWAY LIGHTING DISTRICT." Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the execution of the maintenance, the City Council may transfer into said special fund, from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution.

RESOLUTION NO.
3 SECTION 11. Notice is hereby given that a public hearing on this item will be held before the SANTEE CITY COUNCIL at 6:30 p.m., Wednesday on June 26, 2024, regarding the annual levy of assessments, the extent of the maintenance, and any other matters contained within this Resolution. Instructions for participating in the hearing will be posted by the City Clerk on the City’s website at https://www.cityofsanteeca.gov. Any persons who wish to object to the proceedings for the annual levy should file a written protest with the City Clerk prior to the time set and scheduled for said public hearing.

SECTION 13. This Resolution shall take effect immediately upon its adoption.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024 by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR

ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
Item 7

RESOLUTION NO.
1 SLEMSA-Attachment 1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE

DECLARING ITS INTENTION TO LEVY, AS A SUCCESSOR AGENCY TO COUNTY SERVICE AREA (CSA) 69, A SPECIAL TAX WITHIN THE

SANTEE-LAKESIDE EMERGENCY MEDICAL SERVICES AUTHORITY
BOUNDARY FOR FY 2024-2025 AND SETTING A PUBLIC HEARING
WHEREAS, upon the dissolution of County Service Area No. 69 (hereinafter “CSA 69”) on January 1, 2023, the Santee-Lakeside Emergency Medical Services Authority (“SLEMSA”) assumed the responsibility for the administrative oversight and funding of emergency medical services provided within the boundaries of former CSA 69, and certain additional areas identified by the Local Agency Formation Commission as within the CSA 69 Reorganization jurisdictional boundary (hereinafter “CSA 69 Reorganization Boundary”); and
WHEREAS, the City and Lakeside Fire Protection District are the successor agencies to the CSA 69 within their respective territories, and are subject to any previously authorized taxes, benefit assessments, fees or charges of CSA 69, which they are authorized to assess, levy and/or collect within their respective boundaries, as successors to CSA 69; and WHEREAS, the City of Santee is now responsible for levying a special tax within its territory located within the CSA 69 Reorganization Boundary; and WHEREAS, the special tax levied within the CSA 69 Reorganization Boundary provides funding for enhanced advanced life support ambulance transport services within the CSA 69 Reorganization Boundary; and
WHEREAS, the City of Santee has determined that it is necessary to continue to levy this special tax within the CSA 69 Reorganization Boundary in order to continue to provide such extended services; and
WHEREAS, there is an annual special tax levied against the parcels contained within the CSA 69 Reorganization Boundary. The special tax was previously set each year based on the formula established by the County of San Diego. The City of Santee will set this tax for its territory moving forward. There will also be an annual adjustment based on the increase in the consumer price index for the San Diego area as determined by the United States Department of Labor. For Fiscal Year 2024-25, the increase in the consumer price index in the San Diego area is 5.11%. The annual special tax is assessed and included on the Property Tax bill for each affected parcel and previously was collected and transferred to CSA 69, but now will be collected and transferred, in part, to the City of Santee on the same schedule as the normal property tax payments; and
WHEREAS, in light of the CSA 69 Reorganization, it is required that both of SLEMSA’s Members, the City of Santee and the Lakeside Fire Protection District annually cause to be prepared and filed internally the specific parcels and special tax to be levied within their territory within the CSA 69 Reorganization Boundary for the upcoming Fiscal Year; and
RESOLUTION NO.
2 SLEMSA-Attachment 1
WHEREAS, the City of Santee shall cause to be noticed and thereafter conduct a public hearing to hear and consider testimony regarding the levy of special tax for such extended service within the former CSA 69 Reorganization Boundary; and WHEREAS, on file with the City Clerk of the City of Santee is a copy of specific parcels and special tax to be levied within the City’s territory within the CSA 69 Reorganization Boundary elucidating the number of parcels being levied and the amount of the proposed charges; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1. City Council adopts the Recitals set forth above as true and correct and accepts the parcels and special tax for the CSA 69 Reorganization Boundary service areas on file with the City Clerk of the City of Santee.

SECTION 2. The City Council directs the City Clerk of the City of Santee to publish notice of a public hearing to be conducted on June 26, 2024 by the City Council of the City of Santee. The Public Hearing shall take place at 10601 Magnolia Ave., Santee, CA for the purpose of allowing public testimony regarding the enactment of the continuation and receipt of proposed Fiscal Year 2024-25 special tax on parcels within the City’s territory within the CSA 69 Reorganization Boundary.

SECTION 3. The City Council directs the City Clerk of the City of Santee to publish a Notice of Public Hearing once a week for two weeks pursuant to Government Code Section 6066. Any person affected by the proposed special tax may submit written comments or protest to the City Clerk of the City of Santee at any time before the conclusion of the Public Hearing or may appear in support of, or opposition to, the proposals at the time of the Public Hearing. For additional information, any interested person may contact the City Clerk at (619) 258-4100 Ext. 114 during the hours of 8:00am – 5:00pm, Mon-Thurs.

RESOLUTION NO.
3 SLEMSA-Attachment 1
ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024 by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR

ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
Item 8
Item 9

Tuesday, May 8, 2024
RE: Contract Number: PS20180 – Public Safety Medical Supplies, Equipment & Monitors (RFP 1935) To Whom it May Concern:

Through this letter, I wish to notify you that, per section 3.1 of the aforementioned agreement between the League of Oregon Cities and Life-Assist, Inc., the agreement has been automatically extended oneyear until the anniversary of the Effective Date in 2025.

Sincerely,
Patricia M. Mulvihill
Executive Director
League of Oregon Cities
DocuSign Envelope ID: F1F61C92-D662-4BCE-AD67-8C20BB1ED2F7 RESOLUTION NO.
1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA, AUTHORIZING THE EXTENSION OF THE CONTRACT WITH LIFE-ASSIST, INC. FOR THE PURCHASE OF EMERGENCY MEDICAL SERVICES SUPPLIES ON AN ASNEEDED BASIS PER NATIONAL PURCHASING PARTNERS DBA NPPGOV CONTRACT #PS20180
WHEREAS, Santee Municipal Code Section 3.24.130(A) authorizes the City to join with other public jurisdictions in cooperative; purchasing plans or programs as determined by the purchasing agent to be in the City’s best interest; and WHEREAS, in November 2020, the League of Oregon Cities, in cooperation with National Purchasing Partners and its Government Division dba NPPGov, issued Solicitation No. 1935 for the procurement of a wide variety of Public Safety Medical Supplies, Equipment, and Monitors to be purchased by public agencies on an as-needed basis using a competitive Request for Proposals process; and WHEREAS, the City is currently a member of the NPPGov; and WHEREAS, based on evaluation criteria including pricing, breadth and quality of products offered, customer support and ability to meet delivery timelines, Life-Assist, Inc. was awarded Contract #PS20180 for an initial three-year term of May 29, 2020, through May 28, 2023, with annual possible renewals up through May 28, 2026; and WHEREAS, on July 1, 2021, the City entered into a contract with Life-Assist, Inc. for the purchase of emergency medical supplies pursuant to Contract #PS20180; and WHEREAS, on May 29, 2023 Contract PS20180 was renewed by NPPGov for the first of three (3) one-year renewal options, and the City extended their contract with LifeAssist, Inc. for the period of May 29, 2023 through May 28, 2024; and WHEREAS, Contract PS20180 has now been renewed by NPPGov for the second of three (3) one-year renewal options, for the period of May 29, 2024 through May 28, 2025; and
WHEREAS, Staff has evaluated the pricing, products, and support provided by Life-Assist, Inc. through Contract #PS20180, and the purchasing agent has determined that extending the City’s current contract through utilization of the recently extended Contract #PS20180 would be in the City’s best interest; and WHEREAS, Staff recommends utilizing NPPGov Contract #PS20180 to purchase as-needed EMS supplies from Life-Assist, Inc. for a contract term of May 29, 2024, through May 28, 2025, for an amount not to exceed $242,880; and WHEREAS, Santee Municipal Code Section 3.24.180 requires City Council approval of all contracts exceeding $50,000 in any single fiscal year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, that the City Council hereby authorizes the extension of the City’s contract with Life-Assist, Inc. for the purchase of emergency medical services supplies on an as- RESOLUTION NO.
2 needed basis per NPPGov Contract #PS20180 with a term of May 29, 2024, through May 28, 2025, for an amount not to exceed $242,880, and authorizes City Manager to execute all related documents.

ADOPTED by the City Council of the City of Santee, California, at a Regular Meeting thereof held this 22nd day of May 2024, by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:
_______________________________________________

ANNETTE ORTIZ, CMC, CITY CLERK
Item 10
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA ACCEPTING THE WESTON PARK EV CHARGE STATION (CIP 2023-31) PROJECT

AS COMPLETE
WHEREAS, the City Council awarded the construction contract for the Weston Park EV Charge Station (CIP 2023-31) Project (“Project”) to Advanced Railway Innovations dba Advanced Electrical Innovations on October 13, 2023 for $25,577.15; and
WHEREAS, the City Council also authorized the Director of Engineering/City Engineer to approve construction change orders in a total amount not to exceed $3,837.00; and
WHEREAS, one change order in the amount totaling $1,891.65 was approved for additional work related to unsuitable soils for the charge station foundation and signage; and
WHEREAS, the construction contract was completed for a total contract amount of $27,468.80 on April 29, 2024; and
WHEREAS, Advanced Railway Innovations dba Advanced Electrical Innovations. has completed the project in accordance with the contract plans and specifications; and WHEREAS, the City Council desires to accept the Project as complete.

WHEREAS, acceptance of the Project as complete will not result in a direct or indirect impact on the environment, is an administrative activity of government, and is therefore not a “project” under CEQA pursuant to State CEQA Guidelines § 15378.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1: The work for the construction of the Weston Park EV Charge Station (CIP 2023-31) project is accepted as complete on this date.

SECTION 2: The City Clerk is directed to record a Notice of Completion.

SECTION 3: This Resolution shall take effect immediately upon its passage.

RESOLUTION NO.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
Item 11

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA,

AWARDING THE CONSTRUCTION CONTRACT FOR CITYWIDE CRACK SEALING PROGRAM 2024 (CIP 2024-03) PROJECT, DETERMINING THE PROJECT IS

CATEGORICALLY EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) PER STATE CEQA GUIDELINES SECTION 15301(c)
WHEREAS, on April 12, 2024, City staff administered a formal bid process in compliance with Santee Municipal Code Section 3.24.100; and WHEREAS, the City Clerk, on May 2, 2024, publicly opened and examined four (4) sealed bids for the Citywide Crack Sealing Program 2024 (CIP 2024-03) Project (“Project”); and
WHEREAS, the lowest received bid was submitted by Carter Enterprises Group, Inc. dba Pavement Rehab Company in the amount of $107,788.00; and WHEREAS, in accordance with Santee Municipal Code section 3.24.100, staff has determined that the bid submitted by Carter Enterprises Group, Inc. dba Pavement Rehab Company conforms in all material respects to the requirements set forth in the invitation for bids; and
WHEREAS, Carter Enterprises Group, Inc. dba Pavement Rehab Company was found to be the lowest responsive and responsible bidder with their total bid amount of $107,788.00; and
WHEREAS, staff recommends awarding the construction contract to Carter Enterprises Group, Inc. dba Pavement Rehab Company in the amount of $107,788.00; and WHEREAS, staff requests authorization for the Director of Engineering/City Engineer to approve change orders in a total amount not to exceed $26,947.00 for unforeseen items and additional work associated with the Project.

WHEREAS, the project is categorically exempt from environmental review pursuant to Section 15301(c) of the State CEQA Guidelines.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1: The Recitals provided above are true and correct and are hereby incorporated into this Resolution.

SECTION 2: The construction contract for the Citywide Crack Sealing Program 2024 (CIP 2024-03) Project is awarded to Carter Enterprises Group, Inc. dba Pavement Rehab Company as the lowest responsive and responsible bidder in the amount of $107,788.00 and the City Manager is authorized to execute all necessary documents to execute the contract on behalf of the City.

SECTION 3: The Director of Engineering/City Engineer, is authorized to approve change RESOLUTION NO.
orders in an amount not to exceed $26,947.00 for unforeseen items and additional work associated with the Project.

SECTION 4: The project is categorically exempt from environmental review under State CEQA Guidelines Section 15301(c), Existing Facilities.

SECTION 5: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Santee City Hall, 10601 Magnolia Avenue, Santee, CA 92071. The City Clerk is the custodian of record of those proceedings.

SECTION 6: This Resolution shall take effect immediately upon its passage.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024 by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
$176,000.00
$107,788.00
$142,550.00
$156,800.00
$168,700.00
$0
$30,000
$60,000
$90,000
$120,000
$150,000
$180,000
$210,000
Engineers Estimate Pavement Rehab Company American Asphalt South, Inc
Global Road Sealing, Inc. Safe USA Striping & Crack
Seal
CITYWIDE CRACK SEALING PROGRAM 2024
CIP 2024-03
CITYWIDE CRACK SEALING PROGRAM 2024 PROJECT MAP
CIP 2024-03 Project Location

ZONE BH

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NORTHCOTE RD
DISTRICT 4
DISTRICT 1
DISTRICT 3
DISTRICT 2
Item 12

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA

ADOPTING/APPROVING AN AMENDMENT TO THE TRANSNET

LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS
FOR FISCAL YEARS 2023 THROUGH 2027
WHEREAS, on November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance); and
WHEREAS, the TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve on a biennial basis a multi-year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds; and WHEREAS, the City of Santee was provided with an estimate of annual TransNet local street improvement revenues for fiscal years 2023 through 2027; and WHEREAS, the City of Santee approved its 2023 TransNet Local Street Improvement Program of Projects (POP) on June 8, 2022 and the City of Santee desires to make adjustments to its Program of Projects; and
WHEREAS, the City of Santee has held a noticed public hearing with an agenda item that clearly identified the proposed amendment prior to approval of the projects by its authorized legislative body in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31.

NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Santee, California, as follows:

SECTION 1. That City of Santee requests that SANDAG make the following changes to its 2023 POP (the “Amendment”) as programmed in the 2023 RTIP and shown in Exhibit A.

SECTION 2. That pursuant to Section 2(C)(1) of the TransNet Extension Ordinance, the City/County of Santee certifies that no more than 30 percent of its annual revenues shall be spent on local street and road maintenance-related projects as a result of the Amendment.

SECTION 3. That pursuant to Section 4(E)(3) of the TransNet Extension Ordinance, the City of Santee certifies that all new or changed projects, or major reconstruction projects included in the Amendment and funded by TransNet revenues shall accommodate travel by pedestrians and bicyclists, and that any exception to this requirement permitted under the Ordinance and proposed was clearly noticed as part of the City of Santee’s public hearing process for the Amendment.

SECTION 4. That the City of Santee does hereby certify that all applicable provisions of the TransNet Extension Ordinance and SANDAG Board Policy No. 31 have been met.

SECTION 5. That the City of Santee continues to agree to indemnify, hold harmless, and defend SANDAG, the San Diego County Regional Transportation Commission, and all officers and employees thereof against all causes of action or claims related to City of Santee’s TransNet funded projects.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
Attachment: Exhibit A – Table 1, 2023 Regional Transportation Improvement Program Amendment No. 14.

Table 1
San Diego Region (in $000s)
2023 Regional Transportation Improvement Program
Amendment No. 14
MPO ID: SNT04 RTIP #:23-14
Santee, City of
Multiple locations as recommended by Pavement Management Analysis report. - Reconstruction and rehabilitation in the form of removal and replacement of existing pavement sections 2 inches minimum, 1.5 inch minimum overlay, pedestrian ramps, sidewalk improvements, and drainage improvements as part of the rehabilitation improvements.

Project Description:

Project Title: Pavement Repair and Rehabilitation TransNet - LSI: CR Change Reason: Revise funding between fiscal years
Capacity Status:NCI Exempt Category:Safety - Pavement resurfacing and/or rehabilitation Est Total Cost: $34,067
TOTAL PRIOR 22/23 23/24 24/25 25/26 26/27 FUTURE PE RW CON TransNet - Bond $9,855 $9,856 $343 $9,512
TransNet - L $7,729 $7,729 $7,729
TransNet - LSI $4,621 $1,701 $255 $850 $890 $925 $613 $4,008 TransNet - LSI (Cash) $1 $1 $1
TransNet - LSI Carry Over $4,457 $3,211 $1,246 $219 $4,238 Local Funds $7,404 $4,801 $521 $521 $521 $521 $521 $15 $7,389 TOTAL $34,067 $27,299 $1,767 $776 $1,371 $1,411 $1,446 $1,190 $32,877

TOTAL PRIOR PE RW CON
PROJECT LAST AMENDED 23-02
22/23 23/24 24/25 25/26 26/27 FUTURE
TransNet - Bond $9,855 $9,856 $343 $9,512
TransNet - L $7,729 $7,729 $7,729
TransNet - LSI $5,173 $1,701 $807 $850 $890 $925 $613 $4,560 TransNet - LSI (Cash) $1 $1 $1
TransNet - LSI Carry Over $4,457 $3,211 $1,246 $219 $4,238 Local Funds $7,404 $4,801 $521 $521 $521 $521 $521 $15 $7,389 TOTAL $34,619 $27,299 $1,767 $1,328 $1,371 $1,411 $1,446 $1,190 $33,429 ** Pending final SANDAG approval

Page 1 ends

San Diego Region (in $000s)
2023 Regional Transportation Improvement Program
Amendment No. 14
MPO ID: SNT22 RTIP #:23-14
Santee, City of
Various locations as defined in Santee's Pavement Management Analysis Report - Maintenance repair in the form of crack filling, grind and patch failed areas followed by Cape seal or Slurry seal of the street.

Project Description:

Project Title: Pavement Roadway Maintenance TransNet - LSI: Maint Change Reason: Revise funding between fiscal years
Capacity Status:NCI Exempt Category:Safety - Pavement resurfacing and/or rehabilitation Est Total Cost: $11,697
TOTAL PRIOR 22/23 23/24 24/25 25/26 26/27 FUTURE PE RW CON TransNet - LSI $4,894 $1,684 $1,171 $898 $364 $381 $396 $243 $4,651 TransNet - LSI Carry Over $1,802 $1,748 $54 $78 $1,724
Local Funds $5,001 $2,396 $521 $521 $521 $521 $521 $9 $4,992 TOTAL $11,697 $5,828 $1,746 $1,419 $885 $902 $917 $330 $11,367

TOTAL PRIOR PE RW CON
PROJECT LAST AMENDED 23-02
22/23 23/24 24/25 25/26 26/27 FUTURE
TransNet - LSI $4,342 $1,684 $1,171 $346 $364 $381 $396 $243 $4,099 TransNet - LSI Carry Over $1,802 $1,748 $54 $78 $1,724
Local Funds $5,001 $2,396 $521 $521 $521 $521 $521 $9 $4,992 TOTAL $11,145 $5,828 $1,746 $867 $885 $902 $917 $330 $10,815 ** Pending final SANDAG approval

Page 2 ends

San Diego Region (in $000s)
2023 Regional Transportation Improvement Program
Amendment No. 14
RTIP Fund Types
Local Funding
Local Funds AC Local Funds - Advanced Construction; mechanism to advance local funds to be reimbursed at a later fiscal year with federal/state funds
TransNet-L Prop. A Local Transportation Sales Tax - Local Streets & Roads TransNet-LSI Prop. A Extension Local Transportation Sales Tax - Local System Improvements TransNet-LSI Carry Over TransNet - LSI funds previously programmed but not requested/paid in year of allocation TransNet-LSI (Cash) TransNet - LSI funds which agencies have received payment, but have not spent ** Pending final SANDAG approval

Page 3 ends

Item 13

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA,

AWARDING THE CONSTRUCTION CONTRACT FOR THE CITYWIDE PAVEMENT REPAIR AND REHABILITATION PROGRAM 2024 (CIP 2024-01) PROJECT AND

DETERMINING THE PROJECT IS CATEGORICALLY EXEMPT FROM

ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”) PER STATE CEQA GUIDELINES SECTION 15301 (c) WHEREAS, on April 12, 2024, City staff administered a formal bid process in compliance with Santee Municipal Code Section 3.24.100; and WHEREAS, the City Clerk, on May 9, 2024, publicly opened and examined sealed bids for the Citywide Pavement Repair and Rehabilitation Program 2024 (CIP 2024-01) Project (“Project”); and
WHEREAS, the lowest received bid was submitted by Quality Construction & Engineering Inc.in the amount of $1,138,811.86; and
WHEREAS, in accordance with Santee Municipal Code section 3.24.100(E), staff has determined that the bid submitted by Quality Construction & Engineering Inc. conforms in all material respects to the requirements set forth in the invitation for bids; and WHEREAS, Quality Construction & Engineering Inc. was found to be the lowest responsive and responsible bidder with their total bid amount of $1,138,811.86; and WHEREAS, staff recommends awarding the construction contract to Quality Construction & Engineering Inc.in the amount of $1,138,811.86; and WHEREAS, staff requests authorization for the Director of Engineering/City Engineer to approve change orders in a total amount not to exceed $284,700.00 for unforeseen items and additional work associated with the Project.

WHEREAS, the project is categorically exempt from environmental review pursuant to Section 15301(c) of the State CEQA Guidelines.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Santee, California, as follows:

SECTION 1: The Recitals provided above are true and correct and are hereby incorporated into this Resolution.

SECTION 2: The construction contract for the Citywide Pavement Repair and Rehabilitation Program 2024 (CIP 2024-01) Project is awarded to Quality Construction & Engineering Inc. as the lowest responsive and responsible bidder in the amount of $1,138,811.86 and the City Manager is authorized to execute all necessary documents to execute the contract on behalf of the City.

SECTION 3: The Director of Engineering/City Engineer is authorized to approve change orders in an amount not to exceed $284,700.00 for unforeseen items and additional work associated with the Project.

RESOLUTION NO.

SECTION 4: The project is categorically exempt from environmental review under State CEQA Guidelines Section 15301(c), Existing Facilities.

SECTION 6: This Resolution shall take effect immediately upon its passage.

ADOPTED by the City Council of the City of Santee, California, at a Regular meeting thereof held this 22nd day of May, 2024 by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
$1,386,000.00
$1,138,811.86
$1,190,886.85 $1,195,540.40
$1,346,282.40 $1,363,000.00
$1,500,000.00
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
Engineer's Estimate Quality Construction &
Engineering Inc.

ATP General
Engineering
Hazard Construction TC Construction
Company
Onyx Paving Company Eagle Paving
CITYWIDE PAVEMENT REPAIR AND REHABILITATION PROGRAM 2024 CIP 2024-01
CITYWIDE PAVEMENT REPAIR AND REHABILITATION PROGRAM 2024 CIP 2024-01 PROJECT STREETS

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MARROKAL LN
DISTRICT 4
DISTRICT 1
DISTRICT 3
DISTRICT 2
SHEET 1 OF 1

PROJECT MAP
Citywide Pavement Repair and Rehabilitation Program 2024 4/23/2024 CIP 2024-01
Street Name From Street To Street
Zone AH
Beck Drive Cuyamaca Street Via Francis
Via Cuyamaca Cuyamaca Street Via Francis
Via Francis Via Cuyamaca End
Zone BA
Cabo Court Princess Arlene Drive End
Easthaven Court Princess Joann Road End
Easthaven Drive Cabo Court Easthaven Court
Keith Street Princess Joann Road Prince Charming Lane
Princess Arlene Drive Princess Joann Road Cabo Court
Zone EC
Marrokal Lane Mission Gorge Road Arminda Circle
Zone FI
Canyon Park Drive Northcote Dr Fonteyn Ct
Canyon Park Terrace Canyon Park Drive End
1 Item 14

RESOLUTION NO.
1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTEE, CALIFORNIA, APPROVING THE AGREEMENT WITH QUADIENT LEASING USA, INC. FOR THE

LEASE OF MAILING EQUIPMENT, SUPPLIES AND MAINTENANCE PER

NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT ISSUED MASTER AGREEMENT NO. CTP058809 AND STATE OF CALIFORNIA PARTICIPATING ADDENDUM NO. 7-22-70-50-04
WHEREAS, the City of Santee needs to replace its current mailing equipment which will be obsolete on June 30, 2024, due to changes with the United States Postal Services meter technology requirements; and
WHEREAS, Santee Municipal Code Section 3.24.130(A) authorizes the City to join with other public jurisdictions in cooperative; purchasing plans or programs as determined by the purchasing agent to be in the City’s best interest; and WHEREAS, in January 2022, following a competitive Request for Proposals (RFP) process, National Association of State Procurement Officials (NASPO) ValuePoint issued Master Agreement No. CTP058809 for "Mailing Equipment, Supplies and Maintenance" ("Master Contract") to Quadient, Inc., awarded effective 05/15/2022; and WHEREAS, the RFP issued by NASPO ValuePoint included a State Participating Addendum cooperative contract clause, deemed accepted by Contractor, extending the opportunity to purchase off the Contractor's proposal and subsequent agreement in accordance with the terms established therein; and
WHEREAS, the State of California filed Participating Addendum No. 7-22-70-50- 04 (“PA No. 7-22-70-50-04”) effective as of January 1, 2023, through May 14, 2024, to participate in the Master Contract and subsequently filed PA No. 7-22-70-50-04 Amendment 1 to extend the effective date to May 14, 2025; and WHEREAS, PA No. 7-17-70-41-02 included a cooperative contract clause, deemed accepted by Contractor, extending the opportunity for "any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds" to purchase off the Contractor's proposal and subsequent agreement in accordance with the terms established therein.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santee, California, approves the agreement with Quadient Leasing USA, inc. for the lease of mailing equipment, supplies and maintenance per National Association of State Procurement Officials (NASPO) ValuePoint issued Master Agreement No. CTP058809 and State of California Participating Addendum no. 7-22-70-50-04.

RESOLUTION NO.
2 ADOPTED by the City Council of the City of Santee, California, at a Regular Meeting thereof held this 22nd day of May 2024, by the following roll call vote to wit:

AYES:

NOES:

ABSENT:

APPROVED:

JOHN W. MINTO, MAYOR
ATTEST:

ANNETTE ORTIZ, CMC, CITY CLERK
Prepared for:

Proposal date:

Valid until:

Submitted by:

BUSINESS CASE
Upgraded Mailing & Shipping Solution
City of Santee
May 31, 2024
Gary Goodson
Government Account Manager
Cell #: (562)756-6321
Revised May 13, 2024
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.

Executive Summary
In meeting with Annette and James to discuss the city’s mail operations, Quadient is pleased to present this proposal that will offer the City improved efficiencies and be compliant with USPS meter technology requirements:
• Streamline mail processing by 50% by maintaining a fully automatic feed mail machine with the Inline Dynamic Scale for automated processing of mixed size & weight mail pieces
• Reduce Priority Mail & Shipping costs by over $1.35 per piece by implementing a USPS approved online shipping solution which is compliant with the USPS • Reduce labor by 75% & save $1.33 per piece on Certified Return Receipt mail by implementing electronic processing which reduces 10 steps down to 4

CURRENT SITUATION
Current lease includes our IH700 series automatic feed mailing system with the Inline Dynamic Scale
Over the last 12 months you processed almost 18,000 pieces of mail at a cost of just over $15,000. The mail consisted of the following:
• Over 17,000 business size envelopes
• Over 250 larger flat size envelopes
• Over 300 USPS Priority Mail and parcels, and paid full retail rate postage • 219 Certified Return Receipt mail pieces, and paid full retail rate postage The current lease cost is $334.90 per month

RECOMMENDATIONS
• The new iX series machine meets the new USPS IMI meter requirements • Automate your USPS PM and parcels with our NeoShip Online Shipping module, which will provide savings starting at $1.35 per piece • Automate your outgoing Certified Return Receipt mailings by eliminating the tedious manual forms processing and take advantage of USPS discounts of $1.33 per piece
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.

New USPS Meter Technology Requirements
USPS IMI Meter Technology
“In this final rule, the Postal Service withdraws all authorizations to distribute (decertifies) Postage Evidencing Systems (PES) that are not producing compliant Intelligent Mail Indicia (IMI) on June 30, 2024.” The Information Based Indicia Program (IBIP) was the first digital postage management system designed to manage the mailing system, but as technology evolved, the design and function fall short of necessary benefits.

To that, the USPS introduced a new data based standard of indicia, the Intelligent Mail Indicia (IMI).

The goal of the USPS is to replace ALL existing IBIP based indicia meters with the up-to-date technology of IMI, as it provides more detailed transaction data, enables automation of costly back office operations, and employs better security standards. The USPS now requires all new mailing systems meet the IMI standards as they are placed in the marketplace.
• Accurate Postage
Even the most careful manual data entry may produce errors. With IMI the postage is automatically calculated after you input the required Service Class. No more manual entry of incorrect postage amounts, ensuring the correct postage is used and mail is not returned due to lack of postage • More Current Information
The USPS requires systems with IMI to connect to the manufacturer’s servers every 72 hours. With frequent use information the USPS is better able to manage mail flow. Updates arrive to the meter in a timely fashion, including rate changes and other modifications, avoiding over or short payment. • Enhanced Security
Federal Information Processing (FIP) is the organization that creates standards for data encryption. IMI adheres to their standards to ensure that information transmits securely, whether it is going to or from the postage meter.
• Faster & Consistent Connectivity
There is no need for a dedicated phone line. Instead, dedicated LAN connections are required to ensure a constant connection due to the amount of information, which enables faster updates and postage refills.

ALL of Quadient’s new mailing systems produce the IMI barcode and are USPS compliant.

Old IBI Indicia New IMI Indicia
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.

Certified NASPO Vendor
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.

Product Overview iX-7
SERIES
Processing speed: Up to 140 lpm Connectivity: LAN standard, Wireless LAN optional Dynamic weighing speed: Up to 75 lpm Postage labels: Self-adhesive with automatic dispenser Weighing platform capacity: 10, 30 or 70 lb. Security: 4-digit operator PIN codes Envelope thickness: Up to 5/8″ Job presets (imprint memories): Up to 9 Accounts/departments: 100 standard, up to 500 optional Ink supply: Quick-change cartridge, up to 26,000 imprints Online expense reporting (Neostats Basic): Standard Neoship online shipping software: Available Key Specifications iX-7 DS

1. Mail Feeder
Wide deck with automatic feeding.

Process stacks of mixed-size/weight
mail without sorting.

3. Weighing Platform
Instant weight-to-rate conversion for
Letters, Large Envelopes or Packages,
including Dimensional Weight.

4. Control Panel
Large color touchscreen
with intuitive menus.

Shortcut keys for one-touch
access to frequently used
rates, services and jobs.

5. Catch Tray
Expandable for different sizes.

Finished mail pieces are neatly
stacked as they exit the system.

7. Envelope Sealer
Dependable sealing secures the
contents of your envelopes.

Easy-access fluid reservoir.

6. In-Line Dynamic Scale
Measures, classifies, weighs
and rates mail pieces on-the-fly.

2. USPS® Based IMI Meter
Prints the Intelligent Mail® Indicia (IMI) in
compliance with the latest USPS® requirements.

This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.

Product Overview
• Ship directly from any desktop simply by logging into your Myquadient online account
• Provides a consolidated view of all USPS® shipments,
making package tracking simple
• Supports up to 100 users with customizable roles and
privileges
• Real-time “Ship To” address validation ensures your
packages are delivered to the correct address
• Generates IM®pb-compliant USPS® shipping labels in four easy steps
• Public (10,000 records) and Private (1,000 records)
address books that eliminate manual data entry
• Print shipping labels using an inkjet printer, laser printer or a thermal label printer
• Send tracking notifications via email to the shipper, the recipient and a 3rd party
• Capture discounted USPS® commercial rates and free
insurance on Priority Mail® & Priority Mail Express
• Analyze your USPS® shipping activity using a wide
selection of management reports and graphs
A simple desktop shipping solution for USPS® domestic and international packages This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.

Financial Considerations
EQUIPMENT RECOMMENDATION:
iX-7 Mid Volume Mailing System with IMI Meter Technology • Inline Dynamic Scale for automated processing of mixed size and weight mail pieces • 30lb Postal Scale
NeoShip USPS Online Shipping Module
• Web Based solution
• Thermal Label Printer
• Qualify For Discounted USPS Commercial Based Pricing
Equipment Included
Onsite Service Support (first year FREE) Included
Software Subscription (FREE) Included
Meter Rental Included
60 Month Lease $400.64 / mo
***NASPO COOPERATIVE CONTRACT PRICING***
***First Year FREE Maintenance – blended in the lease pricing provided*** • Pricing includes delivery, installation & operator training • Proposed lease replaces current lease agreement
• Pricing does not include applicable sales tax
• Pricing good thru May 31, 2024
Quadient at a Glance
Driving Business Results That Matter
$1.06BN
REVENUE ~440K

CUSTOMERS

WORLDWIDE

~5,000

PASSIONATE

EMPLOYEES

LEADERS

A CENTURY OF

INNOVATION
96%

SATISFACTION
RATE
#1 GLOBAL

SUPPLIER OF

CUSTOMER

COMMUNICATIONS

SOLUTIONS
#2 GLOBAL

SUPPLIER

OF MAILING

EQUIPMENT AND

SOFTWARE
#2 GLOBAL

SUPPLIER OF

PARCEL LOCKER

SOLUTIONS

CUSTOMER & EMPLOYEE

ENGAGEMENT

REVENUE GROWTH RISK MITIGATION EXPENSE CONTROL
Personalize the communications experience
for each customer
Remove workflow
complexities that
discourage employees
Speed up document
delivery and increase
on-time payments
Turn more customer
communications into
marketing opportunities
Eliminate mail assembly
errors that compromise
privacy or compliance
Ensure inbound
packages are delivered
without loss or delay
Reduce operational
costs by automating
physical mail processing
Choose the optimal
carrier and service for
every package you ship
Service & Support
Overall Customer Satisfaction Index
Customer Care, Dispatch, Service,
Software Support & Project Mgmt. 95.5%
Customer Satisfaction Survey Results
Field service technicians 97.5%
Customer service department 91.0%
Project implementation team 97.3%
“We don’t call Quadient service often,
but when we do they are here and
resolve our issue in no time flat!”
Maximize productivity and efficiency
with proven customer support
With 95 years of experience and a robust
nationwide network, Quadient is the right
business partner to keep your mail and
parcel operations running smoothly.

Comprehensive support includes:
• US-Based Customer Service
Local support staff with the knowledge and
resources to answer your questions and
schedule on-site service.
• Support Options
Choose self-help, assisted help, or speak
live with trained experts.
• Large Installation Project Management
Coordination, site preparation, equipment
delivery, and training to ensure successful
implementation of new technology.
• Customer Satisfaction
The highest customer satisfaction
index in the industry, as indicated by the
statistics below:

For more information about Quadient
solutions, visit mail.quadient.com
Our Sales Approach. At Quadient, we take the time to
fully assess your workflows before making
recommendations, propose cost-effective solutions that
match your business requirements and accurately
represent our capabilities.

Implementation. You’re in control – delivery,
installation and training are scheduled on your timeline.

Quadient professional installers are knowledgeable,
skilled and efficient. Your staff will receive hands-on equipment training at your site or instruction via web
conference for select software products.

Product Performance. Quadient dedicates between 4%
and 5% of its revenue to research and development. At
every level, our systems are designed to be simple to
use, economical to operate and dependable for years.

Nationwide Support. When contacting our Customer
Excellence Center in Texas, you’ll never be transferred outside the U.S. for any reason. On average, customer
calls are answered in under two minutes, and over 80%
of reported issues are resolved while you’re still on the phone with us.

Local Customer Care. There are over two hundred
Quadient offices across the country. Quadient account
representatives in your community are easily
accessible by phone, email or in person. Our
decentralized, closer-to-the-customer business
philosophy empowers local management to make
quick decisions when responding to customer concerns.

Technical Service. Quadient has the industry’s best
customer-to-field technician ratio. Average call-back
time is under one hour. We arrive on-site in less than
four hours for 90% of all service requests. Nine out of ten customers are up and running again after our first
visit.

Customer Experience
For more information about Quadient
solutions, visit mail.quadient.com
Business Process Solutions
Manage print
and digital
delivery channels
Create personalized,
automation-ready
documents
Automatically
fold & insert
documents
Produce professional
direct mail and
marketing collateral
Outsource jobs
with hybrid mail
Prepare
Certified Mail®
electronically
Manage inbound
mail & packages
Automate

AP & AR
Shop & ship across
multiple carriers
Ensure mail
deliverability
Meter outbound
mail
Track mailing and
shipping expenses
mail.quadient.com
Quadient helps organizations connect with their customers using integrated hardware and software solutions to improve document, mail and package workflows, customer and employee experience, and more.

CITY OF SANTEE
Agreement for Mailing Equipment, Supplies and Maintenance Quadient Leasing
1 AGREEMENT FOR MAILING EQUIPMENT, SUPPLIES AND MAINTENANCE

BY AND BETWEEN THE CITY OF SANTEE AND
QUADIENT LEASING USA, INC.

Per NASPO Contract #CTR058809
California Participating Addendum #7-22-70-50-04
This Agreement, made and entered into this day of 2024, by and between the City of Santee, a California charter city ("City"), and Quadient Leasing USA, Inc. ("Quadient" or "Contractor").

WITNESSETH: The parties do covenant and agree with each other as follows:

1. CONTRACT DOCUMENTS. In January 2022, following a competitive Request for Proposals (RFP) process, National Association of State Procurement Officials (NASPO) ValuePoint issued Master Agreement No. CTP058809 for "Mailing Equipment, Supplies and Maintenance" ("Master Contract") to Quadient, Inc., awarded effective 05/15/2022. A copy of the Master Contract is attached hereto as Attachment 'A' and incorporated herein by reference. The RFP issued by NASPO ValuePoint included a State Participating Addendum cooperative contract clause, deemed accepted by Contractor, extending the opportunity to purchase off the Contractor's proposal and subsequent agreement in accordance with the terms established therein. The Master Contract has an initial term of two (2) years with the option, upon mutual written agreement, for any combinations of full or partial year renewals up to 36 months.

The State of California filed Participating Addendum No. 7-22-70-50-04 effective as of January 1, 2023, through May 14, 2014 (“PA No. 7-22-70-50-04”) to participate in the Master Contract. PA No. 7-17-70-41-02 included a cooperative contract clause, deemed accepted by Contractor, extending the opportunity for "any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds" to purchase off the Contractor's proposal and subsequent agreement in accordance with the terms established therein. PA 722-70-50-04 Amendment 1 extended the term to end May 14, 2025.

Pursuant to Santee Municipal Code section 3.24.130, the City opts to utilize the Master Contract, and subject to PA 7-22-70-50-04 attached hereto, in relevant part, as Attachment 'B' and incorporated herein by reference.

2. DUTIES OF CONTRACTOR. Contractor agrees to furnish all labor, materials, machinery, equipment, tools, supplies necessary to perform the Work in accordance with the Master Contract. Contractor shall lease to City the IX7, IXDS7, IXWP30, NSRLDUSB-LAN and NSRLDLABELS-B, (includes equipment, maintenance, meter rental, rate updates and subscriptions) for the duration of 60 months, per the purchase order - Lease attached hereto as Attachment 'C'.

CITY OF SANTEE
Agreement for Mailing Equipment, Supplies and Maintenance Quadient Leasing
2 3. MATERIALS AND MERCHANDISE. The materials and merchandise being purchased from this Contractor shall be new and unused and delivered complete and ready for immediate use. Contractor shall assume full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary to complete the order F.O.B. delivered.

4. PAYMENT. City agrees to pay and Contractor agrees to accept payment for a 60- Month Lease for the IX7, IXDS7, IXWP30, NSRLD-USB-LAN and NSRLDLABELS-B, (includes equipment, maintenance, meter rental, rate updates and subscriptions) for a total payment of $400.64 per month, not to exceed $24,038.40 for the duration of 60 months, per the purchase order - Lease attached hereto as Attachment 'C' and incorporated herein.

5. DISPUTES. Should any dispute arise respecting the merchandise purchased, their delivery or warranty, or any payment to Contractor during the performance of this Contract, Contractor shall continue to provide product and/or perform the Work while said dispute is decided by the City Manager. The decision of the latter shall be final unless otherwise appealed to the Santee City Council. If Contractor disputes City Council's decision, Contractor shall have such remedies as may be provided by law.

6. TERM OF CONTRACT. The term of this Agreement is , 2024, through , 2029, unless earlier terminated or extended pursuant to this Agreement. Contractor's obligations to indemnify the City as set forth in Section 10 shall survive termination of this Agreement.

7. OPTIONS TO EXTEND AGREEMENT. The City reserves the following rights to extend the term of this Agreement.
a) The City may, at its sole discretion, extend this Agreement on a 12-month basis not to exceed five (5) additional twelve (12) month renewal terms by giving written notice thereof to the Contractor not less than thirty (30) calendar days before the end of the Agreement term.

8. AGREEMENT PRICES. Unit price quotes shall remain firm for the initial Agreement term. One (1) price increase may be allowed for each optional extension period at the annual rate of 8-10% per 12-month renewal starting year six (6).

9. ATTORNEY'S FEES AND COSTS / VENUE. In the event that any arbitration, action, suit or other proceeding is instituted to enforce any provision of this Agreement, and/or to remedy, prevent, or obtain relief from a breach of this Agreement, the prevailing party shall be entitled to recover all of its attorney's fees and costs incurred in each and every such arbitration, action, suit or other proceeding, including any and all appeals or petitions therefrom. As used herein, attorney's fees shall be deemed to mean the full actual costs of any legal services actually performed in connection with the matters involved, calculated on the basis of the usual fees charged by the attorneys performing such services and shall not be limited to "reasonable attorney's fees" as defined by any statute or rule of court. Any lawsuit pertaining to any matter arising under, or growing out

CITY OF SANTEE
Agreement for Mailing Equipment, Supplies and Maintenance Quadient Leasing
3 of, this contract shall be instituted in a state or federal court located in San Diego County, California.

10. INDEMNIFICATION. To the fullest extent permitted by law, Contractor shall defend, with counsel approved by the City, indemnify and hold the City, the City Council, its officials, officers, agents, volunteers, employees, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, for Contractor's acts, omissions or willful misconduct, as well as Contractor's officials, officers, employees, agents, consultants in connection with the performance of the Work or this Agreement, including claims made by Contractor for nonpayment, and including without limitation the payment of all attorney's fees and settlement. To the extent of its liability, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City, the City Council, its officials, officers, employees, agents, volunteers, employees and representatives, in any such suit, action or other legal proceeding that the Contractor's indemnification applies. The only limitations on this provision shall be those imposed by Civil Code Section 2782.

Contractor shall also indemnify, defend and hold harmless the City, the City Council, its officers, employees, volunteers, and agents from and against all losses, expenses, damages (including damages to the products themselves), attorneys' fees, and other costs, including all costs of defense, which any of them may incur with respect to the failure, neglect or refusal of the Contractor to faithfully perform the services and delivery of products per Contractor's obligations under the Agreement. Such costs, expenses, and damages shall include all costs, including attorneys' fees, incurred by the indemnified parties in any lawsuit to which they are a party and/or defending any claims or stop notices.

11. INSURANCE. Contractor shall comply with all insurance requirements specified in Attachment 'D,' City of Santee Insurance Requirements for Maintenance Contracts, which is attached hereto and incorporated herein.

12. INTEGRATION. This Agreement, together with the Attachments incorporated herein, represents the entire understanding of the City and Contractor as to those matters contained herein, and supersedes and cancels any prior oral or written understanding, promises or Contractor presentations with respect to those matters covered hereunder.

To the extent that any provision or clause contained in an Attachment to this Agreement conflicts with a provision or clause in the Agreement, the provision or clause in this Agreement shall control. This Agreement may not be modified or altered except in writing signed by both parties hereto. This is an integrated Agreement.

CITY OF SANTEE
Agreement for Mailing Equipment, Supplies and Maintenance Quadient Leasing
4 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

CITY OF SANTEE:

By: ____________________________
Marlene D. Best
City Manager
QUADIENT LEASING USA, INC.:

By: ____________________________
[Name]
[Title]
APPROVED AS TO FORM:

BEST BEST & KRIEGER LLP
By: ____________________________
Shawn Hagerty
City Attorney
1 | Page (Rev 06-05-15)
The State of Arizona
State Procurement Office
In conjunction with
NASPO ValuePoint Master Agreement for
Mailing Equipment, Supplies and
Maintenance
(Effective May 15, 2022)
Resulting from Request for Proposals
Arizona Solicitation Number BPM003137
Attachment "A"
Request for Proposal
Solicitation No. BPM003137
Description:

Mailing Equipment, Supplies, and Maintenance
Arizona Department of Administration
State Procurement Office
100 N 15th Ave., Suite 402
Phoenix, AZ 85007
PART 3 of the Solicitation Documents
Template version 6.0 (18-NOV-2019)
SECTION 3-B: Offer Forms

Page 9 of 55 ends

Available online at: APP .AZ.gov
Attachment 1
Offer and Acceptance Form
SUBMISSION OF OFFER: Undersigned hereby offers and agrees to provide Mailing Equipment, Supplies, and Maintenance in compliance with the Solicitation indicated above and our Offer indicated by the latest dated version below:

Initial
Offer:

1. 9/1/2021 x
Date initial
Revised
Offers:

2. x x 3. x x 4. x x
date #1 initial date #1 initial date #1 initial

5. x x 6. x x 7. x x
date #4 initial date #5 initial date #6 initial
Best and
Final Offer:

8. x x
Date initial
Quadient, Inc. x
Offeror company name Signature of person authorized to sign Offer 478 Wheelers Farms Rd. John Tartaro Deputy, CFO
Address Printed name and title
Milford, CT 06461 Larry Waters Manager Government Accounts City | State | ZIP Contact name and title
94-2388882 [email protected] 281-216-4596
Federal tax identifier (EIN or SSN) Contact Email Address Contact phone number CERTIFICATION: By signature in the above, Offeror certifies that it:

1. will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465;

2. has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. complies with A.R.S. § 41-3532 when offering electronics or information technology products, services, or maintenance; and

4. is not debarred from, or otherwise prohibited from participating in any contract awarded by federal, state, or local government.

ACCEPTANCE OF OFFER: State hereby accepts the initial Offer, Revised Offer, or Best and Final Offer identified by the latest date and number at the top of this form (the Accepted Offer). Offeror is now bound (as Contractor) to carry out the Work under the attached Contract, of which the Accepted Offer forms a part. Contractor is cautioned not to commence any billable work or to provide any material or perform any service under the Contract until Contractor receives the applicable Order or written notice to proceed from Procurement Officer.

State’s Contract No. is: CTR058809 The effective date of the Contract is: 5/15/2022 Contract awarded 1/25/2022 Date Date
_____________________________________________________ _______________________________________________ Procurement Officer Signature Procurement Officer Printed Name Nyesha Daley, PhD
Request for Proposal
Solicitation No. BPM003137
Description:

Page 19 of 54 ends

Available online at: APP .AZ.gov
Attachment 3-A
Method Proposal (Method of Approach)
The Offeror shall provide a narrative response to each question that demonstrates their understanding of the Scope of Work requirements and describes your company’s overall method of approach for providing the service stated in this solicitation. If there is a question that is not applicable to the services required by the Scope of Work, you may mark it N/A.

Question 1: Proposed Offering:

Bidder shall identify which categories are being offered.

X Postage Meter Rental (to include Legacy Postage Meters) X Mailing Systems, Ultra Low Volume
X Mailing Equipment, Mailing Systems, Low Volume
X Mailing Equipment, Mailing Systems, Medium Volume
X Mailing Systems, High Volume
X Mailing System, Production
X Integrated Postal Scales
X Letter Openers, Low Volume
X Letter Openers, High Volume
X Letter Folders, Low Volume
X Letter Folders, High Volume
Inserters, Production
X Folder/Inserters, Low volume
X Folders/Inserters, Medium Volume
X Folders/Inserters, High Volume
X Folders/Inserters, Production
Envelope Mail Labeler, Low Volume
Envelope Mail Labeler, Medium Volume
Envelope Mail Labeler, High Volume
Envelope Mail Labeler, Production
X Envelope Addressing System, Ink Jet, Low Volume
X Envelope Addressing System, Ink Jet, Medium Volume
X Envelope Addressing System, Ink Jet, High Volume
X Envelope Addressing System, Ink Jet, Production
X Tabbers, Low Volume
X Tabbers, Medium Volume
X Tabbers, High Volume
Tabbers, Production
Check Imprinting/Endorsing
X Pressure Sealing, Production
Bursting Equipment, Production
X Pre-sorting Equipment, Production
X Extractors
X Mailing Furniture (general)
X Software, License and Subscription
X Software Integration
2 | Page (Rev 06-05-15)
Table of Contents
Section 1 NASPO ValuePoint Solicitation - General Information Section 2 Solicitation Requirements, Information and Instructions toOfferors Section 3 Scope of Work
Section 4 NASPO ValuePoint Master Agreement Statement of Compliance Section 5 Price and Cost Proposal
Section 6 NASPO ValuePoint Master Agreement Terms and Conditions Section 7 Lead State (State of Arizona) Terms & Conditions

7.1 State of Arizona Special Terms and Conditions

7.2 State of Arizona Uniform Terms and Conditions
Attachments Additional Participating States’ Terms and Conditions 3 | Page (Rev 06-05-15)

REQUEST FOR PROPOSAL
Mailing Equipment, Supplies and Maintenance
Solicitation # BPM003137
Section 1: NASPO ValuePoint Solicitation - General Information

1.1. Purpose
The State of Arizona, State Procurement Office (“Lead State”) is requesting proposals for Mailing Equipment, Supplies and Maintenance in furtherance of the NASPO ValuePoint Cooperative Purchasing Program. The purpose of this Request for Proposals (RFP) is to establish multiple Master Agreements, by category with qualified Offerors to provide Mailing Equipment, Supplies and Maintenance to meet the mailing needs for all Participating States.

The objective of this RFP is to leverage the collective volume of potential purchases by numerous state and local government entities to obtain best value, and achieve more favorable pricing than is obtainable by an individual state or local government entity. The Master Agreement(s) resulting from this procurement may be used by state governments (including departments, agencies, institutions), institutions of higher education, political subdivisions (e.g., colleges, school districts, counties, cities, etc.), the District of Columbia, territories of the United States, and other eligible entities subject to approval of the individual state procurement director and compliance with local statutory and regulatory provisions. The initial term of the Master Agreement shall be two (2) years with renewal provisions as outlined in Section 6, NASPO ValuePoint Program Provisions, 3. Term of the Master Agreement NASPO ValuePoint Master Terms and conditions.

It is anticipated that this RFP may result in Master Agreement awards to multiple contractors, in the Lead State’s discretion.

This RFP is designed to provide interested Offerors with sufficient information to submit proposals meeting minimum requirements, but is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are encouraged to expand upon the specifications to add service and value consistent with state requirements.

This RFP is a replacement for the expiring Mailroom Equipment, Supplies and Maintenance Master Agreements for the State of Arizona and NASPO ValuePoint.

1.2. Lead State, Solicitation Number and Lead State Contract Administrator The State of Arizona, State Procurement Office is the Lead State and issuing office for this document and all subsequent Amendments relating to it. This solicitation (RFP) is a competitive process, in accordance with the Arizona Procurement Code available at https://spo.az.gov/. The Arizona Procurement Code is a compilation in one place of 4 | Page (Rev 06-05-15)
Arizona Revised Statues (ARS) 41-2501 et seq. and administrative rules and regulations A.A.C. R2-7-1010 et seq. The solicitation # BPM003137 must be referred to on all proposals, correspondence, and documentation relating to this RFP.

The Lead State Contract Administrator identified below is the single point of contact during this procurement process. Offerors and interested persons shall direct to the Lead State Contract Administrator all questions concerning the procurement process, technical requirements of this RFP, contractual requirements, requests for brand approval, changes, clarifications, and protests, the award process, and any other questions that may arise related to this solicitation and the resulting Master Agreement. The Lead State Contract Administrator designated by the State of Arizona, State Procurement Officeis:

Nyesha Daley, PhD, Statewide Procurement Manager
State of Arizona, State Procurement Office
100 N. 15th Avenue
Phoenix, Arizona 85007
Email: [email protected]
Phone: 602-542-4907

1.3 Schedule of Events
All dates and times are listed in the State’s e-procurement system
Solicitation Release: July 6, 2021
Pre-Proposal Conference: July 19, 2021
Closing Date and Time: August 17, 2021
Anticipated Award Date: November 1, 2021
All times are Mountain Standard time unless indicated otherwise.

1.4. Definitions of Terms
The following definitions apply to this solicitation. Section 6 also contains definitions of terms used in this solicitation and the NASPO ValuePoint Master Agreement terms and conditions.

1.1 Arizona
Procurement
Code;
A.R.S.;
A.A.C.
“Arizona Procurement Code” means, collectively, Title 41 Chapter 23, et. sequitur, in the Arizona Revised Statutes (abbreviated “A.R.S.”) and administrative rules R2-7-101 et. sequitur in the Arizona Administrative Code (abbreviated “A.A.C.”).

NOTE: There are frequent references to the Arizona
Procurement Code throughout the Solicitation Documents, 5 | Page (Rev 06-05-15)
therefore, you will need to be familiar with its provisions to be able to understand the Solicitation Documents fully.

The Arizona Department of Administration State Procurement Office provides a reference compilation of the Arizona
Procurement Code on its website:
https://spo.az.gov/administration-policy/state-procurementresource/procurement-regulations The Arizona State Legislature provides the official A.R.S. online at:
http://www.azleg.gov/ArizonaRevisedStatutes.asp
The Office of the Arizona Secretary of State provides the official A.A.C. online at:
http://www.azsos.gov/rules/arizona-administrative-code

1.2 Clarifications “Clarifications” means, per A.A.C. R2-7-C313, communications between the Procurement Officer and Offeror for the purpose of providing a greater mutual understanding of the Offer.

Clarifications may include demonstrations, questions and answers, or elaborations on previously-submitted information.

1.3 Contract “Contract” is defined in paragraph 1.2 of the Uniform Terms and Conditions.

1.4 Contract
Amendment
“Contract Amendment” is defined in paragraph 1.3 of the Uniform Terms and Conditions.

1.5 Contract Terms
and Conditions
Contract Terms and Conditions” is defined in paragraph 1.8 of the Special Terms and Conditions.

1.6 Contractor “Contractor” is defined in paragraph 1.4 of the Uniform Terms and Conditions.

1.7 Evaluation “Evaluation” means, per A.A.C. R2-7-C316, the process whereby the Procurement Officer will determine which
Responsive offers, revised offers, and best and final offers are the most advantageous to State taking into consideration the evaluation factors set forth in the Solicitation Documents.

1.8 Negotiation “Negotiation” means, per A.A.C. R2-7-101(32), an exchange or series of exchanges between State and an offeror for the purposes set forth in A.A.C. R2-7-C314.
6 | Page (Rev 06-05-15)

1.9 Not Susceptible
for Award
“Not Susceptible for Award” means, per A.A.C. R2-7-C311, that the relevant offer has been determined by the Procurement Officer to fail one or more of the tests and comparisons set forth therein. NOTE: A determination of Not Susceptible for Award and a determination of Responsive are mutually
exclusive.

1.10 Offer:

Initial Offer;
Revised Offer;
Best and Final
Offer (BAFO)
“Initial Offer” means, per A.A.C. R2-7-101(33), Offeror’s proposal submitted to State in response to the Solicitation, as initially submitted.
“Revised Offer” means any revised versions of the Initial Offer that Offeror has submitted to State at State’s request as permitted under A.A.C. R2-7-C314 and R2-7-C315.
“Best and Final Offer” (“BAFO”) means, per A.A.C. R2-7- 101(8), the Revised Offer submitted after negotiations have been completed that contain Offeror’s most favorable terms for price, service, and products to be delivered.

Reference to “an Offer, “the Offer,” or “your Offer” means any of the Initial Offer, a Revised Offer, or the Best and Final Offer.

1.11 Offeror “Offeror” is the Person submitting an Offer; instructions addressed to “you” and references to “your” items are to be construed as being synonymous with “Offeror” and “Offeror’s” throughout these Instructions to Offerors.

1.12 Pricing
Document
“Pricing Document” means Section 2-B of the Solicitation Documents. Also known as Pricing Document as defined in the Special Terms and Conditions.

1.13 The State’s eProcurement
System
“The State’s e-Procurement System” is defined in paragraph

1.16 of the Special Terms and Conditions.

1.14 Procurement
Officer
“Procurement Officer” means the person, or his or her
designee, who has been duly authorized by State to administer the Solicitation and make written determinations with respect to the Solicitation. The Procurement Officer is identified in The State’s e-Procurement System.

1.15 Small Business

1.16 Solicitation
“Small Business” means a for-profit or not-for-profit
organization, including its affiliates, with fewer than 100 fulltime employees or gross annual receipts of less than $4 million for the last complete fiscal year.
“Solicitation” means this procurement solicitation, which State is issuing as either:
7 | Page (Rev 06-05-15)

1. an invitation for bids (“IFB”) under A.R.S. § 41-2533;

2. a request for proposals (“RFP”) under A.R.S. § 41-2534;

3. a request for quotations (“RFQ”) under A.R.S. § 41-2535; or

4. a request for qualifications under A.R.S. §41-2558.

Refer to the Solicitation Summary for which of the foregoing is this Solicitation.

1.17 Solicitation
Amendment
“Solicitation Amendment” means, per A.A.C. R2-7-101(15), a change to the Solicitation that has been issued by Procurement Officer.

1.18 Solicitation
Summary
“Solicitation Summary” means Section 1 of the Solicitation Documents.

1.19 State “State” is defined in paragraph 1.11 of the Uniform Terms and Conditions.

1.20 Subcontract “Subcontract” is defined in paragraph 1.13 of the Uniform Terms and Conditions.

1.21 Subcontractor “Subcontractor” is defined in paragraph 1.19 of the Special Terms and Conditions.

Lead State means the State conducting this cooperative procurement, evaluation, and award.

Offeror means the company or firm who submits a proposal in response to this Request for Proposal.

Proposer has the same meaning as Offeror
Proposal means the official written response submitted by an Offeror in response to this Request for Proposal.
"Request for Proposals" or "RFP" or “Solicitation” means the entire solicitation document, including all parts, sections, exhibits, attachments, and Amendments. 8 | Page (Rev 06-05-15)

1.5. NASPO ValuePoint Background Information
NASPO ValuePoint (formerly known as WSCA-NASPO) is a cooperative purchasing program of all 50 states, the District of Columbia and the territories of the United States.

The Program is facilitated by the NASPO Cooperative Purchasing Organization LLC, a nonprofit subsidiary of the National Association of State Procurement Officials (NASPO), doing business as NASPO ValuePoint. NASPO is a non-profit association dedicated to strengthening the procurement community through education, research, and communication. It is made up of the directors of the central purchasing offices in each of the 50 states, the District of Columbia and the territories of the United States. NASPO ValuePoint facilitates administration of the cooperative group contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all states, the District of Columbia, and territories of the United States. For more information consult thefollowing websites www.naspovaluepoint.org and www.naspo.org.

1.6. Participating States
In addition to the Lead State conducting this solicitation, the following Participating States have requested to be named in this RFP as potential users of the resulting Master Agreement:
• California
• Hawaii
• Illinois
• Iowa
• Maryland
• Ohio
• Tennessee
• Texas
• Virginia
• Washington
• Wyoming
Other entities may become Participating Entities after award of the Master Agreement.

Some States may have included special or unique terms and conditions for their state that will govern their state Participating Addendum. These terms and conditions are being provided as a courtesy to Proposers to indicate which additional terms and conditions may be incorporated into the state Participating Addendum after award of the Master Agreement. The Lead State will not address questions or concerns or negotiate other States’ terms and conditions. The Participating States shall negotiate these terms and conditions directly with the awarded supplier. State-specific terms and conditions are included in Attachments.

1.7. Anticipated Usage
No minimum or maximum level of sales volume is guaranteed or implied. 9 | Page (Rev 06-05-15)
Section 2: Solicitation Requirements, Information and
Instructions to Offerors

2.1. Pre-Offer Conference
A Pre-Offer Conference will be held at the time and place indicated in the solicitation’s “Pre-Bid Conference” field as found within the State of Arizona’s eprocurement system APP (https:app.az.gov); attendance is not required. The purpose of this conference will be to clarify the contents of the solicitation in order to prevent any misunderstanding of the State of Arizona’s position. Anydoubt as to the requirements of the solicitation or any apparent omission or discrepancy should be presented to the State of Arizona at the conference. The State of Arizona will then determine the appropriate action necessary, if any, and issue a written amendment to the solicitation if required. Oral statements or instructions will not constitute an amendment to the solicitation. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, or this document in an alternative format, by contacting the State of Arizona’s Procurement Office listed on page 3. Requests should be made as early as possible to allow sufficient time to arrange for accommodation.

2.2. Inquiries

2.2.1 Solicitation Contact Person. Any inquiry related to this Solicitation, including any requests for inquiries regarding standards referenced in the Solicitation, shall be directed solely to the State of Arizona’s Procurement Officer.

2.2.2 Submission of Inquiries. All inquiries to the State of Arizona’s Procurement Officer related to the Solicitation are required to be submitted in the State of Arizona’s E-Procurement System, APP (https:app.az.gov). All interested Proposers shall utilize the Q&A functionality provided through APP (https:app.az.gov). All responses to inquiries will be answered in the State’s eProcurement system. Any inquiry related to the Solicitation should reference the appropriate solicitation page and paragraph number.

2.2.3 Duty to Examine. It is the responsibility of each Offeror to examine the entire Solicitation, seek clarification in writing (inquiries), and examine its Offer for accuracy before submitting an Offer. Lack of care in preparing an Offer shall not be grounds for modifying or withdrawing the Offer after the Offer due date and time.

2.2.4 Timeliness. Any inquiry or exception to the Solicitation shall be submitted as soon as possible and should be submitted at least seven days before the offer due date and time for review and determination by the State of Arizona. Failure to do so may result in the inquiry not being considered for a solicitation amendment.

2.2.5 No Right to Rely on Verbal or Electronic Mail Responses. An Offeror shall not rely on verbal or electronic mail responses to inquiries. A verbal or electronic mail reply to an inquiry does not constitute a modification of the solicitation. 10 | Page (Rev 06-05-15)

2.3. Preparation of Proposals

2.3.1 Electronic Documents. This solicitation document is provided in an electronic format. Any unidentified alteration or modification to any solicitation documents, to any attachments, exhibits, forms, charts or illustrations contained herein shall benull and void. In those instances, where modifications are identified, the original document published by the State of Arizona shall take precedence.

2.3.2 Attachment Formats. All attachments shall be submitted in a format acceptable to the Lead State. Acceptable formats include .doc (Microsoft Word document), .xls (Microsoft Excel spreadsheet), and .pdf (Adobe Acrobat portable document format).

Prospective Offerors that wish to submit attachments in other formats shall submit an inquiry to the Procurement Officer.

2.3.3 Confidential, Protected or Proprietary Information All information identified in the “Confidential” section shall be subject to review by the Lead State in accordance with the procedures prescribed by the Lead State’s open records statute, freedom of information act, or similar law.

2.3.3.1 If a person believes that any portion of a proposal, bid, offer, specification, protest or correspondence contains a trade secret or other proprietary information that should be withheld, the Offeror shall clearly designate the trade secret and other proprietary information, using the term “Confidential” and, the State ofArizona’s Procurement Officer shall be so advised in writing. An Offeror shall provide a statement detailing the reasons why the information should not be disclosed including the specific harm or prejudice that may arise upon disclosure. Such material shall be identified as “Confidential” wherever it appears. Until a written determination is made, the State of Arizona’s Procurement Officer shall not disclose information designated as “Confidential” except to those individuals deemed to have a legitimate State interest. In the event the State of Arizona’s Procurement Officer denies the request for confidentiality, the Offeror may appeal the determination to the State of Arizona’s Procurement Administrator within the time specified in the written determination. The State of Arizona, pursuant to A.A.C.. R2-7-103, shall review all requests for confidentiality and provide a written determination. If the confidential request is denied, such information shall be disclosed as public information, unless the person, requests a review of that determination under A.A.C. R2-7-103(D). Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information.

2.3.3.2 All Confidential, Protected or Proprietary information must be included in one section of your response. Do not incorporate 11 | Page (Rev 06-05-15)
Confidential, Protected or Proprietary information throughout the Proposal.

2.3.3.2.1 In the event that a limited amount of “Confidential, Protected or Proprietary” information is deemed
necessary by the Offeror to respond to solicitation, any such information must be included in a separate
section of the Offeror’s proposal response which is
clearly marked as “Confidential”. In addition, provide a reference in the proposal response directing reader to
the specific area of this protected information section.

2.3.3.2.2 Offerors should be aware that marking any portion of an Offer as “Confidential”, may exclude the Offer from
evaluation or consideration for award.

2.3.3.2.3 Elements of the proposal that define the contractual requirements, such as approaches to the statement of
work, prices, and schedule, may not be marked as
“Confidential”. Proposals not complying with these
instructions for identification and segregation of
confidential and proprietary information may be
rejected.

2.3.3.2.4 Information included in the “Confidential” section of an Offeror’s proposal is not automatically accepted and
protected.

2.3.4 Exceptions to Terms and Conditions.

All exceptions included with the Offer shall be submitted in the State of Arizona’s eProcurement system in the Conformance Statements included in Part 3 of the Offer in which the Offeror clearly identifies the specific paragraphs of the Solicitation where the exceptions occur. Any exceptions not included in such a section shall be without force and effect in any resulting Contract unless such exception is specifically accepted by the State of Arizona’s Procurement Officer in a written statement. An Offeror shall provide a statement detailing a justification for each exception item request. The Offeror’s preprinted or standard terms will not be considered by the State of Arizona as part of any resulting Contract. All exceptions that are contained in the Offer may negatively impact an Offeror’s susceptibility for award. An Offer that takes exception to any material requirement of the solicitation may be rejected.
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2.3.5 Evidence of Intent to be Bound.

The Offer and Acceptance form within the Solicitation shall be submitted with the Offer in the State of Arizona’s eProcurement system and shall include a signature by a person authorized to sign the Offer. The signature shall signify the Offeror’s intent to be bound by the Offer and the terms of the Solicitation and that the information provided is true, accurate and complete. The Offer and Acceptance Form shall be submitted electronically with the submitted Offer no later than the Offer due date and time. Failure to return an Offer and Acceptance Form will result in rejection of the offer.

2.3.6 Subcontractors.

Offerors shall clearly list any proposed subcontractors. Include with their list of proposed subcontractors:
• Subcontractor’s contact information;
• Subcontractor’s certifications and or licenses required forthe performance of the Contract; and,
• Subcontractor’s proposed responsibilities under theOfferor’s proposal.

2.3.7 Cost of Offer Preparation.

The State of Arizona will not reimburse any Offeror the cost of responding to a Solicitation.

2.3.8 Federal Excise Tax.

The State of Arizona is exempt from certain Federal Excise Tax on manufactured goods. Exemption Certificates will be provided by the Lead State.

2.3.9 Identification of Taxes in Offer.

The State of Arizona is subject to all applicable state and local transaction privilege taxes. If the products and/or services specified require transaction privilege or use taxes or other applicable taxes, they shall be described and itemized separately on the Offer. Arizona transaction privilege tax shall not be considered for evaluation.

2.3.10 Disclosure.

If the Offeror has been debarred, suspended or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Offeror shall fully explain the circumstances relating to the preclusion or proposed preclusion in the Offer. The Offer shall set forth the name and address of the governmental unit, the effective date of the suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension of debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above shall be provided.
13 | Page (Rev 06-05-15)

2.3.11 Unit Price Prevails.

In the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate shall govern.

2.3.12 Delivery.

Unless stated otherwise in the Solicitation, all prices shall be F.O.B. Destination and shall include all freight, delivery and unloading at the destination(s).

2.3.13 Federal Immigration and Nationality Act.

By signing of the Offer, the Offeror warrants that both it and all proposed subcontractors are in compliance with federal immigration laws and regulation (FINA) relating to the immigration status of their employees. The State of Arizona may, at its sole discretion require evidence of compliance during the evaluation process. Should the State of Arizona request evidence of compliance, the Offeror shall have five days from receipt of the request to supply adequate information.

Failure to comply with this instruction or failure to supply requested information within the timeframe specified shall result in the Offer not being considered for contract award.

2.3.14 Offshore Performance of Work Prohibited.

Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and involve access to secure or sensitive date or personal client data shall be performed within the defined territories of the United States. Unless specifically stated otherwise in the specifications, this paragraph does not apply to indirect or ‘overhead’ services, redundant back-up services or services that are incidental to the performance of the contract. This provision applies to work performed by subcontractors at all tiers. Offerors shall declare all anticipated offshore services in the Offer.

2.4. Submission of Offer

2.4.1 Offer Submission, Due Date, and Time.

Offers in response to this solicitation shall be submitted within the Lead State’s e- Procurement system, APP (https:app.az.gov). Offers shall be received before the date/time listed in the solicitation’s ‘Bid Due Date' field.

Offers submitted outside of APP, or those that are received on or after the date/time stated in the ‘Bid Opening Date’ field, shall be rejected. Questions about the submission date and/or time shall be directed to the State of Arizona’s Procurement Officer or to the APP Help Desk ([email protected] or 602.542.7600).

2.4.2 Offer Amendment or Withdrawal.

An Offer may not be amended or withdrawn after the offer due date and time except as otherwise provided under applicable law.

2.4.3 Electronic Submission of Offer.

2.4.3.1 The successful submission of your offer in APP is critical in 14 | Page (Rev 06-05-15)
order for it to be completely/properly received and evaluated.

Prior review of the guides available via https:app.az.gov and on https://spo.az.gov/ “Vendor Resources” tab can be of assistance in understanding the electronic submission
process.

2.4.3.2 The Lead State (State of Arizona) accepts no responsibility for a prospective Offeror not receiving solicitation documents and/or revisions to the solicitation. It is the responsibility of the prospective Offeror to monitor their emails for such notices and to monitor APP (https:app.az.gov) to obtain RFP addenda or other information relating to the RFP.

2.4.4 Non-collusion, Employment, and Services.

By signing the Offer and Acceptance form or other official contract form, the Offeror certifies that:

2.4.4.1 The Offeror did not engage in collusion or other anticompetitive practices in connection with the preparation or submission of its Offer; and,

2.4.4.2 The Offeror does not discriminate against any employee or applicant for employment or person to whom if provides
services because of race, color, religion, sex, national origin, or disability, and that it complies with applicable federal, state and local laws and executive orders regardingemployment.

2.4.5 Waiver and Rejection Rights:

Notwithstanding any other provision of the Solicitation, the State reserves the right to:

2.4.5.1 Waive any minor informality;

2.4.5.2 Reject any and all Offers or portions thereof; or,

2.4.5.3 Cancel the Solicitation. If the Lead State (State of Arizona) determines such action to be in the collective best interests of Participating States, this solicitation may be canceled at any time, up until the time of award of the MasterAgreement(s).

2.4.6 A responsive, responsible Offeror shall submit thefollowing:

2.4.6.1 Offer and Acceptance. Offers shall include a signed Offer and Acceptance form. The Offer and Acceptance form shall be signed with a signature by the person authorized to sign the Offer, and shall be submitted in the State of Arizona’s eProcurement system with the Offer no later than the
Solicitation due date and time. Failure to return an Offer and Acceptance form will result in rejection of theOffer.

2.4.6.2 Acknowledgement of Solicitation Amendments. Offeror shall acknowledge Solicitation Amendments electronically in APP 15 | Page (Rev 06-05-15)
(https:app.az.gov) no later than the Offer due date and time.

Failure to acknowledge all/any Solicitation Amendments may result in rejection of the Offer.

2.4.6.2.1 Alternately to the electronic acknowledgement in APP, the Offeror can attach a counter-signed
copy of each Amendment in APP as part of their
Offer.

2.4.6.3 Offer Forms: Offerors shall include all Offer Forms in part 3 of the solicitation, completed accurately, in the format provided and according to the instructions. Failure to follow Offer Form instructions will result in rejection of Offer.

2.5. References and Experience
The Offeror agrees that by submitting an Offer, the State of Arizona or its designated agent may contact any entities listed in the Offer or any entities known to have a previous business relationship with the Offeror for the purpose of obtaining references relative to past performance and verifying experience or other information submitted with the Offer. In addition, by submitting an Offer, the Offeror is agreeing to give permission to the entity to provide information and the Offeror will take whatever action is necessary to facilitate, encourage or authorized the release of information, if necessary, the Offeror shall sign a release to obtain information.

2.6 Responsibility
In accordance with A.R.S. §41-2534(G), A.A.C. R2-7-C312 and R2-7-C316, the State of Arizona shall consider, at a minimum, the following in determining Offeror’s responsibility, as well, as the Offeror’s responsiveness and acceptability for contract award.

2.6.1 Whether the Offeror has had a contract within the last five (5) years that was terminated for cause due to breach or similar failure to comply with the terms of the contract;

2.6.2 Whether the Offeror’s record of performance includes factual evidence of failure to satisfy the terms of the Offeror’s agreements with any party to a contract. Factual evidence may consist of documented vendor performance reports, customer complaints and/or negative references;

2.6.3 Whether the Offeror is legally qualified to contract with the State of Arizona and the Offeror’s financial, business, personnel, or other resources, including subcontractors;

2.6.3.1 Legally qualified includes if the vendor or if key personnel have been debarred, suspended or otherwise lawfully
16 | Page (Rev 06-05-15)
prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor of any public procurement unit or other
governmental body.

2.6.4 Whether the Offeror promptly supplied all requested information concerning its responsibility;

2.6.5 Whether the Offer was sufficient to permit evaluation by the State of Arizona, in accordance with the evaluation criteria identified in this Solicitation or other necessary offer components. Necessary offer components include: attachments, documents or forms to be submitted with the offer, an indication of the intent to be bound, reasonable or acceptable approach to perform the Scope of Work, signed Solicitation Amendments, references to include experience verification, adequacy of financial/business/personal or other resources to include a performance bond and stability including subcontractors and any other data specifically requested in the Solicitation;

2.6.6 Whether the Offer was in conformance with the requirements contained in the Scope of Work, Terms and Conditions, and Instructions for the Solicitation and its Amendments, including the documents incorporated by reference;

2.6.7 Whether the Offer limits the rights of the State;

2.6.8 Whether the Offer includes or is subject to unreasonable conditions, to include conditions upon the State of Arizona or necessary for successful Contract performance. The State of Arizona shall be the sole determiner as to the reasonableness of a condition;

2.6.9 Whether the Offer materially changes the contents set forth in the Solicitation, which includes the Scope of Work, Terms and Conditions, or Instructions; and,

2.6.10 Whether the Offeror provides misleading or inaccurate information.

2.7. Responsiveness and Acceptability
Proposals that do not contain information sufficient to evaluate the proposal in accordance with the factors identified in the solicitation or other necessary proposal components may not be considered responsive and/or acceptable.

Necessary components include an indication of the Offeror’s intent to be bound, price proposal, solicitation amendments, bond and reference data as required.

2.8. Opening
Proposals received by the correct time and date will be opened and the name of 17 | Page (Rev 06-05-15)
each Offeror will be publicly available through the State of Arizona’s eProcurement system (https:app.az.gov). Proposals will not be available on the eProcurement system until after contract award.

2.9. Offer Acceptance Period
Responses to this RFP, including proposed costs, will be considered firm for one hundred and eighty (180) days after the proposal due date and time.

2.10. Clarifications
Upon receipt and opening of proposals submitted in response to this solicitation, the State may request oral or written clarifications, including demonstrations or questions and answers, for the sole purpose of information gathering or for eliminating minor informalities or correcting nonjudgmental mistakes in proposals.

Clarifications shall not otherwise afford Offerors the opportunity to alter or change their proposal.

2.11 Oral Presentations
The State of Arizona may request oral presentations. If requested, the Offeror shall be available for oral presentations with no more than ten (10) business days’ advance notice. Participants in the oral presentations should include the Offeror's key persons. Such oral presentations shall not otherwise afford an Offeror the opportunity to alter or change its Offer.

2.12. Evaluation
In accordance with the Arizona Procurement code A.R.S. § 41-2534, awards shall be made to the responsible Offeror(s) whose proposal is determined in writing to be the most advantageous to the State based upon the evaluation criteria listed below. The evaluation factors are listed in their relative order of importance:

1. Capacity of Offeror, Years of Experience

2. Method of Approach

3. Cost
Exceptions to the Terms and Conditions, may impact an Offeror’s susceptibility for award.

2.13 Discussions
In accordance with A.R.S. § 41-2534, after the initial receipt of proposals, the State may conduct discussions with those Offerors who submit proposals determined by the State to be reasonably susceptible of being selected foraward.

2.14. Best and Final Offer (BAFO)
If discussions are conducted, the State of Arizona shall issue a written request for Best and Final Offers (BAFO's). The request shall set forth the date, time and place 18 | Page (Rev 06-05-15)
for the submission of BAFO’s. BAFO’s shall be requested only once; unless, the State of Arizona makes a determination that it is advantageous to conduct further discussions.

2.15 Contract Award
Award of a contract will be made to the most responsive and responsible Offeror(s), by category, whose proposal is determined to be the most advantageous to the State of Arizona based on the evaluation criteria set forth in the solicitation.

2.15.1 Number of Types of Awards.

2.15.1.1 Each State reserves the right to enter into a single Participating Addendum (PA) or enter into multiple
PAs, whichever is most advantageous to the
Participating State.

2.15.2 Contract Inception. An Offer does not constitute a Contract nordoes it confer any rights on the Offeror to the award of a Contract. A Contract is not created until the Offer is accepted in writing by the State of Arizona’s Procurement Officer’s signature on the Offer and Acceptance form. A notice of award or of the intent to award shall not constitute acceptance of the Offer.

2.16 Public Record
All Proposals submitted in response to this Request for Proposal shall become the property of the State of Arizona and shall become a matter of Public Record available for review and must be retained by the State of Arizona for six years.

Offers shall be open and available to public inspection through the State of Arizona’s eProcurement system after Contract award, except for such Offers deemed to be confidential by the State of Arizona.

2.17 Protests
A protest shall comply with and be resolved according to Arizona Revised Statutes Title 41, Chapter 23, Article 9 and rules adopted thereunder. Protests shall be in writing and be filed with both the State of Arizona’s Procurement Officer of the purchasing agency and with the State of Arizona’s Procurement Administrator. A protest of a Solicitation shall be received by the State of Arizona’s Procurement Officer before the Offer due date. A protest of a proposed award or of an award shall be filed within ten (10) days after the protester knows or should have known the basis of the protest. A protest shall include:

2.17.1 The name, address and telephone number of the protester;

2.17.2 The signature of the protester or its representative;

2.17.3 Identification of the purchasing agency and the Solicitation or Contract number;
19 | Page (Rev 06-05-15)

2.17.4 A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and,

2.17.5 The form of relief requested.
20 | Page (Rev 06-05-15)
Section 3: Scope of Work
Contractor shall provide equipment, services, and maintenance support to meet the mailing needs of the customer per the limitations of their award. The applicable product range will include, but not be limited to, software license and subscriptions, ultra-low volume equipment through equipment used in mailing production environments, including postage meter rental, accessories, supplies, and maintenance. All equipment and services offered must meet the approval of the USPS® if applicable.

3.2 Products

3.2.1 Any awarded contractor(s) shall also include, upon agency request, information on all environmental features of each item, including but not limited to: energy efficiency modes and their operation, double sided copying operations and double sided default programming, the extent to which any supplies and other packaging may qualify for recycling, re-manufacturing, and will provide the environmental and economic benefits of these features.

3.2.1.1. Printers – The only printers allowed for purchase through this solicitation are special printers sole use for which is tied to mailroom equipment. If a regular printer (e.g. an HP Printer) is able to be utilized in the same fashion, and function as the printer available from the Contractor, then the printer from the Contractor is not allowed. Allowable printers may be purchased with a mailroom equipment system or as a product replacement from a purchase from this or a previous Master Agreement.

3.2.1.2. Computers - The only computers allowed for purchase through this Master Agreement are those computers dedicated to mailroom equipment and operations.

3.2.1.3 Furniture - Furniture is being awarded within each category as well as being classified as an independent category. The furniture that is applicable to the independent furniture category is furniture that is specific to mailrooms but not specific to the mail equipment category. E.g. Case work or mobile mail cart etc. The furniture section within each category is relevant to furniture that would be considered specific to the Mailing Equipment with which they are compatible.

3.2.1.4 Accessories – All accessories, including tablets and scanners, shall be relevant to the functioning of a mailroom. If there is any concern over a specific item being included in this category, said items will be submitted to the Lead State Contract Administrator for a decision. The Lead State Contract Administrator’s decision is the final determination as to whether an item is included in the Scope of any Master Agreement.
21 | Page (Rev 06-05-15)

3.2.1.5 Trade In/Buy Back - Contractor shall provide a Trade in /Buy Back program to help ensure Participating Entity has the best options to meet their needs. This program is required; however, it is at thesole option of the Participating Entity to utilize this program.

3.2.1.6 All equipment identified as EnergyStar compliant shall be delivered and installed with the Energy Star or similar power management features enabled.

3.3. Remanufactured Equipment

3.3.1 A Contractor may offer Remanufactured or Refurbished Equipment that is certified by the Manufacturer. All Remanufactured or Refurbished Equipment will be clearly labeled as Remanufactured equipment. Pricing will be based on a quote and on an Individual Case Basis (ICB). Pricing must not exceed prices listed in approved price book at the time of purchase. All quotes will also provide the fixed annual maintenance rate for years 2-5. Remanufactured equipment shall come with a 1 year all-inclusive as new-warranty and the Offeror shall be able to provide maintenance for years 2-5 that includes all service, labor, software maintenance, and parts. If for any reason a Contractor is not able to provide maintenance (including parts), the Contractor(s) will provide, entirely at their expense, a replacement piece of equipment and/or software. Any replacement items shall have the equal or greater performance and functionality along with the maintenance for the equipment for the duration of the original five (5) year maintenance period (including maintenance on the replacement equipment) at no additional charge. All other requirements of the Master Agreement continue to apply.

3.4. Shipping and Delivery

3.4.1 Shipping is to be FOB destination, inside to the contiguous 48 states, Washington DC and point of exportation for Alaska, Hawaii, Puerto Rico, and territories for shipments outside the 48 contiguous states. The point of exportation location must be agreed to, in writing, by the vendor and the Participating Entity. At that point, shipping terms, charges and conditions should be negotiated with the end-user. These Participating Entities must be notified in advance of any possible shipping charges and mutually agreed to in writing before any purchase or lease is allowed.

The Contractor(s) shall furnish equipment within twenty (20) business days after receipt of order, or a delivery time mutually agreed upon, in writing, between the Participating Entity and the Contractor. The Contractor shall notify the Participating Entity in advance of delivery of equipment so that the Participating Entity can make necessary arrangements. Delivery of start-up supplies shall be made upon or before delivery of equipment. Delivery shall be made in accordance with instructions (time and quantities ordered) from the 22 | Page (Rev 06-05-15)
Participating Entity as detailed on the Purchase Order. All deliveries shall be accompanied with a Bill of Lading containing the Purchase Order number, the items ordered, the Master Agreement numbers, (both the Master Agreement number and the Participating Entities number) pricing and any special instructions. If there is a discrepancy between the Purchase Order and what is listed on the Master Agreement, it is the Contractor's obligation to seek clarification from the Participating Entity.

All deliveries and installation work shall be performed during regular working hours, defined as 7:00 A.M. to 6:00 P.M. Monday through Friday. Changes may be granted with written approval of the Participating Entity. Any delivery required to be performed outside regular working hours or on Saturdays, Sundays or legal holidays, as may be reasonably required consistent with contractual obligations, and if agreeable to both the Contractor and the Participating Entity, shall be agreed to in writing by both parties.

The Contractor shall be responsible for the delivery of equipment in first class condition at the point of assembly, and in accordance with good commercial practices. The Contractor shall also be responsible for the removing of all debris associated with the purchase from the premises.
 Packing for shipment shall be provided to adequately protect the product and ensure safe shipment.
 Shipping cases shall be marked to indicate the name of the Contractor/Manufacturer’s name and address of receiving Participating Entity, Purchase Order number, and Contract number (both the Master Agreement number and the
Participating Entities number).

Participating Entities are authorized to order and the Contractor is authorized to ship only those items approved and awarded under the Master Agreement. If any items other than those awarded in the applicable Master Agreement and not eliminated in the PA negotiation process have been ordered and delivered, the Participating Entity shall take any steps necessary to have the items returned to the Contractor. Contractor shall issue full credit upon return of item(s). Violation may result in administrative actions including, but not be limited to termination of the Participating Addendum or the Master Agreement.

3.4 Training & Support Services

3.4.1 Upon delivery and installation of specified equipment, the Contractor shall provide training to personnel designated by the Participating Entity. Operational Training must be provided to the designated personnel until the personnel are able to operate the 23 | Page (Rev 06-05-15)
equipment independently. The amount of training is determined by the complexity of the equipment purchased, rented or leased by the Participating Entity. Installed product and system training shall be included in the price. Contractor shall provide additional training at the Participating Entity’s request throughout the life of the equipment. All training will be performed on the Participating Entity’s sites, via remote or electronic delivery. Site required training will be at no additional charge if the equipment is either under warranty or an active maintenance plan. Upon the mutual agreement of both parties, additional training outside of initial installation will be at the participating entity’s expense. Contractor will be responsible for the cost of all travel, lodging and food; no charges will be passed on to the ParticipatingEntity.

The Contractor must agree to maintain a toll-free technicalsupport telephone line. The telephone line shall be accessible to Participating Entity personnel who need to obtain competent technical assistance regarding the installation or operation of the Contractors equipment. The toll-free support line shall beavailable during regular working hours, defined as 7:00 A.M. to 6:00 P.M. local time Monday through Friday.

3.5 Instruction Manuals

3.5.1 Instruction manuals shall be included at no cost for each piece of equipment that is purchased or rented. The instruction manual shall contain, but not be limited to:
• Glossary
• A section defining the capabilities of the equipment
(specifications)
• A general section describing the technical operation of the equipment
• A section describing the installation and use criteria of the equipment
• A section on the primary points of contacts for sales, training and maintenance/service
• All manuals and instruction shall be in the English language

3.6 Technology Advancements
New equipment and technologies may be considered for the possible implementation as long as they are in consonance with USPS rules and guidelines. New equipment and technologies may be offered to the Lead State, twice annually for review and approval. New products are added at the discretion of the Lead State.

3.7 Software purchases or subscriptions
24 | Page (Rev 06-05-15)
Software acquired under this Master Agreement shall be specific to the needs of mail operations. Purchase order shall reference a manufacturer’s most recent release or version of the product unless the Participating Entity specifically requests in writing a different version. As a minimum, software licenses shall provide license rights as prescribed in section 20 of the NASPO ValuePoint Master Agreement Terms and Conditions in Section 6 of this RFP. Software rights other than as proposed shall be negotiated and agreed to by the Participating Entity as defined in the Participating Addendum.

3.7.1 In addition to the services directly associated with the receipt of product under this Scope, the Contractor(s) will provide services related to the selection, purchase and management of distributed software, these services include, but are not limited to:

3.7.1.1 Assemble, Production Equipment Only

3.7.1.2 Software Installation/Integration

3.7.1.3 Design, Production Equipment only

3.7.1.4 Maintenance, Annual and Time and Material

3.7.1.5 Legacy Maintenance

3.7.1.6 Lease/Rental/Purchase Options

3.8. Equipment Performance

3.8.1 Equipment at each individual location shall maintain, at all times a 95% or better uptime. Downtime shall be computed from the time the Contractor representative is notified of equipment failure until the equipment is fully operational. Equipment that does not meet the performance standard of 95% for a two (2) consecutive month period or for three (3) months in a rolling twelve (12) month period shall be replaced by the Contractor with equal or better equipment. It is understood and accepted that equipment failure may not be attributed to the use of recycled paper and/or
recycled/remanufactured supplies, as long as those products meet the specifications set by the USPS.

3.8.2 Repair or Replacement of Unsatisfactory Equipment.

The Contractor shall grant a credit for any equipment which fails to perform at the effectiveness level defined in section 3.8.1. The credit shall be equivalent to the percentage of down time experienced within that month.

The Contractor may elect to replace a defective component in Production Equipment. The Participating Entity shall notify the Contractor in writing if the repair does not resolve the issue. This written notification will act as a cure letter allowing fifteen (15) days to have resolution plan in place.

During the warranty period, unsatisfactory equipment performance will require an even exchange of equipment of equal or greater performance at no additional cost.
25 | Page (Rev 06-05-15)
After the warranty period, the credit value shall be the amount paid at the time of purchase.

If equipment or software is not functional after 60 days of delivery, the Purchasing Entity may return for full refund or cancel any rental or lease agreement with no fees or charges of any kind.

3.9. Maintenance on Purchased Equipment

3.9.1 This Master Agreement recognizes two (2) categories of maintenance, Preventive maintenance and Repair Service which is covered by the Service Level Agreement. The Contractor musthave the resources, distribution capabilities, inventory of parts, consumable supplies, and staff to meet the requirements of the Master Agreement. Contractor or Contractor’s Authorized Dealers/Partners shall maintain replacement parts to ensure minimum downtime. Pricing shall include all maintenance including, but not limited to, all parts, labor and time, and preventative maintenance services at the levels specified for each piece of equipment. The Contractor must offer a full service maintenance contract for all equipment placed. However, the Participating Entity shall have the option of not entering into a maintenance/service contract on purchased equipment, but choose to utilize the Time and Materials option. On-site service shall be available on an immediate need service call basis. Preventive scheduled maintenance is based on the equipment requirements by the Manufacturer. These shall include, cleaning, lubrication, parts replacement and necessary adjustments. Maintenance on any equipment purchased under the Master Agreement must be available for five years.
• Contractor /Authorized Dealer shall provide and maintain a tollfree number, an email address and a fax number for Maintenance and Repair Service.

3.9.2 If a Contractor is called due to non-performance of a system, and the Contractor arrives and determines that the issue is with an excluded item and not their product, they will notify the Purchasing Entity. If the equipment is under a maintenance agreement or in the initial oneyear warranty time frame, there will be no cost to the Purchasing Entity for the diagnostic call. If the equipment is not under warranty or a maintenance plan the Contractor may charge their hourly contracted rate.

3.10 Service Level Agreements

3.10.1 All Service Level Agreements shall meet thefollowing requirements:

3.10.1.1 Two (2) hour response time (acknowledgement) to all written or oral notices of a service requirement due to 26 | Page (Rev 06-05-15)
an equipment stoppage or malfunction.

3.10.1.2 A factory trained service technician, shall be on site before close business or within 4 hours at the start of the next business day.

3.10.1.3 Any Purchasing Entities that require a 24hr/7 days per week maintenance agreement will be negotiated
during the PA process.

3.10.1.4 All parts that require maintenance by a service technician are to be included and considered part of
the service repair plan. Failed/defective parts shall be replaced at no additional charge to the Participating
Entity.

3.10.1.5 Consumable supplies shall be billed separately.

3.10.1.6 If the equipment includes licensed software, the Contractor shall provide software support.

3.10.1.7 Contractor shall maintain a service log for each piece of equipment at each location. Service log shall be
available for Participating entity to review.

3.10.1.8 The Contractor shall supply loaner equipment at equal or greater functionality, at no additional charge, for any inoperable equipment exceeding three (3)
business days from time of diagnosis. The Contractor
may offer, in lieu of loaner equipment, to provide
production or alternative services during the period of repair. This shall be mutually agreed upon in writing
beforehand.

3.11 Legacy Maintenance

3.11.1 The Contractor shall provide maintenance on legacy devices already sold to a Participating Entity. Pricing will be provided on an Individual Case Basis (ICB), through a quote process.

3.11.2 The Contractor must have the resources, distribution capabilities, inventory of parts, consumable supplies and staff to meet the requirements of any Master Agreement. Legacy maintenance pricing shall include but not be limited to all parts, labor and time at the levels specified for each piece of equipment that has previously been purchased from the Manufacturer. The Participating Entity shall have the option of not entering into a maintenance/service contract on purchased equipment, but choose to utilize the Time and Materials option. On-site service is to be available on both an immediateneed service call basis, and as needed for preventive maintenance.

Preventive maintenance shall be based on the needs of the individual equipment as determined by the manufacturer. This shall include cleaning, lubrication, necessary adjustments, and replacement of unserviceable parts. Maintenance shall be available for equipment that is up to 10 years old from date of purchase. 27 | Page (Rev 06-05-15)

3.12 Design and Software Consulting Services
Design layout services must be provided at no cost by the Contractor, with the exception of production environment equipment and software consulting services. The total number of hours/days required for services must be agreed to in writing before any design services or software consulting services are initiated. The Contractor shall only charge for actuals costs incurred.

3.13 Installation/Integration

3.13.1 All equipment prices shall include installation, with the exception of integrating software solutions and Production Equipment. Contractor may charge the contracted rate for integrating software and Production equipment installation. The total number of hours/days needed shall be agreed to, in writing, before any Installation or, Integration services may be initiated. The Contractor shall charge only for actual costs incurred.

3.13.2 If a Contractor needs to utilize special Rigging (e.g. a crane) where the Participating Entity does not have an elevator accessible for moving the equipment, they may charge the hourly Installation /Integration rate. However, all “rigging” charges shall be mutually agreed to, in writing, before work begins.

3.13.3 Contractor shall affix a label or a decal to the equipment at the time of installation showing warranty period by dates, and the name, address, and telephone number of the Contractor responsible for warranty service of the equipment.

3.13.4 The Contractor and the participating entity shall, prior to purchase, review the installation location to ensure the proposed location meets the manufacturer's installation criteria. If special installation is required, the Contractor and Participating Entity shall agree in writing, to the total cost of the installation based on the hourly/daily rates provided within the Master Agreement. Should the proposed installation location not meet established installation criteria, the Contractor and the Participating Entity may attempt to locate an alternate mutually agreeable location for the equipment.

3.14 Software Maintenance.

Maintenance shall be available for all software licenses purchased. Software maintenance shall include all software updates, patches and new releases/versions and shall be available to all Participating Entities. It is the Contractor’s responsibility to communicate all updates, patches, and new releases/versions to all end users. No additional fee shall be charged for installation of the upgrades. The Contractor shall be responsible for Postage Scale software licensing.

3.15 Equipment Leasing.
28 | Page (Rev 06-05-15)
Participating Entities may enter into lease agreements for the products covered in the Master Agreement. Responders who wish to participate in lease agreements with these individual states/entities must submit copies of all of their lease agreements with their response to this RFP. The lease agreements will not be reviewed or evaluated as partof the RFP evaluation process. The agreements will simply be made available to any state or entity who wishes to negotiate a lease agreement with a Contractor. Any additional Terms and Conditions submitted that are specifically for Equipment Leasing will not become part of the Master Agreement, but the negotiated Lease T&C’s will be made part of the PA.

3.16 Equipment Rental.

Individual Participating States and Participating Entities may enter into rental agreements for the products covered in the Master Agreements resulting from the RFP, if they have the legal authority to enter into these types of agreements. Responders who wish to participate in rental agreements with these individual Participating Entities must submit copies of all of their pertinent rental agreements with their responses to this RFP. No additional Terms and Conditions shall apply to any rental agreements. The rental agreements will not be reviewed or evaluated as part of the evaluation process. The agreements will simply be made available to any state or entity who wishes to negotiate a rental agreement with a Contractor. Any additional Terms and Conditions submitted that are specifically for Equipment Rental will not become part of the Master Agreement, but the negotiated Rental T&C’s will be made part of the PA.

3.17 Customer Service and Representation

3.17.1 Dedicated Representation and Timely Response. Contractor shall provide a dedicated representative for each Participating Entity. The Contractor shall submit a list of all Subcontractors by State. The list shall include the name of the dealer, the contact name, title, phone number, physical address, and email address. The Participating Entity shall have sole discretion as to which of the Subcontractors they choose to utilize. The Representative will provide an individual for quote assistance, equipment, services and support
recommendations, track and report on equipment lease/rental renewal deadlines, and serve as a contact point for the Participating Entity. Contractor and Authorized Dealers must commit to returning phone calls or responding to emails within two business days.

3.17.2 Problem Escalation. Contractor must provide an incident escalation path for each Participating Entity, providing on that Participating Entity’s website, the name, contact information, and role of individuals to whom problems should be escalated if the problems are not resolved by primary contact with both the Contractor and Authorized Dealer/Partner.

3.17.3 Contract Reviews. The Contractor shall attend an annual meeting with Lead State Contract Administrator and sourcing team to review 29 | Page (Rev 06-05-15)
usage and discuss any issues that are occurring, if requested. The Contractor shall meet more often if the Lead State Contract Administrator deems necessary. The Contractor shall conduct a customer satisfaction survey and detailed issues encountered during the previous six-month term. The Contractor shall be prepared to discuss overall effectiveness of contract, total sales, potential cost savings opportunities when could be passed through to the Participating Entities. In a renewal year, the annual review will take place prior to contract extensions. The Lead State Contractor Administrator shall schedule the meeting with the Contactor.

3.18 Price
Pricing shall be a discount off of MSRP list price, with the following exceptions:

1. Maintenance shall be priced based on a Time and Material basis (hourly rate), Design (For Production Equipment only),

2. Installation (Production Equipment only), and Software Consulting Services shall be provided on an hourly/daily rate basis.

Contractor shall submit catalog within 15 days of notice of award. Catalog will include MSRP prices, SKU#, and final contract price. Contractor may propose new products within the category on an annual basis; approval will be at the discretion of the Lead State.

Individual Participating Addendum (PA) may use the Master Agreement pricing as a base and may negotiate an adjusted rate. Any negotiated PA rates, exclusive of taxes or any individual state’s administrative fee, shall not exceed the Master Agreement rates.

As requested by Purchasing Entity, for example on a high volume single order, Contractor may negotiate to reduce cost for the Participating Entity. Firm individual order quotes shall be provided to Purchasing Entity prior to order submittal. All quotes for purchase, rental or lease shall contain enough detail to easily validate pricing contained within the Master Agreement.

3.18.1 Telephone or Email Quote Support. Contractor/Authorized Dealer shall accept requests for quotes by telephone, fax, and email.

Contractor /Authorized Dealer shall provide and maintain a toll-free number for Purchasing Entity to use. Contractor shall provide an email address for receipt of requests for price quotes. The Contractor must provide written quotes by fax, email or online as requested by the Participating Entity.

3.18.2 Timely Quotes. Contractor/Authorized Dealer agrees to provide quotes in a timely fashion. Expected response should be within 24 hours but no more than three business days after receiving all of the pertinent information.

3.18.3 Guaranteed 90 Day Quote. Contractor is required to honor all quotes for 90 calendar days.
30 | Page (Rev 06-05-15)

3.18.4 Sales Promotion. The Contractor may conduct sales promotions involving specific products for specified time periods. The promotion should include: the product, the promotional price as compared to the original price and the start and end dates of the sales promotion. The contractor shallmaintain a record of all sales promotions and make it available upon request.

3.18.5 Extra-contractual Products and Services Prohibited. Products and services not awarded in this contract are prohibited from being offered.

3.19 Product Categories
Postage Meter Rental (to include Legacy Postage Meters) • Digital postage meter must have display that provides date, piece-count, postage used, and postage unused.
• Must be refillable by phone and/or electronically that may be placed ona master account or paid by a purchase card.
• Must imprint postage from $0.01 to $99.99.
• No administrative fees for postage meter refills.
• Rental renewal available annually.
• No automatic renewals shall be allowed on this contract. • No penalties for early rental termination.

Mailing Systems, Ultra Low Volume
• Digital or IBI (Information Based Indicia) Operation to conform with all USPS® requirements.
• Manual Feed.
• Must meter, date envelopes.
• Handles mail envelopes from 3½” x 5” to 12” x 15”.
• Interfaces with postage scales.
• Must include locking key or security feature.
• Must imprint postage from $0.01 to $99.99.
• Must have replaceable ink cartridge.
• Must have wet or dry tape system for oversize packages.

Mailing Equipment, Mailing Systems, Low Volume
• Digital or IBI (Information Based Indicia) Operation to conform with all USPS® requirements.
• Minimum feed speed of 30 pieces/minute.
• Must meter, date, and seal envelopes.
• Handles standard mail envelopes from 3½” x 5” to 12” x 15”. • Interfaces with postage scales.
• Must include locking key or security feature.
31 | Page (Rev 06-05-15)
• Must imprint postage from $0.01 to $99.99.
• Must have replaceable ink cartridge.
• Must have wet or dry tape system for oversize packages.

Mailing Equipment, Mailing Systems, Medium Volume
• Digital or IBI (Information Based Indicia) Operation to conform with USPS® requirements.
• Minimum feed speed of 45 pieces/minute.
• Must meter, date, and seal envelopes.
• Handles letter mail and large envelopes up to 3/8” thick and 7-1/2”wide. • Interfaces with postage scales up to 100 lbs.
• Includes tape dispenser for parcel.
• Must imprint postage from $0.01 to $99.99.
• Must include locking key or security feature.
• Must have replaceable ink cartridge.
• To include water reservoir with water level indicator. • Must have sealed and non-sealed modes.

Mailing Systems, High Volume
• Digital or IBI (Information Based Indicia) Operation to conform withUSPS® requirements.
• Minimum feed speed of 200 pieces/minute.
• Must meter, date, and seal envelopes.
• Handles letter mail and large envelopes from 3”x 5” to 13” x 13”. • Interfaces with postage scales up to 100lbs.
• Includes Tape Dispenser for parcel.
• Must imprint postage from $0.01 to $99.99.
• Must include locking key or security feature.
• Must have replaceable ink cartridge.
• To include water reservoir with water level indicator. • Must have sealed and non-sealed modes.

Mailing System, Production
• Digital or IBI Operation to conform with USPS® requirements. • Minimum feed speed of 300+ pieces/minute.
• Must meter, date, and seal envelopes.
• Handles letter mail and large envelopes from 3”x 5” to 13” x 13”. • Interfaces with postage scales up to 100 lbs.
• Includes Tape Dispenser for parcel.
• Must imprint postage from $0.01 to $99.99.
• Must include locking key or security feature.
• Must have replaceable ink cartridge.
• To include water reservoir with water level indicator. • Must have sealed and non-sealed modes.
32 | Page (Rev 06-05-15)
Integrated Postal Scales
• Capable of Interfacing with Postage Meter.
• Includes variety of rates including: Standard, First Class, Priority Mail, Certified Mail, Return Receipt Registered, C.O.D., Insured, Registered, Bulk Rates, etc.
• Includes keyboard graphics, operator prompts and menu selections. • Special Carrier Rates.
• Capable of weighing to a 32nd of an oz., displaying in increments of 0.5 oz. • Must electronically set postage meter by the touch of one button. • Must include postal rate changes at no additional cost throughout the leaseor maintenance contract.

Letter Openers, Low Volume
• Includes Feeder and Stacker, Variable Trim Control.
• Processing speed up to 10,000 pieces per hour Minimum. • Self-Sharpening trim blade adjusts to allow for narrow or wide cut. • Includes Tray that collects 80 #10 opened envelopes and trimmings Letter Openers, High Volume
• Includes Feeder and Stacker, Variable Trim Control.
• Processing speed over 20,000 pieces per hour Minimum. • Self-Sharpening trim blade adjusts to allow for narrow or wide cut. • Includes Tray that collects 150 opened envelopes and trimmings.

Letter Folders, Low Volume
• Automatic.
• Folds up to 10,000 sheets per hour minimum.
• Completes Standard or Custom folds. •
• Handles at a minimum paper from 3-1/8” x 4” x 9-1/2” x 14”.

Letter Folders, High Volume
• Automatic.
• Folds more than 20,000 sheets per hour minimum.
• Completes Standard or Custom folds.
• Handles at a minimum paper from 3-1/8” x 4” x 12” x18”. • Able to process Multiple Folds.

Inserters, Production
• Processes up to 5,500 sheets per hour minimum.
• Feeds, collates, folds, and, inserts material into envelopes. • Jobs can be pre-programmed.
33 | Page (Rev 06-05-15)
Folder/Inserters, Low volume
• Automatic.
• Completes Standard or Custom folds.
• Handles paper from 3-1/8” x 4” x 9-1/2” x 14”.
• Processes up to 1,500 sheets per hour minimum.
• Feeds, collates, folds, and, inserts material into envelopes. • Jobs can be pre-programmed.

Folders/Inserters, Medium Volume
• Automatic.
• Completes Standard or Custom folds.
• Handles paper from 3-1/8” x 4” x 9-1/2” x 14”.
• Processes up from 1501 – 4,999 sheets per hour minimum. • Feeds, collates, folds, and, inserts material into envelopes. • Jobs can be pre-programmed.

Folders/Inserters, High Volume
• Automatic.
• Completes Standard or Custom folds.
• Handles paper from 3-1/8” x 4” x 9-1/2” x 14”.
• Processes up to 5,000 – 9,999 sheets per hour minimum. • Feeds, collates, folds, and, inserts material into envelopes. • Jobs can be pre-programmed.

Folders/Inserters, Production
• Automatic.
• Completes Standard or Custom folds.
• Handles paper from 3-1/8” x 4” x 9-1/2” x 14”.
• Processes over 10,000 sheets per hour minimum.
• Feeds, collates, folds, and, inserts material into envelopes. • Jobs can be pre-programmed.

Envelope Mail Labeler, Low Volume
• Label Speed: up to 5,000 # 10 envelopes per hour.
• Applies permanent (peel off) labels ranging in size from 1” to 4” high and maximum backing strip of 6”.
• Adjustable label positioning from side-to-side and top-to-bottom of document. • Motor driven take-up reel for label backing and control for adjusting for different types of labels and backing.
• Includes digital counter.

Envelope Mail Labeler, Medium Volume
• Label Speed: up to 10,000 # 10 envelopes per hour.
• Applies permanent (peel off) labels ranging in size from 1” to 4” high and maximum backing strip of 6”.
• Adjustable label positioning from side-to-side and top-to-bottom of document. 34 | Page (Rev 06-05-15)
• Motor driven take-up reel for label backing and control for adjustingfor different types of labels and backing.
• Includes digital counter.

Envelope Mail Labeler, High Volume
• Label Speed: up to 15,000 # 10 envelopes per hour.
• Applies permanent (peel off) labels ranging in size from 1” to 4” highand maximum backing strip of 6”.
• Adjustable label positioning from side-to-side and top-to-bottom of document. • Motor driven take-up reel for label backing and control for adjustingfor different types of labels and backing.
• Includes digital counter.

Envelope Mail Labeler, Production
• Label Speed: up to 25,000 # 10 envelopes per hour.
• Applies permanent (peel off) labels ranging in size from 1” to 4” high and maximum backing strip of 6”.
• Adjustable label positioning from side-to-side and top-to-bottom of document. • Motor driven take-up reel for label backing and control for adjustingfor different types of labels and backing.
• Includes digital counter.

Envelope Addressing System, Ink Jet, Low Volume
• Label Speed: up to 2,500 # 10 envelopes per hour.
• Applies address information directly to envelopes.
• Adjustable printing positioning from side-to-side and top-to-bottom of document.
• Adjustable print resolution.
• Scalable fonts.
• Interface with Windows based software.
• Includes digital counter.

Envelope Addressing System, Ink Jet, Medium Volume
• Label Speed: up to 5,000 # 10 envelopes per hour.
• Applies address information directly to envelopes.
• Adjustable printing positioning from side-to-side and top-to-bottom of document.
• Adjustable print resolution.
• Interface with Windows based software.
• Includes digital counter.

Envelope Addressing System, Ink Jet, High Volume
• Label Speed: up to 24,999 # 10 envelopes per hour.
• Applies address information directly to envelopes.
• Adjustable printing positioning from side-to-side and top-to-bottom of document.
35 | Page (Rev 06-05-15)
• Adjustable print resolution.
• Multiple print heads.
• Movable print heads.
• Print USPS Bar Codes.
• Scalable fonts.
• Interface with Windows based software.
• Includes digital counter.

Envelope Addressing System, Ink Jet, Production
• Label Speed: over 25,000 # 10 envelopes per hour.
• Applies address information directly to envelopes.
• Adjustable printing positioning from side-to-side and top-to-bottom of document.
• Adjustable print resolution.
• Multiple print heads.
• Movable print heads.
• Scalable fonts.
• Print USPS Bar Codes.
• Interface with Windows based software.
• Includes digital counter.

Tabbers, Low Volume
• Complies with all USPS® regulations.
• Single-tab speeds up to 15,000/Hr.
• Multiple tabbing options (paper, clear translucent with or withoutperforation etc.).
• Easy Programming and Set up.
• Automatic size adjusting (accepts various tab sizes). • Accepts various types and sizes of media.

Tabbers, Medium Volume
• Complies with all USPS® regulations.
• Single-tab speeds from 15,001 - 22,000/Hr.
• Multiple tabbing options (paper, clear translucent with or withoutperforation etc.).
• Easy Programming and Set up.
• Automatic size adjusting (accepts various tab sizes). • Accepts various types and sizes of media.

Tabbers, High Volume
• Complies with all USPS® regulations.
• Single-tab speeds greater than 22,001/Hr. – 50,000/Hr. • Multiple tabbing options (paper, clear translucent with or without perforation etc.).
• Easy Programming and Set up.
• Accepts various types and sizes of media.
36 | Page (Rev 06-05-15)
Tabbers, Production
• Complies with all USPS® regulations.
• Single-tab speeds greater than 50,000/Hr.
• Multiple tabbing options (paper, clear translucent with or without perforation etc.).
• Easy Programming and Set up.
• Accepts various types and sizes of media.

Check Imprinting/Endorsing
• Minimum monthly volume of 25,000.
• Utilize both cut sheet and continuous style documents. • Able to provide a variety of options with regards to signatures, datestamps, seals and logos on various locations on the document.
• Counters that can be reset and non-reset for audit purposes. • Offers both tri-color and ultraviolet ink roll options.

Pressure Sealing, Production
• Creates a single piece mailer from a full range of stock or custom forms. • Creates a single piece mailer with a continuous seal formed to assure security and confidentiality.
• Must be able to detect when “double documents” are processed. • Must be able to detect document jams during production. • Shall have emergency shut off/safety devise.

Bursting Equipment, Production
• Able to burst cut sheet.
• Able to burst at the perforation.
• Stack sequentially and continuous multipart documents. • Burst at the horizontal perforations.
• Burst various locations of perforations.

Pre-sorting Equipment, Production
• Minimum monthly volume of 100,000.
• Ability to sort various sizes of envelopes, flats and packages. • Multiple Station.
• Various rates of speed.
• Ability to process the entire range of USPS.

Extractors
• Processes up to 3000 pieces per hour.
• One, Two, or, Three Sided Opening.
• Includes counting and monitoring system that counts pieces processed. • Capable of processing various sizes of intermixed mail up to andincluding #11 envelopes, heights to 5-1/4”.

Mailing Furniture (specific to a category)
37 | Page (Rev 06-05-15)
• Mailroom furniture shall be appropriate for the mailroom category being itis being offered in.
• Mailroom work tables, pedestals, bins etc. must be constructed of wood, steel or plastic bases with steel, laminate or wood tops that can supportthe daily use and weight of mailroom product and equipment. • Only furniture specifically related to the category/group of equipmentmay be purchased under this category.

Mailing Furniture (general)
• Mailroom furniture shall not be specific to a piece of equipment ora category/group.
• Mailroom free standing mail sorter tables, case works, mail carts etc. must be constructed of wood, steel or plastic bases with steel, laminate or wood tops that can support the dialing use and weight of mailroom activity.

Accessories
• Mailroom accessories must be appropriate for a mailroom operation. • All accessories related to equipment configurations must be identified inthe equipment catalogs with the associated percentage % discount(s) off the manufacturer’s suggested retail price.

Software, License and Subscription
• Commercial off-the-shelf (COTS) and customized mailroom related software utilized by mailing equipment (e.g. tracking software or accounting software) and purchased/leased on either a monthly or annual basis. • All software must be specifically utilized only for mailing equipment operations.
• Includes licensing, software maintenance, technical support and updates. • All installations will be performed by the Contracted Supplier. • Updates shall be performed by Contracted Supplier or user.

Software Integration
• Consulting services provided by Contractor that includes but not limited to the process of bringing together applications into one system to ensure the applications function together as a whole for mailing room operations functionality.

Training
• Additional training services as specified in Section 3.4.1.

Supplies /Consumables
• All Supplies/Consumables needed to operate the mailing deviceor equipment.
• Regular paper is not included in this category.
• Labels for addressing and other mailroom purposes are included.

Design, Production Only
38 | Page (Rev 06-05-15)
• Billable only for Production equipment.
• Total hours/days with total fee will be agreed to in writing from both parties before any work will begin.
• All other Design work is included in the cost of the mailing equipment.

Assembly/Installation, Production Only
• Billable only for Production equipment.
• Total hours/days with total fee will be agreed to in writing from both parties before any work will begin.
• All other Installation work is included in the cost of the mailing equipment.

Equipment Leasing
• See section 3.15.

Equipment Rental
• See section 3.16.

Equipment Relocations Services
• Equipment Relocation Services include: dismantling, packing, transporting and re-installing equipment at the Client Agency’s request. No additional charges shall be incurred for fuel or tolls. Awarded contractors may charge for device moves. Such charges must be in the format listed below according to the distance from the original placement:

Move
Zone
Distance from the
Original Device
Placement
Allowable
Charge
Format
Zone 1
100 Yards or less; or
within the same
Building
No Charge
Allowed
Zone 2 Between Zone 1 and
50 miles Flat Fee
Zone 3 Outside of Zone 2 Per mile fee
39 | Page (Rev 06-05-15)
Section 4: NASPO ValuePoint Master Agreement Statement of Compliance

4.1. NASPO ValuePoint Master Agreement(s) resulting from this RFP will constitute the final agreement except for negotiated terms and conditions specific to a Participating Entity’s Participating Addendum.

The Master Agreement will include, but not be limited to, the NASPO ValuePoint Standard Terms and Conditions in Section 6 and Lead State specific terms and conditions required to execute a master agreement, the statement of work, Section 3 and selected portions of the Offeror’s Proposal.

This section highlights particular terms and conditions of NASPO ValuePoint Master Agreement Terms and Conditions, although Offerors will be bound to all the terms and conditions when executing a Master Agreement as shown in section 6. Offerors must include a statement in their Proposal that they have read and understand all of theterms and conditions as shown in the Master Agreement (section 6).

4.1.a Insurance
To be eligible for award, the Offeror agrees to acquire insurance from an insurance carrier or carriers licensed to conduct business in each Participating Entity’s state at the prescribed levels set forth in Section 21 of the NASPO ValuePoint Master Agreement Terms and Conditions. Describe your insurance or plans to obtain insurance satisfying the requirements in Section 21.

4.1.b NASPO ValuePoint Administrative Fee and Reporting Requirements To be eligible for award, the Offeror agrees to pay a NASPO ValuePoint administrative fee as specified in Paragraph 6 of Section 6 of the NASPO ValuePoint Master Agreement Terms and Conditions. Moreover, specific summary and detailed usage reporting requirements are prescribed in paragraph 7 of NASPO ValuePoint Master Agreement Terms and Conditions.

Offerors shall identify the person responsible for providing the mandatory usage reports.

This information must be kept current during the contract period. Contractor will be required to provide reporting contact within 15 days of Master Agreement execution.

4.2 Lead State Terms and Conditions.

Refer to Section 7 for the Lead State Special Terms and Conditions that apply to this solicitation and the resulting Master Agreements
\
40 | Page (Rev 06-05-15)
Section 5: Price and Cost Proposal
Cost proposal must be submitted to the Lead State as a separate document in Offerors Proposal. Do not embed cost proposal in the technical proposal response.

Offeror shall provide detailed costs for all costs associated with the responsibilities and related services, per Attachment 4.

Cost for the NASPO ValuePoint Master Agreements shall be based on the following:

Offeror must submit cost, prices and rates as required by (Pricing and Pricing Scenario Workbooks attached in APP within the Attachments Tab), Cost Sheets. Prices and rates shall include all anticipated charges, including but not limited to, freight and delivery, cost of materials and product, travel expenses, transaction fees, overhead, profits, and other costs or expenses incidental to the Offeror’s performance.

The Lead State is exempt from federal excise taxes and no payment will be made for any taxes levied on the Offeror’s or any Subcontractor’s employee’s wages. The Lead State will pay for any applicable Lead State or local sales or use taxes on the products provided or the services rendered. If required by Lead State, Taxes shall be included as a separate line item on an Offeror’s invoice. The tax rules with respect to other Participating Entities may vary and are expected to be addressed in the Participating Amendments. 41 | Page (Rev 06-05-15)
Section 6: NASPO VALUEPOINT MASTER AGREEMENT TERMS AND CONDITIONS I. Definitions

1.1 Acceptance means acceptance of goods and services as set forth in Section IX of this Master Agreement.

1.2 Contractor means a party to this Master Agreement, whether a person or entity, that delivers goods or performs services under the terms set forth in this Master Agreement.

1.3 Embedded Software means one or more software applications which permanently reside on a computing device.

1.4 Intellectual Property means any and all patents, copyrights, service marks, trademarks, trade secrets, trade names, patentable inventions, or other similar proprietary rights, in tangible or intangible form, and all rights, title, and interest therein.

1.5 Lead State means the State centrally administering any resulting Master Agreement(s) who is a party to this Master Agreement.

1.6 Master Agreement means the underlying agreement executed by and between the Lead State, acting in cooperation with NASPO ValuePoint, and the Contractor, as now or hereafter amended.

1.7 NASPO ValuePoint is a division of the National Association of State Procurement Officials (“NASPO”), a 501(c)(3) limited liability company. NASPO ValuePoint facilitates administration of the NASPO cooperative group contracting consortium of state chief procurement officials for the benefit of state departments, institutions, agencies, and political subdivisions and other eligible entities (i.e., colleges, school districts, counties, cities, some nonprofit organizations, etc.) for all states, the District of Columbia, and territories of the United States. NASPO ValuePoint is identified in the Master Agreement as the recipient of reports and may perform contract administration functions relating to collecting and receiving reports, as well as other contract administration functions as assigned by the Lead State.

1.8 Order or Purchase Order means any purchase order, sales order, contract or other document used by a Purchasing Entity to order the Products.

1.9 Participating Addendum means a bilateral agreement executed by a Contractor and a Participating Entity incorporating this Master Agreement and any additional Participating Entityspecific language or other requirements (e.g., ordering procedures specific to the Participating Entity, entity-specific terms and conditions, etc.).

1.10 Participating Entity means a state (as well as the District of Columbia and US territories), city, county, district, other political subdivision of a State, or a nonprofit organization under the laws of some states properly authorized to enter into a Participating Addendum, that has executed a Participating Addendum.

1.11 Participating State means a state that has executed a Participating Addendum or has indicated an intent to execute a Participating Addendum.

1.12 Product or Products and Services means any equipment, software (including embedded software), documentation, service, or other deliverable supplied or created by the Contractor pursuant to this Master Agreement. The term Product includes goods and services. 42 | Page (Rev 06-05-15)

1.13 Purchasing Entity means a state (as well as the District of Columbia and US territories), city, county, district, other political subdivision of a State, or a nonprofit organization under the laws of some states if authorized by a Participating Addendum, that issues a Purchase Order against the Master Agreement and becomes financially committed to the purchase.

II. Term of Master Agreement

2.1 Initial Term. The initial term of this Master Agreement is for one (1) year. The term of this Master Agreement may be amended beyond the initial term for four (4) additional years at the Lead State’s discretion and by mutual agreement and upon review of requirements of Participating Entities, current market conditions, and Contractor performance.

2.2 Amendment Limitations. The terms of this Master Agreement will not be waived, altered, modified, supplemented, or amended in any manner whatsoever without prior written agreement of the Lead State and Contractor.

2.3 Amendment Term. The term of the Master Agreement may be amended past the initial term and stated renewal periods for a reasonable period if in the judgment of the Lead State a followon competitive procurement will be unavoidably delayed (despite good faith efforts) beyond the planned date of execution of the follow-on master agreement. This subsection will not be deemed to limit the authority of a Lead State under its state law to otherwise negotiate contract extensions.

III. Order of Precedence

3.1 Order. Any Order placed under this Master Agreement will consist of the following documents:

3.1.1 A Participating Entity’s Participating Addendum (“PA”);

3.1.2 NASPO ValuePoint Master Agreement, including all attachments thereto;

3.1.3 A Purchase Order or Scope of Work/Specifications issued against the Master Agreement;

3.1.4 The Solicitation or, if separately executed after award, the Lead State’s bilateral agreement that integrates applicable provisions;

3.1.5 Contractor’s response to the Solicitation, as revised (if permitted) and accepted by the Lead State.

3.2 Conflict. These documents will be read to be consistent and complementary. Any conflict among these documents will be resolved by giving priority to these documents in the order listed above. Contractor terms and conditions that apply to this Master Agreement are only those that are expressly accepted by the Lead State and must be in writing and attached to this Master Agreement as an Exhibit or Attachment.

3.3 Participating Addenda. Participating Addenda will not be construed to dimmish, modify, or otherwise derogate any provisions in this Master Agreement between the Lead State and Contractor. Participating Addenda will not include a term of agreement that exceeds the term of the Master Agreement.

IV. Participants and Scope

4.1 Requirement for a Participating Addendum. Contractor may not deliver Products under this Master Agreement until a Participating Addendum acceptable to the Participating Entity and Contractor is executed.

4.2 Applicability of Master Agreement. NASPO ValuePoint Master Agreement Terms and Conditions are applicable to any Order by a Participating Entity (and other Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified, supplemented 43 | Page (Rev 06-05-15)
or amended by a Participating Addendum, subject to Section III. For the purposes of illustration and not limitation, this authority may apply to unique delivery and invoicing requirements, confidentiality requirements, defaults on Orders, governing law and venue relating to Orders by a Participating Entity, indemnification, and insurance requirements. Statutory or constitutional requirements relating to availability of funds may require specific language in some Participating Addenda in order to comply with applicable law. The expectation is that these alterations, modifications, supplements, or amendments will be addressed in the Participating Addendum or, with the consent of the Purchasing Entity and Contractor, may be included in the ordering document (e.g., purchase order or contract) used by the Purchasing Entity to place the Order.

4.3 Authorized Use. Use of specific NASPO ValuePoint Master Agreements by state agencies, political subdivisions and other Participating Entities is subject to applicable state law and the approval of the respective State Chief Procurement Official. Issues of interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement Official.

4.4 Obligated Entities. Obligations under this Master Agreement are limited to those Participating Entities who have signed a Participating Addendum and Purchasing Entities within the scope of those Participating Addenda. States or other entities permitted to participate may use an informal competitive process to determine which Master Agreements to participate in through execution of a Participating Addendum. Participating Entities incur no financial obligations on behalf of other Purchasing Entities.

4.5 Notice of Participating Addendum. Contractor shall email a fully executed PDF copy of each Participating Addendum to [email protected] to support documentation of participation and posting in appropriate databases.

4.6 Eligibility for a Participating Addendum. Eligible entities who are not states may under some circumstances sign their own Participating Addendum, subject to the consent of the Chief Procurement Official of the state where the entity is located. Coordinate requests for such participation through NASPO ValuePoint. Any permission to participate through execution of a Participating Addendum is not a determination that procurement authority exists; the entity must ensure that they have the requisite procurement authority to execute a Participating Addendum.

4.7 Prohibition on Resale. Subject to any specific conditions included in the solicitation or Contractor’s proposal as accepted by the Lead State, or as explicitly permitted in a Participating Addendum, Purchasing Entities may not resell Products purchased under this Master Agreement. Absent any such condition or explicit permission, this limitation does not prohibit:
payments by employees of a Purchasing Entity for Products; sales of Products to the general public as surplus property; and fees associated with inventory transactions with other governmental or nonprofit entities and consistent with a Purchasing Entity’s laws and regulations. Any sale or transfer permitted by this subsection must be consistent with license rights granted for use of intellectual property.

4.8 Individual Customers. Except as may otherwise be agreed to by the Purchasing Entity and Contractor, each Purchasing Entity shall follow the terms and conditions of the Master Agreement and applicable Participating Addendum and will have the same rights and responsibilities for their purchases as the Lead State has in the Master Agreement and as the Participating Entity has in the Participating Addendum, including but not limited to any indemnity or right to recover any costs as such right is defined in the Master Agreement and applicable Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges, fees, and liabilities. The Contractor will apply the charges and invoice each Purchasing Entity individually.

4.9 Release of Information. Throughout the duration of this Master Agreement, Contractor must secure from the Lead State prior approval for the release of information that pertains to the 44 | Page (Rev 06-05-15)
potential work or activities covered by the Master Agreement. This limitation does not preclude publication about the award of the Master Agreement or marketing activities consistent with any proposed and accepted marketing plan.

4.10 No Representations. The Contractor shall not make any representations of NASPO ValuePoint, the Lead State, any Participating Entity, or any Purchasing Entity’s opinion or position as to the quality or effectiveness of the services that are the subject of this Master Agreement without prior written consent.

V. NASPO ValuePoint Provisions

5.1 Applicability. NASPO ValuePoint is not a party to the Master Agreement. The terms set forth in Section V are for the benefit of NASPO ValuePoint as a third-party beneficiary of this Master Agreement.

5.2 Administrative Fees

5.2.1 NASPO ValuePoint Fee. Contractor shall pay to NASPO ValuePoint, or its assignee, a NASPO ValuePoint Administrative Fee of one-quarter of one percent (0.25% or 0.0025) no later than sixty (60) days following the end of each calendar quarter. The NASPO ValuePoint Administrative Fee must be submitted quarterly and is based on all sales of products and services under the Master Agreement (less any charges for taxes or shipping). The NASPO ValuePoint Administrative Fee is not negotiable. This fee is to be included as part of the pricing submitted with a vendor’s response to the Lead State’s solicitation.

5.2.2 State Imposed Fees. Some states may require an additional fee be paid directly to the state on purchases made by Purchasing Entities within that state. For all such requests, the fee rate or amount, payment method and schedule for such reports and payments will be incorporated into the applicable Participating Addendum. Unless agreed to in writing by the state, Contractor may not adjust the Master Agreement pricing to include the state fee for purchases made by Purchasing Entities within the jurisdiction of the state. No such agreement will affect the NASPO ValuePoint Administrative Fee percentage or the prices paid by Purchasing Entities outside the jurisdiction of the state requesting the additional fee.

5.3 NASPO ValuePoint Summary and Detailed Usage Reports

5.3.1 Summary Sales Data. The Contractor shall submit quarterly sales reports directly to NASPO ValuePoint using the NASPO ValuePoint Quarterly Sales/Administrative Fee Reporting Tool found at http://calculator.naspovaluepoint.org. All sales made under this Master Agreement must be reported as cumulative totals by state. Contractor must submit a report for each quarter, including quarters during which a Contractor has no sales, in which case this will be indicated in the Reporting Tool. Reports must be submitted no later than thirty (30) days following the end of the calendar quarter (as specified in the reporting tool).

5.3.2 Detailed Sales Data. Contractor shall also report detailed sales data by: (1) state; (2) entity/customer type, e.g. local government, higher education, K12, non-profit; (3) Purchasing Entity name; (4) Purchasing Entity bill-to and ship-to locations; (4) Purchasing Entity and Contractor Purchase Order identifier/number(s); (5) Purchase Order Type (e.g. sales order, credit, return, upgrade, determined by industry practices); (6) Purchase Order date; (7) Ship Date; (8) and line item description, including product number if used. The report must be submitted in any form required by the solicitation.

Reports are due on a quarterly basis and must be received by the Lead State and NASPO ValuePoint Cooperative Development Team no later than thirty (30) days after the end of the reporting period. Reports must be delivered to the Lead State and to the NASPO ValuePoint Cooperative Development Team electronically through a designated 45 | Page (Rev 06-05-15)
portal or other method as determined by the Lead State and NASPO ValuePoint.

Detailed sales data reports must include sales information for all sales under Participating Addenda executed under this Master Agreement.

5.3.3 Reporting on Personal Use. Reportable sales for the summary sales data report and detailed sales data report includes sales to employees for personal use where authorized by the solicitation and the Participating Addendum. Report data for employees should be limited to ONLY the state and entity ((state and agency, city, county, school district, etc.) under whose authority the employee is purchasing Product for personal use and the amount of sales. No personal identification numbers (e.g., names, addresses, social security numbers or any other numerical identifier) may be submitted with any report.

5.3.4 Executive Summary. Contractor shall provide the NASPO ValuePoint Cooperative Development Coordinator with an executive summary each quarter that includes, at a minimum, a list of states with an active Participating Addendum, states that Contractor is in negotiations with and any Participating Addendum roll out or implementation activities and issues. NASPO ValuePoint Cooperative Development Coordinator and Contractor will determine the format and content of the executive summary. The executive summary is due thirty (30) days after the conclusion of each calendar quarter.

5.3.5 Use of Data. Timely submission of these reports is a material requirement of the Master Agreement. The recipient of the reports will have exclusive ownership of the media containing the reports. The Lead State and NASPO ValuePoint shall have a perpetual, irrevocable, non-exclusive, royalty free, transferable right to display, modify, copy, and otherwise use reports, data and information provided under this section.

5.4 NASPO ValuePoint Cooperative Program Marketing, Training, and Performance Review

5.4.1 Staff Education. Contractor shall work cooperatively with NASPO ValuePoint personnel.

Contractor shall present plans to NASPO ValuePoint for the education of Contractor’s contract administrator(s) and sales/marketing workforce regarding the Master Agreement contract, including the competitive nature of NASPO ValuePoint procurements, the master agreement and participating addendum process, and the manner in which eligible entities can participate in the Master Agreement.

5.4.2 Onboarding Plan. Upon request by NASPO ValuePoint, Contractor shall, as Participating Addendums are executed, provide plans to launch the program for the Participating Entity. Plans will include time frames to launch the agreement and confirmation that the Contractor’s website has been updated to properly reflect the scope and terms of the Master Agreement as available to the Participating Entity and eligible Purchasing Entities.

5.4.3 Annual Contract Performance Review. Contractor shall participate in an annual contract performance review with the Lead State and NASPO ValuePoint, which may at the discretion of the Lead State be held in person and which may include a discussion of marketing action plans, target strategies, marketing materials, Contractor reporting, and timeliness of payment of administration fees.

5.4.4 Use of NASPO ValuePoint Logo. The NASPO ValuePoint logos may not be used by Contractor in sales and marketing until a separate logo use agreement is executed with NASPO ValuePoint.

5.4.5 Most Favored Customer. Contractor shall, within thirty (30) days of their effective date, to notify the Lead State and NASPO ValuePoint of any contractual most-favoredcustomer provisions in third-party contracts or agreements that may affect the promotion of this Master Agreements or whose terms provide for adjustments to future rates or pricing based on rates, pricing in, or Orders from this Master Agreement. Upon request 46 | Page (Rev 06-05-15)
of the Lead State or NASPO ValuePoint, Contractor shall provide a copy of any such provisions.

5.5 Cancellation. In consultation with NASPO ValuePoint, the Lead State may, in its discretion, cancel the Master Agreement or not exercise an option to renew, when utilization of Contractor’s Master Agreement does not warrant further administration of the Master Agreement. The Lead State may also exercise its right to not renew the Master Agreement if vendor fails to record or report revenue for three consecutive quarters, upon 60-calendar day written notice to the Contractor. Cancellation based on nonuse or under-utilization will not occur sooner than [two years] after execution of the Master Agreement. This subsection does not limit the discretionary right of either the Lead State or Contractor to cancel the Master Agreement or terminate for default subject to the terms herein. This subsection also does not limit any right of the Lead State to cancel the Master Agreement under applicable laws.

5.6 Canadian Participation. Subject to the approval of Contractor, any Canadian provincial government or provincially funded entity in Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland and Labrador, Nova Scotia, Ontario, Prince Edward Island, Quebec, or Saskatchewan, and territorial government or territorial government funded entity in the Northwest Territories, Nunavut, or Yukon, including municipalities, universities, community colleges, school boards, health authorities, housing authorities, agencies, boards, commissions, and crown corporations, may be eligible to use Contractor's Master Agreement.

5.7 Additional Agreement with NASPO. Upon request by NASPO ValuePoint, awarded Contractor shall enter into a direct contractual relationship with NASPO ValuePoint related to Contractor’s obligations to NASPO ValuePoint under the terms of the Master Agreement, the terms of which shall be the same or similar (and not less favorable) than the terms set forth in the Master Agreement.

VI. Pricing, Payment & Leasing

6.1 Pricing. The prices contained in this Master Agreement or offered under this Master Agreement represent the not-to-exceed price to any Purchasing Entity.

6.1.1 All prices and rates must be guaranteed for the initial term of the Master Agreement.

6.1.2 Following the initial term of the Master Agreement, any request for a price or rate adjustment must be for an equal guarantee period and must be made at least 90 days prior to the effective date.

6.1.3 Requests for a price or rate adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the Master Agreement will not be effective unless approved in writing by the Lead State.

6.1.4 No retroactive adjustments to prices or rates will be allowed.

6.2 Payment. Unless otherwise agreed upon in a Participating Addendum or Order, Payment after Acceptance will be made within thirty (30) days following the date the entire order is delivered or the date a correct invoice is received, whichever is later. After 45 days the Contractor may assess overdue account charges up to a maximum rate of one percent per month on the outstanding balance, unless a different late payment amount is specified in a Participating Addendum or Order, or otherwise prescribed by applicable law. Payments will be remitted in the manner specified in the Participating Addendum or Order. Payments may be made via a purchasing card with no additional charge.

6.3 Leasing or Alternative Financing Methods. The procurement and other applicable laws of some Purchasing Entities may permit the use of leasing or alternative financing methods for the acquisition of Products under this Master Agreement. Where the terms and conditions are not otherwise prescribed in an applicable Participating Addendum, the terms and conditions for 47 | Page (Rev 06-05-15)
leasing or alternative financing methods are subject to negotiation between the Contractor and Purchasing Entity.

VII. Ordering

7.1 Order Numbers. Master Agreement order and purchase order numbers must be clearly shown on all acknowledgments, packing slips, invoices, and on all correspondence.

7.2 Quotes. Purchasing Entities may define entity-specific or project-specific requirements and informally compete the requirement among companies having a Master Agreement on an “as needed” basis. This procedure may also be used when requirements are aggregated or other firm commitments may be made to achieve reductions in pricing. This procedure may be modified in Participating Addenda and adapted to the Purchasing Entity’s rules and policies. The Purchasing Entity may in its sole discretion determine which Master Agreement Contractors should be solicited for a quote. The Purchasing Entity may select the quote that it considers most advantageous, cost, and other factors considered.

7.3 Applicable Rules. Each Purchasing Entity will identify and utilize its own appropriate purchasing procedure and documentation. Contractor is expected to become familiar with the Purchasing Entities’ rules, policies, and procedures regarding the ordering of supplies and/or services contemplated by this Master Agreement.

7.4 Required Documentation. Contractor shall not begin work without a valid Purchase Order or other appropriate commitment document under the law of the Purchasing Entity.

7.5 Term of Purchase. Orders may be placed consistent with the terms of this Master Agreement and applicable Participating Addendum during the term of the Master Agreement and Participating Addendum.

7.5.1 Orders must be placed pursuant to this Master Agreement prior to the termination date thereof, but may have a delivery date or performance period up to 120 days past the then-current termination date of this Master Agreement.

7.5.2 Notwithstanding the previous, Orders must also comply with the terms of the applicable Participating Addendum, which may further restrict the period during which Orders may be placed or delivered.

7.5.3 Financial obligations of Purchasing Entities payable after the current applicable fiscal year are contingent upon agency funds for that purpose being appropriated, budgeted, and otherwise made available.

7.5.4 Notwithstanding the expiration, cancellation or termination of this Master Agreement, Contractor shall perform in accordance with the terms of any Orders then outstanding at the time of such expiration or termination. Contractor shall not honor any Orders placed after the expiration, cancellation, or termination of this Master Agreement, or in any manner inconsistent with this Master Agreement’s terms.

7.5.5 Orders for any separate indefinite quantity, task order, or other form of indefinite delivery order arrangement priced against this Master Agreement may not be placed after the expiration or termination of this Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.

7.6 Order Form Requirements. All Orders pursuant to this Master Agreement, at a minimum, must include:

7.6.1 The services or supplies being delivered;

7.6.2 A shipping address and other delivery requirements, if any;

7.6.3 A billing address;
48 | Page (Rev 06-05-15)

7.6.4 Purchasing Entity contact information;

7.6.5 Pricing consistent with this Master Agreement and applicable Participating Addendum and as may be adjusted by agreement of the Purchasing Entity and Contractor;

7.6.6 A not-to-exceed total for the products or services being ordered; and

7.6.7 The Master Agreement number or the applicable Participating Addendum number, provided the Participating Addendum references the Master Agreement number.

7.7 Communication. All communications concerning administration of Orders placed must be furnished solely to the authorized purchasing agent within the Purchasing Entity’s purchasing office, or to such other individual identified in writing in the Order.

7.8 Contract Provisions for Orders Utilizing Federal Funds. Pursuant to Appendix II to 2 Code of Federal Regulations (CFR) Part 200, Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, Orders funded with federal funds may have additional contractual requirements or certifications that must be satisfied at the time the Order is placed or upon delivery. These federal requirements may be proposed by Participating Entities in Participating Addenda and Purchasing Entities for incorporation in Orders placed under this Master Agreement.

VIII. Shipping and Delivery

8.1 Shipping Terms. All deliveries will be F.O.B. destination, freight pre-paid, with all transportation and handling charges paid by the Contractor.

8.1.1 Notwithstanding the above, responsibility and liability for loss or damage will remain the Contractor’s until final inspection and acceptance when responsibility will pass to the Purchasing Entity except as to latent defects, fraud, and Contractor’s warranty obligations.

8.2 Minimum Shipping. The minimum shipment amount, if any, must be contained in the Master Agreement. Any order for less than the specified amount is to be shipped with the freight prepaid and added as a separate item on the invoice. Any portion of an Order to be shipped without transportation charges that is back ordered will be shipped without charge.

8.3 Inside Deliveries. To the extent applicable, all deliveries will be “Inside Deliveries” as designated by a representative of the Purchasing Entity placing the Order. Inside Delivery refers to a delivery to a location other than a loading dock, front lobby, or reception area. Specific delivery instructions will be noted on the order form or Purchase Order. Costs to repair any damage to the building interior (e.g., scratched walls, damage to the freight elevator, etc.) caused by Contractor or Contractor’s carrier will be the responsibility of the Contractor.

Immediately upon becoming aware of such damage, Contractor shall notify the Purchasing Entity placing the Order.

8.4 Packaging. All products must be delivered in the manufacturer’s standard package. Costs must include all packing and/or crating charges. Cases must be of durable construction, in good condition, properly labeled and suitable in every respect for storage and handling of contents.

Each shipping carton must be marked with the commodity, brand, quantity, item code number and the Purchasing Entity’s Purchase Order number.

IX. Inspection and Acceptance

9.1 Laws and Regulations. Any and all Products offered and furnished must comply fully with all applicable Federal, State, and local laws and regulations. 49 | Page (Rev 06-05-15)

9.2 Applicability. Unless otherwise specified in the Master Agreement, Participating Addendum, or ordering document, the terms of this Section IX will apply. This section is not intended to limit rights and remedies under the applicable commercial code.

9.3 Inspection. All Products are subject to inspection at reasonable times and places before Acceptance. Contractor shall provide right of access to the Lead State, or to any other authorized agent or official of the Lead State or other Participating or Purchasing Entity, at reasonable times, to monitor and evaluate performance, compliance, and/or quality assurance requirements under this Master Agreement.

9.3.1 Products that do not meet specifications may be rejected. Failure to reject upon receipt, however, does not relieve the contractor of liability for material (nonconformity that substantial impairs value) latent or hidden defects subsequently revealed when goods are put to use.

9.3.2 Acceptance of such goods may be revoked in accordance with the provisions of the applicable commercial code, and the Contractor is liable for any resulting expense incurred by the Purchasing Entity related to the preparation and shipping of Product rejected and returned, or for which Acceptance is revoked.

9.4 Failure to Conform. If any services do not conform to contract requirements, the Purchasing Entity may require the Contractor to perform the services again in conformity with contract requirements, at no increase in Order amount. When defects cannot be corrected by reperformance, the Purchasing Entity may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect the reduced value of services performed.

9.5 Acceptance Testing. Purchasing Entity may establish a process, in keeping with industry standards, to ascertaining whether the Product meets the standard of performance or specifications prior to Acceptance by the Purchasing Entity.

9.5.1 The Acceptance Testing period will be thirty (30) calendar days, unless otherwise specified, starting from the day after the Product is delivered or, if installed by Contractor, the day after the Product is installed and Contractor certifies that the Product is ready for Acceptance Testing.

9.5.2 If the Product does not meet the standard of performance or specifications during the initial period of Acceptance Testing, Purchasing Entity may, at its discretion, continue Acceptance Testing on a day-to-day basis until the standard of performance is met.

9.5.3 Upon rejection, the Contractor will have fifteen (15) calendar days to cure. If after the cure period, the Product still has not met the standard of performance or specifications, the Purchasing Entity may, at its option: (a) declare Contractor to be in breach and terminate the Order; (b) demand replacement Product from Contractor at no additional cost to Purchasing Entity; or, (c) continue the cure period for an additional time period agreed upon by the Purchasing Entity and the Contractor.

9.5.4 Contractor shall pay all costs related to the preparation and shipping of Product returned pursuant to the section.

9.5.5 No Product will be deemed Accepted and no charges will be paid until the standard of performance or specification is met.

X. Warranty

10.1 Applicability. Unless otherwise specified in the Master Agreement, Participating Addendum, or ordering document, the terms of this Section X will apply.

10.2 Warranty. The Contractor warrants for a period of one year from the date of Acceptance that:
(a) the Product performs according to all specific claims that the Contractor made in its response 50 | Page (Rev 06-05-15)
to the solicitation, (b) the Product is suitable for the ordinary purposes for which such Product is used, (c) the Product is suitable for any special purposes identified in the solicitation or for which the Purchasing Entity has relied on the Contractor’s skill or judgment, (d) the Product is designed and manufactured in a commercially reasonable manner, and (e) the Product is free of defects.

10.3 Breach of Warranty. Upon breach of the warranty set forth above, the Contractor will repair or replace (at no charge to the Purchasing Entity) the Product whose nonconformance is discovered and made known to the Contractor. If the repaired and/or replaced Product proves to be inadequate, or fails of its essential purpose, the Contractor will refund the full amount of any payments that have been made.

10.4 Rights Reserved. The rights and remedies of the parties under this warranty are in addition to any other rights and remedies of the parties provided by law or equity, including, without limitation, actual damages, and, as applicable and awarded under the law, to a prevailing party, reasonable attorneys’ fees and costs.

10.5 Warranty Period Start Date. The warranty period will begin upon Acceptance, as set forth in Section IX.

XI. Product Title

11.1 Conveyance of Title. Upon Acceptance by the Purchasing Entity, Contractor shall convey to Purchasing Entity title to the Product free and clear of all liens, encumbrances, or other security interests.

11.2 Embedded Software. Transfer of title to the Product must include an irrevocable and perpetual license to use any Embedded Software in the Product. If Purchasing Entity subsequently transfers title of the Product to another entity, Purchasing Entity shall have the right to transfer the license to use the Embedded Software with the transfer of Product title. A subsequent transfer of this software license will be at no additional cost or charge to either Purchasing Entity or Purchasing Entity’s transferee.

11.3 License of Pre-Existing Intellectual Property. Contractor grants to the Purchasing Entity a nonexclusive, perpetual, royalty-free, irrevocable, license to use, publish, translate, reproduce, transfer with any sale of tangible media or Product, perform, display, and dispose of the Intellectual Property, and its derivatives, used or delivered under this Master Agreement, but not created under it (“Pre-existing Intellectual Property”). The Contractor shall be responsible for ensuring that this license is consistent with any third-party rights in the Pre-existing Intellectual Property.

XII. Indemnification

12.1 General Indemnification. The Contractor shall defend, indemnify and hold harmless NASPO, NASPO ValuePoint, the Lead State, Participating Entities, and Purchasing Entities, along with their officers and employees, from and against third-party claims, damages or causes of action including reasonable attorneys’ fees and related costs for any death, injury, or damage to tangible property arising from any act, error, or omission of the Contractor, its employees or subcontractors or volunteers, at any tier, relating to performance under this Master Agreement.

12.2 Intellectual Property Indemnification. The Contractor shall defend, indemnify and hold harmless NASPO, NASPO ValuePoint, the Lead State, Participating Entities, Purchasing Entities, along with their officers and employees ("Indemnified Party"), from and against claims, damages or causes of action including reasonable attorneys’ fees and related costs arising out of the claim that the Product or its use infringes Intellectual Property rights of another person or entity ("Intellectual Property Claim").
51 | Page (Rev 06-05-15)

12.2.1 The Contractor’s obligations under this section will not extend to any combination of the Product with any other product, system or method, unless the Product, system or method is:

12.2.1.1 provided by the Contractor or the Contractor’s subsidiaries or affiliates;

12.2.1.2 specified by the Contractor to work with the Product;

12.2.1.3 reasonably required to use the Product in its intended manner, and the infringement could not have been avoided by substituting another reasonably available product, system or method capable of performing the same function; or

12.2.1.4 reasonably expected to be used in combination with the Product.

12.2.2 The Indemnified Party shall notify the Contractor within a reasonable time after receiving notice of an Intellectual Property Claim. Even if the Indemnified Party fails to provide reasonable notice, the Contractor shall not be relieved from its obligations unless the Contractor can demonstrate that it was prejudiced in defending the Intellectual Property Claim resulting in increased expenses or loss to the Contractor.

If the Contractor promptly and reasonably investigates and defends any Intellectual Property Claim, it shall have control over the defense and settlement of the Intellectual Property Claim. However, the Indemnified Party must consent in writing for any money damages or obligations for which it may be responsible.

12.2.3 The Indemnified Party shall furnish, at the Contractor’s reasonable request and expense, information and assistance necessary for such defense. If the Contractor fails to vigorously pursue the defense or settlement of the Intellectual Property Claim, the Indemnified Party may assume the defense or settlement of the Intellectual Property Claim and the Contractor shall be liable for all costs and expenses, including reasonable attorneys’ fees and related costs, incurred by the Indemnified Party in the pursuit of the Intellectual Property Claim.

12.2.4 Unless otherwise set forth herein, Section 12.2 is not subject to any limitations of liability in this Master Agreement or in any other document executed in conjunction with this Master Agreement.

XIII. Insurance

13.1 Term. Contractor shall, during the term of this Master Agreement, maintain in full force and effect, the insurance described in this section. A Participating Entity may negotiate alternative Insurance requirements in their Participating Addendum.

13.2 Class. Contractor shall acquire such insurance from an insurance carrier or carriers licensed to conduct business in each Participating Entity’s state and having a rating of A-, Class VII or better, in the most recently published edition of A.M. Best’s Insurance Reports. Failure to buy and maintain the required insurance may result in this Master Agreement’s termination or, at a Participating Entity’s option, result in termination of its Participating Addendum.

13.3 Coverage. Coverage must be written on an occurrence basis. The minimum acceptable limits will be as indicated below:

13.3.1 Contractor shall maintain Commercial General Liability insurance covering premises operations, independent contractors, products and completed operations, blanket contractual liability, personal injury (including death), advertising liability, and property damage, with a limit of not less than $1 million per occurrence and $2 million general aggregate;

13.3.2 Contractor must comply with any applicable State Workers Compensation or Employers Liability Insurance requirements.
52 | Page (Rev 06-05-15)

13.4 Notice of Cancellation. Contractor shall pay premiums on all insurance policies. Contractor shall provide notice to a Participating Entity who is a state within five (5) business days after Contractor is first aware of expiration, cancellation or nonrenewal of such policy or is first aware that cancellation is threatened or expiration, nonrenewal or expiration otherwise may occur.

13.5 Notice of Endorsement. Prior to commencement of performance, Contractor shall provide to the Lead State a written endorsement to the Contractor’s general liability insurance policy or other documentary evidence acceptable to the Lead State that (1) provides that written notice of cancellation will be delivered in accordance with the policy provisions, and (2) provides that the Contractor’s liability insurance policy will be primary, with any liability insurance of any Participating State as secondary and noncontributory.

13.6 Participating Entities. Contractor shall provide to Participating States and Participating Entities the same insurance obligations and documentation as those specified in Section XIII, except the endorsement is provided to the applicable Participating State or Participating Entity.

13.7 Furnishing of Certificates. Contractor shall furnish to the Lead State copies of certificates of all required insurance in a form sufficient to show required coverage within thirty (30) calendar days of the execution of this Master Agreement and prior to performing any work. Copies of renewal certificates of all required insurance will be furnished within thirty (30) days after any renewal date to the applicable state Participating Entity. Failure to provide evidence of coverage may, at the sole option of the Lead State, or any Participating Entity, result in this Master Agreement’s termination or the termination of any Participating Addendum.

13.8 Disclaimer. Insurance coverage and limits will not limit Contractor’s liability and obligations under this Master Agreement, any Participating Addendum, or any Purchase Order.

XIV. General Provisions

14.1 Records Administration and Audit

14.1.1 The Contractor shall maintain books, records, documents, and other evidence pertaining to this Master Agreement and Orders placed by Purchasing Entities under it to the extent and in such detail as will adequately reflect performance and administration of payments and fees. Contractor shall permit the Lead State, a Participating Entity, a Purchasing Entity, the federal government (including its grant awarding entities and the U.S. Comptroller General), and any other duly authorized agent of a governmental agency, to audit, inspect, examine, copy and/or transcribe Contractor's books, documents, papers and records directly pertinent to this Master Agreement or orders placed by a Purchasing Entity under it for the purpose of making audits, examinations, excerpts, and transcriptions. This right will survive for a period of six (6) years following termination of this Agreement or final payment for any order placed by a Purchasing Entity against this Master Agreement, whichever is later, or such longer period as is required by the Purchasing Entity’s state statutes, to assure compliance with the terms hereof or to evaluate performance hereunder.

14.1.2 Without limiting any other remedy available to any governmental entity, the Contractor shall reimburse the applicable Lead State, Participating Entity, or Purchasing Entity for any overpayments inconsistent with the terms of the Master Agreement or Orders or underpayment of fees found as a result of the examination of the Contractor’s records.

14.1.3 The rights and obligations herein exist in addition to any quality assurance obligation in the Master Agreement that requires the Contractor to self-audit contract obligations and that permits the Lead State to review compliance with those obligations.

14.2 Confidentiality, Non-Disclosure, and Injunctive Relief 53 | Page (Rev 06-05-15)

14.2.1 Confidentiality. Contractor acknowledges that it and its employees or agents may, in the course of providing a Product under this Master Agreement, be exposed to or acquire information that is confidential to Purchasing Entity or Purchasing Entity’s clients.

14.2.1.1 Any and all information of any form that is marked as confidential or would by its nature be deemed confidential obtained by Contractor or its employees or agents in the performance of this Master Agreement, including but not necessarily limited to (1) any Purchasing Entity’s records, (2) personnel records, and (3) information concerning individuals, is confidential information of Purchasing Entity (“Confidential Information”).

14.2.1.2 Any reports or other documents or items (including software) that result from the use of the Confidential Information by Contractor shall be treated in the same manner as the Confidential Information.

14.2.1.3 Confidential Information does not include information that (1) is or becomes (other than by disclosure by Contractor) publicly known; (2) is furnished by Purchasing Entity to others without restrictions similar to those imposed by this Master Agreement; (3) is rightfully in Contractor’s possession without the obligation of nondisclosure prior to the time of its disclosure under this Master Agreement; (4) is obtained from a source other than Purchasing Entity without the obligation of confidentiality, (5) is disclosed with the written consent of Purchasing Entity; or (6) is independently developed by employees, agents or subcontractors of Contractor who can be shown to have had no access to the Confidential Information.

14.2.2 Non-Disclosure. Contractor shall hold Confidential Information in confidence, using at least the industry standard of confidentiality, and shall not copy, reproduce, sell, assign, license, market, transfer or otherwise dispose of, give, or disclose Confidential Information to third parties or use Confidential Information for any purposes whatsoever other than what is necessary to the performance of Orders placed under this Master Agreement.

14.2.2.1 Contractor shall advise each of its employees and agents of their obligations to keep Confidential Information confidential. Contractor shall use commercially reasonable efforts to assist Purchasing Entity in identifying and preventing any unauthorized use or disclosure of any Confidential Information.

14.2.2.2 Without limiting the generality of the foregoing, Contractor shall advise Purchasing Entity, applicable Participating Entity, and the Lead State immediately if Contractor learns or has reason to believe that any person who has had access to Confidential Information has violated or intends to violate the terms of this Master Agreement, and Contractor shall at its expense cooperate with Purchasing Entity in seeking injunctive or other equitable relief in the name of Purchasing Entity or Contractor against any such person.

14.2.2.3 Except as directed by Purchasing Entity, Contractor will not at any time during or after the term of this Master Agreement disclose, directly or indirectly, any Confidential Information to any person, except in accordance with this Master Agreement, and that upon termination of this Master Agreement or at Purchasing Entity’s request, Contractor shall turn 54 | Page (Rev 06-05-15)
over to Purchasing Entity all documents, papers, and other matter in Contractor's possession that embody Confidential Information.

14.2.2.4 Notwithstanding the foregoing, Contractor may keep one copy of such Confidential Information necessary for quality assurance, audits, and evidence of the performance of this Master Agreement.

14.2.3 Injunctive Relief. Contractor acknowledges that Contractor’s breach of Section 14.2 would cause irreparable injury to the Purchasing Entity that cannot be inadequately compensated in monetary damages. Accordingly, Purchasing Entity may seek and obtain injunctive relief against the breach or threatened breach of the foregoing undertakings, in addition to any other legal remedies that may be available.

Contractor acknowledges and agrees that the covenants contained herein are necessary for the protection of the legitimate business interests of Purchasing Entity and are reasonable in scope and content.

14.2.4 Purchasing Entity Law. These provisions will be applicable only to extent they are not in conflict with the applicable public disclosure laws of any Purchasing Entity.

14.2.5 NASPO ValuePoint. The rights granted to Purchasing Entities and Contractor’s obligations under this section will also extend to NASPO ValuePoint’s Confidential Information, including but not limited to Participating Addenda, Orders or transaction data relating to Orders under this Master Agreement that identify the entity/customer, Order dates, line-item descriptions and volumes, and prices/rates. This provision does not apply to disclosure to the Lead State, a Participating State, or any governmental entity exercising an audit, inspection, or examination pursuant to this Master Agreement. To the extent permitted by law, Contractor shall notify the Lead State of the identify of any entity seeking access to the Confidential Information described in this subsection.

14.2.6 Public Information. This Master Agreement and all related documents are subject to disclosure pursuant to the Lead State’s public information laws.

14.3 Assignment/Subcontracts

14.3.1 Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this Master Agreement, in whole or in part, without the prior written approval of the Lead State.

14.3.2 The Lead State reserves the right to assign any rights or duties, including written assignment of contract administration duties, to NASPO ValuePoint and other third parties.

14.4 Changes in Contractor Representation. The Contractor must, within ten (10) calendar days, notify the Lead State in writing of any changes in the Contractor’s key administrative personnel managing the Master Agreement. The Lead State reserves the right to approve or reject changes in key personnel, as identified in the Contractor’s proposal. The Contractor shall propose replacement key personnel having substantially equal or better education, training, and experience as was possessed by the key person proposed and evaluated in the Contractor’s proposal.

14.5 Independent Contractor. Contractor is an independent contractor. Contractor has no authorization, express or implied, to bind the Lead State, Participating States, other Participating Entities, or Purchasing Entities to any agreements, settlements, liability or understanding whatsoever, and shall not to hold itself out as agent except as expressly set forth herein or as expressly set forth in an applicable Participating Addendum or Order.

14.6 Cancellation. Unless otherwise set forth herein, this Master Agreement may be canceled by either party upon sixty (60) days’ written notice prior to the effective date of the cancellation. 55 | Page (Rev 06-05-15)
Further, any Participating Entity may cancel its participation upon thirty (30) days’ written notice, unless otherwise limited or stated in the Participating Addendum. Cancellation may be in whole or in part. Any cancellation under this provision will not affect the rights and obligations attending Orders outstanding at the time of cancellation, including any right of a Purchasing Entity to indemnification by the Contractor, rights of payment for Products delivered and accepted, rights attending any warranty or default in performance in association with any Order, and requirements for records administration and audit. Cancellation of the Master Agreement due to Contractor default may be immediate.

14.7 Force Majeure. Neither party to this Master Agreement shall be held responsible for delay or default caused by fire, riot, unusually severe weather, other acts of God, or acts of war which are beyond that party’s reasonable control. The Lead State may terminate this Master Agreement upon determining such delay or default will reasonably prevent successful performance of the Master Agreement.

14.8 Defaults and Remedies

14.8.1 The occurrence of any of the following events will be an event of default under this Master Agreement:

14.8.1.1 Nonperformance of contractual requirements;

14.8.1.2 A material breach of any term or condition of this Master Agreement;

14.8.1.3 Any certification, representation or warranty by Contractor in response to the solicitation or in this Master Agreement that proves to be untrue or materially misleading;

14.8.1.4 Institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its property, which is not vacated or fully stayed within thirty (30) calendar days after the institution or occurrence thereof; or

14.8.1.5 Any default specified in another section of this Master Agreement.

14.8.2 Upon the occurrence of an event of default, the Lead State shall issue a written notice of default, identifying the nature of the default, and providing a period of fifteen (15) calendar days in which Contractor shall have an opportunity to cure the default.

The Lead State shall not be required to provide advance written notice or a cure period and may immediately terminate this Master Agreement in whole or in part if the Lead State, in its sole discretion, determines that it is reasonably necessary to preserve public safety or prevent immediate public crisis. Time allowed for cure will not diminish or eliminate Contractor’s liability for damages, including liquidated damages to the extent provided for under this Master Agreement.

14.8.3 If Contractor is afforded an opportunity to cure and fails to cure the default within the period specified in the written notice of default, Contractor shall be in breach of its obligations under this Master Agreement and the Lead State shall have the right to exercise any or all of the following remedies:

14.8.3.1 Any remedy provided by law;

14.8.3.2 Termination of this Master Agreement and any related Contracts or portions thereof;

14.8.3.3 Assessment of liquidated damages as provided in this Master Agreement;

14.8.3.4 Suspension of Contractor from being able to respond to future bid solicitations;
56 | Page (Rev 06-05-15)

14.8.3.5 Suspension of Contractor’s performance; and

14.8.3.6 Withholding of payment until the default is remedied.

14.8.4 Unless otherwise specified in the Participating Addendum, in the event of a default under a Participating Addendum, a Participating Entity shall provide a written notice of default as described in this section and shall have all of the rights and remedies under this paragraph regarding its participation in the Master Agreement, in addition to those set forth in its Participating Addendum. Unless otherwise specified in an Order, a Purchasing Entity shall provide written notice of default as described in this section and have all of the rights and remedies under this paragraph and any applicable Participating Addendum with respect to an Order placed by the Purchasing Entity. Nothing in these Master Agreement Terms and Conditions will be construed to limit the rights and remedies available to a Purchasing Entity under the applicable commercial code.

14.9 Waiver of Breach. Failure of the Lead State, Participating Entity, or Purchasing Entity to declare a default or enforce any rights and remedies will not operate as a waiver under this Master Agreement, any Participating Addendum, or any Purchase Order. Any waiver by the Lead State, Participating Entity, or Purchasing Entity must be in writing. Waiver by the Lead State or Participating Entity of any default, right or remedy under this Master Agreement or Participating Addendum, or by Purchasing Entity with respect to any Purchase Order, or breach of any terms or requirements of this Master Agreement, a Participating Addendum, or Purchase Order will not be construed or operate as a waiver of any subsequent default or breach of such term or requirement, or of any other term or requirement under this Master Agreement, any Participating Addendum, or any Purchase Order.

14.10 Debarment. The Contractor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in public procurement or contracting by any governmental department or agency.

This certification represents a recurring certification made at the time any Order is placed under this Master Agreement. If the Contractor cannot certify this statement, attach a written explanation for review by the Lead State.

14.11 No Waiver of Sovereign Immunity

14.11.1 In no event will this Master Agreement, any Participating Addendum or any contract or any Purchase Order issued thereunder, or any act of the Lead State, a Participating Entity, or a Purchasing Entity be a waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court.

14.11.2 This section applies to a claim brought against the Participating Entities who are states only to the extent Congress has appropriately abrogated the state’s sovereign immunity and is not consent by the state to be sued in federal court. This section is also not a waiver by the state of any form of immunity, including but not limited to sovereign immunity and immunity based on the Eleventh Amendment to the Constitution of the United States.

14.12 Governing Law and Venue

14.12.1 The procurement, evaluation, and award of the Master Agreement will be governed by and construed in accordance with the laws of the Lead State sponsoring and administering the procurement. The construction and effect of the Master Agreement after award will be governed by the law of the state serving as Lead State. The construction and effect of any Participating Addendum or Order against the Master 57 | Page (Rev 06-05-15)
Agreement will be governed by and construed in accordance with the laws of the Participating Entity’s or Purchasing Entity’s state.

14.12.2 Unless otherwise specified in the RFP, the venue for any protest, claim, dispute or action relating to the procurement, evaluation, and award is in the state serving as Lead State. Venue for any claim, dispute or action concerning the terms of the Master Agreement will be in the state serving as Lead State. Venue for any claim, dispute, or action concerning any Order placed against the Master Agreement or the effect of a Participating Addendum will be in the Purchasing Entity’s state.

14.12.3 If a claim is brought in a federal forum, then it must be brought and adjudicated solely and exclusively within the United States District Court for (in decreasing order of priority): the Lead State for claims relating to the procurement, evaluation, award, or contract performance or administration if the Lead State is a party; a Participating State if a named party; the state where the Participating Entity or Purchasing Entity is located if either is a named party.

14.13 Assignment of Antitrust Rights. Contractor irrevocably assigns to a Participating Entity who is a state any claim for relief or cause of action which the Contractor now has or which may accrue to the Contractor in the future by reason of any violation of state or federal antitrust laws (15 U.S.C. § 1-15 or a Participating Entity’s state antitrust provisions), as now in effect and as may be amended from time to time, in connection with any goods or services provided in that state for the purpose of carrying out the Contractor's obligations under this Master Agreement or Participating Addendum, including, at the Participating Entity's option, the right to control any such litigation on such claim for relief or cause of action. 58 | Page (Rev 06-05-15)
Section 7: Lead State (State of Arizona) Terms and Conditions

7.1 State of Arizona Special terms and Conditions
A. Purpose
Pursuant to provisions of the Arizona Procurement Code. A.R.S. §§ 41- 2501 et seq., the State of Arizona intends to establish a Contract (Participating Addendum, PA) for the materials or services as listed herein on service tothe State.

B. Licenses
Contractor shall maintain in current status all Federal, State and Local licenses and permits required for the operation of a business conducted by the contractor.

C. Volume of Work
The State does not guarantee a specific amount of work either for the life of the Contract or on an annual basis.

D. Key Personnel
It is essential that the contractor provide an adequate staff of experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The contractor must assign specific individuals to the key positions.

1. The Contractor agrees that, once assigned to work under this Contract, key personnel shall not be removed or replaced without written notice to the State.

2. Key personnel who are not available for work under this Contract for a continuous period exceeding thirty (30) calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the contractor shall immediately notify the State and shall subject to the concurrence of the State, replace such personnel of substantially equal ability and qualifications.

E. Price or Rate Adjustment
Any price or rate adjustment shall be within the confines of the awarded contract, or as negotiated in service to this Contract. Any price or rate adjustment requested must not exceed the Producers Price Index (PPI) by Industry: Other Commercial and Service Industry Machinery Manufacturing: Mailing, Letter Handling, and Addressing Machines, Except Parts and Attachments, Series ID:

PCU3333183333183A at time of requested adjustment. Any
negotiated price adjustments for this Contract shall be documented via a bilateral Contract Amendment.
59 | Page (Rev 06-05-15)
F. Information Disclosure
The Contractor shall establish and maintain procedures and controls that are acceptable to the State for the purpose of assuring that no information contained in its records or obtained from the state or from others in carrying out its functions under the contract shall be used or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. Persons requesting such information should be referred to the State. The Contractor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of the Contractor as needed for the performance of duties under the Contract, unless otherwise agreed to in writing by the State.

G. Employees of the Contractor
All employees of the Contractor employed in the performance of work under the Contract shall be considered employees of the Contractor at all times, and not employees of the State. The Contractor shall comply with the Social Security Act, Workman’s Compensation laws and Unemployment laws of the State of Arizona and all State, local and Federal legislation relevant to the Contractor’s business.

H. Warranty
All services supplied under this Contract shall be fully guaranteed by the Contractor for a minimum period of ninety (90) days from the date of acceptance by the State. Any defects of design, workmanship, or delivered materials that would result in non-compliance shall be fully corrected by the Contractor without cost to the State.

I. Non-Exclusive Contract
Any Contract resulting from this solicitation shall be awarded with the understanding and agreement that it is for the sole convenience of the State of Arizona. The State reserves the right to obtain like goods or services from another source when necessary, or when determined to be in the best interest of the State.

1. Method of Assessment:

At the completion of each quarter, the contractor reviews all sales under their contract in preparation for submission of their Usage Report. The contractor identifies all sales receipts transacted by members of the State Purchasing Cooperative and assesses one percent (1.0%) of this amount in their Usage Report. An updated list of State Purchasing Cooperative members may be found at: https://spo.az.gov/state-purchasingcooperative. At its option, the State may expand or narrow the applicability of this fee. The State shall provide thirty (30) written notice prior to exercising or changing this option. The contractor shall summarize all sales, along with all assessed Administrative Fee amounts within their Usage Report, including total amounts for the following:
60 | Page (Rev 06-05-15)
• Total sales receipts from State agencies, boards and commissions; • Total sales receipts from members of the State Purchasing Cooperative; and
• Total Administrative Fee amount based on one percent (1.0%) of the sales receipts from members of the State Purchasing Cooperative.

2. Submission of Reports and Fees:

Within thirty (30) days following the end of the quarter, the contractor submits their Usage Report and if applicable, a check in the amount of one percent (1%) of their sales receipts from members of the State Purchasing Cooperative, to the Department of Administration, State Procurement Office. Contractors are required to use the State’s current report templates unless you have authorization from your contract officer to use a different format. You need to complete Form 799, which is a cover letter that gives the totals of your transactions; and Form 801, which is an Excel spreadsheet that details your transactions. Sales to state agencies and the cooperative members are to be totaled separately. The most current forms can be downloaded at https://spo.az.gov/statewide-contractsadministrative-fee.

4.1 The submission schedule for Administrative Fees and Usage reports shall be as follows:

FY Q1, July through September Due October 31
FY Q2, October through December Due January31
FY Q3, January through March Due by April 30
FY Q4, April through June Due by July 31

2.2 Usage Reports and any questions are to be submitted by email to the state's designated usage report email address: [email protected]

3. Administrative Fee
The Administrative Fee shall be a part of the Contractor’s unit prices and is not to be charged directly to the customer in the form of a separate line item. Statewide contracts shall not have separate prices for State Agency customers and State Purchasing Cooperative customers.

4. Contractor's failure to remit administrative fees
Contractor’s failure to remit administrative fees in a timely manner consistent with the contract’s requirements may result in the State exercising any recourse available under the contract or as provided for by law.

J. Compensation
61 | Page (Rev 06-05-15)
Should the Contractor fail to provide all required services or deliver work products, as agreed upon by State and the Contractor, the State shall be entitled to invoke applicable remedies, including but not limited to, withholding payment to the Contractor and declaring the Contractor in material breach of the Contract. If the Contractor is in any manner in default of any obligation or the Contractor’s work or performance is determined by the State to be defective, sub-standard, or if audit exceptions are identified, the State may,in addition to other available remedies, either adjust the amount of payment or withhold payment until satisfactory resolution of the default, defect, exception or sub-standard performance. The Contractor shall reimburse the State on demand, or the State may deduct from future payments, any amounts paid for work products or performance which are determined to be an audit exception, defective or sub-standard performance. The Contractor shall correct its mistakes or errors without additional cost to the State. The State shall be the sole determiner as to defective or sub-standard performance.

The Contractor shall fulfill their contractual requirements including the Deliverables identified in the Statement of Work and fulfill the roles and responsibilities described in the Statement of Work for a firm fixed price, inclusive of travel and travel-related expenses. The fixed amount shall be inclusive of any fees for the use of any third party products or services required for use in the performance of this Contract.

K. Offshore Performance of Work Prohibited
Due to security and identity protection concerns, direct services under this contract shall be performed within the borders of the United States. Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and may involve access to secure or sensitive data or personal client data or development or modification of software for the State shall be performed within the borders of the United States. Unless specifically stated otherwise in the specifications, this definition does not apply to indirect or “overhead” services, redundant back-up services or services that are incidental to the performance of the contract. This provision applies to work performed by subcontractors at all tiers.

L. Indemnification and Insurance

1.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the State of Arizona, and its departments, agencies, boards, commissions, universities, andany jurisdiction or agency issuing permits for any work included in the project, and their respective directors, officers, officials, agents and employees (hereinafter referred to as "Indemnitee") from and against any and all claims, actions, liabilities, costs, losses, or expenses, (including reasonable attorney's fees), (hereinafter collectively referred to as "Claims") arising out of actual or alleged bodily injury or personal injury of any person (including death) or 62 | Page (Rev 06-05-15)
loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of Contractor's directors, officers, agents, employees, volunteers or subcontractors. This indemnity includes any claim or amount arising or recovered under the Workers' Compensation Law or arising out of the failure of Contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all Claims. It is agreed that Contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. This indemnification will survive the termination of the above listed contract with the Contractor.

This indemnity shall not apply if the contractor or sub-contractor(s) is/are an agency, board, commission or university of the State of Arizona.

1.2 Insurance Requirements

1.2.1 Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract, insurance against claims for injury to persons or damage to property arising from, or in connection with, the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

1.2.2 The Insurance Requirements herein are minimum
requirements for this Contract and in no way limit the
indemnity covenants contained in this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees or subcontractors, and the Contractor is free to purchase additional insurance.

1.3 Minimum Scope and Limits of Insurance
Contractor shall provide coverage with limits of liability not less than those stated below.

1.3.1 Commercial General Liability (CGL) – Occurrence Form Policy shall include bodily injury, property damage, and broad form contractual liability coverage.
63 | Page (Rev 06-05-15)
General Aggregate $2,000,000
Products – Completed Operations Aggregate $1,000,000
Personal and Advertising Injury $1,000,000
Damage to Rented Premises $50,000
Each Occurrence $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor
b. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of theContractor.

1.3.2 Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned automobiles used in the performance of this Contract.
□ Combined Single Limit (CSL) $1,000,000
Policy shall be endorsed, as required by this written
agreement, to include the State of Arizona, and its
departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by, or on behalf of, the Contractor involving automobiles owned, hired and/or non-owned by the
Contractor.
c. Policy shall contain a waiver of subrogation endorsement as required by this written agreement in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of theContractor.

1.3.3 Workers’ Compensation and Employers' Liability
□ Workers' Compensation Statutory
□ Employers' Liability
□ Each Accident $1,000,000
□ Disease – Each Employee $1,000,000
□ Disease – Policy Limit $1,000,000
64 | Page (Rev 06-05-15)
d. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of theContractor. e. This requirement shall not apply to each Contractor or subcontractor that is exempt under A.R.S. § 23-901, and when such Contractor or subcontractor executes the appropriate waiver form (Sole Proprietor or Independent Contractor).

1.3.4 Technology Errors & Omissions Insurance
□ Each Claim $2,000,000
□ Annual Aggregate $2,000,000
f. Such insurance shall cover any, and all errors, omissions, or negligent acts in the delivery of products, services, and/or licensed programs under this contract.
g. Coverage shall include or shall not exclude settlement and/or defense of claims involving intellectual property, including but not limited to patent or copyright infringement.
h. In the event that the Tech E&O insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract and, either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years, beginning at the time work under this Contract is completed.

1.3.5 Media Liability Coverage
□ Each Claim $2,000,000
□ Annual Aggregate $2,000,000
i. Such insurance shall cover any and all errors and omissions or negligent acts in the production of content, including but not limited to plagiarism, defamation, libel, slander, false advertising, invasion of privacy, and infringement of copyright, title, slogan, trademark, service mark and trade dress.
j. In the event that the Media Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract and, either continuous coverage will be maintained, or an extended discovery period will be 65 | Page (Rev 06-05-15)
exercised for a period of two (2) years beginning at the time work under this Contract is completed.

1.4 Additional Insurance Requirements
The policies shall include, or be endorsed to include, as required by this written agreement, the following provisions:

1.4.1 The Contractor's policies, as applicable, shall stipulate that the insurance afforded the Contractor shall be primary and that any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be excess and not contributory insurance, as provided by A.R.S. § 41- 621 (E).

1.4.2 Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the indemnification provisions of this Contract

1.5 Notice of Cancellation
Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to the State of Arizona. Within two (2) business days of receipt, Contractor must provide notice to the State of Arizona if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring.

Such notice shall be sent directly to the Department and shall be mailed, emailed, hand delivered or sent by facsimile transmission to (State Representative’s Name, Address & Fax Number).

1.6 Acceptability of Insurers
Contractor’s insurance shall be placed with companies licensed in the State of Arizona or hold approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers. Insurers shall have an “A.M. Best” rating of not less than A- VII. The State of Arizona in no way warrants that the aboverequired minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

1.7 Verification of Coverage
Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or equivalent approved by the State of Arizona) as required by this Contract. An authorized representative of the insurer shall sign the certificates. 66 | Page (Rev 06-05-15)

1.7.1 All certificates and endorsements, as required by this written agreement, are to be received and approved by the State of Arizona before work commences. Each insurance policy
required by this Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to
maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract.

1.7.2 All certificates required by this Contract shall be sent directly to the Department. The State of Arizona project/contract number and project description shall be noted on the
certificate of insurance. The State of Arizona reserves the right to require complete copies of all insurance policies required by this Contract at any time.

1.8 Subcontractors
Contractor’s certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall be responsible for ensuring and/or verifying that all subcontractors have valid and collectable insurance as evidenced by the certificates of insurance and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the minimum Insurance Requirements identified above. The Department reserves the right to require, at any time throughout the life of this contract, proof from the Contractor that its subcontractors have the requiredcoverage.

1.9 Approval and Modifications
The Contracting Agency, in consultation with State Risk, reserves the right to review or make modifications to the insurance limits, required coverages, or endorsements throughout the life of this contract, as deemed necessary. Such action will not require a formal Contract amendment but may be made by administrativeaction.

1.10 Exceptions
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a certificate of self-insurance. If the Contractor or subcontractor(s) is/are a State of Arizona agency, board, commission, or university, none of the above shallapply.

P. Data Privacy/Security Incident Management
67 | Page (Rev 06-05-15)
Contractor and its agents shall cooperate and collaborate with appropriate State personnel to identify and respond to an information security or data privacy incident, including a security breach.

1. Threat of Security Breach
Contractor(s) agrees to notify the State Chief Information Officer (CIO), the State Chief Information Security Officer (CISO) and other key personnel as identified by the State of any perceived threats placing the supported infrastructure and/or applications in danger of breach of security. The speed of notice shall be at least commensurate with the level of threat, as perceived by the Contractor(s). The State agrees to provide contact information for the State CIO, CISO and key personnel to the Contractor(s).

2. Discovery of Security Breach
Contractor agrees to immediately notify the State CIO, the CISO and key personnel as identified by the State of a discovered breach of security. The State agrees to provide contact information for the State CIO, the CISO and key personnel.

Q. Access Constraints and Requirements
Contractor access to State facilities and resources shall be properly authorized by State personnel, based on business need and will be restricted to least possible privilege. Upon approval of access privileges, the Contractor shall maintain strict adherence to all policies, standards, and procedures. Policies / Standards, ADOA/ASET Policies / Procedures, and Arizona Revised Statues (A.R.S.) §28-447, §28-449, §38-421, §13-2408, §13-2316,§41-770.

Failure of the Contractor, its agents or subcontractors to comply with policies, standards, and procedures including any person who commits an unlawful breach or harmful access (physical or virtual) will be subject to prosecution under all applicable state and / or federal laws.

Any and all recovery or reconstruction costs or other liabilities associated with an unlawful breach or harmful access shall be paid by theContractor.

R. Compliance Requirements for A.R.S. § 41-4401, Government Procurement: EVerify Requirement

1. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

2. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the Contract andthe 68 | Page (Rev 06-05-15)
Contractor may be subject to penalties up to and including termination of the Contract.

3. Failure to comply with a State audit process to randomly verify the employment records of Contractors and subcontractors shall be deemed a material breach of the Contract and the Contractor may be subject to penalties up to and including termination of the Contract.

4. The State Agency retains the legal right to inspect the papers of any employee who works on the Contract to ensure that the Contractor or subcontractor is complying with the warranty under paragraph One(1).

7.2 State of Arizona Uniform Terms and Conditions

1. Definition of Terms
As used in this Solicitation and any resulting Contract, the terms listed below are defined as follows:

1.1. “Attachment” means any item the Solicitation requires the Offeror to submit as part of the Offer.

1.2. “Contract” means the combination of the Solicitation, including the Uniform and Special Instructions to Offerors, the Uniform and Special Terms and Conditions, and the Specifications and Statement orScope of Work; the Offer and any Best and Final Offers; and any Solicitation Amendments or Contract Amendments.

1.3. "Contract Amendment" means a written document signed by the Procurement Officer that is issued for the purpose of making changes in the Contract.

1.4. “Contractor” means any person who has a Contract with the State.

1.5. “Days” means calendar days unless otherwise specified.

1.6. “Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation.

1.7. “Gratuity” means a payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is received.

1.8. “Materials” means all property, including equipment, supplies, printing, insurance and leases of property but does not include land, a permanent interest in land or real property or leasing space. 69 | Page (Rev 06-05-15)

1.9. “Procurement Officer” means the person, or his or her designee, duly authorized by the State to enter into and administer Contracts and make written determinations with respect to the Contract.

1.10. “Services” means the furnishing of labor, time or effort by a contractor or subcontractor which does not involve the delivery of a specific end product other than required reports and performance, but does not include employment agreements or collective bargainingagreements.

1.11. “Subcontract” means any Contract, express or implied, between the Contractor and another party or between a subcontractor and another party delegating or assigning, in whole or in part, the making or furnishing of any material or any service required for the performance of the Contract.

1.12. “State” means the State of Arizona and Department or Agency of the State that executes the Contract.

1.13. “State Fiscal Year” means the period beginning with July 1 and ending June 30.

2. Contract Interpretation

2.1. Arizona Law. The Arizona law applies to this Contract including, where applicable, the Uniform Commercial Code as adopted by the State of Arizona and the Arizona Procurement Code, Arizona Revised Statutes (A.R.S.) Title 41, Chapter 23, and its implementing rules, Arizona Administrative Code (A.A.C.) Title 2, Chapter 7.

2.2. Implied Contract Terms. Each provision of law and any terms required by law to be in this Contract are a part of this Contract as if fully stated in it.

2.3. Contract Order of Precedence. In the event of a conflict in the provisions of the Contract, as accepted by the State and as they may be amended, the following shall prevail in the order set forthbelow:

2.3.1. Special Terms and Conditions;

2.3.2 Uniform Terms and Conditions;

2.3.3. Statement or Scope of Work;

2.3.4. Specifications;

2.3.5. Attachments;

2.3.6. Exhibits;

2.3.7. Documents referenced or included in the Solicitation.

2.4. Relationship of Parties. The Contractor under this Contract is an independent Contractor. Neither party to this Contract shall be deemed to be the employee or agent of the other party to theContract. 70 | Page (Rev 06-05-15)

2.5. Severability. The provisions of this Contract are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the Contract.

2.6. No Parole Evidence. This Contract is intended by the parties as a final and complete expression of their agreement. No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms used in this document and no other understanding either oral or in writing shall be binding.

2.7. No Waiver. Either party’s failure to insist on strict performance of any term or condition of the Contract shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it.

3. Contract Administration and Operation

3.1. Records. Under A.R.S. § 35-214 and § 35-215, the Contractor shall retain and shall contractually require each subcontractor to retain all data and other “records” relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract. All records shall be subject to inspection and audit by the State at reasonable times. Upon request, the Contractor shall produce a legible copy of any or all such records.

3.2. Non-Discrimination. The Contractor shall comply with State Executive Order No. 2009-09 and all other applicable Federal and State laws, rules and regulations, including the Americans with Disabilities Act.

3.3. Audit. Pursuant to ARS § 35-214, at any time during the term of this Contract and five (5) years thereafter, the Contractor’s or any subcontractor’s books and records shall be subject to audit by the State and, where applicable, the Federal Government, to the extent that the books and records relate to the performance of the Contract or Subcontract.

3.4. Facilities Inspection and Materials Testing. The Contractor agrees to permit access to its facilities, subcontractor facilities and the Contractor’s processes or services, at reasonable times for inspection of the facilities or materials covered under this Contract. The State shall also have the right to test, at its own cost, the materials to be supplied under this Contract. Neither inspection of the Contractor’s facilities nor materials testing shall constitute final acceptance of the materials or services. If the State determines non-compliance of the materials, the Contractor shall be responsible for the payment of all costs incurred by the State for testing and inspection.
71 | Page (Rev 06-05-15)

3.5. Notices. Notices to the Contractor required by this Contract shall be made by the State to the person indicated on the Offer and Acceptance form submitted by the Contractor unless otherwise stated in the Contract. Notices to the State required by the Contract shall be made by the Contractor to the Solicitation Contact Person indicated on the Solicitation cover sheet, unless otherwise stated in the Contract. An authorized Procurement Officer and an authorized
Contractor representative may change their respective person to whom notice shall be given by written notice to the other and an amendment to the Contract shall not be necessary.

3.6. Advertising, Publishing and Promotion of Contract. The Contractor shall not use, advertise or promote information for commercial benefit concerning this Contract without the prior written approval of the Procurement Officer.

3.7. Property of the State. Any materials, including reports, computer programs and other deliverables, created under this Contract are the sole property of the State. The Contractor is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. The Contractor shall not use or release these materials without the prior written consent of the State.

3.8. Ownership of Intellectual Property. Any and all intellectual property, including but not limited to copyright, invention, trademark, trade name, service mark, and/or trade secrets created or conceived pursuant to or as a result of this contract and any related subcontract (“Intellectual Property”), shall be work made for hire and the State shall be considered the creator of such Intellectual Property. The agency, department, division, board or commission of the State of Arizona requesting the issuance of this contract shall own (for and on behalf of the State) the entire right, title and interest to the Intellectual Property throughout the world. Contractor shall notify the State, within thirty(30) days, of the creation of any Intellectual Property by it or its subcontractor(s). Contractor, on behalf of itself and any subcontractor(s), agrees to execute any and all document(s) necessary to assure ownership of the Intellectual Property vests in the State and shall take no affirmative actions that might have the effect of vesting all or part of the Intellectual Property in any entity other than the State. The Intellectual Property shall not be disclosed by contractor or its subcontractor(s) to any entity not the State without the express written authorization of the agency, department, division, board or commission of the State of Arizona requesting the issuance of this contract.

3.9. Federal Immigration and Nationality Act. The contractor shall comply with all federal, state and local immigration laws and regulations relating 72 | Page (Rev 06-05-15)
to the immigration status of their employees during the term of the contract. Further, the contractor shall flow down this requirement to all subcontractors utilized during the term of the contract. The State shall retain the right to perform random audits of contractor and subcontractor records or to inspect papers of any employee thereof to ensure compliance. Should the State determine that the contractor and/or any subcontractors be found noncompliant, the State may pursue all remedies allowed by law, including, but not limited to; suspension of work, termination of the contract for default and suspension and/or debarment of the contractor.

3.10 E-Verify Requirements. In accordance with A.R.S. § 41-4401, Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A.

3.11 Offshore Performance of WorkProhibited.

Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and involve access to secure or sensitive data or personal client data shall be performed within the defined territories of the United States. Unless specifically stated otherwise in the specifications, this paragraph does not apply to indirect or 'overhead' services, redundant back-up services or services that are incidental to the performance of the contract. This provision applies to work performed by subcontractors at all tiers.

4. Costs and Payments

4.1. Payments. Payments shall comply with the requirements of A.R.S.

Titles 35 and 41, Net 30 days. Upon receipt and acceptance of goods or services, the Contractor shall submit a complete and accurate invoice for payment from the State within thirty (30) days.

4.2. Delivery. Unless stated otherwise in the Contract, all prices shall be F.O.B. Destination and shall include all freight delivery and unloading at the destination.

4.3. Applicable Taxes.

4.3.1. Payment of Taxes. The Contractor shall be responsible for paying all applicable taxes.

4.3.2. State and Local Transaction Privilege Taxes. The State of Arizona is subject to all applicable state and local transaction privilege taxes. Transaction privilege taxes apply to the sale and are the responsibility of the seller to remit. Failure to collect such taxes from the buyer does not relieve the seller from its obligation to remit taxes.
73 | Page (Rev 06-05-15)

4.3.3. Tax Indemnification. Contractor and all subcontractors shall pay all Federal, state and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold the State harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker’s Compensation.

4.3.4. IRS W9 Form. In order to receive payment, the Contractor shall have a current I.R.S. W9 Form on file with the State of Arizona, unless not required by law.

4.4. Availability of Funds for the Next State fiscal year. Funds may not presently be available for performance under this Contract beyond the current state fiscal year. No legal liability on the part of the State for any payment may arise under this Contract beyond the current state fiscal year until funds are made available for performance of thisContract.

4.5. Availability of Funds for the current State fiscal year. Should the State Legislature enter back into session and reduce the appropriations or for any reason and these goods or services are not funded, the State may take any of the following actions:

4.5.1. Accept a decrease in price offered by the contractor;

4.5.2. Cancel the Contract; or

4.5.3. Cancel the contract and re-solicit the requirements.

5. Contract Changes

5.1. Amendments. This Contract is issued under the authority of the Procurement Officer who signed this Contract. The Contract may be modified only through a Contract Amendment within the scope of the Contract. Changes to the Contract, including the addition of work or materials, the revision of payment terms, or the substitution of work or materials, directed by a person who is not specifically authorized by the procurement officer in writing or made unilaterally by the Contractor are violations of the Contract and of applicable law. Such changes, including unauthorized written Contract Amendments shall be voidand without effect, and the Contractor shall not be entitled to any claim under this Contract based on those changes.

5.2. Subcontracts. The Contractor shall not enter into any Subcontract under this Contract for the performance of this contract without the advance written approval of the Procurement Officer. The Contractor shall clearly list any proposed subcontractors and the subcontractor’s 74 | Page (Rev 06-05-15)
proposed responsibilities. The Subcontract shall incorporate by reference the terms and conditions of this Contract.

5.3. Assignment and Delegation. The Contractor shall not assign any right nor delegate any duty under this Contract without the prior written approval of the Procurement Officer. The State shall not unreasonably withhold approval.

6. Risk and Liability

6.1. Risk of Loss: The Contractor shall bear all loss of conforming material covered under this Contract until received by authorized personnel at the location designated in the purchase order or Contract. Mere receipt does not constitute final acceptance. The risk of loss for nonconforming materials shall remain with the Contractor regardless of receipt.

6.2. Indemnification

6.2.1. Contractor/Vendor Indemnification (Not Public Agency) The parties to this contract agree that the State of Arizona, its departments, agencies, boards and commissions shall be
indemnified and held harmless by the contractor for the vicarious liability of the State as a result of entering into this contract.

However, the parties further agree that the State of Arizona, its departments, agencies, boards and commissions shall be
responsible for its own negligence. Each party to this contract is responsible for its own negligence.

6.2.2. Public Agency Language Only Each party (as 'indemnitor') agrees to indemnify, defend, and hold harmless the other party (as 'indemnitee') from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as 'claims') arising out of bodily injury of any person (including death) or property damage but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, are caused bythe act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or volunteers."

6.3. Indemnification - Patent and Copyright. The Contractor shall indemnify and hold harmless the State against any liability, including costs and expenses, for infringement of any patent, trademark or copyright arising out of Contract performance or use by the State of materials furnished or work performed under this Contract. The State shall reasonably notify the Contractor of any claim for which it may be liable under this paragraph. If the contractor is insured pursuant to A.R.S. § 41-621 and § 35-154, this section shall not apply.
75 | Page (Rev 06-05-15)

6.4. Force Majeure.

6.4.1 Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this Contract if and to the extent that such party’s performance of this Contract is prevented by reason of force majeure. The term “forcemajeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God; acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; flood; lockouts; injunctionsintervention-acts; or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence.

6.4.2. Force Majeure shall not include the following occurrences:

6.4.2.1. Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or elsewhere, or
an oversold condition of the market;

6.4.2.2. Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in
accordance with this force majeure term and
condition; or

6.4.2.3. Inability of either the Contractor or any subcontractor to acquire or maintain any required insurance, bonds,
licenses or permits.

6.4.3. If either party is delayed at any time in the progress of the work by force majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practicable and no later than the following working day, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be delivered or mailed certified-return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by Contract Amendment for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this Contract.

6.4.4. Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure.
76 | Page (Rev 06-05-15)

6.5. Third Party Antitrust Violations. The Contractor assigns to the State any claim for overcharges resulting from antitrust violations to the extent that those violations concern materials or services supplied by third parties to the Contractor, toward fulfillment of this Contract.

7. Warranties

7.1. Liens. The Contractor warrants that the materials supplied under this Contract are free of liens and shall remain free of liens.

7.2. Quality. Unless otherwise modified elsewhere in these terms and conditions, the Contractor warrants that, for one year after acceptance by the State of the materials, they shall be:

7.2.1. Of a quality to pass without objection in the trade under the Contract description;

7.2.2. Fit for the intended purposes for which the materials are used;

7.2.3. Within the variations permitted by the Contract and are of even kind, quantity, and quality within each unit and among allunits;

7.2.4. Adequately contained, packaged and marked as the Contract may require; and

7.2.5. Conform to the written promises or affirmations of fact made by the Contractor.

7.3. Fitness. The Contractor warrants that any material supplied to the State shall fully conform to all requirements of the Contract and all representations of the Contractor, and shall be fit for all purposes and uses required by the Contract.

7.4. Inspection/Testing. The warranties set forth in subparagraphs 7.1 through 7.3 of this paragraph are not affected by inspection or testing of or payment for the materials by the State.

7.5. Compliance with Applicable Laws. The materials and services supplied under this Contract shall comply with all applicable Federal, state and local laws, and the Contractor shall maintain all applicable license and permit requirements.

7.6. Survival of Rights and Obligations after Contract Expiration or Termination.

7.6.1. Contractor's Representations and Warranties. All representations and warranties made by the Contractor under this Contract shall survive the expiration or termination hereof.

In addition, the parties hereto acknowledge that pursuant to A.R.S. § 12-510, except as provided in A.R.S. § 12-529, the State is not subject to or barred by any limitations of actions prescribed in A.R.S., Title 12, Chapter 5.
77 | Page (Rev 06-05-15)

7.6.2. Purchase Orders. The Contractor shall, in accordance with all terms and conditions of the Contract, fully perform and shall be obligated to comply with all purchase orders received by the Contractor prior to the expiration or termination hereof, unless otherwise directed in writing by the Procurement Officer, including, without limitation, all purchase orders received prior to but not fully performed and satisfied at the expiration or termination of this Contract.

8. State's Contractual Remedies

8.1. Right to Assurance. If the State in good faith has reason to believe that the Contractor does not intend to, or is unable to perform or continue performing under this Contract, the Procurement Officer may demand in writing that the Contractor give a written assurance of intent to perform. Failure by the Contractor to provide written assurance within the number of Days specified in the demand may, at the State’s option, be the basis for terminating the Contract under the Uniform Terms and Conditions or other rights and remedies available by law or provided by the contract.

8.2. Stop Work Order.

8.2.1. The State may, at any time, by written order to the Contractor, require the Contractor to stop all or any part, of the work called for by this Contract for period(s) of days indicated by the State after the order is delivered to the Contractor. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

8.2.2. If a stop work order issued under this clause is canceled or the period of the order or any extension expires, the Contractor shall resume work. The Procurement Officer shall make an equitable adjustment in the delivery schedule or Contract price, or both, and the Contract shall be amended in writing accordingly.

8.3. Non-exclusive Remedies. The rights and the remedies of the State under this Contract are not exclusive.

8.4. Nonconforming Tender. Materials or services supplied under this Contract shall fully comply with the Contract. The delivery of materials or services or a portion of the materials or services that do not fully comply constitutes a breach of contract. On delivery of nonconforming materials or services, the State may terminate the Contract for default under applicable termination clauses in the Contract, exercise any of its 78 | Page (Rev 06-05-15)
rights and remedies under the Uniform Commercial Code, or pursue any other right or remedy available to it.

8.5. Right of Offset. The State shall be entitled to offset against any sums due the Contractor, any expenses or costs incurred by the State, or damages assessed by the State concerning the Contractor’s nonconforming performance or failure to perform the Contract, including expenses, costs and damages described in the Uniform Terms and Conditions.

9. Contract Termination

9.1. Cancellation for Conflict of Interest. Pursuant to A.R.S. § 38-511, the State may cancel this Contract within three (3) years after Contract execution without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the State is or becomes at any time while the Contract or an extension of the Contract is in effect an employee of or a consultant to any other party to this Contract with respect to the subject matter of the Contract. The cancellation shall be effective when the Contractor receives written notice of the cancellation unless the notice specifies a later time. If the Contractor is a political subdivision of the State, it may also cancel this Contract as provided in A.R.S. § 38- 511.

9.2. Gratuities. The State may, by written notice, terminate this Contract, in whole or in part, if the State determines that employment or a Gratuity was offered or made by the Contractor or a representative of the Contractor to any officer or employee of the State for the purpose of influencing the outcome of the procurement or securing the Contract, an amendment to the Contract, or favorable treatment concerning the Contract, including the making of any determination or decision about contract performance. The State, in addition to any other rights or remedies, shall be entitled to recover exemplary damages in the amount of three times the value of the Gratuity offered by the Contractor.

9.3. Suspension or Debarment. The State may, by written notice to the Contractor, immediately terminate this Contract if the State determines that the Contractor has been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor of any public procurement unit or other governmental body. Submittal of an offer or execution of a contract shall attest that the contractor is not currently suspended or debarred. If the contractor becomes suspended or debarred, the contractor shall immediately notify theState. 79 | Page (Rev 06-05-15)

9.4. Termination for Convenience. The State reserves the right to terminate the Contract, in whole or in part at any time when in the best interest of the State, without penalty or recourse. Upon receipt of the written notice, the Contractor shall stop all work, as directed in the notice, notify all subcontractors of the effective date of the termination and minimize all further costs to the State.

In the event of termination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the State upon demand.

The Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed and materials accepted before the effective date of the termination. The cost principles and procedures provided in A.A.C. R2-7-701 shall apply.

9.5. Termination for Default.

9.5.1. In addition to the rights reserved in the contract, the State may terminate the Contract in whole or in part due to the failure of the Contractor to comply with any term or condition of the Contract, to acquire and maintain all required insurance policies, bonds, licenses and permits, or to make satisfactory progress in performing the Contract. The Procurement Officer shall provide written notice of the termination and the reasons for it to the Contractor.

9.5.2. Upon termination under this paragraph, all goods, materials, documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the State on demand.

9.5.3. The State may, upon termination of this Contract, procure, on terms and in the manner that it deems appropriate, materials or services to replace those under this Contract. The Contractor shall be liable to the State for any excess costs incurred by the State in procuring materials or services in substitution for those due from the Contractor.

9.6. Continuation of Performance through Termination. The Contractor shall continue to perform, in accordance with the requirements of the Contract, up to the date of termination, as directed in the termination notice.

10. Contract Claims
All contract claims or controversies under this Contract shall be resolved according to A.R.S. Title 41, Chapter 23, Article 9, and rules adopted thereunder. 80 | Page (Rev 06-05-15)

11. Arbitration
The parties to this Contract agree to resolve all disputes arising out of or relating to this contract through arbitration, after exhausting applicable administrative review, to the extent required by A.R.S. §12-1518, except as may be required by other applicable statutes (Title 41).

12. Comments Welcome
The State Procurement Office periodically reviews the Uniform Terms and Conditions and welcomes any comments you may have. Please submit your comments to: State Procurement Administrator, State Procurement Office, 100 North 15th Avenue, Suite 201, Phoenix, Arizona, 85007.

STATE OF CALIFORNIA - ADDITIONAL TERMS

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Santee City CouncilMay 22, 2024

Santee City Council
May 22, 2024