TO: Mayor and Council Members
Marlene Best, City Manager
Shawn Hagerty, City Attorney
FROM: Annette Ortiz, CMC, City Clerk
DATE: June 26, 2024
SUBJ: Updated Council Meeting Materials – June 26, 2024 NEW BUSINESS:
(16) Continued Review of the Proposed Operating Budget for Fiscal Year 2024-25, and Resolution Adopting the Operating Budget for Fiscal Year 2024-25 and Taking Related Actions. (City Manager/Finance – Best/Jennings)
The attached documents provide additional details on City Departmental Organization and Part-Time Positions as requested by the City Council during the June 12, 2024, City Council Meeting.
Departmental
Organizational Chart
Regular Positions: 156
FTE = Full-time Equivalents
Other Funds/Non-General Funded Accounts
Proposed new positions
Proposed reclassifications are shown italicized
*Funding Change: This position will be eliminated after retirement and replaced by the Sr. Management Analyst/Grant Coordinator
1.00 4.00
0.50 5.50
Mayor
Council Members
Conf. Secretary to the
City Mgr./Council Members
CITY COUNCIL
TOTAL DEPT. FTE
1.00 1.00
1.00 3.00
CITY ATTORNEY
City Clerk
Administrative Secretary
CITY CLERK
Assistant City Clerk
TOTAL DEPT. FTE
1.00 1.00
0.50 1.00
TOTAL DEPT. FTE 3.50
CITY MANAGER
City Manager
*Assistant to the City Mgr.
Conf. Secretary to the
City Mgr./Council Members
Sr. Management Analyst/
Grant Coordinator 1.00
1.00 1.00
TOTAL DEPT. FTE 3.00
INFORMATION TECHNOLOGY
Information Technology Analyst
Information Technology Manager
Information Technology/GIS Analyst
1.00 1.00
1.00 1.00
4.00 ECONOMIC DEVELOPMENT & MARKETING
Economic Development Manager
Marketing Manager
Marketing Specialist
TOTAL DEPT. FTE
Marketing Specialist II
1.00 1.00
1.00 1.00
TOTAL DEPT. FTE 4.00
HUMAN RESOURCES
& RISK MANAGEMENT
Director of Human Resources
Senior Human Resources Analyst
Human Resources Technician
Conf. Administrative Secretary
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 TOTAL DEPT. FTE 9.00
Procurement Specialist
Administrative Secretary
Sr. Management Analyst
Senior Account Clerk
Account Clerk
FINANCE
Finance Manager
Director of Finance
Senior Accountant
Confidential Payroll Specialist
1.00 2.00
1.00 0.45
2.00 1.00
2.00 1.00
1.00 1.00
0.95 13.40
1.00 1.00
14.40 Dir. of Engineering/City Eng.
Principal Civil Engineer
Principal Traffic Engineer
Sr. Management Analyst
Senior Civil Engineer
ENGINEERING
TOTAL FTE
TOTAL DEPT. FTE
Senior Traffic Engineer
STORM WATER
Storm Water Prgm. Coord.
Associate Civil Engineer
Engineering Inspector
TOTAL FTE
Assistant Engineer
Field Inspector
Administrative Secretary
ENGINEERING
1.00 1.00
0.45 1.00
1.00 2.00
0.95 7.40
1.00 1.00
1.00 1.00
0.50 1.50
12.90 1.00
4.00 PLANNING
Dir. of Planning & Bldg./City Planner
TOTAL FTE
Principal Planner
Sr. Management Analyst
Senior Planner
Development Services Tech.
Associate Planner
Administrative Secretary
PLANNING & BUILDING
TOTAL DEPT. FTE
TOTAL FTE
Code Compliance Assistant
BUILDING
Building Official
Senior Building Inspector
Building Development Tech. II
Building Development Tech. I
CODE COMPLIANCE
Code Compliance Officer
TOTAL FTE
0.10 0.10
TOTAL FUND FTE 0.20
Lorem ipsum Lorem ipsum
MOBILE HOME PARK
ADMIN. ASSESSMENT
Sr. Management Analyst
Administrative Secretary
1.00 0.25
1.00 2.25
1.00 0.60
1.00 1.00
1.00 4.00
1.00 2.00
1.00 1.00
0.50 1.00
15.10 0.15
0.15 0.95
0.95 1.00
1.00 1.00
1.00 4.00
0.75 0.75
23.20 ADMINISTRATION
Public Works Supervisor
Facilities Maint. Supervisor
Equipment Operator
Irrigation Specialist
Director of Community Services
Sr. Management Analyst
Administrative Secretary
TOTAL FTE
PUBLIC SERVICES (MAINTENANCE)
Public Services Manager
Sr. Management Analyst
Park & Landscape Supervisor
Administrative Secretary
FACILITIES OPERATIONS
Recreation Coordinator
Facilities Maintenance Technician
TOTAL FTE
SOLID WASTE & RECYCLING
Sr. Management Analyst
TOTAL FTE
COMMUNITY SERVICES
TOTAL DEPT. FTE
TOTAL FTE
RECREATION SERVICES
Recreation Services Manager
Special Events Supervisor
Recreation Supervisor
TOTAL FTE
Recreation Coordinator
Landscape/Irrigation Maint. Worker
Maintenance Worker
Human Svcs. & Open Space Coord.
SPECIAL EVENTS
Recreation Coordinator
TOTAL FTE
0.80 0.75
1.00 1.00
0.60 0.80
4.95 2.65
11.90 12.00
15.00 41.55
0.20 0.25
1.35 12.00
0.40 0.25
0.25 4.00
6.00 0.20
25.00 0.75
0.75 1.50
73.00 0.10
ADMINISTRATION
Director of Fire & Life Safety
Deputy Fire Chief
Fire Marshal
Sr. Management Analyst
TOTAL DEPT. FTE
TOTAL FTE
EMERGENCY OPERATIONS
Battalion Chief
Fire Captain
Fire Engineer
Firefighter Paramedic
Emergency Medical Tech.
TOTAL FTE
EMERGENCY MEDICAL
Sr. Management Analyst
TOTAL FTE
Fire Captain
Firefighter Paramedic
Lead Equipment Mechanic
Equipment Mechanic
Fire Inspector
Administrative Secretary
FIRE & LIFE SAFETY
Dir. of Fire & Life Safety
Deputy Fire Chief
TOTAL FTE
Emergency Medical Tech.
FLEET OPERATIONS
& MAINTENANCE
Lead Equipment Mechanic
Equipment Mechanic
Battalion Chief
Administrative Secretary
0.30 0.30
Recreation Coordinator
TOTAL FUND FTE
RECREATION REVOLVING
NOTE: Does not include Part-Time temporary (non-benefitted) positions.
ACTUAL
FY 2021-22
ACTUAL
FY 2022-23
AMENDED
FY 2023-24
PROPOSED
FY 2024-25
GENERAL FUND
City Council 5.50 5.50 5.50 5.50
City Manager 5.50 6.50 6.80 7.50
Information Technology 2.00 2.00 2.00 3.00
City Clerk 3.00 3.00 3.00 3.00
Human Resources 4.00 4.00 4.00 4.00
Finance 8.00 9.00 9.00 9.00
Development Services 23.30 - - -
Engineering - 14.90 14.25 14.40
Planning & Building - 11.90 12.75 12.90
Community Services 22.50 21.70 23.20 23.20
Fire and Life Safety 62.00 66.00 67.00 73.00
TOTAL GENERAL FUND 135.80 144.50 147.50 155.50
RECREATION REVOLVING FUND 0.50 0.30 0.30 0.30
MOBILE HOME PARK ADMIN.
FUND 0.20 0.20 0.20 0.20
TOTAL FUNDED POSITIONS 136.50 145.00 148.00 156.00
Suary Funded Posis
Part-Time Positions by Department
Part-Time (Non-Benefitted) Positions: 72
Other Funds/Non-General Funded Accounts
1.00 1.00
2.00 1.00
1.00 3.00
PLANNING
Student Intern
TOTAL DIVISION PART-TIME
Technical Professional Expert
PLANNING & BUILDING
TOTAL DEPT. PART-TIME
Code Compliance Assistant
TOTAL DIVISION PART-TIME
CODE COMPLIANCE
3.00 TOTAL DEPT. PART-TIME 3.00
ENGINEERING
Student Intern
ENGINEERING
6.00 12.00
TOTAL FUND PART-TIME 18.00
RECREATION REVOLVING
Recreation Leader
Recreation Aide
1.00 17.00
18.00 12.00
12.00 TOTAL DEPT. PART-TIME 30.00
TOTAL DIVISION PART-TIME
EMERGENCY MEDICAL
Emergency Medical Tech.
TOTAL DIVISION PART-TIME
FIRE & LIFE SAFETY
ADMINISTRATION
Office Assistant
Crossing Guards
1.00 TOTAL DEPT. PART-TIME 1.00
Office Assistant
CITY CLERK
1.00 TOTAL DEPT. PART-TIME 1.00
ECONOMIC DEVELOPMENT
& MARKETING
Marketing Aide
ECONOMIC DEVELOPMENT
& MARKETING
TOTAL DEPT. PART-TIME 1.00
HUMAN RESOURCES
& RISK MANAGEMENT
Office Assistant 1.00
1.00 1.00
5.00 4.00
1.00 2.00
12.00 13.00
Recreation Aide
PUBLIC SERVICES (MAINTENANCE)
Office Assistant
TOTAL DIVISION PART-TIME
TOTAL DEPT. PART-TIME
TOTAL DIVISION PART-TIME
RECREATION SERVICES
Recreation Leader
Student Intern
Office Assistant
COMMUNITY SERVICES
1.00 Retired Annuitant* 1.00
TOTAL DEPT. PART-TIME 2.00
FINANCE
Office Assistant
*or similar to assist in the RFP process and help
manage the new nancial system implementation