Saratoga City Council Agenda June 1, 2022 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
JUNE 1, 2022
AMENDED AGENDA
• 05/31/2022 CEREMONIAL ITEM #2, ATTACHMENT ‘G’ UPDATED • 06/01/2022 ITEM 2.1 PRESENTATION SLIDES ADDED
• 06/01/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
• 06/02/2022 JOINT SESSION PRESENTATION MATERIALS ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
• Using the Zoom website https://us02web.zoom.us/j/81140371397; Webinar ID 811 4037 1397 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/82375015006; Webinar ID 823 7501 5006 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council.
Saratoga City Council Agenda June 1, 2022 – Page 2 of 5
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
6:00 PM JOINT SESSION
Joint Session with Santa Clara County Sheriff's Office and Santa Clara County Fire Department
Recommended Action:
Receive presentations and updates from Santa Clara County Sheriff's Office and Santa Clara County Fire Department.
Presentation Slides (added 06-02-2022) SCC Sheriff's Office Presentation Information (added 06-02-2022) SCC Fire
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on May 26, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring June 4, 2022 as Tourette Syndrome Awareness Day Recommended Action:
Present proclamation declaring June 4, 2022 as Tourette Syndrome Awareness Day in the City of Saratoga.
Staff Report
Attachment A: Proclamation Declaring June 4, 2022 as Tourette Syndrome Awareness Day
Commendations Recognizing Outgoing Youth Commissioners
Recommended Action:
Receive presentation on efforts of the Youth Commission during the 2021/22 school year and present commendations to outgoing Commissioners Aria Jain, Cameron Hicks, Jacob Huang, Linnea Bradley, Nicole Lu, and Timothy Leung recognizing their service on the Saratoga Youth Commission.
Staff Report
Attachment A - Aria Jain
Attachment B - Cameron Hicks
Attachment C - Jacob Huang
Attachment D - Linnea Bradley
Attachment E - Nicole Lu
Saratoga City Council Agenda June 1, 2022 – Page 3 of 5
Attachment F - Timothy Leung
Attachment G - Presentation Slides
Appointment of Youth Commissioners
Recommended Action:
Adopt the Resolution appointing Justin Chao, Ovee Dharwadkar, Lisa Jing, Arjun Krishna, Maggie McCormick, and Bryan Zhao to the Youth Commission and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Youth Commission Appointments
SPECIAL PRESENTATION
Presentation from West Valley Community Services
Recommended Action:
Receive presentation from West Valley Community Services.
Staff Report
Attachment A – West Valley Community Services Presentation Slides
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the May 17, 2022 City Council Special Meeting and the May 18, 2022 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the May 17, 2022 City Council Special Meeting Attachment B - Minutes for the May 18 2022 City Council Regular Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
5/12/22 Period 11; 5/12/2022 Period 11 (Special Run); 5/19/22 Period 11.
Staff Report
Attachment A - Check Register 05-12-2022 Period 11
Attachment B - Check Register 05-12-2022 Period 11
Attachment C - Check Register 05-19-2022 Period 11
1.3. Treasurer’s Report for the Month Ended April 30, 2022 Recommended Action:
Review and accept the Treasurer’s Report for the month ended April 30, 2022.
Staff Report
Saratoga City Council Agenda June 1, 2022 – Page 4 of 5
1.4. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore hold City of Saratoga Brown Act meetings by teleconference.
Staff Report
Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs Pursuant to AB 361
Attachment B – Santa Clara County Health Officer Recommendation regarding public meetings
1.5. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2022-23
Recommended Action:
Adopt Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2022-23.
Staff Report
Attachment A – Resolution
2. PUBLIC HEARING
Items placed under this section of the agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition.
2.1. Fiscal Year 2022-23 Budget Public Hearing
Recommended Action:
Conduct public hearing on the proposed Fiscal Year 2022-23 budget and provide direction on edits for final consideration at the June 15 City Council meeting.
Staff Report
Attachment A FY 23 Proposed Budget
Presentation Slides (added 06-01-2022)
Supplemental Memo 06-01-2022, Item 2.1 Written Communications
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Executive Board
KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Saratoga City Council Agenda June 1, 2022 – Page 5 of 5
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 26, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 26th day of May 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]