Saratoga City Council Agenda September 7, 2022 – Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 7, 2022
AMENDED AGENDA
• 9/6/2022 INTERVIEW TIMES REVISED
• 9/7/2022 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED
• 9/7/2022 ITEM 2.2 PRESENTATION SLIDES ADDED
• 9/7/2022 ITEM 2.4 WRITTEN COMMUNICATIONS ADDED
• 9/12/2022 COMMUNICATIONS FOR NON-AGENDIZED ITEMS ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 6:30 p.m. Commission Interviews by:
• Using the Zoom website https://us02web.zoom.us/j/84655056248; Webinar ID 846 5505 6248 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/82633044161; Webinar ID 826 3304 4161 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council.
Saratoga City Council Agenda September 7, 2022 – Page 2 of 7
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
6:30 PM COMMISSION INTERVIEWS
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 1, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
Supplemental Memo 09-07-2022, Non-Agendized Written Communications
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for The Fat Robin/La Mesa Linens
Recommended Action:
Commend The Fat Robin/La Mesa Linens in celebration of 50th anniversary Staff Report
Attachment A - The Fat Robin 50th Anniversary Commendation
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the August 17, 2022 City Council Regular Meeting.
Staff Report
Time Name Commission Vacancies Incumbent
6:30 p.m. Gloria Wu Public Art
Commission
1 Full Term ending
September 30, 2026
Yes
6:40 p.m. Valerie
Nygaard
Library &
Community
Engagement
Commission
1 Partial Term ending
September 30, 2025 and
1 Full Term ending
September 30, 2026
No
Saratoga City Council Agenda September 7, 2022 – Page 3 of 7
Attachment A - Minutes for the August 17, 2022 City Council Regular Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
7/15/22 Period 13; 7/15/22 Period 1; 7/21/22 Period 13; 7/21/22 Period 1; 7/28/22 Period 13; 7/28/22 Period 1; 8/4/22 Period 13; 8/4/22 Period 2; 8/4/22 Period 2; 8/11/22 Period 13; 8/11/22 Period 2; 8/17/22 Period 2; 8/24/22 Period 2.
Staff Report
Attachment A - Check Register 07-15-2022 Period 13
Attachment B - Check Register 07-15-2022 Period 1
Attachment C - Check Register 07-21-2022 Period 13
Attachment D - Check Register 07-21-2022 Period 1
Attachment E - Check Register 07-28-2022 Period 13
Attachment F - Check Register 07-28-2022 Period 1
Attachment G - Check Register 08-04-2022 Period 13
Attachment H - Check Register 08-04-2022 Period 2
Attachment I - Check Register 08-04-2022 Period 2
Attachment J - Check Register 08-11-2022 Period 13
Attachment K - Check Register 08-11-2022 Period 2
Attachment L - Check Register 08-17-2022 Period 2
Attachment M - Check Register 08-24-2022 Period 2
1.3. Treasurer’s Report for the Month Ended June 30, 2022 Recommended Action:
Review and accept the Treasurer’s Report for the month ended June 30, 2022.
Treasurer Report for June 2022.docx
1.4. Reconsider and confirm findings pursuant to Assembly Bill 361 Recommended Action:
Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore continue the option of holding City of Saratoga Brown Act meetings by teleconference.
Staff Report
Attachment A - City Council Resolution 21-073 Authorizing Teleconferenced Mtgs Pursuant to AB 361
Attachment B - Santa Clara County Health Officer Recommendation regarding public meetings
1.5. Resolution Authorizing Destruction of Certain City Records Recommended Action:
Adopt the Resolution authorizing destruction of certain City records.
Staff Report
Attachment A - Resolution Authorizing Destruction of Records
1.6. Resolution Amending City of Saratoga Conflict of Interest Code Recommended Action:
Adopt the Resolution amending the City of Saratoga Conflict of Interest Code.
Staff Report
Saratoga City Council Agenda September 7, 2022 – Page 4 of 7
Attachment A - Resolution Amending Conflict of Interest Code
1.7. Grant of Landscape Easements – Prides Crossing (LLAD Zone 22) Recommended Action:
1. Adopt Resolution (Attachment A) accepting grant of landscape easement (Attachment B) located at 12792 Miller Avenue (APN 386-47-036)
2. Adopt Resolution (Attachment C) accepting grant of landscape easement (Attachment D) located at 12799 Miller Avenue (APN 386-47-031)
Staff Report
Attachment A - Resolution_APN 38647036
Attachment B - Landscape Easement_APN 38647036
Attachment C- Resolution_APN 38640031
Attachment D - Landscape Easement_APN 38640031
1.8. Award of Contract for the 2022 Comprehensive Fee Study Project Recommended Action:
Authorize City Manager to execute an agreement with Matrix Consulting Group for the 2022 Comprehensive Fee Study Project in an amount not to exceed $40,020.
Staff Report
Attachment A - Services Contract Matrix Consulting 2022 Fee Study
1.9. Goleta Avenue Right of Way Easement
Recommended Action:
Accept the Grant of Easement dated July 28, 2022 from the Cupertino Union School District (CUSD), property owner of 12300 De Sanka Avenue (APN 386-55-001), for a right of way easement along Goleta Avenue.
Staff Report
Attachment A - Grant of Easement to City of Saratoga
1.10. Donation from Saratoga Rotary Charitable Foundation Recommended Action:
Authorize the City Manager to execute the donation agreement with the Saratoga Rotary Charitable Foundation to accept a donation of tables.
Staff Report
Attachment A – Donation Agreement
Attachment B – Donation Policy
2. GENERAL BUSINESS
2.1. Landmark Designation & Mills Act Agreement for 14666 Oak Street Application No.
MIL22-0001 & LNDMRK22-0001
Recommended Action:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Accept public comment on the proposal to designate the subject property as a historic landmark and enter into a Mills Act Agreement.
2. Adopt the attached ordinance designating the property as a historic landmark as introduced on July 6, 2022.
3. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act Agreement for the property located at 14666 Oak Street upon the effective date of the landmark ordinance.
Saratoga City Council Agenda September 7, 2022 – Page 5 of 7
Staff_Report_Oak Street 14666
Attachment A- July 6 and July 20, 2022 Staff Reports and Minutes Attachment B-Public Comments
Attachment C - Ordinance approving the property’s Landmark status Attachment D - Resolution approving Mills Act Agreement Attachment E- Mills Act Historic Property Preservation Agreement
2.2. Safe Routes to School Master Plan Approval
Recommended Action:
Approve the Safe Routes to School Master Plan dated July 14, 2022 and direct staff to move forward with implementation of improvement projects identified in the plan.
Staff Report
Attachment A – Draft Safe Routes to School Master Plan
Supplemental Memo 09-07-2022, Item 2.2 Written Communications (added 09-07-2022) Presentation Slides Item 2.2 (added 09-07-2022)
2.3. Report on Public Street Parking Regulations
Recommended Action:
Staff recommends that the City Council review the information in this report and provide staff direction as needed.
Staff Report
2.4. Contract with Lisa Wise Consulting for Preparation of Mixed-Use / Multi-Family Objective Design Standards
Recommended Action:
Authorize City Manager to execute an agreement with Lisa Wise Consulting, Inc. for the Mixed Use / Multi-Family Objective Design Standards Project in an amount not to exceed $159,511.
Staff Report
Attachment A – Proposed Contract with Lisa Wise Consulting, Inc.
Supplemental Memo 09-07-2022, Item 2.4 Written Communications (added 09-07-2022)
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Saratoga City Council Agenda September 7, 2022 – Page 6 of 7
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on September 1 , 2022 at t he City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 1st day of September 2022 at Saratoga, California.
Saratoga City Council Agenda September 7, 2022 – Page 7 of 7
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the Ci ty Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]