Saratoga City Council Agenda September 21, 2022 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 21, 2022
AMENDED AGENDA
• 9/21/2022 ITEM 2.1 SUPPORTING DOCUMENTS ADDED
• 9/21/2022 ITEM 2.3 PRESENTATION SLIDES ADDED
• 9/21/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconfe rence. All members of the City Council and staff will only pa rticipate via the Zoom platform using the process described below. The meeting is being conducted purs uant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected off icials, and staff while allowing for continue d operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 5:45 p.m. Commission Interview by:
• Using the Zoom website htt ps://us02web.zoom.us/j/89562705914; Webinar ID 895 6270 5914 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
• Using the Zoom website https://us02web.zoom.us/j/89562705914 ; Webinar ID 895 6270 5914 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/81752471204; Webinar ID 817 5247 1204 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us /comment. Written communications will be provided to the mem bers of the Council and included in the Agenda Packet and/or in supplemental meeting materials.
Saratoga City Council Agenda September 21, 2022 – Page 2 of 5
Public Comment
Members of the publ ic may comment on any item for up to three (3) minutes. The a mount of time for public comment may be reduced by the Mayor or by action of the City Council.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Poli cy, City Council Study Sessions, Joint Meetings, Joint Sess ions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
5:45 PM COMMISSION INTERVIEW
6:00 PM JOINT SESSION
Youth Commission Work Plan
Recommended Action:
Meet with Commission, discuss priorities and approve FY 2022/23 work plan with input provided by the City Council.
Staff Report
Attachment A – Proposed FY 22/23 Work Plan
Attachment B - Presentation Slides
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 15, 2022.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Counc il from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Public Art Commissioner and Library & Community Engagement Commissioner
Recommended Action:
Adopt the Resolution re-appointing Gloria Wu to the Public Art Commission and appointing Valerie Nygaard to the Library & Community Engagement Commission and direct the City Clerk to administer the Oaths of Office.
Time Name Commission Vacancies Incumbent
5:45 p.m. Cristina
Meiser
Library & Community
Engagement Commission
1 Partial Term ending
September 30, 2025
Yes
Saratoga City Council Agenda September 21, 2022 – Page 3 of 5
Staff Report
Attachment A - Resolution, Public Art Commission and Library and Community Engagement Commission Appointments
Suicide Prevention Awareness Month Proclamation
Recommended Action:
Proclaim September 2022 as Suicide Prevention Awareness Month in the City of Saratoga.
Staff Report
Attachment A – Suicide Prevention Awareness Month Proclamation
Good Neighbor Day Proclamation
Recommended Action:
Proclaim September 28, 2022 as Good Neighbor Day in the City of Saratoga.
Staff Report
Attachment A – Good Neighbor Day Proclamation
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request t hat the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the September 7, 2022 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the September 7, 2022 City Council Regular Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
8/31/22 Period 2; 9/8/22 Period 3
Staff Report
Attachment A - Check Register 08-31-2022 Period 2
Attachment B - Check Register 09-08-2022 Period 3
1.3. Review and accept the Treasurer’s Report for the month ended July 31, 2022.
Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2022.
Staff Report
2. GENERAL BUSINESS
2.1. Railroad Mitigation Improvements Contract with BKF Engineers Recommended Action:
Authorize a new contract with BKF Engineers in the amount of $120,000 for the design of the four mitigation sites as part of the Blue Hills Pedestrian Railroad Crossing Project.
Staff Report
Attachment A- Railroad Mitigation Improvements Contract with BKF Engineers Supplemental Memo 09-21-2022, Item 2.1 Supplemental Material Supplemental Memo 09-21-2022, Item 2.1 Written Communications Saratoga City Council Agenda September 21, 2022 – Page 4 of 5
2.2. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 23-24.
Recommended Action:
1. Move to allow automated license plate readers as an allowable improvement for the District in the Description of Improvements.
2. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report for FY 23-24
3. Move to adopt the Resolution appointing the Attorneys for the District for FY 23-24.
Staff Report
Attachment A - Resolution Improvements and Report Prep
Attachment B - Appointment of Attorneys
2.3. Discussion of Silicon Valley Clean Energy and Valley Water Reach Codes Recommended Action:
Staff recommends that the City Council receive the report and provide direction to staff.
Staff Report
Presentation Slides Item 2.3 (added 09-21-2022)
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors
Saratoga City Council Agenda September 21, 2022 – Page 5 of 5
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Cler k for the City of Saratoga , declare that the foreg oing agenda for the meeting of the City Council was po sted and available for rev iew on September 15, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 15th day of September 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City s taff in connec tion with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda a re available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americ ans with Disabilities Act and the Governor’s Executive Order, if you need as sistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meet ing. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]