Saratoga City Council Agenda October 5, 2022 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 5, 2022
AMENDED AGENDA
• 10/03/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
• 10/03/2022 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED
• 10/05/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
• 10/05/2022 ITEM 2.1 PRESENTATION SLIDES ADDED
• 10/05/2022 WRITTEN COMMUNICATIONS FOR NON-AGENDIZED ITEMS ADDED
• 10/06/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the City Council and staff will only pa rticipate via the Zoom platform using the process described below . The meeting is being conducted pursuant to recent amendments to the teleconfer ence rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency whe n local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, electe d officials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
• Using the Zoom website https://us02web.zoom.us/j/89256390821 ; Webinar ID 892 5639 0821 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/89384392021; Webinar ID 893 8439 2021 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us /comment. Written communications will be provided to the mem bers of the Council and included in the Agenda Packet and/or in supplemental meeting materials.
Saratoga City Council Agenda October 5, 2022 – Page 2 of 5
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The a mount of time for public comment may be reduced by the Mayor or by action of the City Council.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sess ions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
6:00 PM JOINT SESSION
Joint Session with Santa Clara County Supervisor Joe Simitian Recommended Action:
Receive updates from Supervisor Simitian
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 29, 2022.
REPORT ON JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
Supplemental Memo 10-05-2022, Non-Agendized Written Communications
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Library & Community Engagement Commissioner Recommended Action:
Adopt the Resolution re-appointing Cristina Meiser to the Library & Community Engagement Commission and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Library and Communit y Engagement Commission Appointment
Proclamation Declaring October 5, 2022 Clean Air Day
Recommended Action:
Proclaim October 5, 2022 Clean Air Day in the City of Saratoga.
Staff Report
Attachment A – Proclamation Declaring October 5, 2022 Clean Air Day
Saratoga City Council Agenda October 5, 2022 – Page 3 of 5
Commendation for Anna Huang
Recommended Action:
Commend Anna Huang for her service on the Saratoga Parks & Recreation Commission.
Staff Report
Attachment A - Commendation for Anna Huang
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section wi ll be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request t hat the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the September 21, 2022 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the September 21, 2022 City Council Regular Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
9/15/22 Period 3; 9/22/22 Period 3
Staff Report
Attachment A - Check Register 09-15-2022 Period 3
Attachment B - Check Register 09-22-2022 Period 3
1.3. Treasurer’s Report for the Month Ended August 31, 2022 Recommended Action:
Review and accept the Treasurer’s Report for the month ended August 31, 2022.
Staff Report
1.4. Goleta Avenue Right of Way Easement - Resolution Recommended Action:
Approve a resolution accepting the Grant of Easement dated July 28, 2022 from the Cupertino Union School District (CUSD), property owner of 12300 De Sanka Avenue (APN 386-55-001), for a right of way easement along Goleta Avenue.
Staff Report
Attachment A - Resolution Accepting Grant of Easement to City of Saratoga Attachment B - Grant of Easement to City of Saratoga
2. PUBLIC HEARINGS
Items placed under this section of the agenda are those de fined by law as requiring a special notice and/or a publi c hearing or those called by the City Council on its own volition.
2.1. APCC22-0002 - Appeal of a Temporary Compliance Plan for Winery Operations at House Family Vineyards at 13340 Old Oak Way.
Recommended Action:
1. Conduct a public hearing and consider the application that is the subject of the appeal.
Saratoga City Council Agenda October 5, 2022 – Page 4 of 5
2. Adopt a resolution denying the appeal (APCC22-0002) and approving the Temporary Compliance Plan for the limited winery operations for House Family Vineyards subject to conditions as approved by the Community Development Department.
Staff Report
Attachment A- Resolution to Deny the Appeal
Attachment B- City Council Code Compliance Policy
Attachment C- Approved. Signed Temporary Compliance Plan Attachment D- Appeal Application and related materials
Attachment E- Materials from the applicant
Attachment F-Chronology of events
Attachment G-Public Comments
Supplemental Memo - Item 2.1 Written Communications
Supplemental Memo - Item 2.1 Written Communications, 2 Presentation Slides (added 10-05-2022)
Supplemental Memo - Item 2.1 Written Communications, 3
3. GENERAL BUSINESS
3.1. Reconsider and Confirm Findings Pursuant to Assembly Bill 361 and Provide Direction on Continuing Virtual Meetings
Recommended Action:
1. Reconsider and confirm findings pursuant to Assembly Bill 361 of the continued public health officials’ recommendation to social distance and to therefore continue the option of holding City of Saratoga Brown Act meetings by teleconference.
2. Discuss and provide direction on continuing virtual meetings.
Staff Report
Attachment A - City Council Resolution 21- 073 Authorizing Teleconferenced Mtgs Pursuant to AB 361
Supplemental Memo - Item 3.1 Written Communications
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Saratoga City Council Agenda October 5, 2022 – Page 5 of 5
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association
Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Cler k for the City of Saratoga , declare t hat the foregoing agenda for the meeting of the City Council was posted and available for rev iew on September 29, 2022 at the City of Sarat oga, 13777 Fruitva le Avenue, Saratoga, California and on the City's w ebsite at www.saratoga.ca.us.
Signed this 29th day of September 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Br own Act, copies of the staff reports and other m aterials provided to the City Council by City staff in connection w ith this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of t he City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilitie s Act and the Governor’s Executive Order, if you need as sistance to part icipate in this me eting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meet ing. The City will use it s best efforts to provide reasonabl e accommodations to provide a s much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]