Saratoga City Council Agenda October 19, 2022 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 19, 2022
AMENDED AGENDA
• 10/18/2022 ITEM 1.1 SUPPLEMENTAL MEMO ADDED
• 10/19/2022 JOINT SESSION PRESENTATION MATERIALS ADDED • 10/19/2022 ITEM 1.1 WRITTEN COMMUNICATIONS ADDED
• 10/19/2022 ITEM 2.2 WRITTEN COMMUNICATIONS ADDED
• 10/19/2022 ITEM 2.3 PRESENTATION SLIDES ADDED
• 10/20/2022 ITEM 2.1 WRITTEN COMMUNICATIONS ADDED
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconferen ce. All members of the City Council and staff will only pa rticipate via the Zoom platform using the process described below . The meeting is being conducted pursuant to recent amendments to the teleconferenc e rules required by the Ralph M. Brown Act allowin g teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpo se of the amendments is to provide the safest environment for the public, elected o fficials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
• Using the Zoom website https://us02web.zoom.us/j/87637524453; Webinar ID 876 3752 4453 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
• Using the Zoom website https://us02web.zoom.us/j/81684184388; Webinar ID 816 8418 4388 OR
• Calling 1.408.638.0968 or 1.669.900.6833 and entering the Webinar ID provided above; OR • Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR • Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above.
The public will not be able to participate in the meeting in person.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the mem bers of the Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The a mount of time for public comment may be reduced by the Mayor or by action of the City Council.
Saratoga City Council Agenda October 19, 2022 – Page 2 of 5
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sess ions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
6:00 PM JOINT SESSION
Joint Session with Hakone and SASCC
Recommended Action:
Receive updates from Hakone and SASCC
Hakone Presentation Materials (Added 10/19/2022)
SASCC Presentation Materials (Added 10/19/2022)
7:00 PM REGULAR SESSION
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on October 13, 2022.
REPORT ON JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Domestic Violence Awareness Month Proclamation
Recommended Action:
Proclaim October 2022 as Domestic Violence Awareness Month in the City of Saratoga.
Staff Report
Attachment A – Domestic Violence Awareness Month Proclamation
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request t hat the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the October 5, 2022 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the October 5, 2022 City Council Regular Meeting Supplemental Memo - Revised Recommended Action and Minutes Saratoga City Council Agenda October 19, 2022 – Page 3 of 5
Supplemental Memo - Written Communications (Added 10/19/2022)
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
9/28/22 Period 3; 10/5/22 Period 4; 10/6/22 Period 4.
Staff Report
Attachment A - Check Register 09-28-2022 Period 3
Attachment B - Check Register 10-05-2022 Period 4
Attachment C - Check Register 10-06-2022 Period 4
1.3. Meeting Recording Policy Correction
Recommended Action:
Adopt the resolution correcting the Meeting Recording Policy to include the full list of meetings to be recorded previously approved by the City Council.
Staff Report
Attachment A – Resolution Correcting the Meeting Recording Policy
1.4. Big Basin Way Turnaround Temporary No Parking Restriction Recommended Action:
Approve an MV Resolution temporarily restricting parking at the Big Basin Way Turnaround.
Staff Report
Attachment A - MV Resolution
Attachment B - Parking Restriction Diagram
Attachment C - Final Turnaround Plans
1.5. Quito Village Subdivision Improvement Agreement with Pulte Home Company Recommended Action:
Approve Subdivision Improvement Agreement with Pulte Home Company, LLC. to develop the property known as Assessor’s Parcel Number 389-12-020, a portion of the project known as Quito Village, and authorize the City Manager to execute the same.
Staff Report
Attachment A - Subdivision Improvement Agreement - Pulte
2. GENERAL BUSINESS
2.1. Saratoga Local Roadway Safety Plan
Recommended Action:
Approve the Saratoga Local Roadway Safety Plan dated July 2022 and direct staff to move forward with implementing safety improvements recommended in the Plan.
Staff Report
Attachment A –Saratoga Local Roadway Safety Plan
Supplemental Memo - Written Communications (Added 10//20/2022)
2.2. Commercial and Recreational Vehicle Parking Restriction Options Recommended Action:
Staff recommends that the City Council review the information in this report and provide staff direction as needed.
Staff Report
Saratoga City Council Agenda October 19, 2022 – Page 4 of 5
Supplemental Memo - Written Communications (Added 10/19/2022)
2.3. Communications Platforms Review and Website Recommendations Recommended Action:
Receive presentation from Tripepi Smith on Platforms Review; and provide direction on selection of website redesign features.
Staff Report
Attachment A – Tripepi Smith Platforms Review
Attachment B – Website Feature Examples
Attachment C – 2015 Tripepi Smith Report
Presentation Slides (Added 10/19/2022)
2.4. Report on Mills Act Agreements
Recommended Action:
Staff recommends that the City Council receive the report.
Staff Report
Attachment A- City Council Resolution 03-016 -Establishing Mills Act Tax Abatement Program
Attachment B- Mills Act Monitoring
COUNCIL ASSIGNMENTS
Mayor Tina Walia
Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County
Council Finance Committee
Hakone Foundation Board of Trustees and Executive Board KSAR Community Access TV Board
Silicon Valley Clean Energy Authority Board of Directors West Valley Mayors & Managers Association
Vice Mayor Kookie Fitzsimmons
Council Finance Committee
Hakone Foundation Board of Trustees
Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Chamber of Commerce Board
Saratoga Sister City Committee Liaison
Council Member Mary-Lynne Bernald
Saratoga Historical Foundation Board of Directors
Council Member Rishi Kumar
Santa Clara County Library District Board of Directors
Santa Clara Valley Water Commission
West Valley Clean Water Program Authority Board of Directors West Valley Solid Waste Management Authority Board of Directors
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga Area Senior Coordinating Council Board of Directors Saratoga Ministerial Association
Saratoga City Council Agenda October 19, 2022 – Page 5 of 5
Valley Transportation Authority (VTA) Policy Advisory Committee Valley Transportation Authority (VTA) State Route 85 Corridor Policy Advisory Board West Valley Sanitation District Board of Directors
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Cler k for the City of Saratoga , declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 13, 2022 at the City of Saratoga, 13777 Fruitva le Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 13th day of October 2022 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Co uncil by City staff in connecti on with this agenda, copies of materials distributed to the City Council concurrently w ith the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabil ities Act and the Governor’s Executive Order, if you need as sistance to participate in this me eting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to pr ovide reasonable accommodations to pr ovide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]