Saratoga City council Agenda – Page 1 of 4
SARATOGA
CITY COUNCIL REGULAR MEETING
DECEMBER 21, 2022
7:00 PM CITY COUNCIL REGULAR MEETING
Civic Theater
STUDY SESSION
2023 Preview Study Session
Discussion Topics
City Council Norms of Operation
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on ----, ___.
REPORT FROM STUDY SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Commendation for Belal Aftab
Recommended Action:
Commend Belal Aftab for his service on the Saratoga Traffic Safety Commission.
Staff Report
Attachment A - Commendation for Belal Aftab
Saratoga City council Agenda – Page 2 of 4
Commendation for Rina Shah
Recommended Action:
Commend Rina Shah for her service on the Saratoga Heritage Preservation Commission Staff Report
Attachment A - Commendation for Rina Shah
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 7, 2022 City Council Regular Meeting and the December 13, 2022 City Council Special Meeting.
Staff Report
Attachment A - Minutes for the December 7 2022 City Council Regular Meeting Attachment B - Minutes for the December 13, 2022 City Council Special Meeting Supplemental Memo - Item 1.1 Written Communications
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
11/29/22 Period 5; 12/1/22 Period 6; 12/5/22 Period 6.
Staff Report
Attachment A - Check Register 11-29-2022
Attachment B - Check Register 12-1-2022
Attachment C - Check Register 12-5-2022
1.3. Amendment to the Agreement with Urban Planning Partners, Inc. for preparation of the 2023-2031 Housing Element Update and General Plan Amendment Environmental Impact Report Recommended Action:
Authorize the City Manager to execute an amendment to the agreement with Urban Planning Partners, Inc. (UPP) to increase the amount not to exceed by $65,000 (from $481,981to $546,981) for the 2023-2031 Housing Element Update and General Plan Amendment Environmental Impact Report.
Staff Report
Attachment A - UPP Proposed Contract Amendment
1.4. Commission Local Appointments List and Terms Expiring in 2023 Recommended Action:
Adopt the Local Appointments List for terms expiring in the 2023 calendar year and direct the City Clerk to post on the City’s website.
Staff Report
Attachment A - 2023 Local Appointment List
Attachment B - 2023 Tentative Commission Recruitment Schedule
2. GENERAL BUSINESS
2.1. Amendment to Agreement with Flock Group Inc.
Saratoga City council Agenda – Page 3 of 4
Recommended Action:
Authorize the City Manager to execute an amended agreement with Flock and approve a resolution authorizing the City Manager to enter and submit supplemental orders as part of the City’s agreement with Flock.
Staff Report
Attachment A – Amended Agreement with Flock
Attachment B – Resolution Authorizing the City Manager to Enter and Submit Supplemental Orders as Part of the City’s Agreement with Flock
2.2. AB1600 Development Impact Fee Annual Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee report for the fiscal year ended June 30, 2021 and June 30, 2022.
Staff Report
2.3. Services Agreement for City Manager’s Department Program Support Recommended Action:
Authorize the City Manager to execute an agreement with Crystal Bothelio to provide program support for the City Manager’s Department for an amount not to exceed $135,000.
Staff Report
Attachment A - Draft Agreement
Attachment B - Illustration of Duties
Supplemental Memo - Item 2.3 Additional Information
2.4. Adoption of City Council Assignments
Recommended Action:
Adopt the Resolution establishing City Council assignments for calendar year 2023.
Staff Report
Attachment B - City Council Assignment Descriptions
Supplemental Memo - Item 2.4 Resolution Approving Council Assignments
COUNCIL ASSIGNMENTS
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Interim City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on MONTH 00, Saratoga City council Agenda – Page 4 of 4
0000 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 00th day of MONTH 0000 at Saratoga, California.
Debbie Bretschneider, Interim City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]