Saratoga City council Agenda – Page 1 of 4
SARATOGA
CITY COUNCIL REGULAR MEETING
JANUARY 18, 2023
7:00 PM CITY COUNCIL REGULAR MEETING
Civic Theater
CLOSED SESSION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on ----, ___.
REPORT FROM CLOSED SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Heritage Preservation Commissioners
Recommended Action:
Adopt the Resolution appointing Margarete Minar and Zhen Li to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Heritage Preservation Commission Appointments
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may Saratoga City council Agenda – Page 2 of 4
speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 21, 2022 City Council Regular Meeting, the January 4, 2023 City Council Special Meeting and the January 10, 2023 City Council Special Meeting.
Staff Report
Attachment A - Minutes for the December 21, 2022 City Council Regular Meeting Attachment B - Minutes for the January 4, 2023 City Council Special Meeting Attachment C - Minutes for the January 10, 2023 City Council Special Meeting
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
12/14/22 Period 6; 12/21/22 Period 6.
Staff Report
Attachment A - Check Register 12-14-2022 Period 6
Attachment B - Check Register 12-21-2022 Period 6
1.3. Treasurer’s Report for the Month Ended November 30, 2022 Recommended Action:
Review and accept the Treasurer’s Report for the month ended November 30, 2022.
Staff Report
1.4. Parking Restriction on 6th Street at 14630 Big Basin Way Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking zone in front of 14630 Big Basin Way, on the east side of 6th Street for 100’, starting at Big Basin Way.
Staff Report
Attachment A - MV Resolution
Attachment B - Map of Parking Restriction
1.5. Resolution to Appoint City Representatives to the PLAN JPA Board of Directors Recommended Action:
Adopt the resolution appointing the Human Resources Manager as Board Member, Administrative Services Director as Board Alternate, and City Manager as Board Alternate to the Pooled Liability Assurance Network Joint Powers Authority (PLAN JPA) Board of Directors.
Staff Report
Attachment A - Resolution
1.6. Response to 2022 Civil Grand Jury of Santa Clara County Report “Show Me the Money:
Financial Transparency Needed”
Recommended Action:
Approve the draft response to the 2022 Civil Grand Jury of Santa Clara County Report “Show Me the Money: Financial Transparency Needed.”
Staff Report
Attachment A – City of Saratoga Draft Response
Attachment B – Civil Grand Jury Report “Show Me the Money: Financial Transparency Needed”
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of Saratoga City council Agenda – Page 3 of 4
ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting.
2.1. APCC22-0004 - Appeal of a Design Review application for a new two-story residence located at 20538 Lynde Court
Recommended Action:
Conduct a public hearing and de novo review of the appeal and adopt the attached resolution denying appeal APCC22-0004, approving the Design Review and Arborist Review approvals (PDR21-0032/ARB21-0120) for the construction of a new two-story residence with an attached accessory dwelling unit, and the removal of three (3) protected trees at 20538 Lynde Court and finding the approvals to be exempt from environmental review under the California Environmental Quality Act (CEQA).
Staff Report
Attachment A - Appeal Application
Attachment B - Resolution to Deny the Appeal
Attachment C - November 9, 2022 Planning Commission Resolution of Approval Attachment D - November 9, 2022 Planning Commission Staff Report (without attachments) Attachment E - November 9, 2022 Planning Commission Meeting Minutes Attachment F - Comment Letters
Attachment G - Project Plans
Attachment H - Single-Family Residential Design Review Handbook Supplemental Memo - Item 2.1 Written Communications
Public Hearing Presentation from Staff - 20538 Lynde Ct Public Hearing Presentation from Appellant - 20538 Lynde Ct Public Hearing Presentation from Applicant - 20538 Lynde Ct
3. GENERAL BUSINESS
3.1. Youth Commission Fundraising Plan 2022/23
Recommended Action:
Approve the Youth Commission Fundraising Plan 2022/23 to collect donations and seek sponsorship of various Youth Commission initiatives.
Staff Report
Attachment A - Youth Commission Fundraising Plan 2022-23 Attachment B - Donation Policy
3.2. Discussion and action regarding City Council Annual Summer Recess Recommended Action:
Discuss the City Council’s annual Summer Recess, cancel certain meetings in July and/or August 2023 and authorize the City Manager, after consultation with the Mayor, to reinstate a cancelled meeting if any urgent items arise.
Staff Report
COUNCIL ASSIGNMENTS
CITY COUNCIL ITEMS
Saratoga City council Agenda – Page 4 of 4
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Interim City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on MONTH 00, 0000 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 00th day of MONTH 0000 at Saratoga, California.
Debbie Bretschneider, Interim City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]