Saratoga City Council Agenda June 7, 2023 – Page 1 of 8
SARATOGA CITY COUNCIL
REGULAR MEETING
JUNE 7, 2023
AMENDED AGENDA
• 06/06/2023 CLOSED SESSION SUPPLEMENTAL MATERIAL ADDED • 06/07/2023 JOINT SESSION PRESENTATION SLIDES ADDED
• 06/07/2023 ITEMS 2.1-2.6 PRESENTATION SLIDES ADDED
• 06/07/2023 ITEM 2.7 WRITTEN COMMUNICATIONS ADDED
• 06/07/2023 ITEM 2.8 PRESENTATION SLIDES ADDED
• 06/07/2023 ITEM 3.1 ATTACHMENTS UPDATED
• 06/08/2023 WRITTEN COMMUNICATIONS PREVIOUSLY ADDED TO ITEM
2.7 MOVED TO ITEM 3.4
• 06/08/2023 ITEM 3.4 ADDITIONAL WRITTEN COMMUNICATIONS ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy , members of the public may participate in th ese meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below.
Members of the public can view and participate in the 5:30 p.m. Closed Session by:
1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• https://us02web.zoom.us/j/89527052458
• Webinar ID 895 2705 2458 OR
• Calling 1.408.638.0968 or 1.669.900.6833
The public may comment on Closed Session items at the beginning of the Closed Session; after public comment the meeting will be closed to the public.
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
Saratoga City Council Agenda June 7, 2023 – Page 2 of 8
3. Viewing the meeting on Saratoga Community Access Tele vision Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
5:30 PM CLOSED SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6)
Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor, Administrative Services Director Nick Pegueros, Human Resources Manager Monica LaBossiere, Human Resources Analyst Babette McKay, Labor Counsel Deanna Mouser Employee Organizations: Northern California Carpenters Regional Council, Carpenters Forty- Six Northern California Counties Conference Board and their Affiliated Local Unions (UNION)
Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor, Labor Counsel Deanna Mouser
Unrepresented Employees: All
Supplemental Memo - Closed Session Additional Material
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Supervisor Simitian and Saratoga Area Senior Coordinating Council (SASCC)
Recommended Action:
Receive updates from Supervisor Simitian and SASCC.
Presentation Slides (added 06-07-2023)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
Saratoga City Council Agenda June 7, 2023 – Page 3 of 8
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 2, 2023.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
PUBLIC HEARINGS
Items 2.1 - 2.6 Presentation Slides (added 06-07-2023)
2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 41 (Saratoga Woods) and Confirmation of Assessments for FY 23-24
Recommended Action:
Conduct the public hearing, accept the results of the balloting and, if approved, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 42 (Gardiner Park) and Confirmation of Assessments for FY 23-24
Recommended Action:
Conduct the public hearing, accept the results of the balloting and, if approved, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
2.3. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 43 (Lower Pierce) and Confirmation of Assessments for FY 23-24
Recommended Action:
Conduct the public hearing, accept the results of the balloting and, if approved, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
Saratoga City Council Agenda June 7, 2023 – Page 4 of 8
2.4. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 44 (Golden Triangle) and Confirmation of Assessments for FY 23-24
Recommended Action:
Conduct the public hearing, accept the results of the balloting and, if approved, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
2.5. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 45 (Burgundy) and Confirmation of Assessments for FY 23-24
Recommended Action:
Conduct the public hearing, accept the results of the balloting and, if approved, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
2.6. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 46 (Austin Bainter) and Confirmation of Assessments for FY 23-24
Recommended Action:
Conduct the public hearing, accept the results of the balloting and, if approved, adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
CEREMONIAL ITEMS
Commendations Recognizing Outgoing Youth Commissioners
Recommended Action:
Receive presentation on efforts of the Youth Commission during the 2022/23 school year and present commendations to outgoing Commissioners Alex Xia, Aniket Singh, Ashly Henry, Nicole Hao, and Saket Kelkar recognizing their service on the Saratoga Youth Commission.
Staff Report
Attachment A – Commendation for Alex Xia
Attachment B – Commendation for Aniket Singh
Attachment C – Commendation for Ashly Henry
Attachment D – Commendation for Nicole Hao
Attachment E – Commendation for Saket Kelkar
Attachment F – Presentation Slides
Saratoga City Council Agenda June 7, 2023 – Page 5 of 8
Appointment of Youth Commissioners
Recommended Action:
Adopt the Resolution appointing Julie Chen, Sia Chowdhri, Hillary Gonzalez, Sriya Mukund and Bianca Sutioso to the Youth Commission and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Youth Commission Appointments
SPECIAL PRESENTATION
New Taipei Friendship City Special Presentation
Recommended Action:
Receive presentation on a proposal to establish a Friendship City relationship with New Taipei.
Staff Report
Attachment A – Presentation Slides
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the May 17, 2023 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the May 17, 2023 City Council Regular Meeting
1.2. Review and Accept Accounts Payable Check Registers Recommended Action:
Review and accept the 05/10/2023, 05/18/2023, and 05/25/2023 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register Reports 05-10-2023
Attachment B - Check Register Reports 05-18-2023
Attachment C - Check Register 05-25-2023
1.3. Treasurer’s Report for the Month Ended April 30, 2023 Recommended Action:
Review and accept the Treasurer’s Report for the month ended April 30, 2023.
Staff Report
1.4. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2023-24
Recommended Action:
Adopt the Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2023-24.
Staff Report
Attachment A - Resolution
Saratoga City Council Agenda June 7, 2023 – Page 6 of 8
1.5. No U-Turn on Saratoga Avenue at Ranfre Lane
Recommended Action:
Adopt the Motor Vehicle Resolution authorizing No U-Turn for vehicles traveling southbound on Saratoga Avenue at Ranfre Lane.
Staff Report
Attachment A - MV Resolution
Attachment B - Map of Restriction
1.6. Budget Amendment – Allendale Landscape District LLA Zone 36 Recommended Action:
Adopt the Resolution appropriating $4,000 from the LLA Zone 36 fund balance into the Fiscal Year 2022/23 operating budget.
Staff Report
Attachment A - Budget Resolution
Attachment B - Zone 36 MAP
1.7. Resolution Recommending Approval of Road Closure for Annual Saratoga Car Show Recommended Action:
Adopt the Resolution recommending approval of the closure of Big Basin Way/State Route 9 for the annual Saratoga Car Show.
Staff Report
Attachment A - Resolution
2. PUBLIC HEARINGS
2.7. Landmark Designation & Mills Act Agreement for 14275 Saratoga Avenue Application No. LNDMRK23-0001 & MIL23-0001
Recommended Action:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Conduct a public hearing on the proposal to designate the subject property as a historic landmark and enter into a Mills Act Agreement.
2. Introduce and waive first reading of the attached ordinance designating the property as a historic landmark.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council.
4. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act Agreement for the property located at 14275 Saratoga Avenue upon the effective date of the landmark ordinance.
Staff Report
Attachment A- Ordinance approving the property's Landmark status Attachment B - Resolution for Mills Act
Attachment C- Mills Act Historic Property Preservation Agreement Attachment D- Department of Parks and Recreation Primary Record
2.8. Fiscal Year 2023-24 Budget Public Hearing
Recommended Action:
Conduct public hearing on the proposed Fiscal Year 2023-24 budget and provide direction on edits for final consideration at the June 21 City Council meeting.
Staff Report
Attachment A – City Manager’s Proposed Budget for Fiscal Year 2023-24.pdf Presentation Slides (added 06-07-2023)
Saratoga City Council Agenda June 7, 2023 – Page 7 of 8
2.9. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 23-24 Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 23-24.
Staff Report
Attachment A - Resolution
Attachment B - Engineer's Report
3. GENERAL BUSINESS
3.1. Paint the City Artwork Approval
Recommended Action:
Approve artwork recommended by the Public Art Commission for the 3 utility box locations included in the 2023 cycle of Paint the City: Saratoga Utility Box Art Project; approve and authorize artist stipends in the amount of $600 per location; and adopt the Resolution supporting installation of artwork on State of California Department of Transportation (Caltrans) utility box locations on Saratoga Avenue north and south of State Route 85, assuming responsibility for maintenance and upkeep of artwork, and authorizing the City Manager to execute a maintenance agreement.
Staff Report
Attachment A – Recommended Artwork
Attachment B – Voting Results
Attachment C – Resolution
Attachment D – Sample Maintenance Agreement
Attachment E – Public Art Policy
3.2. Saratoga Area Senior Coordinating Council Amended Lease Recommended Action:
Authorize the City Manager to execute the amended lease agreement with the Saratoga Area Senior Coordinating Council.
Staff Report
Attachment A – Amended Lease Agreement
3.3. Council Resolution to Adopt Memorandum of Understanding for the Carpenters 46 Northern California Counties Conference Board on behalf of the Northern California Carpenters Regional Council (“UNION”) July 1, 2023 to June 30, 2027..
Recommended Action:
Approve the proposed Memorandum of Understanding (MOU) and adopt the Resolution to adopt Memorandum of Understanding for the Carpenters 46 Northern California Counties Conference Board on behalf of the Northern California Carpenters Regional Council (“UNION”) July 1, 2023, to June 30, 2027.
Staff Report
Attachment A - Resolution w/ MOU
Attachment B - MOU version showing Changes
Saratoga City Council Agenda June 7, 2023 – Page 8 of 8
3.4. Mills Act Program Policy Options
Recommended Action:
Review the City’s existing Mills Act Program and provide direction to staff regarding possible changes.
Staff Report
Attachment A- City Council Resolution 03-016
Written Communications (added to Item 2.7 06-07-2023)
Written Communications (added 06-08-2023)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 2, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 2nd day of June 2023 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to part icipate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]