Saratoga City Council Agenda June 21, 2023 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
JUNE 21, 2023
AMENDED AGENDA
• 06/21/2023 ITEM 2.1 SUPPLEMENTAL MEMO ADDED
• 06/22/2023 ITEM 2.1 SUPPLEMENTAL MEMO ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy , members of the public may participate in th ese meetings in person at the location s listed below or via remote attendance (if applicable) using the Zoom information below.
Members of the public can view and participate in the 5:30 p.m. Closed Session by:
1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• https://us02web.zoom.us/j/89527052458
• Webinar ID 895 2705 2458 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
Saratoga City Council Agenda June 21, 2023 – Page 2 of 6
5:30 PM CLOSED SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6)
Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor, Labor Counsel Deanna Mouser
Unrepresented Employees: All
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code 54957) Title: City Attorney
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 16, 2023.
REPORT FROM CLOSED SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
SPECIAL PRESENTATION
Special Presentation - Midpeninsula Regional Open Space District Recommended Action:
Receive presentation from Midpeninsula Regional Open Space District (Midpen).
Staff Report
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the June 7, 2023 City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the June 7, 2023 City Council Regular Meeting
Saratoga City Council Agenda June 21, 2023 – Page 3 of 6
1.2. Review and Accept Accounts Payable Check Registers Recommended Action:
Review and accept the 06/01/2023 and 06/08/2023 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register 06-01-2023
Attachment B - Check Register 06-08-2023
1.3. Adopt Additional Findings to Justify Local Modifications to the 2022 California Green Building Standards Code
Recommended Action:
Adopt the resolution making the additional required findings justifying the City’s modifications to the 2022 California Green Building Standards Code.
Staff Report
Attachment A - Resolution
Attachment B - Original Resolution 22-045 and Original Ordinance 395
1.4. Authorize Withdrawal from the Revised Natural Gas Agreement with ABAG POWER Recommended Action:
Adopt the resolution terminating interests in the Core Natural Gas Sales and Aggregation Agreement with (Association of Bay Area Governments) ABAG POWER; authorize the City Manager to execute terminating documentation; authorize the Facilities Manager to send a letter of intent to terminate its agreement; and approve the refund of the City’s Working Capital Deposit in the amount of $2,691.57.
Staff Report
Attachment A - Resolution
Attachment B - Letter to of Intent to Terminate
1.5. Landmark Designation for 14275 Saratoga Avenue Application No. LNDMRK23- 0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at 14275 Saratoga Avenue as a historic landmark.
Staff Report
Attachment A - Ordinance
1.6. Final Map Approval for Two Lots Located at 20625 Brookwood Lane Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0010 for two lots located at 20625 Brookwood Lane (APN: 503-23-066).
Staff Report
Attachment A - Resolution
Attachment B - Site Map
Attachment C - Parcel Map
Saratoga City Council Agenda June 21, 2023 – Page 4 of 6
1.7. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project.
Recommended Action:
Adopt a resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project.
Staff Report
Attachment A - Resolution
1.8. Santa Clara County FireSafe Council Agreement
Recommended Action:
Authorize the City Manager to execute a new agreement with the Santa Clara County FireSafe Council.
Staff Report
Attachment A – Agreement
1.9. Resolution Establishing the Appropriations Limit for Fiscal Year 2023-24 Recommended Action:
Adopt Resolution establishing the City’s appropriations limit for Fiscal Year 2023-24 Staff Report
Attachment A - Resolution
Attachment B - California Department of Finance Price Factor and Population, May 2023
1.10. Resolution Establishing the Fiscal Year 2023-24 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service
Recommended Action:
Adopt resolution establishing the Fiscal Year 2023-24 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service at $0.0042 per $100 of Secured Assessed Value.
Staff Report
Attachment A- Resolution
Attachment B - Series 2011 General Obligation Bond Debt Service Schedule
1.11. Resolution Establishing the Fiscal Year 2023-24 Property Tax Levy for Debt Service Payments on the Arrowhead Community Facility District 2018 Bond Recommended Action:
Adopt the attached resolution that sets the Fiscal Year 2023-24 property tax levy rate for the Arrowhead Community Facility District’s 2018 Bond's debt service payment at $6,000 per parcel for the remaining eighteen (18) participating property owners.
Staff Report
Attachment A - Resolution
1.12. Fiscal Year 2023-24 Investment Policy
Recommended Action:
Adopt the City of Saratoga’s Fiscal Year 2023-24 Investment Policy.
Staff Report
Attachment A - Resolution
Attachment B - Track Changes
Attachment C - California Government Code 53601 – Authorized Investments
Saratoga City Council Agenda June 21, 2023 – Page 5 of 6
1.13. Budget Adoption for the Fiscal Year Beginning July 1, 2023 Recommended Action:
Approve a Resolution adopting the City’s Budget for the fiscal year beginning July 1, 2023.
Staff Report
Attachment A - Resolution
Attachment B - City Manager's Proposed 2023-24 Budget
1.14. Salary Schedule effective July 1, 2023
Recommended Action:
Approve a Resolution amending the City Council approved salary schedule effective July 1, 2023.
Staff Report
Attachment A - Resolution
2. GENERAL BUSINESS
2.1. Community Event & Street Closure Grant Program Policy Recommended Action:
Adopt the resolution amending the Community Event and Street Closure Grant Program Policy.
Staff Report
Attachment A – Resolution Amending the Community Event and Street Closure Grant Program
Attachment B – Current Community Event Grant Program Policy Attachment C – Written Communications
Supplemental Memo - Additional Information (added 06-21-2023) Supplemental Memo - Additional Information (added 06-22-2023)
2.2. Services Agreement for City Manager’s Department Program Support Recommended Action:
Authorize the City Manager to execute an agreement with Crystal Bothelio to provide program support for the City Manager’s Department for an amount not to exceed $126,000.
Staff Report
Attachment A - Draft Agreement
2.3. Resolution Updating Unrepresented Employees’ Compensation & Terms of Employment
Recommended Action:
Move to adopt the Resolution approving compensation and terms of employment for Unrepresented Employees.
Staff Report
Attachment A - Resolution Approving Compensation and Terms of Employment Attachment B - Changes to Compensation and Terms of Employment
COUNCIL ASSIGNMENTS
Council Assignments
Saratoga City Council Agenda June 21, 2023 – Page 6 of 6
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 16, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 16th day of June 2023 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]