Saratoga City Council Agenda January 17, 2024 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
JANUARY 17, 2024
AMENDED AGENDA
• 01/17/2024 ITEM 2.1 SUPPLEMENTAL MATERIAL ADDED
• 01/17/2024 ITEM 2.1 PRESENTATION SLIDES ADDED
• 01/17/2024 ITEM 3.1 PRESENTATION SLIDES ADDED
• 01/17/2024 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED
• 01/18/2024 ITEM 2.1 APPELLANT PRESENTATION SLIDES UPDATED • 01/18/2024 ITEM 3.1 WRITTEN COMMUNICATIONS ADDED
• 01/18/2024 ITEM 3.1 PRESENTATION SLIDES UPDATED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy , members of the public may participate in th ese meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation.
Members of the public can view and participate in the 5:30 p.m. Commission Interviews by:
1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/82342704483
• Webinar ID 823 4270 4483
• Call In: 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
Saratoga City Council Agenda January 17, 2024 – Page 2 of 6
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council.
Oral Communications on Non-Agendized Items will take place at the beginning of the meeting for those attending in person. Oral Communications on Non- Agendized Items will take place at the end of the meeting for those attending via telephone and Zoom.
Public Comment for agendized items will begin with speakers attending in- person followed by those attending via Zoom. Please ensure your comments pertain to the agenda item. Individuals providing comments not relevant to the agenda item will be asked to stay on topic or they will be muted.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
5:30 PM COMMISSION INTERVIEW
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:30 p.m. Mitra Pederson Parks & Recreation 1 full term No
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with West Valley Mission Community College District Board of Trustees Recommended Action:
Receive updates from West Valley Mission Community College District Board of Trustees
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on January 12, 2024.
Saratoga City Council Agenda January 17, 2024 – Page 3 of 6
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Library and Public Art Commissioners
Recommended Action:
Adopt the Resolution appointing Ramya Vasu and Siana Smith to the Library and Public Art Commission and direct the City Clerk to administer the Oaths of Office.
Staff Report
Attachment A - Resolution, Library and Public Art Commission Appointments
West Valley Community Services Proclamation
Recommended Action:
Present Proclamation to West Valley Community Services
West Valley Community Services Proclamation
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 20, 2023, City Council Regular Meeting and the January 9, 2024, City Council Special Meeting.
Staff Report
Attachment A - Minutes for the December 20, 2023 City Council Regular Meeting Attachment B - Minutes for the January 9, 2024 City Council Special Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 12/14/2023 and 12/21/2023 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register Reports 12-14-2023
Attachment B - Check Register Reports 12-21-2023
1.3. Treasurer’s Report for the Month Ended November 30, 2023 Recommended Action:
Review and accept the Treasurer’s Report for the month ended November 30, 2023.
Staff Report
Saratoga City Council Agenda January 17, 2024 – Page 4 of 6
1.4. 2024 City Council Meeting Schedule
Recommended Action:
Approve the 2024 City Council Meeting Schedule and authorize the City Manager, after consultation with the Mayor, to reinstate a cancelled meeting if any urgent items arise.
Staff Report
Attachment A - 2024 City Council Meeting Schedule
1.5. Agreement with Bob Murray & Associates to Provide Executive Search Services Recommended Action:
Authorize the City Manager to execute an agreement with Bob Murray & Associates in the amount of $29,200 for executive search services for the position of City Manager.
Staff Report
Attachment A - Agreement between the City of Saratoga and Bob Murray Associates
2. PUBLIC HEARINGS
2.1. APCC23-0002 - Appeal of a Design Review application for a new two-story residence located at 19348 Athos Place
Recommended Action:
Conduct a public hearing and de novo review of the application and adopt the attached resolution denying appeal APCC23-0002 thereby approving Design Review and Arborist Review applications (PDR22-0016/ARB22-0080) for the construction of a new two-story residence with a detached accessory dwelling unit (ADU) located at 19348 Athos Place and finding the application to be exempt from environmental review under the California Environmental Quality Act (CEQA).
Staff Report
Attachment A - Appeal Application
Attachment B- Resolution to Deny the Appeal
Attachment C - August 9, 2023 Planning Commission Staff Report (without project plans) Attachment D - August 9, 2023 Planning Commission Meeting Minutes Attachment E - August 9, 2023 Project Plans
Attachment F - November 8, 2023 Planning Commission Staff Report (without project plans)
Attachment G - November 8, 2023 Planning Commission Resolution of Approval Attachment H- Draft November 8, 2023 Planning Commission Meeting Minutes Attachment I - Line of Sight Illustration
Attachment J - Project Plans
Attachment K - Solar Study
Supplemental Memo - Supplemental Material (added 01-17-2024) Staff Presentation Slides (added 01-17-2024)
Appellant Presentation Slides (updated 01-18-2024)
2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a new Zone 40 (Quito Oaks) and Confirmation of Assessments for FY 24-25
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25.
Staff Report
Attachment A - Resolution and Report
Saratoga City Council Agenda January 17, 2024 – Page 5 of 6
3. GENERAL BUSINESS
3.1. Housing Element Update & Policies
Recommended Action:
1. Review the proposed responses to comments from California Department of Housing and Community Development (HCD) on the third Draft Housing Element.
2. Receive public comments.
3. Provide comments and direction to staff on responses and revisions to the Housing Element for resubmittal to HCD.
Staff Report
Attachment A – Summary of HCD Comments and Proposed Responses Attachment B – HCD Second Comment Letter, July 27, 2023 Attachment C - Draft Housing Element
Supplemental Memo - Written Communications (added 01-17-2024) Supplemental Memo - Written Communications (added 01-18-2024) Presentation Slides (updated 01-18-2024)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 12, 2024 at th e City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's we bsite at www.saratoga.ca.us.
Signed this 12th day of January 2024 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
Saratoga City Council Agenda January 17, 2024 – Page 6 of 6
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]