Saratoga City Council Minutes ~ April 3, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY, APRIL 3, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with the Saratoga Chamber of Commerce in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on March 28, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session with the Saratoga Chamber of Commerce and Chamber President Tiger Teerlink provided a summary of the activities of the Chamber.
ORAL COMMUNICATIONS ON NON- AGENDIZED ITEM S; IN-PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Zhao shared information a bout informal office hours at the Saratoga Farmers ’ Market, Emergency Medical Services Free Class, and the Blossom Festival.
CEREMONIAL ITEM
STEM Winners Recognition
Recommended Action:
Present Commendations to STEM Winners
The City Council presented Commendations to the STEM winners.
Saratoga City Council Minutes ~ April 3, 2024 ~ Page 2 of 5
1. CONSENT CALENDAR
The City Clerk stated the minutes from the March 20, 2024, meeting will be amended to reflect the correct maker of, and second for, the motions associated with Item 2.1.
Mayor Zhao invited public comment.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the March 18, 2024, City Council Special Meeting and the March 20, 2024, City Council Regular Meeting.
AFTAB/PAGE MOVED TO APPROVE THE MINUTES FOR THE MARCH 18, 2024, CITY COUNCIL SPECIAL MEETING AND THE MARCH 20, 2024 (AS AMENDED) CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 03/14/2024 and 03/21/2024 accounts payable vendor payment check registers.
AFTAB/PAGE MOVED TO REVIEW AND ACCEPT THE 03/14/2024 AND 03/21/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended February 29, 2024 Recommended Action:
Review and accept the Treasurer’s Report for the month ended February 29, 2024.
AFTAB/PAGE MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED FEBRUARY 29, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. 2nd Reading Zoning Code Amendments
Recommended Action:
Adopt the ordinance amendments to Chapter 14 (Subdivisions) and Chapter 15 (Zoning Regulations) of the Saratoga City Code.
ORDINANCE 399
Saratoga City Council Minutes ~ April 3, 2024 ~ Page 3 of 5
AFTAB/PAGE MOVED TO ADOPT THE ORDINANCE AMENDMENTS TO
CHAPTER 14 (SUBDIVISIONS) AND CHAPTER 15 (ZONING REGULATIONS) OF THE SARATOGA CITY CODE. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.5. 2023 General Plan Housing Element Annual Progress Report Recommended Action:
Adopt the Resolution accepting the 2023 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development.
RESOLUTION 24-016
AFTAB/PAGE MOVED TO ADOPT THE RESOLUTION ACCEPTING THE 2023
GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT AND DIRECT STAFF TO FILE THE REPORT WITH THE GOVERNOR’S OFFICE OF
PLANNING AND RESEARCH AND THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Acceptance of Parcel Conveyance for the Quito Road Bridges Project Mitigation Recommended Action:
Adopt a resolution authorizing the acceptance of the conveyance of land for the Quito Road Bridges project mitigation efforts and authorizing the City Manager to execute a Certificate of Acceptance.
RESOLUTION 24-017
AFTAB/PAGE MOVED TO ADOPT THE RESOLUTION AUTHORIZING THE
ACCEPTANCE OF THE CONVEYANCE OF LAND FOR THE QUITO ROAD
BRIDGES PROJECT MITIGATION EFFORTS AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CERTIFICATE OF ACCEPTANCE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7. Budget Amendment – Allendale Landscape District LLA Zone 36 Recommended Action:
Adopt Resolution appropriating $2,802.52 from the LLA Zone 36 fund balance into the Fiscal Year 2023/24 operating budget.
RESOLUTION 24-018
AFTAB/PAGE MOVED TO ADOPT THE RESOLUTION APPROPRIATING
$2,802.52 FROM THE LLA ZONE 36 FUND BALANCE INTO THE FISCAL YEAR 2023/24 OPERATING BUDGET. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ April 3, 2024 ~ Page 4 of 5
2. GENERAL BUSINESS
2.1. Renew Contract with Saratoga Chamber of Commerce for Tourism and Informational Services
Recommended Actions:
1. Consider the Chamber of Commerce’s request to increase the annual contract amount for a one-time 15% increase for tourism-related services
2. Authorize the City Manager to execute the agreed-upon contract renewal for 5 years.
Council Member Page stated he needed to recuse himself from this item due to his relationship with the Chamber of Commerce and left the dais at this time.
Leslie Arroyo, Assistant City Manager, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
FITZSIMMONS/WALIA MOVED TO CONSIDER THE CHAMBER OF
COMMERCE’S REQUEST TO INCREASE THE ANNUAL CONTRACT AMOUNT FOR A ONE -TIME 15% INCREASE FOR TOURISM -RELATED SERVICES AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREED -UPON
CONTRACT RENEWAL FOR 5 YEARS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: PAGE. ABSENT: NONE.
Council Member Page returned to the dais at this time.
2.2. 2024-25 Capital Improvement Program Projects and Funding Recommended Action:
Approve fiscal year (FY)2024-25 Capital Improvement Program (CIP) projects and funding for inclusion in the annual budget.
Ryan Hinchman, Administrative Services Director , and John Cherbone, Public Works Director presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
PAGE/FITZSIMMONS MOVED TO APPROVE FISCAL YEAR (FY)2024 -25
CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS AND FUNDING AS PRESENTED, WITH A CHANGE TO REMOVE THE “HERITAGE ORCHARD PARK SIGNS REPLACEMENT PROJECT” FROM THE FUNDED PROJECT LIST AND RETAIN THE $50,000 OF FUNDING FOR FUTURE USE . MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ April 3, 2024 ~ Page 5 of 5
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors – stated she attended this meeting with nothing to report.
Council Member Chuck Page
Saratoga Ministerial Association – stated he was unable to attend this meeting due to a scheduling conflict.
Vice Mayor Belal Aftab
Saratoga Historical Foundation Board of Directors – stated he attended this meeting with nothing to report.
Mayor Yan Zhao
West Valley Mayors and City Managers Association – stated the group received a link for the latest Housing Law Update, and the group discussed their Housing Element status.
CITY COUNCIL ITEMS
Zhao/Walia requested discussion of the process for City Commission recruitments.
COUNCIL COMMUNICATIONS
Council Member Page discussed current and upcoming performances at the Saratoga Theater and discussed the recent League of CA Cities G overnance Transparency and L abor Relations Committee meeting.
CITY MANAGER'S REPORT
None.
CITY ATTORNEY'S REPORT
None.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 8:01 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga