Saratoga City Council Minutes ~ May 15, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY, MAY 15, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held a Closed Session in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
At 6:00 p.m., the City Council held a Joint Session with Saratoga neighborhoods in S. Ku Hall at the Saratoga Senior Center.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on May 9, 2024.
REPORT FROM CLOSED SESSION
Mayor Zhao stated the City Council held a Closed Session at 5:30 p.m. and the City Council authorized staff to make an offer to Mathew Morley for the role of City Manager with the contract anticipated to go to the City Council on June 5, 2024.
REPORT FROM STUDY SESSION
Mayor Zhao stated the City Council held a Study Session with Saratoga neighborhoods to hear from residents on items of interest and concerns in the various neighborhoods.
ORAL COMMUNICATIONS ON NON- AGENDIZED ITEM S; IN-PERSON
ATTENDEES
The following individuals spoke at this time:
John Brittain, John D ay, Ray Sullivan, Tsing Bardin, Michael Griffin, and Jill Hunter discussed the Saratoga Retirement Community expansion.
Saratoga City Council Minutes ~ May 15, 2024 ~ Page 2 of 5
Becky Pan discussed Builders Remedy projects.
ANNOUNCEMENTS
Mayor Zhao shared information about off leash dogs in Saratoga parks, the Blacksmith Grand Opening and demonstrations, the annual Memorial Day Observance, the Blossom Festival, and the annual Dragon Boat Festival.
SPECIAL PRESENTATION
West Valley Community Services Special Presentation
Recommended Action:
Receive presentation from West Valley Community Services.
The City Council received a presentation from Sujatha Venkatraman, Executive Director of West Valley Community Services.
1. CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
Council Member Walia requested Item 1.6 be removed for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the May 1, 2024, City Council Regular Meeting and the May 6, 2024, City Council Special Meeting.
WALIA/PAGE MOVED TO APPROVE THE MINUTES FOR THE MAY 1, 2024, CITY COUNCIL REGULAR MEETING AND THE MAY 6, 2024, CITY COUNCIL SPECIAL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 04/25/2024 and 05/02/2024 accounts payable vendor payment check registers.
WALIA/PAGE MOVED TO REVIEW AND ACCEPT THE 04/25/2024 AND 05/02/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ May 15, 2024 ~ Page 3 of 5
1.3. Resolution Temporarily Suspending Certain Requirement for Heritage Preservation Commission Applicants
Recommended Action:
Adopt the Resolution temporarily suspending the requirement for Historic Preservation Commission Applicants to attend a Commission meeting prior to being interviewed by the City Council.
RESOLUTION 24-026
WALIA/PAGE MOVED TO ADOPT THE RESOLUTION TEMPORARILY
SUSPENDING THE REQUIREMENT FOR HISTORIC PRESERVATION
COMMISSION APPLICANTS TO ATTEND A COMMISSION MEETING PRIOR TO BEING INTERVIEWED BY THE CITY COUNCIL. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. Authorization to Write Off Bad Debt
Recommended Action:
Authorize write off bad debt totaling $8,563.92 as of March 31, 2024.
WALIA/PAGE MOVED TO AUTHORIZE WRITE OFF BAD DEBT TOTALING $8,563.92 AS OF MARCH 31, 2024. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.5. Reject All Bids for FY23/24 Pavement Management Program Project Recommended Action:
Reject all bids for the FY23/24 Pavement Management Program Project and authorize staff to re-bid the project at a later date with a reduced project scope.
WALIA/PAGE MOVED TO REJECT ALL BIDS FOR THE FY23/24 PAVEMENT
MANAGEMENT PROGRAM PROJECT AND AUTHORIZE STAFF TO RE -BID THE PROJECT AT A LATER DATE WITH A REDUCED PROJECT SCOPE.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.6. AB 939 and Household Hazardous Waste Agreements with Santa Clara County Recommended Action:
Authorize the City Manager to sign the Agreement for Countywide Assembly Bill 939 Implementation Fee and Santa Clara County Household Hazardous Waste Collection Program Agreement with a $76,767 augmentation for Fiscal Year 2024/25.
WALIA/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT FOR COUNTYWIDE ASSEMBLY BILL 939 IMPLEMENTATION
FEE AND SANTA CLARA COUNTY HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM AGREEMENT WITH A $76,767 AUGMENTATION FOR FISCAL YEAR 2024/25. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
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2. GENERAL BUSINESS
2.1. Receive 2024-25 General Fund Budget Overview
Recommended Action:
Provide feedback on the 2024-25 General Fund budget overview.
Ryan Hinchman, Administrative Services Director, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
No action needed; presentation received.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report
Council Member Tina Walia
Silicon Valley Clean Energy Author ity Board of Directors –stated the Board received updates, adopted a resolution to fund emission mitigation efforts in a community near a power plant, and approved a decarbonization program.
Cities Association of Santa Clara County Legislative Action Committee – stated the Committee took positions on eight legislative bills.
Cities Association o f Santa Clara County Board of Directors – stated the Board upheld the recommendation from the L egislative Action Committee, and stated the Joint Powers Authority Bylaws were approved.
Council Member Chuck Page
West Valley Clean Water Program Authority Board of Directors – stated the Board discussed a potential name change.
Saratoga Chamber of Commerce Board – stated the Board discussed the recently formed City Council Ad-hoc Committee and potential outdoor dining opportunities.
Vice Mayor Belal Aftab
Valley Transportation Authority Policy Advisor y Committee –stated the Committee approved a recommendation to increase the budget for the Noise Abatement Program, discussed an audit, and discussed micro transit and geographic equity.
Mayor Yan Zhao
West Valley Sanitation District Board of Directors – stated the Board adopted the proposed Fiscal Year 24-25 budget.
Council Finance Committee – stated the Committee received and reviewed the proposed Fiscal Year 24-25 General Fund Budget.
CITY COUNCIL ITEMS
None
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COUNCIL COMMUNICATIONS
None.
CITY MANAGER'S REPORT
None.
CITY ATTORNEY'S REPORT
None.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
The following individuals spoke at this time:
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 8:20 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga