Saratoga City Council Agenda June 19, 2024 – Page 1 of 7
SARATOGA CITY COUNCIL
REGULAR MEETING
JUNE 19, 2024
AMENDED AGENDA
• 06/19/2024 ITEM 3.1 PRESENTATION SLIDES ADDED
• 06/20/2024 NON-AGENDIZED WRITTEN COMMUNICATIONS ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy , members of the public may participate in th ese meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation.
Members of the public can view and participate in the 6:30 p.m. Commission Interview by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/82342704483
• Webinar ID 823 4270 4483
Call In: 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Saratoga City Council Agenda June 19, 2024 – Page 2 of 7
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
6:30 PM COMMISSION INTERVIEW
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
6:30 p.m. Bill Cooper Heritage Preservation 1 partial term No
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on June 13, 2024.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
Supplemental Memo - Written Communications (added 06-20-2024)
ANNOUNCEMENTS
PUBLIC HEARINGS
2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 42A (Gardiner Park) and Confirmation of Assessments for FY 24-25
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25.
Staff Report
Attachment A - Resolution Confirmation Assessments
Attachment B - Engineer's Report
2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 47 (Padero) and Confirmation of Assessments for FY 24-25
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25.
Staff Report
Attachment A - Resolution Confirming Assessments
Attachment B - Engineer's Report
Saratoga City Council Agenda June 19, 2024 – Page 3 of 7
2.3. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 48 (Glen Una) and Confirmation of Assessments for FY 24-25
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25.
Staff Report
Attachment A - Resolution Confirming Assessments
Attachment B - Engineer's Report
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the June 5, 2024, City Council Regular Meeting.
Staff Report
Attachment A - Minutes for the June 5, 2024, City Council Regular Meeting
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 05/30/2024 and 06/06/2024 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register Reports 05-30-2024
Attachment B - Check Register Reports 06-06-2024
1.3. Budget Adoption for the Fiscal Year Beginning July 1, 2024 Recommended Action:
Approve a Resolution adopting the City’s Budget for the fiscal year beginning July 1, 2024.
Staff Report
Attachment A - Resolution
Attachment B - Proposed 2024-25 Budget
1.4. Resolution Establishing the Appropriations Limit for Fiscal Year 2024-25 Recommended Action:
Adopt a Resolution establishing the City’s appropriations limit for Fiscal Year 2024-25.
Staff Report
Attachment A - Resolution
Attachment B - California Department of Finance Price Factor and Population April 2024
Saratoga City Council Agenda June 19, 2024 – Page 4 of 7
1.5. Resolution to Establish the FY 2024-25 Property Tax Levy for the Arrowhead Community Facility District 2018 Bond Debt Service
Recommended Action:
Adopt the Resolution that sets the Fiscal Year 2024-25 property tax levy rate for the Arrowhead Community Facility District’s (CFD) 2018 Bond's debt service payment at $6,500 per parcel for the remaining eighteen (18) participating property owners.
Staff Report
Attachment A - Resolution
1.6. Resolution to Establish Fiscal Year 2024-25 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service
Recommended Action:
Adopt the Resolution establishing the Fiscal Year 2024-25 Tax Levy Rate for the Library Series 2011 General Obligation Bonds Debt Service at $0.0040 per $100 of Secured Assessed Value.
Staff Report
Attachment A- Resolution
Attachment B - GO Bond Debt Service Schedule
1.7. Theater Portable License Agreement
Recommended Action:
Authorize the City Manager to sign the Theater Portable License Agreement between the City of Saratoga and the South Bay Musical Theatre.
Staff Report
Attachment A - License Agreement
1.8. Santa Clara County Library District StoryWalk Memorandum of Understanding (MOU)
Recommended Action:
Approve the Santa Clara County Library District StoryWalk Memorandum of Understanding (MOU).
Staff Report
Attachment A - Memorandum of Understanding
1.9. Ordinance for Zoning Reclassification for Saratoga Retirement Community Master Plan Update (application PDR19-0023/ARB19-0039/GEO19-0013/ZOA19-0004/ENV19- 0005; 14500 Fruitvale Avenue (397-12-012 & 397-12-019 & 397-40-006).
Recommended Action:
Adopt the Ordinance approving a Zoning Reclassification from R-1-40,000 to R-1-40,000 P-C (Planned Combined District) (ZOA19-0004), for 37.17 acres located at 14500 Fruitvale Avenue (APN’s 397-12-012 & 397-12-019 & 397-40-006).
Staff Report
Attachment A - Ordinance
Saratoga City Council Agenda June 19, 2024 – Page 5 of 7
1.10. No Parking Anytime Zone on Three Oaks Way
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone on both sides of Three Oaks Way for the full length of the street.
Staff Report
Attachment A – Motor Vehicle Resolution
Attachment B - Map of Parking Restriction
1.11. Two-Hour Parking Zone at 12850 Saratoga Avenue
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a two-hour parking zone on the southeast side of Saratoga Avenue in front of 12850 Saratoga Avenue for 210 feet.
Staff Report
Attachment A – Motor Vehicle Resolution
Attachment B – Map of Parking Restriction
1.12. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project
Recommended Action:
Adopt a resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project.
Staff Report
Attachment A - Resolution
2. PUBLIC HEARINGS
2.4. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 24-25 Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 24-25.
Staff Report
Attachment A - Resolution Confirming Assessments
Attachment B - Engineers Report
2.5. Introduce and Waive First Reading of an Ordinance Approving Amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to Implement the Programs of the 2023- 2031 Housing Element.
Recommended Action:
Following the public hearing, introduce and waive the first reading of an ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement the programs of the 2023-2031 Housing Element and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting.
Staff Report
Attachment A - Ordinance Amending Chapter 15 (Articles 15-46 and 15-47)
Saratoga City Council Agenda June 19, 2024 – Page 6 of 7
2.6. Annual Code Update for 2024
Recommended Action:
Conduct the public hearing, introduce and waive the first reading of an ordinance amending City Code provisions concerning scheduling of appeal hearings (section 2-05.030); scheduling City Council meetings (2-10.010); Commissioner qualifications and terms (2-
12.020 and .030); security alarms (4-06.110); motion picture filming (4-60.080); civil defense and disaster (Article 6-05); commercial marijuana activity (6-30.020); driveway approaches (14-25.030); Zoning Ordinance provisions pertaining to short term rentals (15-
06.360), fence height at driveway intersections (15-29.010), creek setbacks (15-45.045), tree regulations (Article 15-50), and replacement housing units (15-80.150); and reorganization of certain definitions in the Sustainability Ordinance (17-10.010); and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council.
Staff Report
Attachment A – 2024 Annual Code Update Ordinance
3. GENERAL BUSINESS
3.1. Authorize Contract for FY23/24 for Pavement Management Program Project in the Amount Not to Exceed $3,439,646
Recommended Actions:
1. Declare G. Bortolotto & Company to be the lowest responsible bidder on the project.
2. Award a Construction Contract to G. Bortolotto & Company in the amount of $3,124,646 and authorize the City Manager to execute the same.
3. Authorize staff to execute change orders to the contract up to $315,000 (10%).
Staff Report
Attachment A - FY 23-24 PMP Contract
Attachment B - Bid Tabulation
Presentation Slides (added 06-19-2024)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CEREMONIAL ITEM
Outgoing City Manager Recognition
Recommended Action:
Recognize outgoing City Manager, James Lindsay
Proclamation
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
Saratoga City Council Agenda June 19, 2024 – Page 7 of 7
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Leslie Arroyo, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 13, 2024, at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's websi te at www.saratoga.ca.us.
Signed this 13th day of June 2024 at Saratoga, California.
Leslie Arroyo, Assistant City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]