Saratoga City Council Minutes ~ October 2, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY, OCTOBER 2, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with Hakone in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on September 26, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Hakone . Shozo Kagoshima, Executive Director of Hakone , Emily Lo, Board of Trustees -Chairperson and incoming Executive Director of Hakone , Meredith Lee provided a summary of the discussion during the Joint Session.
ORAL COMMUNICATIONS ON NON- AGENDIZED ITEM S; IN-PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Zhao shared information about State of the City Event, Health Fair at SASCC and Witchy Walk-A-Bout.
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 2 of 5
CEREMONIAL ITEMS
Commendation for Outgoing Parks & Recreation Commissioner Michelle Wang Recommended Action:
Presentation of Commendation to Michelle Wang
The City Council presented a Commendation to outgoing Parks & Recreation Commissioner Michelle Wang.
Commendation for Saratoga Sister City, Muko 40th Anniversary Recommended Action:
Presentation of Muko 40th Anniversary Commendation
The City Council presented a Commendation regarding the Saratoga Sister City, Muko 40th Anniversary.
1. CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
1.1. Accounts Payable Check Registers
Recommended Action:
Review and accept the 09/12/2024 and 09/19/2024 accounts payable vendor payment check registers.
PAGE/WALIA MOVED TO REVIEW AND ACCEPT THE 09/12/2024 AND 09/19/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Treasurer’s Report for the Month Ended July 31, 2024 Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2024.
PAGE/WALIA MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED JULY 31, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. No Parking Anytime Zone in Front of 14005 Quito Road Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 156 feet in front of 14005 Quito Road.
MV RESOLUTION 336
Saratoga City Council Minutes ~ October 2, 2024 ~ Page 3 of 5
PAGE/WALIA MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 156 FEET IN FRONT OF 14005 QUITO ROAD. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. Amendment to the Park Restroom Renovations Contract with Selway Construction to include Fire Damage Repairs to the Wildwood Park Restroom Recommended Actions:
1) Approve an amendment to contract with Selway Construction for the Parks Restroom Renovations Project to include Fire Damage Repairs for the Wildwood Park Restroom in the amount of $138,876 for a total not-to-exceed contract amount of $433,875 2) Authorize a 10 percent contingency increase, in the amount not-to-exceed $13,887, to execute change orders to the contract
PAGE/WALIA MOVED TO APPROVE AN AMENDMENT TO CONTRACT WITH
SELWAY CONSTRUCTION FOR THE PARKS RESTROOM RENOVATIONS
PROJECT TO INCLUDE FIRE DAMAGE REPAIRS FOR THE WILDWOOD PARK RESTROOM IN THE AMOUNT OF $138,876 FOR A TOTAL NOT -TO-EXCEED CONTRACT AMOUNT OF $433,875, AND AUTHORIZ E A 10 PERCENT CONTINGENCY INCREASE, IN THE AMOUNT NOT -TO-EXCEED $13,887, TO EXECUTE CHANGE ORDERS TO THE CONTRACT . MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5. Final Map Approval for Two Lots Located at 14528 Chester Avenue Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. SUB22- 0001 for two lots located at 14528 Chester Avenue (APN: 397-03-072).
RESOLUTION 24-057
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. SUB22 -0001 FOR TWO LOTS LOCATED AT 14528 CHESTER AVENUE (APN: 397-03-072). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. PUBLIC HEARING
2.1. APCC24-0003 - Appeal of a Design Review application for a 781 square foot second story addition to an existing residence located at 13760 Manteca Way Recommended Action:
Conduct a public hearing and de novo review of the application and adopt the attached resolution denying appeal APCC24-0003 thereby approving Design Review application PDR24-0002 for the construction of a 781 square foot second story accessory dwelling unit (ADU) located at 13760 Manteca Way and finding the application to be exempt from environmental review under the California Environmental Quality Act (CEQA).
Chris Riordan, Senior Planner, presented the staff report.
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The Appellant provided a presentation.
The Applicant provided a presentation.
Mayor Zhao invited public comment.
The following individuals addressed the City Council at this time: several neighbors of the impacted property, Justin Hemann, Jay Tang.
The Applicant provided closing remarks.
The Appellant provided closing remarks.
RESOLUTION 24-058
WALIA/AFTAB MOVED TO ADOPT THE RESOLUTION DENYING APPEAL APCC24-0003 THEREBY APPROVING DESIGN REVIEW APPLICATION PDR24 - 0002 FOR TH E CONSTRUCTION OF A 781 SQUARE FOOT SECOND STORY ACCESSORY DWELLING UNIT (ADU) LOCATED AT 13760 MANTECA WAY
AND FINDING THE APPLICATION TO BE EXEMPT FROM ENVIRONMENTAL
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors –stated KSAR livestreamed the recent Saratoga High School football game and will stream future games.
Council Member Chuck Page
Nothing to report.
Vice Mayor Belal Aftab
Saratoga Historical Foundation Board of Directors – attended the meeting with nothing to report.
Mayor Yan Zhao
Nothing to report.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
Council Member Page announced the League Governance & Labor Relations Committee will be meeting to propose that the Brown Act rules that apply to local agencies also apply to the Legislature.
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Vice Mayor Aftab expressed his condolences to those impacted by the recent shooting at the Valley Transportation Agency.
Mayor Zhao announced due to the State of the City event, the Mayor’s Office Hours at the Farmer’s Market will be held on Saturday, October 12, 2024.
Council Member Walia stated October 2nd, is California’s Clean Air Day, enacted by the State to reduce air pollution.
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 8:36 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga