Saratoga City Council Meeting Agenda – November 20, 2024 - Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
NOVEMBER 20, 2024
AMENDED AGENDA
• 11/18/2024 JOINT SESSION PRESENTATION SLIDES ADDED
• 11/18/2024 ITEM 1.5 UPDATED STAFF REPORT AND ATTACHMENTS ADDED • 11/18/2024 ITEM 2.1 PRESENTATION SLIDES ADDED
• 11/18/2024 STUDY SESSION ITEM PRESENTATION SLIDES ADDED • 11/19/2024 ITEM 1.5 UPDATED STAFF REPORT AND ATTACHMENT C ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy , members of the public may participate in th ese meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation.
Members of the public can view and participate in the 5:00 p.m. Commission Interviews by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/82342704483
• Webinar ID 823 4270 4483
Call In: 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Calling 1.408.638.0968 or 1.669.900.6833
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Saratoga City Council Meeting Agenda – November 20, 2024 - Page 2 of 5
Written Communication
Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
5:00 PM COMMISSION INTERVIEWS
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent
5:05 p.m. J. Craig Awbrey Heritage Preservation 1 full term No 5:15 p.m. Chen Xie Heritage Preservation 1 full term No 5:25 p.m. Dory Albert Traffic Safety 1 full term No
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with Orchard Keepers
Recommended Action:
Receive updates from Orchard Keepers.
Presentation Slides (added 11-18-2024)
7:00 PM REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on November 15, 2024.
REPORT FROM JOINT SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Meeting Agenda – November 20, 2024 - Page 3 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the November 6, 2024, City Council Meeting.
Staff Report
Attachment A - Minutes for the November 6, 2024 City Council Meeting
1.2. Final Map Approval for Two Lots Located at 14451 Fruitvale Avenue Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0006 for two lots located at 14451 Fruitvale Ave (APN: 397-17-007).
Staff Report
Attachment A - Resolution Granting Final Map Approval
Attachment B - Parcel map
1.3. Accounts Payable Check Registers
Recommended Action:
Review and accept the 10/31/2024 and 11/07/2024 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Register 10-31-2024
Attachment B - Check Register 11-07-2024
1.4. Disband Economic Vitality Ad Hoc Committee
Recommended Action:
Adopt the Resolution disbanding the Economic Vitality Ad Hoc Committee.
Staff Report
Attachment A - Resolution to Disband Ad Hoc
1.5. Flock Safety Agreement Amendment for Automated License Plate Reader Camera System
Recommended Action:
Authorize the City Manager to execute a modified agreement with Flock Safety for a total annual amount of $163,000.
Staff Report
Attachment A – Original Flock Safety Agreement
Attachment B – Amended Flock Safety Agreement
Attachment C – Amended Flock Safety Agreement Redlined
1.6. Cupertino Emergency Management Contract
Recommended Action:
Authorize the City Manager to sign an amended contract agreement with the City of Cupertino for Saratoga Emergency Management support for a contract total not to exceed $35,629.12.
Staff Report
Attachment A – Original Cupertino Contract
Attachment B – FY2024/25 Cupertino Contract Amendment
Saratoga City Council Meeting Agenda – November 20, 2024 - Page 4 of 5
2. GENERAL BUSINESS
2.1. Annual Review - Saratoga Climate Action Plan 2030 Recommended Action:
Accept the report on the Annual Review of the Saratoga Climate Action Plan (CAP) 2030.
Staff Report
Attachment A- Saratoga Climate Action Plan 2030
Attachment B- 2023 GHG Inventory Report
Attachment C- 2023 Community GHG Emissions Reductions
Attachment D- City's Sustainable Efforts
Presentation Slides (added 11-18-2024)
2.2. Award of Construction Contract for the Village Parking Districts Improvements American Rescue Plan Act (ARPA) Project to GradeTech Inc.
Recommended Actions:
1. Declare GradeTech Inc as the lowest responsible bidder on the project.
2. Award a Construction Contract to GradeTech Inc in the amount of $3,806,018.63 and authorize the City Manager to execute the same.
3. Authorize staff to execute change orders to the contract up to $344,250.00 Staff Report
Attachment A - Bid Summary
Attachment B - Contract
3. STUDY SESSION
Study Session to Receive Information on State Housing Laws including California Senate Bill 9, Senate Bill 330, the Housing Accountability Act’s “Builder’s Remedy,” and Other Relevant Laws and Regulations.
Recommended Action:
Conduct study session.
Staff Report
Presentation Slides (added 11-18-2024)
COUNCIL ASSIGNMENTS
Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
Saratoga City Council Meeting Agenda – November 20, 2024 - Page 5 of 5
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 8, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 15th day of November 2024 at Saratoga, California.
Britt Avrit, MMC, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]