Saratoga City Council Minutes ~ December 4, 2024 ~ Page 1 of 7
MINUTES
WEDNESDAY, DECEMBER 4, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with the Saratoga Ministerial Association and KSAR in the Linda Callon Conference Room.
Mayor Zhao invited public comment.
No one requested to speak.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on November 27, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with the Saratoga Ministerial Association and KSAR. Reverend Joel Martinez, from St. Andrew's Episcopal Church and John Dietrich, KSAR Station Manager provided a summary of the Joint Session.
ORAL COMMUNICATIONS ON NON- AGENDIZED ITEM S; IN-PERSON
ATTENDEES
The following individual spoke at this time:
Bernie Mills discussed the recent Study Session held by the City Council and discussed becoming a Charter City.
ANNOUNCEMENTS
Mayor Zhao shared information about the Celebration of Light event , Let’s Work Saratoga, and Mayor’s Office Hours at the Farmers’ Market.
Saratoga City Council Minutes ~ December 4, 2024 ~ Page 2 of 7
CEREMONIAL ITEM
Appointment of Heritage Preservation Commissioners
Recommended Action:
Adopt the Resolution appointing J. Craig Awbrey and Chen Xie to the Heritage Preservation Commission and direct the City Clerk to administer the Oath of Office.
RESOLUTION 24-062
WALIA/PAGE MOVED TO ADOPT THE RESOLUTION APPOINTING J. CRAIG
AWBREY AND CHEN XIE TO THE HERITAGE PRESERVATION COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1. CONSENT CALENDAR
Mayor Zhao invited public comment.
The following individual spoke at this time: Bill Dalton
Vice Mayor Aftab requested Item 1.4 be removed for separate discussion.
Council Member Page requested Items 1.10 and 1.11 be removed for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the November 20, 2024, City Council Meeting.
FITZSIMMONS/PAGE MOVED TO APPROVE THE MINUTES FOR THE
NOVEMBER 20, 2024, CITY COUNCIL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 11/14/2024 and 11/21/2024 accounts payable vendor payment check registers.
FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE 11/14/2024 AND 11/21/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended October 31, 2024 Recommended Action:
Review and accept the Treasurer’s Report for the month ended October 31, 2024.
Saratoga City Council Minutes ~ December 4, 2024 ~ Page 3 of 7
FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED OCTOBER 31, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan (CWPP)
Recommended Action:
Adopt the 2024 Saratoga Annex to the Santa Clara County Community Wildfire Protection Plan (CWPP).
PAGE/AFTAB MOVED TO ADOPT THE 2024 SARATOGA ANNEX TO THE SANTA CLARA COUNTY COMMUNITY WILDFIRE PROTECTION PLAN (CWPP).
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.5. Final Map Approval for Two Lots Located at 14411 Quito Road Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0014 for two lots located at 14411 Quito Road (397-05-094).
RESOLUTION 24-063
FITZSIMMONS/PAGE MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS22 -0014 FOR TWO LOTS LOCATED AT 14411 QUITO ROAD (397-05-094). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Final Map Approval for Two Lots Located at 14904 Sobey Road Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22- 0013 for two lots located at 14904 Sobey Road (APN: 397-04-014).
RESOLUTION 24-064
FITZSIMMONS/PAGE MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS22 -0013 FOR TWO LOTS LOCATED AT 14904 SOBEY ROAD (APN: 397-04-014). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7. Amendment to the West Valley Clean Water Program Authority Joint Powers Agreement to Rename the Authority
Recommended Action:
Adopt the Resolution approving the amendment to the Joint Powers Agreement creating the West Valley Clean Water Program Authority to change the name of the Authority to West Valley Stormwater Authority and authorize the City Manager to take all actions necessary to implement the name change.
Saratoga City Council Minutes ~ December 4, 2024 ~ Page 4 of 7
RESOLUTION 24-065
FITZSIMMONS/PAGE MOVED TO ADOPT THE RESOLUTION APPROVING THE
AMENDMENT TO THE JOINT POWERS AGREEMENT CREATING THE WEST
VALLEY CLEAN WATER PROGRAM AUTHORITY TO CHANGE THE NAME OF
THE AUTHORITY TO WEST VALLEY STORMWATER AUTHORITY AND
AUTHORIZE THE CITY MANAGER TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE NAME CHANGE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.8. AB1600 Development Impact Fee Annual Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee report for the fiscal year ended June 30, 2024.
FITZSIMMONS/PAGE MOVED TO REVIEW AND ACCEPT THE ANNUAL AB1600
DEVELOPMENT IMPACT FEE REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.9. Annual Comprehensive Financial Report (ACFR)
Recommended Action:
Receive and file the Annual Comprehensive Financial Report (ACFR) and related reports and direct City staff to prepare and post the City’s Annual Financial Transactions Report using the financial statements contained in the ACFR and in accordance with State law.
FITZSIMMONS/PAGE MOVED TO RECEIVE AND FILE THE ANNUAL
COMPREHENSIVE FINANCIAL REPORT (ACFR) AND RELATED REPORTS AND DIRECT CITY STAFF TO PREPARE AND POST THE CITY’S ANNUAL
FINANCIAL TRANSACTIONS REPORT USING THE FINANCIAL STATEMENTS CONTAINED IN THE ACFR AND IN ACCORDANCE WITH STAT E LAW.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.10. Contract award for Citywide Tree Inventory, Maintenance Plan and Consultant Services.
Recommended Actions:
1. Award contract for Citywide Tree Inventory and Maintenance Plan Development to West Coast Arborist, Inc. in an amount not to exceed $75,500.
2. Award contract for consultant support services for Citywide Tree Inventory and Maintenance Plan Development to PS Consulting in the amount not to exceed $33,670.
Saratoga City Council Minutes ~ December 4, 2024 ~ Page 5 of 7
AFTAB/ZHAO MOVED TO AWARD CONTRACT FOR CITYWIDE TREE
INVENTORY AND MAINTENANCE PLAN DEVELOPMENT TO WEST COAST ARBORIST, INC. IN AN AMOUNT NOT TO EXCEED $75,500; AWARD
CONTRACT FOR CONSULTANT SUPPORT SERVICES FOR CITYWIDE TREE
INVENTORY AND MAINTENANCE PLAN DEVELOPMENT TO PS
CONSULTING IN THE AMOUNT NOT TO EXCEED $33,670. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.11. No Parking Anytime Zone on the South Side of Big Basin Way Beginning 210 Feet West of 6th Street and Ending at Jacks Road
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 625 feet on the south side of Big Basin Way beginning 210 feet west of 6th Street and ending at Jacks Road.
RESOLUTION MV 337
PAGE/AFTAB MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 625 FEET ON THE SOUTH SIDE OF BIG BASIN WAY BEGINNING 210 FEET WEST OF 6TH STREET AND ENDING AT JACKS ROAD. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.12. No Parking Anytime Zone on the West Side of De Havilland Drive, Just South of its Eastern Intersection with Shubert Drive
Recommended Action:
Adopt the Motor Vehicle resolution authorizing a No Parking Anytime zone for approximately 90 feet on the west side of De Havilland Drive just south of its eastern intersection with Shubert Drive.
RESOLUTION MV 338
FITZSIMMONS/PAGE MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 90
FEET ON THE WEST SIDE OF DE HAVILLAND DRIVE JUST SOUTH OF ITS EASTERN INTERSECTION WITH SHUBERT DRIVE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.13. No U-Turn Restriction on Saratoga Avenue at Saratoga Library Turn Pocket Recommended Action:
Adopt the Motor Vehicle resolution restricting U-turns (No U-Turn) from the left turn pocket on Saratoga Avenue in front of the Saratoga Library parking lot.
RESOLUTION MV 339
Saratoga City Council Minutes ~ December 4, 2024 ~ Page 6 of 7
FITZSIMMONS/PAGE MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
RESTRICTING U-TURNS (NO U- TURN) FROM THE LEFT TURN POCKET ON SARATOGA AVENUE IN FRONT OF THE SARATOGA LIBRARY PARKING LOT.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
2. GENERAL BUSINESS
2.1. Review of City Council Assignment Descriptions
Recommended Action:
Review the list of City Council assignment descriptions and provide direction on changes to the list.
Britt Avrit, City Clerk, presented the staff report.
Mayor Zhao invited public comment.
No one requested to speak.
No action needed.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors – stated she attended the meeting with nothing to report.
Council Member Chuck Page
Nothing to report.
Vice Mayor Belal Aftab
Saratoga Historical Foundation Board of Directors – stated the Museum is closed until work is complete and stated Priya Shastri has joined the Board of Directors.
Mayor Yan Zhao
West Valley Mayors and City Managers Association – stated Campbell Vice Mayor Sergio Lopez will be the 2025 representative for West Valley Cities at the Valley Transportation Authority; Los Gatos Council Member Rob Moore was named the alternate.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
Saratoga City Council Minutes ~ December 4, 2024 ~ Page 7 of 7
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
No one requested to speak.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 7:42 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga