Saratoga City Council Minutes ~ May 21, 2025 ~ Page 1 of 6
MINUTES
WEDNESDAY, MAY 21, 2025
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with PG&E and Silicon Valley Clean Energy.
Mayor Aftab invited public comment.
No one requested to speak.
Mayor Aftab called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Belal Aftab, Vice Mayor Chuck Page, Council Members Tina Walia, Yan Zhao
ABSENT: Council Member Kookie Fitzsimmons
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on May 15, 2025.
REPORT FROM JOINT SESSION
Mayor Aftab stated the City Council held a Joint Session with PG&E and Silicon Valley Clean Energy; Monica Padilla, Silicon Valley Clean Energy CEO and Sergio Jimenez, PG&E Government Relations Representative provided a summary of the Joint Session.
ORAL COMMUNICATIONS ON NON- AGENDIZED ITEMS; IN -PERSON
ATTENDEES
Jim Cargill discussed the upcoming Firewise Community meeting.
ANNOUNCEMENTS
Mayor Aftab shared information about the Memorial Day Observance, the upcoming Firewise meeting, and the Dragon Boat Festival.
Council Member Zhao shared information about the Interfaith Day of Understanding and an upcoming Blood Drive.
Saratoga City Council Minutes ~ May 21, 2025 ~ Page 2 of 6
CEREMONIAL ITEM
Hakone Board Member Commendations
Recommended Action:
Present Commendations to Hakone Board Members
The City Council presented Commendations to Hakone Board Members.
Mayor Aftab invited public comment.
No one requested to speak.
1. CONSENT CALENDAR
Mayor Aftab invited public comment.
No one requested to speak.
Council Member Walia removed Item 1.3 for further discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Review and Approve the Minutes for the May 7, 2025, City Council Meeting, and the May 12, 2025, Special City Council Meeting.
PAGE/ZHAO MOVED TO REVIEW AND APPROVE THE MINUTES FOR THE MAY 7, 2025, CITY COUNCIL MEETING, AND THE MAY 12, 2025, SPECIAL CITY COUNCIL MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: FITZSIMMONS.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 04/30/2025 and 05/07/2025 accounts payable vendor payment check registers.
PAGE/ZHAO MOVED TO REVIEW AND ACCEPT THE 04/30/2025 AND 05/07/2025 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
1.3. Amendment to Building Staff Augmentation Contract Recommended Action:
Approve contract amendment in an amount not to exceed $200,000 for Consulting Services and Building Services Staff Augmentation with Urban37, Inc. and authorize the City Manager to execute the same.
Saratoga City Council Minutes ~ May 21, 2025 ~ Page 3 of 6
WALIA/ZHAO MOVED TO APPROVE CONTRACT AMENDMENT IN AN
AMOUNT NOT TO EXCEED $200,000 FOR CONSULTING SERVICES AND BUILDING SERVICES STAFF AUGMENTATION WITH URBAN37, INC. AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
1.4. No Parking Anytime Zone on the South Side of McCoy Avenue at Quito Road Recommended Action:
Adopt the Motor Vehicle Resolution authorizing a No Parking Anytime zone for approximately 100 feet on the south side of McCoy Avenue beginning at the curb return on the southwest corner of its intersection with Quito Road.
RESOLUTION MV 340
PAGE/ZHAO MOVED TO ADOPT THE MOTOR VEHICLE RESOLUTION
AUTHORIZING A NO PARKING ANYTIME ZONE FOR APPROXIMATELY 100
FEET ON THE SOUTH SIDE OF MCCOY AVENUE BEGINNING AT THE CURB
RETURN ON THE SOUTHWEST CORNER OF ITS INTERSECTION WITH QUITO ROAD. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
FITZSIMMONS.
1.5. Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2025-26
Recommended Action:
Adopt the Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2025-26.
RESOLUTION 25-027
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION TO ESTABLISH A LIST OF
PROJECTS TO BE FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FOR FY 2025- 26. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: FITZSIMMONS.
1.6. First Amendment to the Household Hazardous Waste Agreement with Santa Clara County
Recommended Action:
Authorize the City Manager to execute the first amendment to the Santa Clara County Household Hazardous Waste Collection Program Agreement with a $109,546 augmentation for Fiscal Year 2026.
PAGE/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE
FIRST AMENDMENT TO THE SANTA CLARA COUNTY HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM AGREEMENT WITH A
$109,546 AUGMENTATION FOR FISCAL YEAR 2026. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
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1.7. Heritage Orchard Pathway Replacement – Budget Amendment Recommended Action:
Adopt the Resolution amending the FY24-25 Capital Improvement Program (CIP) budget to transfer unallocated Park-in-lieu funds to the Heritage Orchard Pathway Replacement Project.
RESOLUTION 25-028
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION AMENDING THE FY24 -25
CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO TRANSFER
UNALLOCATED PARK -IN-LIEU FUNDS TO THE HERITAGE ORCHARD PATHWAY REPLACEMENT PROJECT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: FITZSIMMONS.
2. PUBLIC HEARINGS
2.1. Public Hearing in compliance with Assembly Bill 2561/Government Code Section 3502.3 regarding vacancies, recruitment, and retention efforts.
Recommended Action:
Receive the informational report on City of Saratoga vacancies, recruitment, and retention efforts in compliance with Assembly Bill 2561/Government Code Section 3502.3.
Monica LaBossiere, Human Resources Manager, presented the staff report.
John Tucker, representing Saratoga Employee Association (SEA) provided a brief presentation.
Mayor Aftab invited public comment.
No one requested to speak.
No action needed, receive and file only.
2.2. Fiscal Year 2025-26 Budget Public Hearing
Recommended Action:
Conduct public hearing on the proposed Fiscal Year 2025-26 budget which will have final consideration at the June 18, 2025, City Council meeting.
Ryan Hinchman, Administrative Services Director, presented the staff report.
Mayor Aftab invited public comment.
The following individual spoke at this time: Glenda Aune
WALIA/PAGE MOVED TO BRING THE PROPOSED FISCAL YEAR 2025 -26
BUDGET FOR FINAL CONSIDERATION TO A FUTURE CITY COUNCIL MEETING MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
FITZSIMMONS.
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2.3. Introduce and waive first reading of an ordinance Amending the Saratoga Municipal Code Article 7-45 (Commercial Property Maintenance)
Recommended Action:
Following the public hearing, introduce and waive first reading of an ordinance amending Article 7-45 of the Saratoga City Code Concerning Commercial Property Maintenance.
Aaron Yuma, Building Official, presented the staff report.
Mayor Aftab invited public comment.
The following individual spoke at this time: Jim Cargill
PAGE/AFTAB MOVED TO INTRODUCE AND WAIVE FIRST READING OF AN ORDINANCE AMENDING ARTICLE 7 -45 OF THE SARATOGA CITY CODE CONCERNING COMMERCIAL PROPERTY MAINTENANCE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: FITZSIMMONS.
Mayor Aftab requested a recess at this time.
Mayor Aftab reconvened the meeting at 9:13 p.m.
3. GENERAL BUSINESS
3.1. Village Sidewalk Expansion Pilot Program
Recommended Action:
Approve Village Sidewalk Expansion Pilot Program at Hero Ranch Kitchen and Flowers Restaurants.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
The following individuals spoke at this time: Jim Cargill, Nedda Ashjaee, Glenda Aune.
PAGE/AFTAB MOVED TO APPROVE VILLAGE SIDEWALK EXPANSION PILOT PROGRAM AT HERO RANCH KITCHEN AND FLOWERS RESTAURANTS.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
FITZSIMMONS.
COUNCIL ASSIGNMENTS
Council Member Yan Zhao
Saratoga Ministerial Association – stated the Association discussed the upcoming Interfaith Day of Understanding taking place on June 6, 2025.
Council Member Tina Walia
Cities Association of Santa Clara County Legislative Action Committee – stated the Committee took action to support AB 650.
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Cities Association of Santa Clara County City Selection Committee – stated the Committee appointed Santa Clara Council Member Albert Gonzelez to the Recycling & Waste Reduction Commission.
Cities Association of Santa Clara County Board of Directors – stated the Board received several presentations including a presentation from the Planning Collaborative, Supervisor Margaret Abe- Koga, and she presented an update on the Santa Clara County Emergency Operational Area Council.
Silicon Valley Clean Energy Authority Board of Directors – stated the Board voted to approve agreements to diversify clean energy mix, approved a program to support customers flexing their energy use, approved a real time pricing structure, and approved a customer rate pilot program for heat pumps.
Vice Mayor Chuck Page
Saratoga Chamber of Commerce Board – stated the Board discussed the House Family Vineyard Conditional Use Permit and the upcoming Car Show.
Mayor Belal Aftab
Nothing to report.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER’S REPORT
The City Manager stated this week is National Public Works Week.
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
Glenda Aune discussed the recent approval of the House Family Vineyard Conditional Use Permit.
ADJOURNMENT
Mayor Aftab adjourned the meeting at 9:51 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga