Saratoga City Council Minutes ~ July 2, 2025 ~ Page 1 of 10
MINUTES
WEDNESDAY, JULY 2, 2025
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held a Closed Session in the Linda Callon Conference Room for Conference with Labor Negotiators.
Mayor Aftab invited public comment.
No one requested to speak.
Mayor Aftab called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Belal Aftab, Vice Mayor Chuck Page, Council Members Kookie Fitzsimmons, Tina Walia, Yan Zhao
ABSENT: None
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on June 26, 2025.
REPORT FROM CLOSED SESSION
Mayor Aftab stated the City Council held Closed Sessions on June 23, 2025, June 25, 2025, June 30, 2025, and July 2, 2025 with no reportable action.
ORAL COMMUNICATIONS ON NON- AGENDIZED ITEMS; IN -PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Aftab shared information about Saratoga Nights, July 4 th at Kevin Moran Park , and July
Summer Movie Night.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 2 of 10
PUBLIC HEARINGS
2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 49 (McCoy Berwick) and Confirmation of Assessments for FY 2025-26
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 2025-26.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
The following individual spoke at this time: resident of Zone 49
Mayor Aftab continued this item until counting of the ballots was complete.
The City Council returned to this item after ballots were tabulated.
Britt Avrit, City Clerk, presented the results of the ballots submitted for New Zone 49 (McCoy Berwick); 25 ballots received; 16 yes, 9 no.
RESOLUTION 25-038
ZHAO/PAGE MOVED TO ADOPT THE RESOLUTION ORDERING THE
IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 2025- 26. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
2.2. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 33A (Carnelian Glen) and Confirmation of Assessments for FY 2025-26
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 2025-26.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
Mayor Aftab continued this item until counting of the ballots was complete.
The City Council returned to this item after ballots were tabulated.
Britt Avrit, City Clerk , presented the results of the ballots submitted for New Zone 33A (Carnelian Glen); 11 ballots received; 11 yes, 0 no.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 3 of 10
RESOLUTION 25-039
WALIA/ZHAO MOVED TO ADOPT THE RESOLUTION ORDERING THE
IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 2025- 26. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
2.3. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 50 (Mt. Eden Estates) and Confirmation of Assessments for FY 2025-26
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for Fiscal Year (FY) 2025-26.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
Mayor Aftab continued this item until counting of the ballots was complete.
The City Council returned to this item after ballots were tabulated.
Britt Avrit, City Clerk , presented the results of the ballots submitted for New Zone 50 (Mt.
Eden Estates); 16 ballots received; 4 yes, 12 no.
No action required; the annexation is not approved.
2.4. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 51 (Thelma West) and Confirmation of Assessments for FY 2025-26
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 2025-26.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
Mayor Aftab continued this item until counting of the ballots was complete.
The City Council returned to this item after ballots were tabulated.
Britt Avrit, City Clerk, presented the results of the ballots submitted for New Zone 51 (Thelma West); 45 ballots received; 39 yes, 6 no.
RESOLUTION 25-040
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 4 of 10
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION ORDERING THE
IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 2025- 26. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
2.5. Landscaping & Lighting Assessment District LLA-1 - Public Hearing for Proposition 218 Protest Election for the Annexation of a New Zone 52 (Foothill Elementary) and Confirmation of Assessments for FY 2025-26
Recommended Action:
Conduct the public hearing and following consideration of public comments adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 2025-26.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
Mayor Aftab continued this item until counting of the ballots was complete.
The City Council returned to this item after ballots were tabulated.
Britt Avrit, City Clerk , presented the results of the ballots submitted for New Zone 52 (Foothill Elementary); 83 ballots received; 43 yes, 40 no.
RESOLUTION 25-041
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION ORDERING THE
IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 2025- 26. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1. CONSENT CALENDAR
Mayor Aftab invited public comment.
The following individual spoke at this time: Mona Kaur-Freedland
Vice Mayor Page removed Item No. 1.7 for separate discussion.
Council Member Walia removed Item No. 1.14 for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Review and Approve the Minutes for the June 18, 2025 City Council Meeting and the June 25, 2025 City Council Meetings.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 5 of 10
PAGE/ZHAO MOVED TO REVIEW AND APPROVE THE MINUTES FOR THE JUNE 18, 2025 CITY COUNCIL MEETING AND THE JUNE 25, 2025 CITY COUNCIL MEETINGS. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.2. Accounts Payable Check Register
Recommended Action:
Review and accept the 06/11/2025 and 06/18/2025 accounts payable vendor payment check registers.
PAGE/ZHAO MOVED TO REVIEW AND ACCEPT THE 06/11/2025 AND 06/18/2025 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Treasurer’s Report for the Month Ended May 31, 2025 Recommended Action:
Review and accept the Treasurer’s Report for the month ended May 31, 2025.
PAGE/ZHAO MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED MAY 31, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4. 19525 Glen Una Dr Final Map
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS24- 0008 for two lots located at 19525 Glen Una Dr (APN: 510-05-037).
RESOLUTION 25-042
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS24 -0008 FOR TWO LOTS LOCATED AT 19525 GLEN UNA DR (APN: 510-05-037). MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5. Two-year Contract for Public Restrooms Janitorial Services with North Bay Building Maintenance (NBBM)
Recommended Action:
Approve a two-year Public Restrooms Janitorial Services Contract with North Bay Building Maintenance (NBBM) for monthly restroom maintenance services in the amount not to exceed $126,096 and authorize the City Manager to execute the same.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 6 of 10
PAGE/ZHAO MOVED TO APPROVE A TWO -YEAR PUBLIC RESTROOMS
JANITORIAL SERVICES CONTRACT WITH NORTH BAY BUILDING
MAINTENANCE (NBBM) FOR MONTHLY RESTROOM MAINTENANCE
SERVICES IN THE AMOUNT NOT TO EXCEED $126,096 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Tree Services Contracts with Oscars Tree Service, Mario Topete Tree Care, and West Coast Arborist
Recommended Action:
Approve Tree Services Contracts with Oscars Tree Service in the amount not-to-exceed $100,000; Mario Topete Tree Care in the amount not-to-exceed $50,000; and West Coast Arborist in the amount not to exceed $300,000 and authorize the City Manager to execute the same.
PAGE/ZHAO MOVED TO APPROVE TREE SERVICES CONTRACTS WITH OSCARS TREE SERVICE IN THE AMOUNT NOT-TO-EXCEED $100,000; MARIO TOPETE TREE CARE IN THE AMOUNT NOT- TO-EXCEED $50,000; AND WEST COAST ARBORIST IN THE AMOUNT NOT TO EXCEED $300,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7. Citywide Landscape Maintenance Services for Fiscal Year 2025-26 Recommended Action:
Approve amendment to the contract with Dinsmore Landscape Company in the amount of $535,880.92 to add enhanced scope of work and payment terms with an option to extend the contract for an additional one-year term.
PAGE/ZHAO MOVED TO APPROVE AMENDMENT TO THE CONTRACT WITH DINSMORE LANDSCAPE COMPANY IN THE AMOUNT OF $535,880.92 TO ADD
ENHANCED SCOPE OF WORK AND PAYMENT TERMS WITH AN OPTION TO EXTEND THE CONTRACT FOR AN ADDITIONAL ONE -YEAR TERM. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.8. Authorize a 3-year contract with Fehr and Peers for Traffic Engineering Consultant Services in the amount not-to-exceed $360,000
Recommended Action:
Authorize the City Manager to approve a three-year contract with Fehr and Peers for traffic engineering consultant services in the amount not-to-exceed $360,000.
PAGE/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO APPROVE A
THREE-YEAR CONTRACT WITH FEHR AND PEERS FOR TRAFFIC
ENGINEERING CONSULTANT SERVICES IN THE AMOUNT NOT -TO-EXCEED $360,000. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 7 of 10
1.9. Mayor Rotation Policy
Recommended Action:
Adopt the Resolution adopting City Council Policy CCP-005, Rotation of Mayor and Vice Mayor.
RESOLUTION 25-043
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION ADOPTING CITY COUNCIL POLICY CCP-005, ROTATION OF MAYOR AND VICE MAYOR. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, ZHAO, PAGE, AFTAB. NOES:
WALIA. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.10. Notice of Completion – FY 2023-24 Pavement Management Program Project Recommended Action:
Accept the FY2023-24 Pavement Management Program Project (PMP) contract as complete and authorize staff to record the Notice of Completion.
PAGE/ZHAO MOVED TO ACCEPT THE FY2023 -24 PAVEMENT MANAGEMENT
PROGRAM PROJECT (PMP) CONTRACT AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.11. Side Letter of Agreement between City of Saratoga and SEA/AFSCME regarding 457 Plan
Recommended Action:
Adopt the Resolution approving a side letter agreement with the Saratoga Employees Association/American Federation of State, County & Municipal Employees (SEA/AFSCME) allowing continued contributions to the City’s 457 Plan until December 31, 2025.
RESOLUTION 25-044
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION APPROVING A SIDE
LETTER AGREEMENT WITH THE SARATOGA EMPLOYEES
ASSOCIATION/AMERICAN FEDERATION OF STATE, COUNTY & MUNICIPAL
EMPLOYEES (SEA/AFSCME) ALLOWING CONTINUED CONTRIBUTIONS TO THE CITY’S 457 PLAN UNTIL DECEMBER 31, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, AFTAB. NOES: NONE.
ABSTAIN: NONE. RECUSED: PAGE. ABSENT: NONE.
1.12. Approve Contract for Cox Avenue Comprehensive Signage and Striping Conceptual Design Plan with Fehr & Peers in the Amount Not-To-Exceed $36,300 Recommended Actions:
1. Approve a contract for Cox Avenue Comprehensive Signage and Striping conceptual design plan with Fehr & Peers in the amount not-to-exceed $33,000 and authorize the City Manager to execute the same.
2. Authorize staff to execute change orders to the contract up to $3,300 (10%).
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 8 of 10
PAGE/ZHAO MOVED TO 1) APPROVE A CONTRACT FOR COX AVENUE
COMPREHENSIVE SIGNAGE AND STRIPING CONCEPTUAL DESIGN PLAN WITH FEHR & PEERS IN THE AMOUNT NOT -TO-EXCEED $33,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME , AND 2)
AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $3,300 (10%). MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.13. Notice of Completion – Parks Restroom Renovations Project Recommended Action:
Accept the Parks Restroom Renovations Project contract as complete and authorize staff to record the Notice of Completion.
PAGE/ZHAO MOVED TO ACCEPT THE PARKS RESTROOM RENOVATIONS
PROJECT CONTRACT AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.14. Silicon Valley Clean Energy Competitive Decarbonization Track Grant Funding Agreement
Recommended Action:
Authorize the City Manager to execute a Grant Funding Agreement with Silicon Valley Clean Energy (SVCE) for the Competitive Decarbonization Track Grant.
WALIA/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
GRANT FUNDING AGREEMENT WITH SILICON VALLEY CLEAN ENERGY (SVCE) FOR THE COMPETITIVE DECARBONIZATION TRACK GRANT.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
3. GENERAL BUSINESS
3.1. Evacuation Route Capacity Assessment
Recommended Action:
Receive the Evacuation Route Capacity Assessment as part of the City’s General Plan Safety Element and Emergency Operations Plan updates and discuss next steps.
John Cherbone, Public Works Director , and Franziska Church of Fehr and Peers, presented the staff report.
Mayor Aftab invited public comment.
The following individuals spoke at this time: Glenn Hendricks, Tipu Purkayastha , Glenda Aune, Mona Kaur-Freedland
No vote needed.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 9 of 10
3.2. Senate Bill (SB) 743 and Vehicle Miles Traveled Analysis Guidelines Recommended Action:
Adopt the Resolution adopting guidelines for analysis of Vehicle Miles Traveled (VMT) and implementing SB 743.
John Cherbone, Public Works Director, presented the staff report.
Mayor Aftab invited public comment.
The following individual spoke at this time: Glenn Hendricks
RESOLUTION 25-045
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION ADOPTING GUIDELINES
FOR ANALYSIS OF VEHICLE MILES TRAVELED (VMT) AND IMPLEMENTING SB 743. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Yan Zhao
Nothing to report.
Council Member Kookie Fitzsimmons
Nothing to report.
Council Member Tina Walia
Nothing to report.
Vice Mayor Chuck Page
Saratoga Chamber of Commerce Board – stated the Board discussed upcoming activities.
Mayor Belal Aftab
Association of Bay Area Government (ABAG) General Assembly - stated Bylaw changes and potentially selling property were discussed; future discussion will include use of the proceeds of that property.
West Valley Mayors and City Managers Association – stated Santa Clara Val ley Transportation Authority (VTA) Chief Executive Officer , Carolyn Gonot, attended the meeting; discussion centered around activities at VTA and projects in Saratoga.
CITY COUNCIL ITEMS
Page/Fitzsimmons requested information to discuss managing food trucks in the City.
Page/Fitzsimmons requested information r egarding 14275 Saratoga Avenue be provided to the City Council via newsletter or a City Council agenda item.
Aftab/Walia requested information regarding the recent changes to CEQA be provided to the City Council via newsletter or a City Council agenda item.
Saratoga City Council Minutes ~ July 2, 2025 ~ Page 10 of 10
COUNCIL COMMUNICATIONS
Mayor Aftab wished everyone a happy 4th of July.
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES None
ADJOURNMENT
Mayor Aftab adjourned the meeting at 9:08 p.m.
Minutes respectfully submitted:
Britt Avrit, MMC, City Clerk
City of Saratoga