Saratoga City Council Minutes ~ September 3, 2025 ~ Page 1 of 7
MINUTES
WEDNESDAY, SEPTEMBER 3, 2025
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held a Closed Session in the Linda Callon Conference Room for a Conference with Labor Negotiators.
Mayor Aftab invited public comment.
No one requested to speak.
At 6:00 p.m., the City Council held a Joint Session with Santa Clara County Sheriff’s Office and Santa Clara County Fire Department in the Linda Callon Conference Room.
Mayor Aftab invited public comment.
The following individual spoke at this time: Glen Hendricks
Mayor Aftab called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Belal Aftab, Vice Mayor Chuck Page, Council Members Kookie Fitzsimmons, Tina Walia, Yan Zhao
ABSENT: None
ALSO PRESENT: Matt Morley, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
Ryan Hinchman, Administrative Services Director
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on August 28, 2025.
REPORT FROM CLOSED SESSION
Mayor Aftab stated the City Council held a Closed Session at 5:00 p.m. with no reportable action.
REPORT FROM JOINT SESSION
Mayor Aftab stated the City Council held a Joint Closed Session at 6:00 p.m. with Santa Clara County Sheriff’s Office and Santa Clara County Fir e Department. Lieutenant Shawn Flores and Deputy Chief Mark Shumate provided summaries of the information provided to the City Council on behalf of the Santa Clara County Sheriff’s Office and the Santa Clara County Fire Department during the Joint Session.
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ORAL COMMUNICATIONS ON NON- AGENDIZED ITEMS; IN -PERSON
ATTENDEES
None
ANNOUNCEMENTS
Mayor Aftab shared information about the upcoming Saratoga Nights event, the second WUI Community Meeting, and the Mayor’s Office Hours at the Farmers’ Market.
CEREMONIAL ITEM
Proclamation Declaring September 2025 as Childhood Cancer Awareness Month Recommended Action:
Proclaim September 2025 as Childhood Cancer Awareness Month.
The City Council proclaimed September 2025 as Childhood Cancer Awareness Month.
1. CONSENT CALENDAR
Mayor Aftab invited public comment.
No one requested to speak.
Council Member Walia removed Item No. 1.8 for separate discussion.
1.1 City Council Meeting Minutes
Recommended Action:
Review and Approve the Minutes for the August 20, 2025 City Council Meeting.
FITZSIMMONS/ZHAO MOVED TO REVIEW AND APPROVE THE MINUTES FOR THE AUGUST 20, 2025 CITY COUNCIL MEETING . MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2 Accounts Payable Check Registers
Recommended Action:
Review and accept the 08/14/2025 and 08/21/2025 accounts payable vendor payment check registers.
FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT THE 08/14/2025 AND 08/21/2025 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
1.3 Treasurer's Report for the Month Ended July 31, 2025 Recommended Action:
Review and accept the Treasurer's Report for the month ended July 31, 2025.
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FITZSIMMONS/ZHAO MOVED TO REVIEW AND ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED JULY 31, 2025. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.4 Planning Services Contracts for Staff Augmentation
Recommended Action:
Approve contracts in an amount not to exceed $75,000 for Planning Services Staff Augmentation with Metropolitan Planning Group (M-Group) and authorize the City Manager to execute the same.
FITZSIMMONS/ZHAO MOVED TO APPROVE CONTRACTS IN AN AMOUNT NOT TO EXCEED $75,000 FOR PLANNING SERVICES STAFF AUGMENTATION
WITH METROPOLITAN PLANNING GROUP (M -GROUP) AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.5 Contracts with 4Leaf Inc., CSG Consultants and Urban37 Inc. for Building Inspection Services
Recommended Action:
Authorize the City Manager to execute the following two- year contracts for as -needed professional building inspection services for Fiscal Year (FY) 2025-26 and FY2026-27: 4Leaf Inc, $200,000 CSG Consultants $200,000 Urban37 $100,000.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE THE FOLLOWING TWO -YEAR CONTRACTS FOR AS -NEEDED
PROFESSIONAL BUILDING INSPECTION SERVICES FOR FISCAL YEAR (FY) 2025-26 AND FY2026 -27: 4LEAF INC, $200,000 CSG CONSULTANTS $200,000 URBAN37 $100,000. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
1.6 Lynx Technologies, Inc. Geographic Information System consultant Contract in the amount of $37,000
Recommended Action:
Authorize the City Manager to execute a contract with Lynx Technologies, Inc. for Geographic Information System (GIS) Consultant Services in the amount of $37,000 for the Fiscal (FY) 2025-26.
FITZSIMMONS/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH LYNX TECHNOLOGIES, INC. FOR
GEOGRAPHIC INFORMATION SYSTEM (GIS) CONSULTANT SERVICES IN THE AMOUNT OF $37,000 FOR THE FISCAL (FY) 2025- 26. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7 Award Contract for Janitorial Services
Recommended Action:
Approve the proposed contract with YN Maintenance LLC for janitorial services and authorize the City Manager to execute the same.
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FITZSIMMONS/ZHAO MOVED TO APPROVE THE PROPOSED CONTRACT
WITH YN MAINTENANCE LLC FOR JANITORIAL SERVICES AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.8 Santa Cruz Mountains Wine Improvement District (SCMWID) Recommended Action:
Adopt the resolution granting consent to the County of Santa Cruz to establish the Santa Cruz Mountains Wine Improvement District (SCMWID) and include the City of Saratoga in the SCMWID.
RESOLUTION 25-050
WALIA/PAGE MOVED TO ADOPT THE RESOLUTION GRANTING CONSENT TO
THE COUNTY OF SANTA CRUZ TO ESTABLISH THE SANTA CRUZ
MOUNTAINS WINE IMPROVEMENT DISTRICT (SCMWID) AND INCLUDE THE CITY OF SARATOGA IN THE SCMWID. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. PUBLIC HEARING
2.1 Historic Landmark Designation for 19490 Glen Una Drive Recommended Actions:
1. Conduct a public hearing on the proposal to designate the subject property as a historic landmark.
2. Introduce and waive the first reading of the attached ordinance designating the property as a historic landmark.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council.
4. Direct staff to schedule the Mills Act application for consideration in November.
Cindy McCormick, Development Manager, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
ZHAO/FITZSIMMONS MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE ORDINANCE DESIGNATING THE PROPERTY AS A
HISTORIC LANDMARK, DIRECT STAFF TO PLACE THE ORDINANCE ON
THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR
MEETING OF THE CITY COUNCIL, AND DIRECT STAFF TO SCHEDULE THE
MILLS ACT APPLICATION FOR CONSIDERATION AFTER DISCUSSION OF THE MILLS ACT POLICY BY THE CITY COUNTY. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
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3. GENERAL BUSINESS
3.1 Designation of League of California Cities Annual Conference Voting Delegate and Alternate(s)
Recommended Action:
Designate the City of Saratoga's voting delegate and alternate voting delegate(s) for the 2025 League of California Cities Annual Conference.
Britt Avrit, City Clerk, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
FITZSIMMONS/ZHAO MOVED TO DESIGNATE MAYOR AFTAB AS VOTING
DELEGATE AND VICE MAYOR PAGE AS AN ALTERNATE VOTING
DELEGATE FOR THE 2025 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, ZHAO, PAGE, AFTAB. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
AFTAB/ZHAO MOVED TO DESIGNATE COUNCIL MEMBER WALIA AS A SECOND ALTERNATE VOTING DELEGATE FOR THE 2025 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: WALIA, ZHAO, PAGE, AFTAB. NOES: FITZSIMMONS.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
3.2 Reconsideration of City Council Decisions
Recommended Action:
Review City Code provision regarding reconsideration of City Council decisions and provide direction to staff.
Richard Taylor, City Attorney, presented the staff report.
Mayor Aftab invited public comment.
No one requested to speak.
PAGE/FITZSIMMONS MOVED TO DIRECT STAFF TO BRING BACK AN
ORDINANCE THAT IS SIMILAR TO THE PROCESS FOLLOWED IN LOS GATOS REGARDING RECONSIDERATION OF CITY COUNCIL DECISIONS . MOTION FAILED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE. NOES: WALIA, ZHAO, AFTAB. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
3.3 State Local Responsibility Area Fire Hazard Severity Zone Map Assessment Recommended Action:
Provide staff direction regarding an assessment of the State's Local Responsibility Area Fire Hazard Severity Zone Maps.
Leslie Arroyo, Assistant City Manager, presented the staff report.
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Mayor Aftab invited public comment.
The following individual spoke at this time: Glen Hendricks
PAGE/FITZSIMMONS MOVED TO NOT PROCEED WITH THE CONTRACT TO
ENGAGE THE CONSULTANT REGARDING AN ASSESSMENT OF THE
STATE'S LOCAL RESPONSIBILITY AREA FIRE HAZARD SEVERITY ZONE MAPS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, ZHAO, PAGE. NOES: AFTAB . ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Yan Zhao
Nothing to report
Council Member Kookie Fitzsimmons
Nothing to report
Council Member Tina Walia
Silicon Valley Clean Energy Executive Committee – stated she attended the meeting with nothing to report.
Cities Association of Santa Clara County Executive Committee - stated she attended the meeting with nothing to report.
Santa Clara County Emergency Operating Area Council - stated she attended the meeting with nothing to report.
Vice Mayor Chuck Page
Nothing to report
Mayor Belal Aftab
West Valley Mayors and City Managers Association – stated Supervisor Margaret Abe -Koga discussed budget cuts and the upcoming Sales Tax Measure.
Mayor Aftab also discussed a meeting he attended that was convened by County Supervisors at the request of Monte Sereno and Los Gatos regarding tree removal and maintenance on Highway
9. CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER’S REPORT
None
CITY ATTORNEY'S REPORT
None
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ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES None
ADJOURNMENT
Mayor Aftab adjourned the meeting at 8:28 p.m.
Minutes respectfully submitted:
Britt Avrit, MMC, City Clerk
City of Saratoga