Saratoga City Council Meeting Agenda – April 15, 2026 - Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
APRIL 15, 2026
AMENDED AGENDA
• 04-15-2026 JOINT SESSION ITEM PRESENTATION SLIDES ADDED • 04-15-2026 ITEM 1.4 DESK ITEM ADDED
• 04-15-2026 ITEM 3.1 DESK ITEM ADDED
Public Participation Information
In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation.
Members of the public can view and participate in the 5:00 p.m. Closed Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR
2. Accessing the meeting through Zoom:
• Webinar URL: https://us02web.zoom.us/j/89527052458
• Webinar ID 895 2705 2458 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Members of the public can view and participate in the 6:00 p.m. Joint Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/88482254658
• Webinar ID 884 8225 4658 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Saratoga City Council Meeting Agenda – April 15, 2026 - Page 2 of 6
Written Communication
Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
5:00 PM CLOSED SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Initiation of litigation pursuant to Government Code 54956.9(d)(4): (1 case)
6:00 PM JOINT SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Session with KSAR
Recommended Action:
Receive updates from KSAR.
Presentation Slides (added 04-15-2026)
7:00 PM REGULAR SESSION
Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on April 9, 2026.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Meeting Agenda – April 15, 2026 - Page 3 of 6
CEREMONIAL ITEM
Proclamation Declaring April 19-25, 2026 as National Library Week Recommended Action:
Proclaim April 19-25, 2026 as National Library Week
April 2026 National Library Week
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1 City Council Meeting Minutes
Recommended Action:
Review and Approve the Minutes for the March 31, 2026, and April 1, 2026, City Council Meetings.
Staff Report
Attachment A - Minutes for the March 31, 2026 City Council Special Meeting Attachment B - Minutes for the April 1, 2026 City Council Meeting
1.2 Accounts Payable Check Registers
Recommended Action:
Review and accept the 3/26/2026 and 04/02/2026 accounts payable vendor check registers.
Staff Report
Attachment A - Check Register Reports Dated 03-26-2026
Attachment B - Check Register Reports Dated 04-02-2026
1.3 Resolution to Establish a List of Projects to be Funded by The Road Repair and Accountability Act of 2017 for FY 2026-27
Recommended Action:
Adopt the Resolution to establish a list of projects to be funded by the Road Repair and Accountability Act of 2017 for FY 2026-27.
Staff Report
Attachment A - Resolution
1.4 CivicPlus Contract Amendment for Website Services
Recommended Action:
Authorize the Acting City Manager to execute a contract amendment with CivicPlus for additional website accessibility services in the amount of $54,083, therefore increasing the not -to-exceed amount for this Agreement to $319,372.
Staff Report
Attachment A - Proposed CivicPlus Contract Amendment
Desk Item (added 04-15-2026)
1.5 Amend City Financial Policies
Recommended Action:
Review and approve updates to the City’s financial policies.
Staff Report
Attachment A - Recommended Updates to City Financial Policies
Saratoga City Council Meeting Agenda – April 15, 2026 - Page 4 of 6
2. PUBLIC HEARINGS
2.1 Conduct a Public Hearing to Consider Objections to the Proposed Abatement of Hazardous Weeds for Properties Listed on the 2026 Weed Abatement Program Commencement Report and Order Abatement
Recommended Actions:
1. Conduct a public hearing to consider objections to the proposed abatement of hazardous weeds for properties listed on the 2026 Weed Abatement Program Commencement Report and order abatement.
2. Adopt the Resolution ordering abatement on properties identified by the County inspection.
Staff Report
Attachment A - Saratoga Commencement Report 2026
Attachment B - Final Resolution - Public Hearing 2026
Attachment C - Courtesy Letter Reminder
Attachment D - Written Objections
2.2 Resolution Amending the City’s Fee Schedule Effective July 1, 2026 Recommended Action:
Adopt the Resolution amending the City’s Fee Schedule, effective July 1, 2026, to implement the proposed fee changes.
Staff Report
Attachment A - Resolution Amending the City's Fee Schedule Effective July 1, 2026 Attachment B - REDLINED Fee Schedule Effective July 1, 2026
3. GENERAL BUSINESS
3.1 Community Event Grant Program Policy
Recommended Action:
Adopt amended City Council Policy 004 - Community Event and Street Closure Grant Program.
Staff Report
Attachment A - Current Community Event Grant Program Policy Attachment B - Updated Community Event Grant Program Policy Desk Item (added 04-15-2026)
3.2 Extension of Memorandum of Understanding Regarding Conditional Tolling and Withdrawal of Chester/Allendale Builder’s Remedy Project Application No. CPX25- 0004/SUB25-0002/GEO25- 0028/ENV25-0017 (Chester Avenue and Allendale Avenue)
Recommended Action:
Authorize the City Manager to sign the Amendment to Extend Memorandum of Understanding Regarding Conditional Tolling and Withdrawal of Chester/Allendale Builder’s Remedy Project.
Staff Report
Attachment A - Amendment extending Memorandum of Understanding between City of Saratoga and Vineyard One Holdings LLC
Attachment B - Memorandum of Understanding between City of Saratoga and Vineyard One Holdings LLC
Saratoga City Council Meeting Agenda – April 15, 2026 - Page 5 of 6
3.3 Implementation of Actions Required by and Related to SB 707 Recommended Actions:
1. Adopt City Council Policy 009- Technology Disruption Policy replacing Saratoga’s Remote Public Participation Policy.
2. Adopt City Council Policy 010-Teleconference Meeting Policy.
3. Adopt City Council Policy 011-Public Posting Board Policy.
4. Approve the process for receiving and resolving requests for reasonable accommodations.
5. Accept this report documenting compliance with the requirements of SB 707.
Staff Report
Attachment A - City Council Policy 009 - Technology Disruption Policy Attachment B - City Council Policy 010 - Teleconference Meeting Policy Attachment C - City Council Policy 011 - Public Posting Board Policy
3.4 Receive FY 2025-26 General Fund Budget Preview
Recommended Action:
Receive the preliminary FY 2026 - 27 General Fund budget and five -year forecast, and provide feedback on the proposed budget balancing approach.
Staff Report
Attachment A - FY 2026-27 General Fund Forecast Table
Attachment B - FY 2026-27 General Fund Budget Preview Presentation Attachment C - City Staff by Program and Department
Attachment D - Contract Services by Program and Department
COUNCIL ASSIGNMENTS
2026 Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
CITY ATTORNEY'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 9 , 2026 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 9th day of April 2026 at Saratoga, California.
Britt Avrit, City Clerk
Saratoga City Council Meeting Agenda – April 15, 2026 - Page 6 of 6
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]