Saratoga City Council Meeting Agenda – June 3, 2026 - Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
JUNE 3, 2026
AMENDED AGENDA
• 06-03-2026 ITEM 2.1 DESK ITEM ADDED
• 06-04-2026 STUDY SESSION ITEM POST MEETING SUPPLEMENTAL REPORT ADDED
• 06-04-2026 ITEM 2.1 POST MEETING SUPPLEMENTAL REPORT ADDED
Public Participation Information
Members of the public may participate in this meeting in person at the location listed below or via remote attendance (if applicable) using the Zoom information below.
Members of the public can view and participate in the 5:00 p.m. Study Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
• Hilton Newark Airport, Lobby, 1170 Spring St., Elizabeth NJ 07201
2. Accessing the meeting through Zoom
• Webinar URL:https://us02web.zoom.us/j/86846057855
• Webinar ID 868 4605 7855 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)
Members of the public can view and participate in the 7:00 p.m. Regular Session by:
1. Attending the meeting in person at:
• City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR
• Hilton Newark Airport, Lobby, 1170 Spring St., Elizabeth NJ 07201
2. Accessing the meeting through Zoom
• Webinar URL: https://us02web.zoom.us/j/81627041223
• Webinar ID: 816 2704 1223 OR
• Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR
4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above.
Written Communication
Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials.
Public Comment
Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.
Saratoga City Council Meeting Agenda – June 3, 2026 - Page 2 of 6
Meeting Recording Information
In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website.
5:00 PM STUDY SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 | AND Hilton Newark Airport, Lobby, 1170 Spring St., Elizabeth NJ 07201
AGENDA ITEMS
Study Session on XyloPlan's Wildfire Modeling and Phase Two of Fehr & Peers' Wildfire Evacuation Assessment for Disaster Preparedness.
Recommended Action:
Receive update of Saratoga's Emergency Preparedness Planning as background for separate agenda items on XyloPlan's Wildfire Modeling and the Fehr & Peers Wildfire Evacuation Assessment.
Staff Report
Fehr and Peers Presentation
XyloPlan Wildfire Modeling
Recommended Action:
Receive presentation regarding the XyloPlan wildfire modeling framework and outputs from an assessment of conditions in the Saratoga wildland-urban interface.
Staff Report
Attachment A - XyloPlan Storymap
Attachment B - XyloPlan Technical Document
Attachment C - XyloPlan Summary Analysis
Post Meeting Supplemental Report (added 06-04-2026)
Fehr & Peers' Wildfire Evacuation Time Estimates: Existing and Future Development Projections report
Recommended Action:
Receive a presentation regarding the Wildfire Evacuation Time Estimates: Existing and Future Development Projections report.
Staff Report
Attachment A - July 2025 Evacuation Route Capacity Assessment Attachment B - May 2026 Wildfire Evacuation Time Estimates: Existing and Future Development Projections
7:00 PM REGULAR SESSION
City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 | AND Hilton Newark Airport, Lobby, 1170 Spring St., Elizabeth NJ 07201
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on May 29, 2026.
Saratoga City Council Meeting Agenda – June 3, 2026 - Page 3 of 6
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Youth Commission Year-End Presentation
Recommended Action:
Receive presentation.
Saratoga Youth Commission End of Year Presentation 2026
Youth Commission Certificates of Appreciation
Recommended Action:
Present Certificates to Youth Commissioners.
Youth Commission Certificates
Appointment of Youth Commissioners
Recommended Action:
Adopt the Resolution appointing Anushkaa Iyer, Rohan Rajaram, Shreya Nabar, Austin Ruixuan Zhao, Daisy Ispasoiu, and Summit Greer to the Youth Commission and direct the City Clerk to administer the Oath of Office.
Staff Report
Attachment A - Resolution, Youth Commission Appointments
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion.
1.1 City Council Meeting Minutes
Recommended Action:
Review and approve the Minutes for the May 12, 2026, and May 20, 2026, City Council Meetings.
Staff Report
Attachment A - Minutes for the May 12, 2026 Special City Council Meeting Attachment B - Minutes for the May 20, 2026 City Council Meeting
1.2 Accounts Payable Check Registers
Recommended Action:
Review and accept the 05/14/2026 and 05/21/2026 accounts payable vendor payment check registers.
Staff Report
Attachment A - Check Registers Dated 05-14-2026
Attachment B - Check Registers Dated 05-21-2026
Saratoga City Council Meeting Agenda – June 3, 2026 - Page 4 of 6
1.3 Treasurer's Report for the Month Ended April 30, 2026 Recommended Action:
Review and accept the Treasurer's Report for the month ended April 30, 2026.
Staff Report
1.4 Santa Clara Valley Transportation Authority Bicycle & Pedestrian Advisory Committee Appointment
Recommended Action:
Appoint Jim Stallman to the Santa Clara Valley Transportation Authority’s (VTA) Bicycle & Pedestrian Advisory Committee (BPAC) for a two-year term starting July 1, 2026.
Staff Report
Attachment A - BPAC Bylaws
1.5 Final Map Approval for Two Lots Located at 14860 Farwell Avenue Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS25-0013 for two lots located at 14860 Farwell Ave (APN: 397-18-005).
Staff Report
Attachment A - Resolution Granting Final Map Approval
Attachment B - Final Map
1.6 Five-Year Community Access Cable Services Contract Amendment Recommended Action:
Authorize the Acting City Manager to execute a five -year contract amendment with the Saratoga Community Access Television Foundation for 2026-2031.
Staff Report
Attachment A - KSAR contract (FY 2020/21 - FY 2025/26)
Attachment B - Contract Amendment
Attachment C - Amended Scope of Work and Payment Terms (Redlined)
2. GENERAL BUSINESS
2.1 Review Law Enforcement Services Options of the Santa Clara County Sheriff and the Los Gatos - Monte Sereno Police Department
Recommended Action:
Provide direction to staff on the City's preferred law enforcement service approach, including selection of a Sheriff service level option for FY 2026 -27 and direction on the longer-term service model, including whether to remain with the Sheriff or pursue a transition to Los Gatos police services beginning July 1, 2027.
Near-term actions (Sheriff-focused):
1. Direct staff to select one of the service level options proposed by the Sheriff for FY 2026- 27 (e.g., maintain current services or adjust service levels).
Longer-term service model direction:
1. After Council identifies its near -term Sheriff approach, provide direction on the longer -term service model:
a. Stay with the Sheriff under the new contract and service model, or b. Continue negotiations with Los Gatos -Monte Sereno on a law enforcement services contract, with an earliest possible start date of July 1, 2027.
Staff Report 1.
Attachment A - FY2026-27 Draft Sheriff Contract
Attachment B - Sheriff's Contract Comparison Table
Saratoga City Council Meeting Agenda – June 3, 2026 - Page 5 of 6
Attachment C - Los Gatos Preliminary Proposal for Law Enforcement Services Attachment D - Side-by-Side Comparison of Law Enforcement Services Attachment E - Projected 10-Year Law Enforcement Costs
Attachment F - Comparative Advantages and Disadvantages Attachment G - Potential Los Gatos Startup Costs
Desk Item (added 06-03-2026)
Post Meeting Supplemental Report (added 06-04-2026)
2.2 Asset Lifecycle Analysis
Recommended Action:
Receive the Asset Lifecycle Analysis and discuss the City’s long-term approach to asset lifecycle management and infrastructure stewardship.
Staff Report
Attachment A - Asset Lifecycle Table
Attachment B - Asset Lifecycle Presentation
2.3 Resolution Calling for General Municipal Election – November 3, 2026 Recommended Action:
Adopt the Resolution calling for the holding of a General Municipal Election to be held on November 3, 2026 for the election of three City Council Members, requesting the Board of Supervisors render specified services to the City related to the conduct of the General Municipal Election, adopting regulations for candidates for elective office pertaining to filing fees and candidate statements, and providing for the process in the event of a tie vote at the election to be held Tuesday, November 3, 2026.
Staff Report
Attachment A - City Council Resolution Calling Election
COUNCIL ASSIGNMENTS
2026 Council Assignments
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
CITY ATTORNEY'S REPORT
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 29, 2026 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed 29th day of May 2026 at Saratoga, California.
Britt Avrit, City Clerk
Saratoga City Council Meeting Agenda – June 3, 2026 - Page 6 of 6
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the a genda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at [email protected] or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]