A G E N D A
Special Meeting of the
Scotts Valley City Council
REMOTE ACCESS ONLY
Date: January 12, 2022
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA
95066
(831) 440-5600
Zoom Videoconference
https://us02web.zoom.us/j/84706674323
See information below for how to
participate.
The agenda was posted
1-10-2022 at City Hall and
on the Internet at
www.scottsvalley.org.
PUBLIC ADVISORY REGARDING COVID-19 AND PUBLIC PARTICIPATION On September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees. In accordance with AB 361, the Scotts Valley City Council adopted Resolution No. 2007.2 on December 15, 2021 authorizing the continued use of teleconferenced meetings pursuant to AB 361. Elected Officials and City Staff Members will be participating remotely via videoconference.
Public Participation:
The meeting will be available on Zoom. For those wishing to participate via Zoom you can join the following ways:
• Join from a PC, Mac, iPad, iPhone or Android device:
Please click this URL to join. https://us02web.zoom.us/j/84706674323 • Or iPhone one-tap:
+16699009128,,88999122100# US (San Jose)
+12532158782,,88999122100# US (Tacoma)
• Or join by phone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
Webinar ID: 847 0667 4323
Special City Council Meeting Agenda Page 2
Date: January 12, 2022
You will be given opportunities to provide public comment at the appropriate times throughout the meeting via Zoom. If you are participating via dial-up only, use *9 to raise your hand at the requested time.
How to comment via Zoom:
1. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted. Our usual time limits of 3 minutes per individual, or 5 minutes for an individual who is representing a group of three or more, will apply. Please note that per our standard practice,this is not a question and answer time, but simply a time for you to provide your comments to the Council.
2. There is an option on Zoom to raise your hand. Please click on this option when the Mayor announces that public comment will be taken. Zoom places people in line automatically. If you are participating via dial-up, you can raise your hand at the appropriate time by pressing *9. When it is your turn, the City Clerk will unmute you, and you will be able to make your comments based on the above time frames. Once your time is up, you will once again be muted and the next person in line will be given their opportunity to speak.
How to comment via email:
1. Members of the public may provide public comment by sending comments to the City Clerk via email at [email protected].
2. Additional materials and emails must be received by 5:30 pm the day of the meeting and will be distributed to agenda recipients prior to the meeting.
3. Emails received after 5:30 pm the day of the meeting will not be included in the record.
ELECTED OFFICIALS CITY STAFF MEMBERS
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Chris Lamm, Public Works Director/City Engineer
Tracy Ferrara, City Clerk
Lauren Lambert, Deputy City Clerk
CALL TO ORDER 6:00 PM
MOMENT OF SILENCE
ROLL CALL
PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda.
No action on the item may be taken, but the Council may request the matter be placed on a future agenda.
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
Special City Council Meeting Agenda Page 3
Date: January 12, 2022
CONSENT AGENDA
The Consent Agenda is comprised of items which appear to be non-controversial. Persons wishing to speak on any items may do so raising their hand to be recognized by the Mayor.
A. Approve Resolution No. 2007.3 authorizing the continued use of teleconferenced meetings pursuant to Assembly Bill 361
B. Approve Resolution 1955.18 amending the Salary Schedule for the Wastewater Division Manager class specification
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Discussion of Childcare Services (Public Works Director Chris Lamm)
2. Future Council agenda items
(This portion of the Regular Agenda allows the Council to determine items to be placed on a future agenda and to choose a date, if so desired.)
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440- 5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
Special City Council Meeting Agenda Page 4
Date: January 12, 2022
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
AGENDA ITEM A
DATE: 1-12-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: January 12, 2022
TO: Honorable Mayor and City Council
FROM: Kirsten M. Powell, City Attorney
SUBJECT: CONTINUED VIRTUAL MEETINGS FOR CITY COUNCIL AND
APPOINTED BOARDS
SUMMARY OF ISSUE
On October 26, 2021, the City Council passed Resolution No. 2007 authorizing continued virtual meetings and extended those meetings on November 17, 2021, and December 15, 2021 by Resolution Nos. 2007.1 and 2007.2. Pursuant to AB 361, legislative bodies may use teleconferencing to conduct public meetings during a proclaimed State of Emergency, as defined under the California Emergency Services Act, if one of the following circumstances apply: (A) State or local officials have imposed or recommended measures to promote social distancing; (B) The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) The legislative body has determined that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
At this point, the State of Emergency the Governor proclaimed on March 4, 2020 is still in effect today and the recommended measures to promote social distancing are still in place. In addition, on November 19, 2021, the County Health Officer issued an order requiring masks in indoor settings. The Omicron variant has begun to spread significantly in Santa Cruz County and has been found to be highly contagious. As a result, holding public meetings of the City Council or other appointed bodies in person continues to present imminent risks to the health and safety of attendees.
FISCAL IMPACT
There is no fiscal impact associated with continuing virtual meetings.
STAFF RECOMMENDATION
It is recommended the City Council adopt Resolution No. 2007.3 confirming the need for virtual meetings pursuant to AB 361.
TABLE OF CONTENTS PAGE
Resolution No. 2007.3 ..................................................................................................... 2 001
RESOLUTION NO. 2007.3
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
AUTHORIZING THE CONTINUED USE OF TELECONFERENCED MEETINGS PURSUANT TO ASSEMBLY BILL 361
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency, pursuant to the Emergency Services Act, in response to the COVID-19 pandemic; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended certain requirements of Government Code section 54950 et seq., the Ralph M. Brown Act (“Brown Act”), in order to allow local legislative bodies to conduct meetings telephonically or electronically without a physical meeting place; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, providing that the provision suspending the Brown Act requirements in Executive Order N-29-20 would remain in effect through September 30, 2021, at which point the suspension would expire; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees;
WHEREAS, the State of Emergency proclaimed by the Governor on March 4, 2020, remains in effect; and
WHEREAS, state and local officials have imposed and/or recommended measures to promote social distancing, as demonstrated by both the California Department of Public Health’s and the Santa Cruz County Health Officer’s recommendations that all individuals wear masks indoors; and
WHEREAS, since early August, the highly contagious Delta variant has caused increased community transmission and rates of hospitalizations within the County; and WHEREAS, the Omicron variant is now spreading throughout the country and has been identified in Santa Cruz County causing cases to increase by 121% in the last 14 days; and
WHEREAS, according to the CDC, community transmission of COVID-19 in Santa Cruz County is now significant due to the unpredictable nature of the virus and potential proliferation of COVID-19 variants; and
002
WHEREAS, on October 26, 2021, the City Council of the City of Scotts Valley passed Resolution No. 2007 to continue the use of virtual meetings and confirmed the need for virtual meetings on November 17, 2021, with passage of Resolution No. 2007.1 and December 15, 2021, with the passage of Resolution No. 2007.2; and WHEREAS, the City Council of the City of Scotts Valley hereby finds and determines that the above conditions continue to create an imminent risk to the health and safety of attendees should they be required to attend meetings in person in a shared indoor public meeting space; and
WHEREAS, the City Council wishes to authorize remote meetings as set forth in this Resolution.
NOW THEREFORE, be it resolved by the City Council of the City of Scotts Valley as follows:
A. The City hereby acknowledges the Governor of the State of California’s Proclamation of State of Emergency related to the COVID-19 pandemic remains in effect; and B. The City finds that due to the continued threat of COVID-19 transmission in the community, holding in person meetings for the City Council and other appointed bodies of the City of Scotts Valley would present imminent risks to the health or safety of attendees.
C. The City Council and other appointed bodies of the City of Scotts Valley are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
D. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) thirty days from the adoption of this Resolution, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and the appointed bodies of the City of Scotts Valley may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953. * * * * * * * * * * * * * * * * * * * *
003
The above and foregoing Resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 12th day of January, 2022 by the following vote:
AYES:
NOES
ABSENT:
ABSTAIN:
Approved: _____________________________
Donna Lind, Mayor
Attest: ______________________________
Tracy A. Ferrara, City Clerk
004
AGENDA ITEM B
DATE: 1-12-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: January 12, 2022
TO: Honorable Mayor and City Council
FROM: Casey Estorga, Administrative Services Director
SUBJECT: AMEND THE SALARY SCHEDULE FOR THE WASTEWATER
DIVISION MANAGER JOB CLASSIFICATION
SUMMARY OF ISSUE
The City Council approved a Memorandum of Understanding (MOU) with the MidManagement Employees group on September 1, 2021. That MOU included a Salary Schedule for each job classification represented by the group, with details for each classification’s respective salary in the 7-Step series. This MOU includes the Wastewater Division Manager job classification and associated salary schedule.
The City became aware that the Wastewater Division Manager classification may be substantially undercompensated, with a salary difference of approximately 30%, when compared to agencies within the region. Based on this concern, staff conducted a comprehensive study to evaluate how total compensation for the City of Scotts Valley’s Wastewater Division Manager job classification compared with commensurate agencies.
While undertaking the study, staff also acknowledged the City’s Wastewater Division Manager is uniquely responsible for running an operation with direct, and potentially significant, impacts on the general health, safety, and welfare of the Scotts Valley community and broader region as wastewater is collected, treated, and discharged.
Furthermore, staff also noted the status of the current labor market and the inordinately challenging recruitment realities that employers are facing, especially for jobs with specialized occupational qualifications.
Based on the information gathered from the compensation study, and to help ensure the City remains competitive to retain and/or recruit (when needed) highly-skilled employees, especially those with complex technical responsibilities, staff is recommending changes to the Wastewater Division Manager Salary Schedule. Notably, the proposed changes to the Salary Schedule will make the position’s salary commensurate with a comparable position at the City of Watsonville. Staff proposed this alternative because the Wastewater Division Manager at the City of Watsonville has a similar scope of work, with similar job duties, and is in a similar organizational structure.
001
AGENDA ITEM B
DATE: 1-12-2022
As a result, staff is recommending that the Salary Schedule for the City of Scotts Valley’s Wastewater Division Manager is amended as follows:
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Existing $7,504 $7,879 $8,273 $8,687 $9,121 $9,577 $10,056 Recommended $9,742 $10,229 $10,741 $11,278 $11,842 $12,434 $13,056 Staff has met and conferred with the Mid Management Employees group and they have approved this recommended change to the Salary Schedule.
FISCAL IMPACT
Amending the Salary Schedule for the Wastewater Division Manager job classification as proposed would result in approximately $26,000 - $36,000 in additional annual costs.
Funding for these costs have been included in the FY 2021-22 Adopted Budget and will be incorporated in future budget proposals through the City’s annual budget process.
STAFF RECOMMENDATION
It is recommended that the City Council approve Resolution No. 1955.18 amending the Salary Schedule for the Wastewater Division Manager job classification.
TABLE OF CONTENTS PAGE
Resolution No. 1955.18................................................................................................... 3 002
RESOLUTION NO. 1955.18
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
AMENDING THE SALARY SCHEDULE FOR THE
WASTEWATER DIVISION MANAGER CLASS SPECIFICATION
WHEREAS, an analysis of the Salary Schedule for the Wastewater Division Manager classification was performed; and
WHEREAS, the analysis evaluated the job description, job duties, salary, and total compensation from comparable agencies; and
WHEREAS, the analysis highlighted that the salary for the Wastewater Division Manager classification was under-market by approximately 30%; and WHEREAS, an amendment to the Salary Schedule for the Wastewater Division Manager job classification is in the best interest of the City to retain top-tier talent; and WHEREAS, City Council approval is needed to amend the Salary Schedule.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Scotts Valley that the Salary Schedule for the Wastewater Division Manager is hereby amended as follows:
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Wastewater
Division
Manager
$9,742 $10,229 $10,741 $11,278 $11,842 $12,434 $13,056
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a meeting held on the 12th day of January, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved:
Donna Lind, Mayor
Attest:
Tracy A. Ferrara, City Clerk
003
AGENDA ITEM 1
DATE: 1-12-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: January 12, 2022
TO: Honorable Mayor and City Council
FROM: Chris Lamm, Director of Public Works
APPROVED: Mali LaGoe, City Manager
SUBJECT: CHILDCARE SERVICES
SUMMARY OF ISSUE
Background
In late March of 2020, the City of Scotts Valley’s Recreation Division was shuttered due to the COVID-19 pandemic. The City has been operating with the barest of staffing, awaiting the lifting of pandemic restrictions and the development of a restoration plan to rebuild its services. While this restoration plan was in process, the City Council prioritized the return of a critical community service in spring of 2020: childcare. To achieve this priority and considering the City’s limitations, the City sought community partnerships to help meet the urgent need for childcare for Scotts Valley families.
In late spring, the City was pleased to partner with the Boys and Girls Clubs of Santa Cruz County (BGC) to deliver Camp Scotts Valley, a youth summer camp hosted at the City’s Community Center. Operated by the BGC, this summer camp provided a full-day care for 50-60 local youth each week of its eight-week duration. The cost to the City to support this camp was $30,000 and offset by Community Development Block Grant funding.
Soon after the summer camp began operation, the City’s consideration of childcare turned to the 2021-2022 school year. Again, the City looked to community partnerships as it was challenged to deliver this service itself due to lack of staffing and the closure of its Vine Hill Elementary childcare facility due to degraded conditions. The City was grateful to find strong partners in the BGC and Scotts Valley Unified School District (Scotts Valley Unified). Scotts Valley Unified and BCG were equally motivated to provide childcare services for Scotts Valley families this school year. The cost to the City to support this camp was $90,000 and again offset by Community Development Block Grant funding.
The program does not currently offer before school childcare services, a program that is desired by the community, due to availability of both staffing and facility resources.
The City has been developing a restoration plan to sustainably return recreation services to the community. Part of that plan was to obtain an independent analysis of best practices of how the City can restore services to equal or better service levels in a cost-effective manner in time to reopen services in 2022.
001
AGENDA ITEM 1
DATE: 1-12-2022
Recreation Assessment Analysis
The City engaged the services of Management Partners to conduct an assessment of recreation services in Scotts Valley and develop a plan to restore those services emerging from the impact of the COVID-19 pandemic. The shutdown of services provided an opportunity for the City to strategically determine what services it should be providing, how those services should be provided, and the staffing levels necessary to provide them.
A report was developed with 24 recommendations on the reactivation of recreation services. The report, was presented at a joint session with the City Council and Parks and Recreation Commission (PRC) on September 29, 2021. Councilmembers and Commissioners supported the recommendations presented. The recommendations as it relates to childcare services were as follows:
Recommendation 5 - Identify the costs and benefits of extending the Boys Club and Girls Club childcare contract through the 2022-2023 school year.
Recommendation 6 - Develop a long-term plan for the provision of childcare services in Scotts Valley as an outsourced City service.
Over the course of the final few months of 2021, an implementation plan was developed to support the recommendations developed and concurrently City Staff and SVUSD Staff have been in discussion on the future of the childcare programs and the facility needs to support the program.
Program Future
In discussions with SVUSD Staff, a willingness to operate childcare services as an outsourced SVUSD program has been expressed if the City is unable to provide services.
Similar to the actions the City would have taken per the recommendations of the Recreation Assessment, the SVUSD Staff have begun to explore a program that would utilize a 3rd party operator to manage the program. In order to plan for the 2022/2023 school year, a determination of who will lead the program, the City or SVUSD, needs to be identified immediately to complete the contracting of services and planning for the upcoming year. Currently, given staffing limitations at the City, SVUSD may be best suited to pursue this program for 2022/2023.
With either the City or SVUSD acting as the program lead and utilizing a 3rd party operator to provide services, it should be expected that the cost for service will increase.
Historically, while the understanding has been that the childcare program has been a positive cashflow program, staff have reviewed past expenditure reports and found that this is not the case.
The final year that the program ran a full year of childcare services before the pandemic was FY2018/2019. Budgeted and actual revenues and expenditures reported as actuals are represented in the tables below:
002
AGENDA ITEM 1
DATE: 1-12-2022
Recreation
Program
FY18/19
Revenue
(Budget)
FY18/19
Expenditure
Budget (w/cost
Allocation of Rec
Admin)
FY18/19 Expenditure
Budget (w/cost
Allocation plus
overhead)
Budgeted Net
(Deficit) or Surplus
for each program
Aquatics $ 60,400 $ 89,741 $ 165,084 $ (104,684)
Classes $ 74,600 $ 167,722 $ 238,711 $ (164,111)
Facility
Rentals $ 132,500 $ 108,278 $ 180,262 $ (47,762)
School Age
Rec $ 700,000 $ 562,074 $ 697,893 $ 2,107
Sports $ 75,100 $ 121,816 $ 169,419 $ (94,319)
TOTAL $ 1,042,600 $ 1,049,631 $ 1,451,369
Table 1: Budgeted Revenues and Expenditures reported as part of cost allocation analysis by Management Partners in 2018 as part of FY2018/19 budget preparation Recreation
Program
FY18/19
Revenue
(Actual)
FY18/19
Expenditure
(Actual w/cost
Allocation)
FY18/19
Expenditure (Actual
w/cost Allocation
plus overhead)
Actual Net (Deficit)
or Surplus for each
program
Aquatics $ 67,824 $ 79,357 $154,747 $ (86,923)
Classes $ 115,196 $ 163,009 $ 210,455 $ (95,259)
Facility Rentals $ 98,695 $ 97,107 $ 159,337 $ (60,642) School Age Rec $ 776,461 $ 832,993 $1,002,105 $ (225,644) Sports $ 31,352 $ 121,597 $ 169,246 $ (137,894)
Other $ 2,571
Transfer in from
General Fund $ 97,084
TOTAL $ 1,189,183 $ 1,294,063 $ 1,695,890
Table 2: Actual Revenues and Expenditures reported with adjustments to cost allocation reflecting expenditure changes.
In reviewing detailed revenue and expenditure reports for past fiscal years pre-pandemic such as FY2018/19, the School Age Rec expenditure costs was budgeted to operate at a slight surplus, however, when actual revenues and expenditures are inserted in the same format and adjustments to the cost allocation are made reflected where expenses were incurred, it can be seen that the School Age Recreation program operate at a net deficit to the City.
While the City previously offered childcare services with a variety of cost options depending on the needs of the family, the base rate of service for regular fulltime participants was as little as $3.50 per hour and single day one hour drop in rate of $7 per hour. Those rates have remained unchanged since at least FY2016/17. While program costs have yet to be determined with a 3rd party operator for services in Scotts Valley, whether the program is led by the City or the SVUSD, review of other publicly available fee schedules for childcare services suggest that the hourly rates could be in the range of $6-$18 per hour for similar services and would account for the full scope of expenses associated with the program such as direct, indirect and overhead costs leaving no cost burden to the program lead beyond identifying facilities to host the program. 003
AGENDA ITEM 1
DATE: 1-12-2022
The City Council and the SVUSD have a standing joint subcommittee (The City/School District Joint Committee). Staff recommends that the subcommittee discuss who should pursue the childcare program and provide recommendations to their governing bodies and subsequently staff to implement.
Program Facilities
The facilities at both Vine Hill and Brook Knoll Elementary schools are aging and in need of replacement. The facility at Vine Hill School was closed permanently in 2020 due to degraded conditions. The City included a capital improvement project in the FY2021/22 budget to replace the modular building at Vine Hill in an amount of $1,400,000 to be funded through the federal government’s upcoming infrastructure bill. Delays in the approval of the bill has resulted in no work being done to advance the project at this time.
The next action on the potential approval of the bill is set to occur in February. It is unknown, if approved, how long it would take for the City to receive authorization to proceed with the project.
Regardless of the approval of the bill, under any scenario, the existing modular at Vine Hill needs to be demolished. Proceeding with demolition now will provide site flexibility when discussing temporary facilities to host childcare programs until such a time that a new facility can be constructed. Staff is requesting $75,000 to be appropriated from the General Fund to the existing Vine Hill Modular Replacement CIP to allow for the abatement and demolitions of the facility to proceed.
Additionally, SVUSD are evaluating options for temporary facilities. Staff anticipate future requests for financial support in identifying temporary facilities until such time the modular building can be replaced which will be presented at a later date.
FISCAL IMPACT
Appropriate $75,000 of General Fund CIP to the Vine Hill Modular Replacement project.
There are sufficient funds to appropriate this amount to the CIP project.
STAFF RECOMMENDATION
1. Staff recommends that the City Council receive an update on childcare services for the 2022/23 year and provide feedback; and
2. Staff recommends that the City Council direct the City/School District Joint Committee to discuss and make recommendations on the program; and
3. Staff recommends that the City Council appropriate $75,000 of Capital General Fund to the Vine Hill Modular Replacement CIP project to advance the abatement and demolition of the structure.
004