A G E N D A
Meeting of the
Scotts Valley City Council
REMOTE ACCESS ONLY
Date: February 2, 2022
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA
95066
(831) 440-5600
Zoom Videoconference
https://us02web.zoom.us/j/83534216595
See information below for how to
participate.
The agenda was posted
1-28-2022 at City Hall and
on the Internet at
www.scottsvalley.org.
PUBLIC ADVISORY REGARDING COVID-19 AND PUBLIC PARTICIPATION On September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees. In accordance with AB 361, the Scotts Valley City Council adopted Resolution No. 2007.3 on January 12, 2022, authorizing the continued use of teleconferenced meetings pursuant to AB 361. Elected Officials and City Staff Members will be participating remotely via videoconference.
Public Participation:
The meeting will be available on Zoom and broadcast through Community Television of Santa Cruz on Channel 25 and via their website at the following link: https://communitytv.org/watch/ (be sure to click on Channel 25). For those wishing to participate via Zoom you can join the following ways:
• Join from a PC, Mac, iPad, iPhone or Android device:
Please click this URL to join. https://us02web.zoom.us/j/83534216595 • Or iPhone one-tap:
+16699009128,,88999122100# US (San Jose)
+12532158782,,88999122100# US (Tacoma)
• Or join by phone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
Webinar ID: 835 3421 6595
City Council Meeting Agenda Page 2
Date: February 2, 2022
You will be given opportunities to provide public comment at the appropriate times throughout the meeting via Zoom. If you are participating via dial-up only, use *9 to raise your hand at the requested time.
How to comment via Zoom:
1. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted. Our usual time limits of 3 minutes per individual, or 5 minutes for an individual who is representing a group of three or more, will apply. Please note that per our standard practice,this is not a question and answer time, but simply a time for you to provide your comments to the Council.
2. There is an option on Zoom to raise your hand. Please click on this option when the Mayor announces that public comment will be taken. Zoom places people in line automatically. If you are participating via dial-up, you can raise your hand at the appropriate time by pressing *9. When it is your turn, the City Clerk will unmute you, and you will be able to make your comments based on the above time frames. Once your time is up, you will once again be muted and the next person in line will be given their opportunity to speak.
How to comment via email:
1. Members of the public may provide public comment by sending comments to the City Clerk via email at [email protected].
2. Additional materials and emails must be received by 5:30 pm the day of the meeting and will be distributed to agenda recipients prior to the meeting.
3. Emails received after 5:30 pm the day of the meeting will not be included in the record.
ELECTED OFFICIALS CITY STAFF MEMBERS
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
Mali LaGoe, City Manager
Casey Estorga, Administrative Services Director
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Chris Lamm, Public Works Director
Lauren Lambert, Deputy City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 pm.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 pm the Friday before the Wednesday meeting on the Internet at the City’s website:
http://scottsvalley.org/AgendaCenter. Due to COVID-19, City Hall is closed to the public therefore, the agenda is only available for viewing online.
Televised Meetings:
City Council meetings are cablecast “Live” on Community Television of Santa Cruz County on Comcast Channel 25 and are also available livestream on the Community TV website at the following link: https://communitytv.org/watch/
City Council Meeting Agenda Page 3
Date: February 2, 2022
Zoom Meetings/Webinars:
For those wishing to participate via Zoom you can join from a PC, Mac, iPad, iPhone or Android device by entering or clicking on the following URL:
https://us02web.zoom.us/j/83534216595
CALL TO ORDER 6:00 PM
MOMENT OF SILENCE
ROLL CALL
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda.
No action on the item may be taken, but the Council may request the matter be placed on a future agenda.
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which appear to be non-controversial. Persons wishing to speak on any items may do so raising their hand to be recognized by the Mayor.
A. Approve City Council minutes of 1-19-2022
B. Approve check registers dated 12-17-2021, 12-28-2021, 1-07-2022, 1-13-2022, 1-21-2022, 1-28-2022
C. Approve Resolution No. 2007.4 authorizing the continued use of teleconferenced meetings pursuant to Assembly Bill 361
D. Adopt Resolution No. 2009 authorizing the Public Works Director to accept completed Public Works Projects and file notices of completion E. Adopt Resolution No. 2010 approving the City of Scotts Valley Sewer System Management Plan
City Council Meeting Agenda Page 4
Date: February 2, 2022
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Future Council agenda items
(This portion of the Regular Agenda allows the Council to determine items to be placed on a future agenda and to choose a date, if so desired.)
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440- 5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: February 2, 2022
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
M I N U T E S
Meeting of the
Scotts Valley City Council
Date: January 19, 2022
Time: 6:00 PM
CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
Zoom Videoconference The agenda was posted
1-14-2022 at City Hall and on the
Internet at www.scottsvalley.org.
CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:01 PM
MOMENT OF SILENCE
ROLL CALL
ELECTED OFFICIALS PRESENT:
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Casey Estorga, Administrative Services Director
Chris Lamm, Public Works Director/City Engineer
Tracy Ferrara, City Clerk
Lauren Lambert, Deputy City Clerk
COMMITTEE REPORTS
CM Dilles reported that in December he, along with Public Works Director Chris Lamm, attended a meeting of the Integrated Waste Management Local Task Force. At the meeting they discussed the new rules and requirements around recycling food waste.
Food waste should be placed in the green carts along with green waste instead of being placed in the garbage.
CM Dilles reported that he met with Congressman Jimmy Panetta. Congressman Panetta was interested in learning more about our city and any federal issues we have. Currently Congressman Panetta's district does not include the San Lorenzo Valley and Scotts Valley area. However, the congressional area could change at the next election and, if successful, would move San Lorenzo Valley and Scotts Valley under Congressman Panetta's jurisdiction.
001
AGENDA ITEM A
DATE: 2-02-2022
City Council Meeting Minutes Page 2
Date: January 19, 2022
CM Dilles attended the meeting of the Santa Cruz County Consolidated Redevelopment Successor Agency Oversight Board, which deals with the winddown of all the redevelopment agencies and reported they receive the property tax dollars to pay off preexisting debt. The Oversight Board will turn in everything to the State on February 1st Included for approval was Scotts Valley’s Administration budget and Recognized Obligation Payment Schedule (ROPS).
CM Dilles reported that the Area Agency on Aging Seniors Advisory Council met and discussed the Governors budget as it relates to programs for seniors.
CM Timm reported he attended the Economic Recovery Town Hall for the businesses in town. It was well attended by businesses who were provided information on how to apply for the CBDG Grant from the City.
CM Timm reported the Association of Monterey Bay Area Governments (AMBAG) met last week concerning 2,000 units shifted from Monterey County to Santa Cruz County.
With the additional units that have been allocated to Santa Cruz County, Scotts Valley has to plan for 1,220 new units in an eight-year cycle. Capitola and Santa Cruz were hit in a similar way, Capitola has to plan for 1,336 and Santa Cruz City will have to plan for 3,736 units. This is a substantial increase from what they had been working on the past three years. This will now go to the State, who has 30 days to comment on this plan.
AMBAG Staff feels this plan will be adopted.
CM Timm reported the Economic Recovery Subcommittee met with the Chamber and wanted to remind the community that nominations are due for Man and Woman of the Year and Community Groups of the Year.
CM Johnson reported he attended the Economic Recovery Town Hall meeting, commented on how well it was attended and saluted the business community for the tough two years they have gone through with the pandemic. CM Johnson thanked Administrative Services Director Casey Estorga for the presentation he put together to go over the grants and the process of applying for them.
Mayor Lind reported that the Ad Hoc Committee for the Santa Cruz Metropolitan Transit Board met for recruitment for the new CEO to replace Alex Clifford whose last day is Friday, January 21, 2022. The Ad Hoc Committee will be reviewing applications at a Special Meeting on Friday, January 21, 2022.
Mayor Lind reported the Santa Cruz Metro Finance and Budget Committee met and discussed revenue, which is higher due to higher sales taxes than had been anticipated, and expenses, which have been lower due to vacant positions that they are having difficult recruiting for. The bus replacement fund did better because of additional Measure D sales tax and ridership is slowly recovering.
002
City Council Meeting Minutes Page 3
Date: January 19, 2022
CITY MANAGER REPORT
1. Sales Tax: Received a presentation from HdL to check on our sales tax figures which are looking cautiously optimistic. They are higher than anticipated but we still recognize there is room to grow. The presentation was helpful and informative.
2. Health Call: Mayor Lind and City Manager LaGoe participated in a Public Health Call with the County on Friday to get an update on COVID-19. USPS started a program where any resident can request free at home COVID test kits, up to four tests per home, which will be sent directly to their homes.
3. Library: City Manager LaGoe walked through the Library space with our new County Librarian, Yolande Wilburn, and saw the construction progress on the space, however, they are facing some supply chain challenges on needed materials.
4. Public Works: Paving work has begun on Whispering Pines and will continue this week. A request for proposals is out right now for maintenance of the Skypark fields to help us keep up with the maintenance.
5. Community Partners: Over the next week, City Manager LaGoe is looking forward to continue to meet with community partners and has several more meetings set up with additional community partners.
PUBLIC COMMENT TIME
Piret Harmon, Scotts Valley Water District General Manager, welcomed Ms. LaGoe and is looking forward to working with her.
Mayor Lind announced the Fallen Officer Foundation Ball is being held on February 12, 2022. Tickets can be purchased at www.fallenofficerfoundation.com
ALTERATIONS TO CONSENT AGENDA
M/S: Dilles/Timm
To approve the Consent Agenda.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
CONSENT AGENDA
A. Approve City Council minutes of 12-15-2021, 12-15-2021, 1-12-2022, 1-12-2022 B. Approve check registers dated 12-10-2021
003
City Council Meeting Minutes Page 4
Date: January 19, 2022
C. Approve second reading and adoption of Ordinance No. 199 regarding electronic signatures and extension of emergency order allowing the use of electronic signatures
D. Approve Resolution 1955.19 amending the job description for the City Clerk/ Administrative Manager job classification and introduce a Human Resources Manager job classification and salary schedule
ALTERATIONS TO REGULAR AGENDA
M/S: Dilles/Timm
To approve the Regular Agenda.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
REGULAR AGENDA
1. Consider Council appointments to Interjurisdictional Committee and Standing Local Committee
Mayor Lind announced one change for the Interjurisdictional Committee and Standing Local Committee Roster from the 2021 appointments. She replaced CM Timm with CM Dilles as the alternate for the Santa Cruz Regional Transportation Commission.
M/S: Timm/Johnson
To approve the 2022 Interjurisdictional Committee and Standing Local Committee appointments as presented by Mayor Lind, with one change to replace CM Timm with CM Dilles as the alternate to the Santa Cruz County Regional Transportation Commission.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
2. Consider adoption of resolutions establishing project specific subcommittees
CM LaGoe presented the written staff report on the four proposed project specific subcommittees for consideration and responded to questions from Council.
M/S: Timm/Reed
To approve Resolution No. 1959.9 Establishing a Temporary Project Specific Council FY 22/23 Budget Subcommittee.
Carried 5/0: (AYES: Dilles, Lind, Johnson, Reed, Timm)
004
City Council Meeting Minutes Page 5
Date: January 19, 2022
M/S: Dilles/Timm
To approve Resolution No. 1959.10 Establishing a Temporary Project Specific Council Measure S Renovations Subcommittee with the amended date of July 1, 2022.
Carried 5/0: (AYES: Dilles, Lind, Johnson, Reed, Timm)
M/S: Dilles/Johnson
To approve Resolution No. 1959.11 Establishing a Temporary Project Specific Council Economic Recovery Committee.
Carried 5/0: (AYES: Dilles, Lind, Johnson, Reed, Timm)
M/S: Dilles/Johnson
To approve Resolution No. 1960.3 Establishing a Temporary Project Specific Council Town Center Opportunity Committee.
Carried 5/0: (AYES: Dilles, Lind, Johnson, Reed, Timm)
3. Future Council agenda items
CM Timm requested a future agenda item to bring forward a flavored tobacco ordinance.
CA Powell announced that pursuant to Government Code Section 54956.9 the City Council would be holding closed session to confer with legal counsel regarding existing litigation, the cases are Ball v. City of Scotts Valley 21CV01948 and Ball v. City Council of the City of Scotts Valley 21CV01448.
ADJOURNMENT
The meeting adjourned at 6:36 PM.
Approved: _____________________________
Donna Lind, Mayor
Attest: ___________________________
Lauren Lambert, Deputy City Clerk
005
M I N U T E S
Special Closed Session Meeting of the
Scotts Valley City Council
Date: January 19, 2022
Time: 6:15 PM
CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
Zoom Videoconference The agenda was posted 1-14-22
at City Hall and on the Internet at
www.scottsvalley.org.
ROLL CALL
ELECTED OFFICIALS PRESENT:
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
ABSENT:
Derek Timm, Council Member
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Casey Estorga, Administrative Services Director
Steve Walpole, Chief of Police
CALL TO ORDER 6:15 PM
The City Council meeting was called to order at 6:40 PM
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT(S)
The City Council convened to closed session at 6:40 PM to discuss the following items:
(1) Pursuant to Government Code Section 54956.9, the City Council met in closed session to confer with the legal counsel regarding existing litigation, the cases are:
(1) Ball v. City of Scotts Valley 21CV01948; and (2) Ball v. City Council of the City of Scotts Valley 21CV01448.
RECONVENE TO OPEN SESSION
The City Council reconvened to open session at 7:05 PM. 006
City Council Meeting Minutes Page 2
Date: January 19, 2022
REPORT ON ACTION TAKE DURING CLOSED SESSION
Mayor Lind announced that there was nothing to report.
ADJOURNMENT
The meeting adjourned at 7:05 PM.
Approved: _____________________________
Donna Lind, Mayor
Attest: __________________________
Lauren Lambert, Deputy City Clerk
007
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
12/17/2021 13:12:08 Check Register GL050S-V08.15 COVERPAGE GL540R
Report Selection:
RUN GROUP... 121721 COMMENT... 12/17/21 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-12172021-541 12/17/21 A/P
Run Instructions:
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AGENDA ITEM B
DATE: 2-02-2022
001
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/17/2021 13:12:08 Check Register
GL540R-V08.15 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
001840 A TOOL SHED, INC. 122961 12/17/21 1,148.00
003342 ACCENT CLEAN & SWEEP INC 122962 12/17/21 2,123.00 003597 ADAMS ASHBY GROUP, INC 122963 12/17/21 625.00
001912 ADVANCED FLOW MEASUREMEN 122964 12/17/21 2,000.00 003758 ASCANI, PSY.D./CORIE L. 122965 12/17/21 225.00
001593 BENEDICT DDS/NANETTE 122966 12/17/21 170.00
001786 BEWICK/KENNETH 122967 12/17/21 135.00
001566 BUSINESS WITH PLEASURE 122968 12/17/21 221.82
003088 CALIFORNIA COAST UNIFORM 122969 12/17/21 177.56
003521 CARD SERVICE CENTER 122970 12/17/21 908.05
001553 CARD SHARK INC/THE 122971 12/17/21 6,523.76
002091 COMCAST 122972 12/17/21 320.71
002091 COMCAST 122973 12/17/21 177.61
002091 COMCAST 122974 12/17/21 323.22
003134 CRIME SCENE CLEANERS,INC 122975 12/17/21 100.00
001935 CRITICAL REACH, INC. 122976 12/17/21 275.00
000389 DASSEL'S PETROLEUM INC 122977 12/17/21 418.16
000207 DEPARTMENT OF JUSTICE 122978 12/17/21 66.00
001537 DYNAMIC PRESS 122979 12/17/21 299.62
000202 FEDERAL EXPRESS 122980 12/17/21 117.36
001881 GRAINGER 122981 12/17/21 4,514.92
003980 HUTCHISON/TREVOR 122982 12/17/21 345.00
004024 K & D LANDSCAPING, INC. 122983 12/17/21 1,035.00 000238 KENNEDY-JENKS CONSULTANT 122984 12/17/21 10,190.00 000066 KING'S PAINT & PAPER 122985 12/17/21 41.53
001372 KURATOMI DDS/REED K 122986 12/17/21 200.00
003995 LIPARI/NICOLAS 122987 12/17/21 345.00
000291 MBASIA 122988 12/17/21 455,609.77
001787 MICHAEL WADE PETRINI 122989 12/17/21 125.00
003171 MICHALAK/GENE 122990 12/17/21 125.00
003570 MISSION COMMUNICATIONS, 122991 12/17/21 6,945.00 001418 MONTEREY REGIONAL 122992 12/17/21 5,840.45
000323 NBS GOVERNMENT FINANCE G 122993 12/17/21 1,079.52 000101 PACIFIC GAS & ELECTRIC C 122994 12/17/21 44,654.54 000101 PACIFIC GAS & ELECTRIC C 122995 12/17/21 118.76
000101 PACIFIC GAS & ELECTRIC C 122996 12/17/21 87.17
004052 PATRIOT CONTRACTING, INC 122997 12/17/21 461,719.00 003559 ROBERTS/MEREDITH 122998 12/17/21 214.00
001894 S.V. WATER DISTRICT - BU 122999 12/17/21 10.23
003658 SANTA CRUZ OCCUPATIONAL 123000 12/17/21 471.00
000127 SANTA CRUZ SENTINEL 123001 12/17/21 691.55
000319 SCOTTS VALLEY CAR WASH 123002 12/17/21 74.93
000133 SCOTTS VALLEY SPRINKLER 123003 12/17/21 14.03
002053 STEPFORD 123004 12/17/21 520.00
001844 STERLING WATER TECHNOLOG 123005 12/17/21 1,848.00 004020 STOEBERL/NICHOLAS 123006 12/17/21 32.50
003468 TRI-COUNTY TROPHY & ENGR 123007 12/17/21 142.79
001366 U.S. BANCORP OFFICE 123008 12/17/21 1,300.62
002
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/17/2021 13:12:08 Check Register
GL540R-V08.15 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
001106 VERIZON WIRELESS 123009 12/17/21 1,039.17
000443 WALPOLE/STEVE 123010 12/17/21 152.00
GENERAL CHECKING ACCOUNT 1,015,841.35 ***
003
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/17/2021 13:12:08 Check Register
GL540R-V08.15 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 1,015,841.35
RECORDS PRINTED - 000106
004
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/17/2021 13:12:08 Check Register
GL060S-V08.15 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 389,338.52
002 RECYCLING/ENVIRONMENTAL 2,123.00
004 RECREATION 18,414.00
010 WASTEWATER OPERATIONS 125,071.63
011 TERTIARY TREATMENT PLANT 1,179.74
012 WASTEWATER CAPITAL RESERVE 10,190.00
028 SENIOR CENTER 2,493.85
050 PINEWOOD EST LNDSCP MAINT DT 9.58
077 SKYPARK MAINT ASSESS DIST 28.60
088 LIBRARY FACILITIES-MEAS "S" 461,719.00
090 SV DRIVE A REDEMPTION 1,079.52
112 DENTAL INS INTERNAL SERV 522.00
123 COMMUNITY FACILITY CENTER 2,636.91
150 GENERAL CAPITAL IMPROVEMENTS 1,035.00
TOTAL ALL FUNDS 1,015,841.35
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 1,015,841.35
TOTAL ALL BANKS 1,015,841.35
005
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
12/28/2021 15:06:13 Check Register GL050S-V08.15 COVERPAGE GL540R
Report Selection:
RUN GROUP... 122821 COMMENT... 12/28/21 A/P
DATA-JE-ID DATA COMMENT
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W-12282021-549 12/28/21 A/P
Run Instructions:
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006
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CITY OF SCOTTS VALLEY
12/28/2021 15:06:13 Check Register
GL540R-V08.15 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000182 A SIGN ASAP 123011 12/28/21 91.37
003919 ACCO ENGINEERED SYSTEMS 123012 12/28/21 3,797.72 001405 AFLAC-FLEX ONE 123013 12/28/21 1,563.20
001219 ALHAMBRA 123014 12/28/21 188.75
000652 ANDERSON PACIFIC ENG INC 123015 12/28/21 7,340.20 001631 ART CLEANERS 123016 12/28/21 1,130.93
001670 AT &T 123017 12/28/21 479.98
000097 AT&T 123018 12/28/21 159.41
003724 ATLAS BUSINESS SOLUTIONS 123019 12/28/21 583.20
003746 AVENU HOLDINGS, LLC 123020 12/28/21 2,029.09
000614 BATTERIES + BULBS #314 123021 12/28/21 9.99
.15837 BNI BUILDING NEWS 123022 12/28/21 53.60
000021 BOWMAN & WILLIAMS 123023 12/28/21 3,470.00
000437 BRASS KEY LOCKSMITH 123024 12/28/21 6.56
003178 BUTANO GEOTECHNICAL 123025 12/28/21 8,456.25
001017 C.W.E.A. 123026 12/28/21 192.00
003714 CAPITOLA/CITY OF 123027 12/28/21 26,458.29
003521 CARD SERVICE CENTER 123028 12/28/21 1,422.21
004055 CENTRAL COAST DRILLING 123029 12/28/21 3,156.25
001051 COASTAL EVERGREEN CORP 123030 12/28/21 2,535.00
001103 CREATIVE FORMS & CONCEPT 123031 12/28/21 978.30
003043 CSG CONSULTANTS, INC 123032 12/28/21 78,236.57
001896 D & G SANITATION 123033 12/28/21 724.18
000207 DEPARTMENT OF JUSTICE 123034 12/28/21 96.00
004037 FERGUSON ENTERPRISES, LL 123035 12/28/21 80.85
003253 FIRST ALARM 123036 12/28/21 123.15
001881 GRAINGER 123037 12/28/21 195.61
003706 GRANADOS/JUSTIN 123038 12/28/21 170.00
000801 HINDERLITER, DE LLAMAS & 123039 12/28/21 300.00
004023 HOUSEKEYS, INC. 123040 12/28/21 10,000.00
004041 INTERWEST CONSULTING GRO 123041 12/28/21 8,053.75 003292 KIMLEY-HORN & ASSOCIATES 123042 12/28/21 11,838.76 000066 KING'S PAINT & PAPER 123043 12/28/21 647.86
003756 MICHAEL BAKER INTERNATIO 123044 12/28/21 5,759.00 000218 MID VALLEY SUPPLY 123045 12/28/21 274.95
000323 NBS GOVERNMENT FINANCE G 123046 12/28/21 4,516.98 000088 NORTH BAY FORD-LINCOLN- 123047 12/28/21 200.00
004042 PACE ANALYTICAL SERVICES 123048 12/28/21 288.00
000101 PACIFIC GAS & ELECTRIC C 123049 12/28/21 28.92
002063 PATEL-CROSKREY/DARSHANA 123050 12/28/21 180.18
004036 PEREZ/ERIC 123051 12/28/21 1,100.00
001857 PHOENIX GROUP 123052 12/28/21 324.80
000723 PIED PIPER INC./THE 123053 12/28/21 78.50
000102 PITNEY BOWES GLOBAL 123054 12/28/21 550.98
000463 RALEY'S 123055 12/28/21 88.68
003572 REGIONAL GOVERNMENT SERV 123056 12/28/21 17,405.00 001883 S.W.R.C.B. 123057 12/28/21 3,326.00
.15838 SANTA CRUZ BACKFLOW 123058 12/28/21 121.00
007
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/28/2021 15:06:13 Check Register
GL540R-V08.15 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003367 SANTA CRUZ LIVE SCAN, IN 123059 12/28/21 30.00
004054 ST.FRANCIS ELECTRIC 123060 12/28/21 4,175.00
002053 STEPFORD 123061 12/28/21 9,306.00
001085 SYCAL ENGINEERING INC 123062 12/28/21 973.96
001589 TELECOMMUNICATIONS 123063 12/28/21 11,773.26
001831 USA BLUE BOOK 123064 12/28/21 821.61
001106 VERIZON WIRELESS 123065 12/28/21 179.99
003145 WAGE WORKS 123066 12/28/21 125.00
000152 WECO INDUSTRIES INC. 123067 12/28/21 400.31
004053 WILSON, D.D.S., INC/EDWA 123068 12/28/21 915.50
000154 WINCHESTER AUTO STORES 123069 12/28/21 70.76
003971 WIZIX TECHNOLOGY GROUP, 123070 12/28/21 300.72
GENERAL CHECKING ACCOUNT 237,884.13 ***
008
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/28/2021 15:06:13 Check Register
GL540R-V08.15 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 237,884.13
RECORDS PRINTED - 000103
009
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
12/28/2021 15:06:13 Check Register
GL060S-V08.15 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 193,129.90
004 RECREATION 75.99
010 WASTEWATER OPERATIONS 8,290.41
011 TERTIARY TREATMENT PLANT 288.00
012 WASTEWATER CAPITAL RESERVE 7,340.20
019 AFFORDABLE HOUSING 10,000.00
025 GENERAL TRUST 11,838.76
028 SENIOR CENTER 309.89
090 SV DRIVE A REDEMPTION 4,516.98
112 DENTAL INS INTERNAL SERV 2,015.50
123 COMMUNITY FACILITY CENTER 78.50
TOTAL ALL FUNDS 237,884.13
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 237,884.13
TOTAL ALL BANKS 237,884.13
010
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
01/07/2022 14:42:24 Check Register GL050S-V08.15 COVERPAGE GL540R
Report Selection:
RUN GROUP... 010722 COMMENT... 01/07/2022 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-01072022-559 01/07/2022 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
011
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/07/2022 14:42:24 Check Register
GL540R-V08.15 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000041 ACC BUSINESS 123071 01/07/22 1,812.96
001219 ALHAMBRA 123072 01/07/22 59.99
000652 ANDERSON PACIFIC ENG INC 123073 01/07/22 24,859.16 004057 ANDREWS/SELINA 123074 01/07/22 50.00
001009 ARD/KRISTIN 123075 01/07/22 50.00
004029 ARMSTRONG/AMANDA 123076 01/07/22 50.00
000097 AT&T 123077 01/07/22 728.14
004035 BABCOCK/COLTON 123078 01/07/22 50.00
001928 BATEMAN/TAYLOR 123079 01/07/22 50.00
001373 BAY TREE, LLC 123080 01/07/22 3,620.38
001593 BENEDICT DDS/NANETTE 123081 01/07/22 773.30
003170 BOGARD CONSTRUCTION INC 123082 01/07/22 8,562.50 000437 BRASS KEY LOCKSMITH 123083 01/07/22 313.34
003894 BURKE, WILLIAMS & SORENS 123084 01/07/22 16,722.25 000773 CENTRAL COAST LANDSCAPE 123085 01/07/22 383.00
015008 CENTRAL HOME SUPPLY 123086 01/07/22 233.61
003887 CHEUNG/ATHENA 123087 01/07/22 50.00
002091 COMCAST 123088 01/07/22 146.31
003134 CRIME SCENE CLEANERS, IN 123089 01/07/22 100.00
001896 D & G SANITATION 123090 01/07/22 1,016.86
000975 DEAN/MICHAEL R. 123091 01/07/22 50.00
003990 DIBENEDETTO/GUNNAR 123092 01/07/22 50.00
004005 ESTORGA/CASEY 123093 01/07/22 50.00
.15839 FARSHAD KESHAVARZA 123094 01/07/22 218.82
000582 FERRARA/TRACY A. 123095 01/07/22 50.00
004019 FERRO/ARMANDO 123096 01/07/22 76.50
003706 GRANADOS/JUSTIN 123097 01/07/22 50.00
003944 HEBARD/TYLER 123098 01/07/22 50.00
003271 HOME DEPOT CREDIT SERVIC 123099 01/07/22 310.46
003983 INTERNATIONAL BUSINESS I 123100 01/07/22 1,545.00 001903 JONES/KIMARIE 123101 01/07/22 171.55
003993 JORDAN/ZACHARY 123102 01/07/22 50.00
001660 KING/KATI 123103 01/07/22 50.00
000066 KING'S PAINT & PAPER 123104 01/07/22 609.95
003331 KOFFLER ELECTRICAL MECHA 123105 01/07/22 21,102.56 004018 LAMBERT/LAUREN 123106 01/07/22 50.00
004046 LAMM/CHRIS 123107 01/07/22 50.00
003959 LARIOS/EDGAR 123108 01/07/22 68.00
003761 LEDGER/CHASE 123109 01/07/22 50.00
000078 LLOYD'S TIRE SERVICE INC 123110 01/07/22 66.75
003389 LOCKE/CERINA 123111 01/07/22 50.00
000284 LOGAN & POWELL, LLP 123112 01/07/22 21,075.00
003913 LONG/AMANDA 123113 01/07/22 50.00
001591 MARKELL/ROD 123114 01/07/22 1,974.00
001815 MC GRATH/TRISH 123115 01/07/22 50.00
001787 MICHAEL WADE PETRINI 123116 01/07/22 125.00
004044 NATIONAL TRUCK SALES & S 123117 01/07/22 9,382.88 001615 OLIN CORP-CHLOR ALKALI 123118 01/07/22 2,300.92
012
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/07/2022 14:42:24 Check Register
GL540R-V08.15 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
002082 ONE WORK PLACE 123119 01/07/22 15,316.47
003766 ORMONDE/ROBERT 123120 01/07/22 50.00
004042 PACE ANALYTICAL SERVICES 123121 01/07/22 612.00
000101 PACIFIC GAS & ELECTRIC C 123122 01/07/22 47,804.59 001097 PRODESSE PROPERTY GROUP 123123 01/07/22 3,523.52 003786 RENN/TIMOTHY 123124 01/07/22 68.00
001118 RUTHERFORD/JAYSON 123125 01/07/22 50.00
000134 S.V. WATER DISTRICT 123126 01/07/22 13,829.75
000135 SAN LORENZO VALLEY WATER 123127 01/07/22 45.01
004056 SANTA CRUZ ENDODONTICS 123128 01/07/22 189.00
003658 SANTA CRUZ OCCUPATIONAL 123129 01/07/22 1,524.00 000128 SCARBOROUGH LUMBER 123130 01/07/22 990.98
003745 SCOTTS VALLEY HOTEL LP 123131 01/07/22 39,808.26 002065 SOTO/ART 123132 01/07/22 50.00
004026 STEELE-FREITAS/SETH 123133 01/07/22 50.00
002053 STEPFORD 123134 01/07/22 311.49
004020 STOEBERL/NICHOLAS 123135 01/07/22 53.75
001589 TELECOMMUNICATIONS 123136 01/07/22 6,666.24
003973 THOMAS/TYLER 123137 01/07/22 50.00
000153 THOMSON REUTERS-WEST 123138 01/07/22 454.37
003548 TORO PETROLEUM CORP 123139 01/07/22 4,094.61
003908 TRANSUNION RISK & ALTERN 123140 01/07/22 78.00
000098 TROWBRIDGE ENTERPRISES 123141 01/07/22 1,136.72
004030 U.S. BANK CORPORATE 123142 01/07/22 5,828.28
003924 VIRTUAL PROJECT MANAGER 123143 01/07/22 1,000.00 000154 WINCHESTER AUTO STORES 123144 01/07/22 92.14
GENERAL CHECKING ACCOUNT 263,036.37 ***
013
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/07/2022 14:42:24 Check Register
GL540R-V08.15 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 263,036.37
RECORDS PRINTED - 000142
014
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/07/2022 14:42:25 Check Register
GL060S-V08.15 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 116,881.99
004 RECREATION 566.48
010 WASTEWATER OPERATIONS 52,717.37
011 TERTIARY TREATMENT PLANT 3,629.77
012 WASTEWATER CAPITAL RESERVE 24,859.16
015 TTP - DISTRICT RESERVE FUND 21,102.56
019 AFFORDABLE HOUSING 1,974.00
023 SVRDA SUCCESSOR AGENCY 7,143.90
028 SENIOR CENTER 1,256.51
050 PINEWOOD EST LNDSCP MAINT DT 393.57
077 SKYPARK MAINT ASSESS DIST 5,650.34
088 LIBRARY FACILITIES-MEAS "S" 23,878.97
112 DENTAL INS INTERNAL SERV 1,050.50
123 COMMUNITY FACILITY CENTER 1,354.76
312 POLICE - BUDGET ACT OF 2016 576.49
TOTAL ALL FUNDS 263,036.37
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 263,036.37
TOTAL ALL BANKS 263,036.37
015
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
01/13/2022 13:09:31 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:
RUN GROUP... 011322 COMMENT... 01/13/2022 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-01132022-562 01/13/2022 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
016
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/13/2022 13:09:31 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
.15840 ADAMS POOL GROUP 123145 01/13/22 490.00
000001 AMERICAN PLANNING ASSOCI 123146 01/13/22 398.00
001670 AT &T 123147 01/13/22 3,641.76
000097 AT&T 123148 01/13/22 9.48
003893 BADAWI & ASSOCIATES 123149 01/13/22 8,880.75
001593 BENEDICT DDS/NANETTE 123150 01/13/22 1,085.50
003521 CARD SERVICE CENTER 123151 01/13/22 983.30
003787 CARMEL AREA WASTEWATER D 123152 01/13/22 5,836.00 002091 COMCAST 123153 01/13/22 323.25
003134 CRIME SCENE CLEANERS, IN 123154 01/13/22 100.00
000389 DASSEL'S PETROLEUM INC 123155 01/13/22 5,315.44
003160 DIXON & SON TIRE 123156 01/13/22 653.73
001362 DUNCAN AUTO TECH 123157 01/13/22 399.71
001881 GRAINGER 123158 01/13/22 85.44
004059 HAROS/JOANNA 123159 01/13/22 72.53
003944 HEBARD/TYLER 123160 01/13/22 488.80
001903 JONES/KIMARIE 123161 01/13/22 1,100.00
003565 MANAGEMENT PARTNERS 123162 01/13/22 1,050.00
000195 MESITI-MILLER ENGINEERIN 123163 01/13/22 762.00
000218 MID VALLEY SUPPLY 123164 01/13/22 237.05
000939 NATIONAL COMTEL NETWORK 123165 01/13/22 17.22
004058 NETFILE, INC. 123166 01/13/22 1,400.00
004042 PACE ANALYTICAL SERVICES 123167 01/13/22 22.00
000820 SANTA CRUZ/COUNTY OF 123168 01/13/22 37.00
003757 SWEDBERG ELECTRIC INC. 123169 01/13/22 9,640.37
001085 SYCAL ENGINEERING INC 123170 01/13/22 15,535.14
000153 THOMSON REUTERS-WEST 123171 01/13/22 355.92
001366 U.S. BANCORP OFFICE 123172 01/13/22 1,300.62
001625 YOSHIDA DDS/NOREEN 123173 01/13/22 276.00
GENERAL CHECKING ACCOUNT 60,497.01 ***
017
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/13/2022 13:09:31 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 60,497.01
RECORDS PRINTED - 000058
018
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/13/2022 13:09:31 Check Register
GL060S-V08.17 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 23,276.78
004 RECREATION 526.89
010 WASTEWATER OPERATIONS 32,395.82
028 SENIOR CENTER 50.79
088 LIBRARY FACILITIES-MEAS "S" 216.00
112 DENTAL INS INTERNAL SERV 2,950.30
123 COMMUNITY FACILITY CENTER 44.43
150 GENERAL CAPITAL IMPROVEMENTS 490.00
155 TRANSPORTATION FUNDS-MEAS D 546.00
TOTAL ALL FUNDS 60,497.01
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 60,497.01
TOTAL ALL BANKS 60,497.01
019
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
01/21/2022 13:17:57 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:
RUN GROUP... 012122 COMMENT... 01/21/2022 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-01212022-584 01/21/2022 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
020
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/21/2022 13:17:57 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003342 ACCENT CLEAN & SWEEP INC 123174 01/21/22 2,123.00 003919 ACCO ENGINEERED SYSTEMS 123175 01/21/22 990.00
003597 ADAMS ASHBY GROUP, INC 123176 01/21/22 2,000.00
003497 ALVAREZ INDUSTRIES, INC 123177 01/21/22 256.00
.15842 APPLIED INDUSTRIAL 123178 01/21/22 52.20
001009 ARD/KRISTIN 123179 01/21/22 1,100.00
001969 ASCAP 123180 01/21/22 390.00
001670 AT &T 123181 01/21/22 301.86
000097 AT&T 123182 01/21/22 33.78
001928 BATEMAN/TAYLOR 123183 01/21/22 159.20
003573 BEN'S MOTORCYCLE WORKS 123184 01/21/22 1,320.94
001593 BENEDICT DDS/NANETTE 123185 01/21/22 305.40
001566 BUSINESS WITH PLEASURE 123186 01/21/22 1,515.61
.15841 CALIFORNIA GOVERNOR'S OF 123187 01/21/22 2,000.00 003521 CARD SERVICE CENTER 123188 01/21/22 4,294.86
002091 COMCAST 123189 01/21/22 331.33
002091 COMCAST 123190 01/21/22 169.63
004007 COMMUNITY TREE SERVICE, 123191 01/21/22 8,300.00 000037 CRYSTAL SPRINGS WATER CO 123192 01/21/22 31.35
000037 CRYSTAL SPRINGS WATER CO 123193 01/21/22 33.50
003160 DIXON & SON TIRE 123194 01/21/22 259.50
001597 ENVIRONMENTAL INNOVATION 123195 01/21/22 3,410.00 000202 FEDERAL EXPRESS 123196 01/21/22 122.94
004027 GLADWELL GOVERNMENTAL SV 123197 01/21/22 1,300.00 001881 GRAINGER 123198 01/21/22 1,715.12
004025 GVP VENTURES, INC. 123199 01/21/22 1,287.16
003266 INTERGRITY AUTOMOTIVE 123200 01/21/22 2,593.84
000066 KING'S PAINT & PAPER 123201 01/21/22 279.02
001092 KNOX ROOFING 123202 01/21/22 462.00
001030 LEAGUE OF CA CITIES 123203 01/21/22 150.00
000284 LOGAN & POWELL, LLP 123204 01/21/22 25,525.00
003913 LONG/AMANDA 123205 01/21/22 218.40
003565 MANAGEMENT PARTNERS 123206 01/21/22 262.50
003171 MICHALAK/GENE 123207 01/21/22 125.00
000218 MID VALLEY SUPPLY 123208 01/21/22 601.58
000083 MISSION UNIFORM SERVICE 123209 01/21/22 575.20
001615 OLIN CORP-CHLOR ALKALI 123210 01/21/22 2,527.70
004042 PACE ANALYTICAL SERVICES 123211 01/21/22 442.00
000101 PACIFIC GAS & ELECTRIC C 123212 01/21/22 94.97
000101 PACIFIC GAS & ELECTRIC C 123213 01/21/22 357.01
004036 PEREZ/ERIC 123214 01/21/22 1,100.00
003503 PURETEC INDUSTRIAL WATER 123215 01/21/22 145.59
000134 S.V. WATER DISTRICT 123216 01/21/22 1,950.00
001883 S.W.R.C.B. 123217 01/21/22 11,491.00
001885 SANTA CRUZ BIOTECHNOLOGY 123218 01/21/22 346.70
001823 SANTA CRUZ CO ENVIRONMEN 123219 01/21/22 900.00
001544 SANTA CRUZ COUNTY CONFER 123220 01/21/22 18,712.98 001544 SANTA CRUZ COUNTY CONFER 123221 01/21/22 16,236.20 021
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/21/2022 13:17:57 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000127 SANTA CRUZ SENTINEL 123222 01/21/22 2,220.45
000319 SCOTTS VALLEY CAR WASH 123223 01/21/22 14.99
002053 STEPFORD 123224 01/21/22 15,900.95
000882 SUPERIOR ALARM COMPANY 123225 01/21/22 79.50
001085 SYCAL ENGINEERING INC 123226 01/21/22 1,840.00
002064 TRUCK SERVICES 123227 01/21/22 320.00
001831 USA BLUE BOOK 123228 01/21/22 23.22
001106 VERIZON WIRELESS 123229 01/21/22 1,035.82
003971 WIZIX TECHNOLOGY GROUP, 123230 01/21/22 34.50
003635 3SI SECURITY SYSTEMS, IN 123231 01/21/22 1,210.24 GENERAL CHECKING ACCOUNT 141,579.74 ***
022
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/21/2022 13:17:57 Check Register
GL540R-V08.17 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 141,579.74
RECORDS PRINTED - 000096
023
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/21/2022 13:17:57 Check Register
GL060S-V08.17 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 112,336.29
002 RECYCLING/ENVIRONMENTAL 4,873.00
004 RECREATION 110.85
010 WASTEWATER OPERATIONS 18,641.17
011 TERTIARY TREATMENT PLANT 1,818.79
028 SENIOR CENTER 169.63
112 DENTAL INS INTERNAL SERV 2,883.00
123 COMMUNITY FACILITY CENTER 747.01
TOTAL ALL FUNDS 141,579.74
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 141,579.74
TOTAL ALL BANKS 141,579.74
024
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
01/28/2022 13:05:11 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:
RUN GROUP... 012822 COMMENT... 01/28/2022 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-01282022-592 01/28/2022 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
025
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/28/2022 13:05:11 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
001840 A TOOL SHED, INC. 123232 01/28/22 338.92
000041 ACC BUSINESS 123233 01/28/22 1,812.96
001219 ALHAMBRA 123234 01/28/22 108.86
001219 ALHAMBRA 123235 01/28/22 45.83
000652 ANDERSON PACIFIC ENG INC 123236 01/28/22 25,562.12 001670 AT &T 123237 01/28/22 178.12
000097 AT&T 123238 01/28/22 127.39
003746 AVENU HOLDINGS, LLC 123239 01/28/22 2,029.09
000614 BATTERIES + BULBS #314 123240 01/28/22 454.40
001593 BENEDICT DDS/NANETTE 123241 01/28/22 366.40
003899 BIGLER CONSTRUCTION 123242 01/28/22 25,000.00
000021 BOWMAN & WILLIAMS 123243 01/28/22 315.00
004060 BURGEON GROUP LLC 123244 01/28/22 10,173.83
001633 CAL-WEST LIGHTING & SIGN 123245 01/28/22 4,654.58 004063 CAPITOL BARRICADE, INC. 123246 01/28/22 1,775.59 000773 CENTRAL COAST LANDSCAPE 123247 01/28/22 383.00
001051 COASTAL EVERGREEN CORP 123248 01/28/22 1,285.00
001362 DUNCAN AUTO TECH 123249 01/28/22 455.82
.15844 ED POSTON 123250 01/28/22 920.00
004005 ESTORGA/CASEY 123251 01/28/22 266.40
004037 FERGUSON ENTERPRISES, LL 123252 01/28/22 17.27
001881 GRAINGER 123253 01/28/22 716.45
001898 GUARD PRODUCTS INC 123254 01/28/22 1,548.63
000238 KENNEDY-JENKS CONSULTANT 123255 01/28/22 12,300.00 001372 KURATOMI DDS/REED K 123256 01/28/22 125.00
003726 LE DDS/VU 123257 01/28/22 125.00
003761 LEDGER/CHASE 123258 01/28/22 377.76
001926 MICROTECH SCIENTIFIC 123259 01/28/22 213.63
003685 MONTEREY BAY ANALYTICAL 123260 01/28/22 81.00
003487 MONTEREY BAY ECONOMIC 123261 01/28/22 5,000.00
001418 MONTEREY REGIONAL 123262 01/28/22 5,026.82
004042 PACE ANALYTICAL SERVICES 123263 01/28/22 144.00
.15845 PANTHER PROTECTIVE SERVI 123264 01/28/22 300.00
.15843 PHIL ADAMS 123265 01/28/22 1,360.00
001857 PHOENIX GROUP 123266 01/28/22 286.33
004065 REBUILD-IT SERVICES GROU 123267 01/28/22 2,787.06 001479 ROBB DDS/JOSEPH W 123268 01/28/22 369.60
004064 S.C. UNDERGROUND & PAVIN 123269 01/28/22 9,944.33 001894 S.V. WATER DISTRICT - BU 123270 01/28/22 59.33
001364 SANTA CRUZ COUNTY 123271 01/28/22 20,332.40
000128 SCARBOROUGH LUMBER 123272 01/28/22 1,546.37
002053 STEPFORD 123273 01/28/22 627.32
003757 SWEDBERG ELECTRIC INC. 123274 01/28/22 20,074.13 001085 SYCAL ENGINEERING INC 123275 01/28/22 525.00
004062 THE CHRISTMAS LIGHT PROS 123276 01/28/22 5,500.00 001560 TRITON CONSTRUCTION 123277 01/28/22 300.00
001106 VERIZON WIRELESS 123278 01/28/22 178.49
003145 WAGE WORKS 123279 01/28/22 55.00
026
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/28/2022 13:05:11 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003971 WIZIX TECHNOLOGY GROUP, 123280 01/28/22 249.20
GENERAL CHECKING ACCOUNT 166,423.43 ***
027
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/28/2022 13:05:11 Check Register
GL540R-V08.17 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 166,423.43
RECORDS PRINTED - 000077
028
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/28/2022 13:05:11 Check Register
GL060S-V08.17 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 50,457.62
004 RECREATION 7,819.85
010 WASTEWATER OPERATIONS 20,620.36
012 WASTEWATER CAPITAL RESERVE 49,723.61
050 PINEWOOD EST LNDSCP MAINT DT 383.00
088 LIBRARY FACILITIES-MEAS "S" 10,173.83
112 DENTAL INS INTERNAL SERV 1,630.16
123 COMMUNITY FACILITY CENTER 300.00
150 GENERAL CAPITAL IMPROVEMENTS 25,315.00
TOTAL ALL FUNDS 166,423.43
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 166,423.43
TOTAL ALL BANKS 166,423.43
029
AGENDA ITEM C
DATE: 2-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: February 2, 2022
TO: Honorable Mayor and City Council
FROM: Kirsten M. Powell, City Attorney
SUBJECT: CONTINUED VIRTUAL MEETINGS FOR CITY COUNCIL AND
APPOINTED BOARDS
SUMMARY OF ISSUE
On October 26, 2021, the City Council passed Resolution No. 2007 authorizing continued virtual meetings and extended those meetings on November 17, 2021, December 15, 2021 and January 12, 2022 by Resolution Nos. 2007.1, 2007.2 and 2007.3. Pursuant to AB 361, legislative bodies may use teleconferencing to conduct public meetings during a proclaimed State of Emergency, as defined under the California Emergency Services Act, if one of the following circumstances apply: (A) State or local officials have imposed or recommended measures to promote social distancing; (B) The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) The legislative body has determined that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
At this point, the State of Emergency the Governor proclaimed on March 4, 2020 is still in effect today and the recommended measures to promote social distancing are still in place. In addition, on November 19, 2021, the County Health Officer issued an order requiring masks in indoor settings. The Omicron variant has been spreading significantly in Santa Cruz County and has been found to be highly contagious. Although the infection rates are beginning to decrease, the threat continues. As a result, holding public meetings of the City Council or other appointed bodies in person continues to present imminent risks to the health and safety of attendees.
FISCAL IMPACT
There is no fiscal impact associated with continuing virtual meetings.
STAFF RECOMMENDATION
Adopt Resolution No. 2007.4 confirming the need for virtual meetings pursuant to AB 361.
TABLE OF CONTENTS PAGE
Resolution No. 2007.4 ..................................................................................................... 2 001
RESOLUTION NO. 2007.4
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
AUTHORIZING THE CONTINUED USE OF TELECONFERENCED MEETINGS PURSUANT TO ASSEMBLY BILL 361
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency, pursuant to the Emergency Services Act, in response to the COVID-19 pandemic; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended certain requirements of Government Code section 54950 et seq., the Ralph M. Brown Act (“Brown Act”), in order to allow local legislative bodies to conduct meetings telephonically or electronically without a physical meeting place; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, providing that the provision suspending the Brown Act requirements in Executive Order N-29-20 would remain in effect through September 30, 2021, at which point the suspension would expire; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees;
WHEREAS, the State of Emergency proclaimed by the Governor on March 4, 2020, remains in effect; and
WHEREAS, state and local officials have imposed and/or recommended measures to promote social distancing, as demonstrated by both the California Department of Public Health’s and the Santa Cruz County Health Officer’s recommendations that all individuals wear masks indoors; and
WHEREAS, since early August, the highly contagious Delta variant has caused increased community transmission and rates of hospitalizations within the County; and WHEREAS, the Omicron variant is now spreading throughout the country and has been identified in Santa Cruz County; and
WHEREAS, according to the CDC, community transmission of COVID-19 in Santa Cruz County is now significant due to the unpredictable nature of the virus and potential proliferation of COVID-19 variants; and
002
WHEREAS, on October 26, 2021, the City Council of the City of Scotts Valley passed Resolution No. 2007 to continue the use of virtual meetings and confirmed the need for virtual meetings on November 17, 2021, with passage of Resolution No. 2007.1, on December 15, 2021, with the passage of Resolution No. 2007.2 and on January 12, 2022, with the passage of Resolution No. 2007.3; and
WHEREAS, the City Council of the City of Scotts Valley hereby finds and determines that the above conditions continue to create an imminent risk to the health and safety of attendees should they be required to attend meetings in person in a shared indoor public meeting space; and
WHEREAS, the City Council wishes to authorize remote meetings as set forth in this Resolution.
NOW THEREFORE, be it resolved by the City Council of the City of Scotts Valley as follows:
A. The City hereby acknowledges the Governor of the State of California’s Proclamation of State of Emergency related to the COVID-19 pandemic remains in effect; and
B. The City finds that due to the continued threat of COVID-19 transmission in the community, holding in person meetings for the City Council and other appointed bodies of the City of Scotts Valley would present imminent risks to the health or safety of attendees.
C. The City Council and other appointed bodies of the City of Scotts Valley are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
D. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) thirty days from the adoption of this Resolution, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and the appointed bodies of the City of Scotts Valley may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
* * * * * * * * * * * * * * * * * * * *
003
The above and foregoing Resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 2nd day of February, 2022 by the following vote:
AYES:
NOES
ABSENT:
ABSTAIN:
Approved: _____________________________
Donna Lind, Mayor
Attest: ______________________________
Lauren Lambert, Deputy City Clerk
004
AGENDA ITEM D
DATE: 2-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE:
TO:
FROM:
APPROVED:
SUBJECT:
February 2, 2022
Honorable Mayor and City Council
Chris Lamm, Public Works Director
Mali LaGoe, City Manager
NOTICES OF COMPLETION
SUMMARY OF ISSUE
Construction contracts over the City Manager’s purchase signing authority are awarded by the City Council. Once a project is awarded, the contractor is authorized to begin the construction work per the project’s plans and specifications. Following the completion of the work, a final inspection is conducted by Public Works staff to ensure the work meets the project’s specifications. During this time, the contractor is required to address the following:
• Complete all construction and punch list items
• Complete all change orders
• Resolve any pending claims
• Deliver all operation and maintenance manuals
• Provide all required bonds, guarantees and warranties Once the contractor has met all of the contractual requirements and the work improvements have been completed within the contract amount, a recommendation is made requesting that the City Council authorize the Public Works Director to accept the work. The request for acceptance requires the preparation of a staff report that is reviewed and published 72 hours before a City Council meeting.
After acceptance, a Notice of Completion is recorded at the Santa Cruz County’s Clerk’s Office. The recording of completion establishes the beginning of the warranty period (typically one year) and establishes the beginning of a 35-day period for the release of retention held on construction projects. The warranty requires that the contractor guarantee the work performed under the contract and address any defects in workmanship and materials
001
AGENDA ITEM D
DATE: 2-02-2022
The proposed action would eliminate the need for staff to request a second City Council action for a construction project by providing the Public Works Director with the ability to accept a project once all of the contract requirements are met. The change would reduce the amount of staff time spent on the writing, reviewing and routing of staff reports and expedites the ability to make final payments to contractors. The procedural change is also consistent with practices followed by other cities and with the Public Contract Code (Public Contract Code Division 2. General Provisions (1100- 22355), Part 1 Administrative Provisions (1100-9203), Chapter 7. Contract Clauses (7100-7203), Section 7107 which notes that the acceptance of the work can be done by the agent of the public agency)..
Staff would report out on which projects have been accepted through the annual budget process.
Upon delegation of authority, notices of completion would be filed on the following projects, which have been deemed complete by the Public Works Department:
• Bluebonnet Improvements
• East Glenwood Trail Project
• Glenwood Parking Project
• Glenwood Drive – Street Widening and Improvements
• Skypark Restroom Renovations
• Skypark Field Renovations
FISCAL IMPACT
There is no fiscal impact associated with the adopting of the Resolution authorizing the Public Works Director to accept completed Public Works projects.
STAFF RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2009, authorizing the Public Works Director to accept completed Public Works projects and file notices of completion.
TABLE OF CONTENTS PAGE
Resolution No. 2009........................................................................................................ 3 002
RESOLUTION NO. 2009
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SCOTTS VALLEY AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
ACCEPT COMPLETED PUBLIC WORKS PROJECTS
WHEREAS, pursuing practices that improve efficiency saves the City of Scotts Valley valuable resources; and
WHEREAS, currently the City Council of the City of Scotts Valley authorizes the Public Works Director to accept the work performed by a contractor on a project-by-project basis; and
WHEREAS, Public Contract Code Section 7107 allows the public agency or its agent to accept the work of improvement; and
WHEREAS, authorizing the City’s Public Works Director to accept construction projects awarded by the City Council once the contractual requirements are met and without the need for further City Council action would improve efficiency, save staff time and have a positive impact on the City’s resources
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Scotts Valley hereby finds that public interest and convenience require the City Council to delegate authority to the Public Works Director or his/her designee, as its agent, to accept construction projects awarded by the City Council once the contractual requirements are met and without the need for further action by the City Council.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 2nd day of February, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved: _____________________________
Donna Lind, Mayor
Attest: ___________________________
Lauren Lambert, Deputy City Clerk
003
AGENDA ITEM E
DATE: 2-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: February 2, 2022
TO: Honorable Mayor and City Council
FROM: Chris Lamm, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: SEWER SYSTEM MANAGEMENT PLAN
SUMMARY OF ISSUE
In 2006 and 2008, the State Water Resources Control Board (SWRCB) adopted Order No. 2006-0003-DWQ and Order No. 2008-0002-EXEC which requires all public agencies in California to be regulated under the general State Water Resources Control Board General Waste Discharge Requirements (GWDR) and mandated development of a Sewer System Management Plan (SSMP). The SWRCB requires regular SSMP updates and audits as part of the WDR. The City of Scotts Valley last prepared a SSMP in 2009.
In 2013, the SWRCB adopted Order No. 2013-0058-EXEC, amending the Monitoring and Reporting Program (MRP) of the GWDR.
On September 5, 2018 the City Council approved an agreement with Carollo Engineers for a Sewer Master Plan and Sanitary Sewer Management Plan. Originally planned for completion in fall of 2019, staff turnover caused delay in the completion of the report until December 2021
The SSMP describes the procedures the City of Scotts Valley will use to manage its sewage collection system effectively. The plan addresses the requirements for the following elements to effectively manage a wastewater collection system:
1. Introduction
2. Goals
3. Organization
4. Legal Authority
5. Operation and Maintenance Program
6. Design and Performance Provisions
001
AGENDA ITEM E
DATE: 2-02-2022
7. Overflow Emergency Response Plan
8. Fats, Oils and Grease (FOG) Control Program
9. System Evaluation and Capacity Assurance Plan
10.Monitoring, Measurement, and Program Modifications
11. SSMP Program Audits
12.Communication Program
Upon adoption, the approving resolution will be incorporated into the SSMP. The SSMP will be uploaded to the City website and submitted to the SWRCB.
FISCAL IMPACT
There is no fiscal impact associated with the adopting of the Resolution approving the SSMP. Costs associated with the implementation of the plan are included in the annual operating and capital improvement program (CIP) budgets for the wastewater division and are funded through the Wastewater Enterprise Fund.
STAFF RECOMMENDATION
It is recommended that the City Council adopt the Resolution No. 2010, approving the City of Scotts Valley Sewer System Management Plan.
TABLE OF CONTENTS PAGE
Resolution No. 2010........................................................................................................ 3 City of Scotts Valley Sewer System Management Plan .................................................. 4 002
RESOLUTION NO. 2010
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SCOTTS VALLEY ADTOPTING THE CITY OF SCOTTS VALLEY SEWER
SYSTEM MANAGEMENT PLAN
WHEREAS, the State Water Resources Control Board (SWRCB) adopted Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (GWDR) dated May 2, 2006, and Order No. WQ-2008-0002-EXEC dated February 20, 2008, to regulate all sanitary sewer collection systems greater than one mile in length that discharge to a publicly owned sewage treatment facility, and WHEREAS, the SWRCB issued Order No. 2013-0058-EXEC, effective September 9, 2013, amending the Monitoring and Reporting Program (MRP) elements of the GWDR, and
WHEREAS, the City of Scotts Valley, as the owner and operator of the City’s sanitary sewer collection system, which serves a population of approximately 12,200 across 4.6 square miles and discharges to the City of Scotts Valley Waste Water Treatment Plant, is an enrollee under the GWDR
WHEREAS, the GWDR requires that an enrolled sanitary sewer collection system prepare and implement a Sewer System Management Plan (SSMP) documenting the enrollee’s program to properly operate and maintain its sanitary sewer system, and that the governing body approve significant updates to the SSMP, and WHEREAS, staff have updated the SSMP in conformance with the GWDR and MRP requirements.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the City Council of the City of Scotts Valley hereby adopt the City of Scotts Valley 2021 Sewer System Management Plan.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a special meeting held on the 2nd day of February, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved: _____________________________
Donna Lind, Mayor
Attest: ___________________________
Lauren Lambert, Deputy City Clerk
003
City of Scotts Valley
Sewer System Management Plan
SEWER SYSTEM MANAGEMENT
PLAN
FINAL | December 2021
004
City of Scotts Valley
SEWER SYSTEM MANAGEMENT PLAN
FINAL | December 2021
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SEWER SYSTEM MANAGEMNT PLAN | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | i
pw://Carollo/Documents/Client/CA/Scotts Valley/11234A00/Deliverables/RPT02/_TOC-Abb.docx Contents
Chapter 1 - Introduction 1-1
1.1 Background 1-1
1.2 Scope and Authorization 1-1
1.3 Sanitary Sewer Servic e Area 1-1
1.4 Purpose 1-2
1.5 Regulatory Background 1-2
1.5.1 National Regulatory Background 1-2
1.5.2 California General Waste Discharge Requirements 1-2
1.6 SSMP Elements and Organization 1-3
Chapter 2 - Goals 2-1
2.1 Regulatory Requirements 2-1
2.2 Goals 2-1
Chapter 3 - ORGANIZATION 3-1
3.1 Regulatory Requirements 3-1
3.2 Authorized Representatives 3-2
3.3 Organization Overview 3-2
3.4 Governance 3-4
3.4.1 City Council 3-4
3.4.2 City Manager 3-4
3.4.3 City Clerk 3-4
3.4.4 City Attorney 3-4
3.5 Public Works Department 3-4
3.5.1 Public Works Director/City Engineer 3-5
3.5.2 Wastewater Division Manager 3-5
3.5.3 Senior Wastewater Operator 3-6
3.5.4 Wastewater Operators 3-6
3.5.5 Lab/Environmental Compliance Manager 3-6
3.5.6 Civil Engineer 3-7
3.5.7 Engineering Associate 3-7
3.5.8 Source Control Inspector 3-7
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CITY OF SCOTTS VALLEY | SEWER SYSTEM MANAGEMNT PLAN
ii | DECEMBER 2021 | FINAL
3.6 Other Key Personnel 3-7
3.6.1 Administrative Services Department 3-7
3.6.2 Community Development Department 3-8
3.6.3 Scotts Valley Fire Protection District 3-8
3.7 Chain of Communication for Reporting SSOs 3-8
Chapter 4 - Legal Authority 4-1
4.1 Regulatory Requirements 4-1
4.2 Background for Legal Authority 4-1
4.2.1 California Water Code Section 13271, California Code of Regulations 4-2
4.2.2 CWA, Section 1251 of Chapter 33 of the United States Code 4-2
4.2.3 Code of Federal Regulations, Title 40, Protection of the Environment 4-2
4.2.4 California Waste Discharge Requirements 4-2
4.3 Statutory Authority 4-2
Chapter 5 - Operation and Maintenance Program 5-1
5.1 Regulatory Requirements 5-1
5.2 Collection System Description 5-2
5.3 Collection System Map 5-2
5.4 Inspection Program 5-2
5.4.1 Gravity Sewer Inspections 5-3
5.4.2 Manhole Inspection 5-3
5.4.3 Lift Station Inspections 5-4
5.5 Preventative Maintenance Programs 5-4
5.5.1 Cleaning Program 5-4
5.5.2 Root Control Program 5-5
5.5.3 Lift Station Preventative Maintenance Program 5-5
5.6 Repair and Rehabilitation Plan 5-5
5.7 Equipment and Replacement Part Inventories 5-5
5.8 Staff Training 5-6
Chapter 6 - Design and Performance Provisions 6-1
6.1 Regulatory Requirements 6-1
6.2 Design and Construction Standards and Specifications 6-1
6.2.1 Gravity Sewers 6-2
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SEWER SYSTEM MANAGEMNT PLAN | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | iii
6.2.2 Manholes 6-2
6.2.3 Lateral Sewers 6-2
6.2.4 Lift Stations 6-3
6.2.5 Miscellaneous Structures 6-3
6.2.6 Rehabilitation 6-3
6.2.7 Right-of-Way Policy 6-3
6.2.8 Updating Design Standards 6-3
6.2.9 Design Standard Recommendations 6-3
6.3 Inspection and Testing Standards 6-4
6.4 Performance Standards 6-4
Chapter 7 - Overflow Emergency Response Plan 7-1
7.1 Regulatory Requirements 7-1
7.2 Overflow Emergency Response Plan 7-2
7.3 Receipt of Information Regarding an SSO 7-2
7.4 Overflow Response Proc edures 7-2
7.5 Regulatory Agency Notification Plan 7-4
7.5.1 Emergency Response Plan Awareness and Training 7-8 Chapter 8 - FOG Control Program 8-1
8.1 Regulatory Requirements 8-1
8.2 FOG Control Program 8-2
8.3 Legal Authority 8-2
8.4 Inspection and Enforcement Procedures 8-2
8.4.1 Inspection 8-2
8.4.2 Enforcement Actions 8-2
8.5 Best Management Practices 8-3
8.6 FOG Disposal 8-3
8.7 Public Outreach 8-3
8.8 FOG related “Hot Spots” 8-4
Chapter 9 - System Evaluation and Capacity Assurance Plan 9-1
9.1 Regulatory Requirements 9-1
9.2 System Evaluation and Capacity Assurance Plan 9-2
9.3 Evaluation Criteria 9-2
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CITY OF SCOTTS VALLEY | SEWER SYSTEM MANAGEMNT PLAN
iv | DECEMBER 2021 | FINAL
9.3.1 Gravity Sewer Criteria 9-2
9.3.2 Lift Station and Force Main Criteria 9-3
9.4 Flow Monitoring Program 9-3
9.5 Estimated Wastewater Flows 9-3
9.6 Analysis Methods 9-3
9.7 Capacity Evaluation 9-4
9.8 Recommended Projects 9-5
9.8.1 Capacity Projects 9-5
9.8.2 Rehabilitation Projects 9-9
9.8.3 Programs 9-9
9.9 Capital Improvement Plan 9-10
Chapter 10 - Monitoring, Measurement, and Program Modifications 10-1
10.1 Regulatory Requirements 10-1
10.2 Monitoring, Measurement, and Program Modification Overview 10-1
10.3 SSMP Information Maintenance Program 10-2
10.4 Program Monitoring 10-2
10.5 Program Evaluation 10-3
10.6 Program Modifications 10-3
10.7 SSO Trends 10-3
Chapter 11 - SSMP Program Audits 11-1
11.1 Regulatory Requirements 11-1
11.2 Purpose 11-1
11.3 Responsible Party for the Program Audit 11-1
11.4 Audit Procedures 11-2
11.4.1 Data Compilation/Summary 11-2
11.4.2 Operations Audit 11-3
11.4.3 Engineering/CIP Audit 11-3
11.5 Program Audit Report 11-4
11.6 Schedule for Program Audits 11-5
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SEWER SYSTEM MANAGEMNT PLAN | CITY OF SCOTTS VALLEY
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Chapter 12 - Communication Program 12-1
12.1 Regulatory Requirements 12-1
12.2 Purpose 12-1
12.3 Communication Program and Adoption 12-2
12.4 Final Certification 12-2
Appendices
Appendix A State Water Board Order No. 2006-003-DWQ
Appendix B State Water Board Order No.WQ 2013-0058-EXEC Appendix C Contact Information
Appendix D 2021 Inspection Program
Appendix E Lift Station Condition Assessment
Appendix F Hot Spots
Appendix G Equipment and Replacement Part Inventory
Appendix H Overflow Emergency Response Plan
Appendix I Example FOG Outreach Material
Appendix J System Evaluation and Capacity Assurance Plan Appendix K SSMP Notes Log
Appendix L Performance Indicators
Appendix M Resolution Approval SSMP
Appendix N Certification
Appendix O SSMP Change Log
Tables
Table 4.1 Legal Authority Checklist – Required 4-4
Table 4.2 Legal Authority Checklist – Referenced but not required 4-5 Table 7.1 Notification, Reporting, Monitoring, and Record Keeping Requirements 7-5 Table 9.1 Existing and Future Wastewater Flows 9-3
Table 9.2 Capital Improvement Program Summary 9-11
010
CITY OF SCOTTS VALLEY | SEWER SYSTEM MANAGEMNT PLAN
vi | DECEMBER 2021 | FINAL
Figures
Figure 3.1 Organizational Chart 3-3
Figure 7.1 SSO Notification and Response Flow Chart 7-3 Figure 7.2 Notification, Reporting, and Monitoring Requirements Flow Chart 7-7 Figure 9.1 Proposed Capacity Improvements 9-7
011
TM # AND/OR REPORT TITLE | PROJECT TITLE | CLIENT
FINAL | DECEMBER 2021 | vii
Abbreviations
ACI American ConcreteInstitute
ADWF average dryweatherflow
AMBAG Association of MontereyCountyGovernments
ANSI AmericanNational Standards Institute
ASCE American Society ofCivil Engineers
ASME American Society of Mechanical Engineers
ASTM American Society forTesting andMaterial
AWWA American WaterWorksAssociation
BMP Best Management Practices
CAD Computer-aidedDesign
Cal OES CaliforniaOfficeof EmergencyServices
Cal/OSHA CaliforniaDivision ofOccupational Safety andHealth Carollo Carollo Engineers,Inc.
CCR CaliforniaCodeofRegulations
CCTV closed-circuit television
CIP Capital ImprovementProgram
City City of ScottsValley
CityEngineer Public WorksDirector/CityEngineer
CIWQS California Integrated WaterQualitySystem
CMOM Capacity,management,operation,and maintenance
Council CityCouncil
CountyCode SantaCruz CountyCode
CWA Clean WaterAct
CWC CaliforniaWaterCode
CWEA CaliforniaWaterEnvironmentAssociation
DWFs dryweatherflows
FOG fats,oil,and grease
fps feet per second
FSE Food ServiceEstablishments
FWPCA Federal WaterPollution ControlAct
GBP MontereyBayAreaGreen BusinessPrograms
GIS Geographic InformationSystem
HIS Hydraulic InstituteStandards
hp horsepower
hydro jet hydraulic jet
I/I infiltration and inflow
012
CITY OF SCOTTS VALLEY | SEWER SYSTEM MANAGEMNT PLAN
viii | DECEMBER 2021 | FINAL
Lab/Environmental
Compliance Manager
ComplianceManager
LotusSoftware maintenanceprogram
LRO LegallyResponsibleOfficial
mgd million gallons perday
MRP Statewide General Waste Discharge RequirementsOrderNo.WQ 2013-0058 Municipal Code ScottsValleyMunicipal Code
NASSCO NationalAssociationof SewerServiceCompanies
NEC National Electric Code
NPDES National PollutantDischargeEliminationSystem
O&M operation and maintenance
OERP OverflowEmergencyResponsePlan
PACP PipelineAssessment Certification Program
PM PreventiveMaintenance
Public WorksDirector CityEngineer
PWWF peakwet weatherflow
R&R rehabilitation and replacement (
rodding root cutting
RWQCB Regional WaterQualityControl Board
SCADA SupervisoryControl andDataAcquisition
SECAP System Evaluation and CapacityAssurancePlan
SOPs standard operating procedures
SSMP Sewer System ManagementPlan
SSO SanitarySewerOverflow
Standards StandardDetails and Specifications
SVFPD ScottsValley FireProtectionDistrict
SWRCB CaliforniaStateWaterResourcesControl Board
USEPA United StatesEnvironmental Protection
WDR StateWaterBoard OrderNo.2006-0003-DWQ
WQC QualityMonitoring Program
WRF ScottsValleyWaterReclamationFacility
WWF wet weatherflow
013
INTRODUCTION | SSMP | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | 1-1
Chapter 1
INTRODUCTION
This Sewer System Management Plan (SSMP) has been prepared in compliance with the requirements of the State Water Resources Control Board (SWRCB) Order 2006-0003 (WDR), Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, as well as SWRCB Order No. WQ 2013-0058-EXEC (MRP), Amending Monitoring and Reporting Program for Statewide General Waster Discharge Requirements for Sanitary Sewer Systems. The goal of the WDRs is to provide a consistent statewide approach for reducing sanitary sewer overflows (SSOs). The 2021SSMP builds upon the SSMP that was prepared by the City of Scotts Valley (City) on December 21, 2009.
1.1 Background
The City is primarily a residential community with a considerable amount of office, warehouse, and research and development in the commercial sector. The City is located in Santa Cruz County within the Central Coast, approximately 30 miles south of downtown San Jose and 6 miles north of the City of Santa Cruz.
1.2 Scope and Authorization
On September 5, 2018 the City approved a professional service agreement with Carollo Engineers, Inc. (Carollo) to prepare this SSMP, which included the following tasks:
• Project Management and Meetings.
• Data Collection and Background Review.
• Temporary Flow Monitoring Program.
• Land Use Analysis.
• Wastewater Flow Projections.
• Hydraulic Model Construction and Calibration.
• Capacity Analysis and Recommended Projects.
• Prioritized CCTV Inspection Plan and Phase 1 Inspection. • Lift Station Condition Assessment.
• Develop 20-Year Capital Improvement Program (CIP).
• Develop Sewer System Management Plan.
1.3 Sanitary Sewer Service Area
Collectively, the City’s wastewater collection and conveyance system includes approximately 47miles of gravity sewers, and seven lift stations. The City’s collection system discharges to and is treated at the Scotts Valley Scotts Valley Water Reclamation Facility (WRF). 014
CITY OF SCOTTS VALLEY | SSMP | INTRODUCTION
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1.4 Purpose
This SSMP has been prepared by Carollo for the City in order to comply with theSWRCB orders to develop and implement a system-specific SSMP, and monitoring and reporting requirements.
The purpose of a SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. An SSMP is intended to facilitate proper funding and management of sanitary sewer systems. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
1.5 Regulatory Background
This section briefly summarizes the history surrounding the development of the SSMP requirements.
1.5.1 National Regulatory Background
Nationally, SSOs have been in the regulatory spotlight since 1995, when the United States Environmental Protection Agency (USEPA) formed the Sanitary Sewer Overflow Federal Advisory Subcommittee (SSO Subcommittee). The purpose of the SSO Subcommittee is to examine the need for national consistency in permitting and enforcement of SSOs.
From 1995 to 1999, the SSO Subcommittee met 12 times to discuss policy issues associated with SSOs. In 1999, the SSO Subcommittee supported basic principles requiring the following:
• Capacity, management, operation, and maintenance (CMOM) programs for municipal sanitary sewer collection systems.
• A prohibition on SSOs, which includes a closely circumscribed framework for raising a defense for unavoidable discharges.
• Reporting, public notification, and record-keeping requirements for municipal sanitary sewer collection systems and SSOs.
• The recommendations of the SSO Subcommittee were then incorporated into the proposed "SSO Rule," which was published in the Federal Register in January 2001. For a variety of reasons, however, the proposed SSO Rule has yet to be formally adopted by the USEPA on a national level.
1.5.2 California General Waste Discharge Requirements
On May 2, 2006, the SWRCB adopted the WDR, which requires all federal and state agencies, municipalities, counties, districts, and other public entities that own or operate a sanitary sewer system greater than 1 mile in length to comply with the elements of the WDRs. A copy of the WDRs are included in Appendix A for reference. The WDRs serve to provide a unified statewide approach for reporting and tracking SSOs, establishing consistent and uniform requirements for SSMP development and implementation, establishing uniformity in reporting, and facilitating consistent enforcement for violations.
The WDRs include directives for owners and operators of sanitary sewer systems to demonstrate adequate and efficient management, operation, and maintenance of the sanitary sewer system.
Generally, the WDRs require that:
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1. In the event of an SSO, all feasible steps be taken to control the released volume and prevent untreated wastewater from entering storm drains, creeks, etc.
2. If an SSO occurs, it must be reported to the SWRCB using California Integrated Water Quality System (CIWQS), the online reporting system developed by the SWRCB1. The County completed its enrollment into the program and the demographic questionnaire, and electronic reporting commenced in October 2006.
3. An SSMP with all mandatory elements is to be developed and approved by the governing body that owns or is responsible for the operation of the sanitary sewer system. The SSMP must include provisions to provide proper and efficient management, operation, and maintenance of the sanitary sewer system.
Since 2006, the SWRCB adopted Order Number WQ 2013-0058-EXEC on August 6, 2013, amending the MRP included in the WRD, which implemented changes to SSO categories by adding a Category 3 SSO type. A copy of the MRP has been included in Appendix B for reference.
The provisions of this amendment are incorporated in this report.
1.6 SSMP Elements and Organization
This SSMP contains 12 chapters. Appendices are provided to support the information provided in the text. A brief description of the chapters follows:
• Chapter 1 - Introduction.This chapter presents a summary of the City’s sanitary sewer system service area, the need for the SSMP, and a description of the regulatory history of the SSMP. General information, such as a list of abbreviations and a list of references, is also provided to assist the reader.
• Chapter 2 - Goals. This chapter summarizes goals established for the City’s SSMP. • Chapter 3 - Organization. This chapter identifies the responsible City representative for the implementation of the provisions of this SSMP. It also includes an organizational chart and a chain of communication for reporting SSOs.
• Chapter 4 - Legal Authority. This chapter summarizes the City’s authority, through ordinances, services agreements, or other legally binding procedures, to conform to the requirements of the WDRs.
• Chapter 5 - Operation and Maintenance Program. This chapter contains a description of the City’s operations and maintenance plan, including mapping, routine and preventative maintenance, rehabilitation, and training. • Chapter 6 - Design and Performance Provisions. This chapter presents a summary of the relevant design and construction standards, as well as standards for the inspection and testing of new sewers, pumps, and other appurtenances and for rehabilitation projects. • Chapter 7 - Overflow Emergency Response Plan. This chapter describes the overflow emergency response plan, which provides measures to protect the public health and the environment in the event of an overflow.
• Chapter 8 - FOG Control Program. This chapter summarizes the City’s fats, oil, and grease (FOG) control plan, which has been developed to limit the amount of FOG that enters the collection system to the extent feasible.
1 California Integrated Water Quality System Project
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• Chapter 9 - System Evaluation and Capacity Assurance Plan. This chapter provides an evaluation of the City’s sanitary sewer system facilities, identifies and proposes improvements for deficiencies, identifies design criteria, and provides a list of capital improvement projects and schedule for improvements.
• Chapter 10 - Monitoring, Measurement, and Program Modifications. This chapter presents a summary of the steps to be taken by the City to evaluate the effectiveness of this SSMP and perform updates to the document should improvements be necessary or desirable.
• Chapter 11 - SSMP Program Audits. This chapter presents a summary of the procedures to be used by the City to perform internal audits.
• Chapter 12 - Communication Program. This chapter presents a summary of the steps to be taken by the City to communicate with the public on the development, implementation, and performance of the SSMP. This chapter also contains the final certification of this SSMP.
The report organization shown above was developed based on the mandatory elements of the SSMP, as documents in Section D.13 of the WDRs. The minimum requirements of each required SSMP element, which are copied from the WDRs are shown in blue-shaded boxes in the beginning of each chapter of this SSMP, as shown in the example below.
Regulatory Requirement (Example):
D.13. (xi) Communication Program. The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
Additional supporting information for the SSMP elements is included in appendices to the SSMP, as applicable. Generally, information expected to require relatively frequent updates that can be modified without formal action is included in appendices. 017
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Chapter 2
GOALS
The following sections include a summary of the City of Scott Valley’s (City’s) goals that reflect its commitment to continue its effort to provide effective and efficient management, operation, and maintenance of the sanitary sewer system.
2.1 Regulatory Requirements
The Statewide General Waster Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specify the following with respect to the goals element of the Sanitary Sewer Management Plan (SSMP):
D.13.(i) Goals: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
Establishing goals to properly manage, operate, and maintain all parts of its sanitary sewer system allows the City to achieve its objective of reducing and preventing sanitary sewer overflows (SSOs) and properly mitigating any SSOs that may occur. Typically, high-level statements regarding theoverall management of a system include a vision and mission statement, as well as a statement of short- and long-term goals.
2.2 Goals
The City has established several goals for complying with the WDRs and developing strategies and procedures to achieve successful overall management and maintenance of the sanitary sewer system. The goals of this SSMP are to:
• To properly manage, operate and maintain all portions of the City’s sanitary sewer collection system.
• To provide adequate capacity to convey the peak wastewater flows. • To minimize the frequency of SSOs.
• To mitigate the adverse impacts that are associated with any SSO that may occur. • To meet all applicable regulatory notification and reporting requirements. 018
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Chapter 3
ORGANIZATION
This chapter identifies the City of Scotts Valley’s (City’s) the authorized representative for the implementation of this Sewer System Management Plan (SSMP). It also includes an organizational chart and a chain of communication for reporting sanitary sewer overflows (SSOs).
3.1 Regulatory Requirements
It is required that the City’s SSMP clearly identify the staff responsible for implementing measures outlined in this SSMP. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) requires that the City identify the following:
D.13. (ii) Organization. The SSMP must identify:
a. The name of the responsible or authorized representative as described in Section J of this Order.
b. The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
c. The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State OES).
The WDRs were amended in 2013 by Statewide General Waste Discharge Requirements Order No. WQ 2013-0058-EXEC (MRP). The changes that are relevant to the Organization element relate to the Legally Responsible Official (LRO), which is also referred to as the responsible or authorized representative, as described below:
• An Enrollee may/should have more than one LRO.
• Any LRO shall be registered with the SWRCB; link to CIWQS User Registration (LROs and Data Submitters) at https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp. • The Enrollee shall maintain continuous coverage by an LRO. Any change of a registered LRO, including deactivation or a change to the LRO’s contact information, shall be submitted by the Enrollee to the SWRCB within 30 days of the change by calling 866-79-CIWQS (24977) or by email at [email protected]. 020
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3.2 Authorized Representatives
The Wastewater Division Manager is theauthorized representative, also known as the LRO, and is responsible for execution of compliance actions required under the WDR and MRP. This includes, but is not limited to, signing and certification of all reports and correspondence as required under the order.
The LRO is authorized to submit electronic spill reports to the State Water Resources Control Board (SWRCB) California Integrated Water Quality System (CIWQS). The LRO is also authorized to report applicable SSOs to other applicable agencies:
• California Office of Emergency Services (Cal OES).
• State Water Resources Control Board (SWRCB).
• Regional Water Quality Control Board (RWQCB).
• County of Santa Cruz Environmental Health Services.
In the event that the LROis unavailable, the City has established two alternates to handle the duties of the LROs. The alternative LROs are as follows:
1. Art Soto
2. Tyler Hebard
The alternative LROs can act as data entry designees on the CIWQS.
3.3 Organization Overview
The City’s sanitary sewer collection system is primarily managed by the City’s Wastewater Division, which falls under the Public Works Department. However, some of the SSMP responsibilities are carried out by other City departments and divisions. The organization chart, shown on Figure 3.1, shows the organizational structure and relations of the City’s legislative, administrative, management, and field positions.
Additionally, the general responsibilities of the personnel, as they relate to the development and implementation of the SSMP, are described in this section. In order to make the update of this document more user-friendly, the lines of authority on Figure 3.1 reference job titles only.
Appendix C provides the names and contact information for the individuals referenced in the organizational chart at the time of certification.
The following sections summarize the rules and responsibilities of each of the positions identified on Figure 3.1 as applicable to the SSMP.
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Figure 3.1 Organizational Chart
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3.4 Governance
This section summarizes the City’s elected governing body and appointed positions. These governing bodies are responsible for adopting legislation, setting policy, adjudicating issues, and establishing the budget of the City. The following sections describe these positions/roles in more detail.
3.4.1 City Council
The City’s elected governing body is composed of a City Council (Council) comprised of five council members, all of whom are directly elected by the people. The Mayor and Vice-Mayor are appointed annually by the Council, and the Council Members serve four-year staggered terms.
The purpose of the Council is to establish local laws, to set policy, to reject or to approve programs, to allocate funds and provide direction, through the City Manager, to City staff to implement its policy. The Council can also appoint members to various local and regional committees, commissions, and other boards.
Since the City is a General Law City, its Council must act within the framework of limitations and procedures established by State Law. Local laws are established by ordinance and are compiled in a book called the Municipal Code. These laws are enforceable by the City, and violations thereof constitute an infraction. Other directives and policies of the City Council are recorded in Council resolutions and Council minutes.
3.4.2 City Manager
In accordance with ordinances, the City Council appoints a City Manager to serve as the City's chief administrative officer. The City Manager falls under the City Administration Department which is responsible for the overall administration ofthe City.
The City Manager is responsible for implementing policies passed by City Council. The City Manager provides administrative direction and leadership to all City departments. The City Manager's Office is responsible for a wide variety of activities including general administration, personnel and labor relations, and the redevelopment program.
3.4.3 City Clerk
In accordance with ordinances, the City Manager appoints a City Clerk that serves as liaison between the Council and the community. The City Clerk falls under the City Administration Department which sources as a custodian of official records. The City Clerk is responsible for maintain the City’s Municipal Code.
3.4.4 City Attorney
The City Attorney is responsible for the administration of all legal affairs of the City. In addition, the City Attorney serves as Agency Counsel of the Redevelopment Agency. The City Attorney advises the City Council and staff on all matters of general and municipal law.
3.5 Public Works Department
The Public Works Department oversees planning, design, construction, maintenance, repairs, and operations services for City’s infrastructure. The department is comprised of four divisions that represent different disciplines. Three of the four divisions’ complete functions related to the SSMP.
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• Wastewater Division. This division operates and maintains sanitary sewer pipelines, seven lift stations, a laboratory, the 1.5 million gallon per day Scotts Valley Water Reclamation Facility (WRF) and monitors the Source Control Program. • Engineering Division. This division oversees and supports the planning, design, construction and inspection of improvements for all public works infrastructure projects including streets, storm facilities, curbs, gutters, sidewalks, landscaping, lighting and traffic control systems constructed within the City as part of the capital improvement program (CIP) or new development.
• Maintenance Division. This division is responsible for public streets, parking lots, storm drain systems, sidewalks, signage, striping, and street sweeping services. Maintaining and renovating public buildings, and performs all par maintenance and operations activities.
The following sections describe the roles and responsibilities of Public Works Department staff as they relate to the SSMP.
3.5.1 Public Works Director/City Engineer
The Public Works Director/City Engineer (Public Works Director) manages the Public Works Department and the respective division, assists with reviewing and analyzing operations to achieve effective and efficient operations, and performs long term planning for all activities of the Public Works Department. The Public Works Director reports to the City Manager.
3.5.2 Wastewater Division Manager
The Wastewater Division Manager plans, assigns and supervises the work of personnel engaged in WRF and related facilities to maintain compliance with a regulations and standards. The Wastewater Division Manager reports to the Public Works Director. The Wastewater Division Manager’s essential duties include the following:
• Review work of subordinates to insure conformance with standards. • Assists in selection and training of wastewater operations employees. • Prepares administrative and technical reports, including monthly and annual reports to the RWQCB.
• Analyzes operations and suggests and/or implements improvements. • Makes recommendations on the types and kinds of equipment needed for wastewater maintenance and repair.
• Recommends policy or procedural changes and provides input to long-range goals and plans for the division to the Public Works Director.
• Approves plant alterations and changes in operating procedures. • Directs and assists or coordinates consulting engineering on wastewater projects. • Prepares and monitors the division budget, maintaining control of expenses in accordance with appropriations.
• Interacts with vendors to obtain cost-effective supplies, materials and equipment. • Calculates sewer permit and user fees in accordance with the budget. • Monitors existing businesses and industries for source control and compliance with pretreatment discharge regulations. 024
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• Reviews industrial hook-up permits that are to be granted and approves or suggests changes to assure that the discharge would be in compliance with pretreatment regulations.
• Remains up-to-date on laws and regulations affecting the wastewater operations by reviewing appropriate laws, codes, regulations and current literature. • Establishes and maintains a computer data base on all divisional records.
3.5.3 Senior Wastewater Operator
The Senior Wastewater Operator provides day-to-day supervision as working leader at the WRF, and monitor and adjust equipment, perform laboratory tests, maintain WRF and lift station facilities. The Senior Wastewater Operator reports to the Wastewater Division Manager. The Senior Wastewater Operator’s essential duties that relate to the implementation of the SSMP include the following:
• Establishes and leads a preventative maintenance program for the WRF, lift stations and collection system.
• Inspects and makes mechanical repairs to plant and pumping station equipment. • Keeps records of plant operations and laboratory tests.
3.5.4 WastewaterOperators
The Wastewater Operators are responsible for performing assigned operation and maintenance (O&M) tasks related to the Scotts Valley WRF and collection system. Under supervision, these tasks consists of monitor and adjust equipment, perform laboratory tests, maintain pumping station facilities and grounds, and to do related work as required. The Wastewater Operators report to the Senior Wastewater Operator. The Wastewater Operators consists of three levels depending on certification:
• Wastewater Plant Operator-in-Training.
• Wastewater Plant Operator I.
• Wastewater Plant Operator II.
3.5.5 Lab/Environmental Compliance Manager
The Lab/Environmental Compliance Manager (Compliance Manger) plans and coordinated activities related to the WRF laboratory, and Environmental Compliance Programs that includes pretreatment and storm water programs to ensure compliance with City, State, and Federal Regulations.
The Compliance Manger oversees and directs all lab activities, including day-to-day operations including short and long-range planning. Responsibilities include coordinating the activities of the lab with those of other jurisdictions and departments while managing and accomplishing the complex and varied functions of the laboratory. The incumbent is accountable for accomplishing mandatory state testing protocols and reporting while furthering City goals and objectives within general policy guidelines.
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3.5.6 Civil Engineer
The Civil Engineer performs professional civil and traffic engineering work in the field and office under the direction of the City Engineer. The Civil Engineer coordinates the Public Works Department portion of the CIP. In addition, the Civil Engineers monitors various sources of the Public Works Department funding. Coordinates the preparation of documents related to contract administration, monitors public works construction projects to assure quality of construction and conformance with contract requirements. The Civil Engineer is in charge of coordinating all maps updates.
3.5.7 Engineering Associate
An Engineering Associate performs office and field engineering tasks related to design, construction plan reviews, and inspect City construction projects. An Engineering Associate works under the direction of theCivil Engineer.
3.5.8 Source Control Inspector
The City’s current source control inspector regularly inspects restaurants, automobile and industrial businesses within the City. Those inspections currently include storm water education and inspection of any best management practices (BMPs) that are currently in place. All problems are noted and discussed by the inspector with the business for correction. Recent enforcement includes prohibiting an RV sales business from discharging wash water from RV washing into the storm drain and prohibition of a crane business discharging wash water from their vehicle washing in to the storm drain
3.6 Other Key Personnel
Other divisions or departments within the City are currently and will continue to be responsible for carrying out some of the compliance actions called for by the WDRs for the City. The key support units and their responsibilities are described in this section.
3.6.1 Administrative Services Department
The Administrative Services Department consist of four divisions that provide their respective functions under the direction of an Administrative Services Director. The following summarizes two of the divisions that support administering the SSMP:
3.6.1.1 Flow Depth Criteria for New
• Finance Division. The Finance Division is part of the Administrative Services Department. The Finance Division is responsible processing sewer service fees, and for preparing all financial reports for operating departments. The division helps prepare the annual budget by making recommendations to the City Council under the direction of the City Manager.
• Information Technology Division. The Information Technology Division is part of the Administrative Services Department. The division provides strategic direction and implementation of the City’s use of information technology tools. As well as, manages the contracts related to technology support vendor for help desk support and network, telecommunications, server and systems administration.
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3.6.2 Community DevelopmentDepartment
The Community Development Department is made up of three divisions that impact the future development in the City.
• Planning Division. The Planning Division makes policy recommendations to the City Manager, and City Council. The division develops guiding policies in the City’s General Plan and reviews new construction through zoning, subdivision regulations, community design guidelines and review of building permits and code enforcement issues. • Building Division. The Building Division is responsible for overseeing all construction activities including compliance with the Building, Electrical and Plumbing Codes. The Building Division reviews proposed construction plans for conformance to code requirements and monitors construction activities on a continuing basis to ensure structural integrity and safety. The Division identifies violations and necessitates corrections. Generating reports and providing data to various agencies is also an important function of the Building Division.
3.6.3 Scotts Valley Fire Protection District
The Scotts Valley Fire Protection District (SVFPD) will act as lead in the case that a spill contains hazardous material.
3.7 Chain of Communication for Reporting SSOs
The chain of communication for responding and reporting an SSO, from receipt of a complaint to reporting to appropriate agencies, are shown on Figure 7.1 and Figure 7.2 from Chapter 7 of the SSMP. Figure 7.1 outlines the notification of an SSO and the City’s response procedures.
Figure 7.2 outlines the City’sSSO reporting procedures. Table 7.1 from Chapter 7 of the SSMP lists the notification, monitoring, and reporting requirements when an SSO occurs. The City’s Overflow Emergency Response Plan (OERP) is discussed in more detail in Chapter 7 of the SSMP.
The City’s OERP contains the procedures that should be utilized by the City to notify primary SSO response crews and the appropriate regulatory agencies. 027
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Chapter 4
LEGAL AUTHORITY
This chapter of the Sanitary Sewer Management Plan (SSMP) includes a discussion of the City of Scotts Valley’s (City’s) current legal authority for the collection and conveyance of wastewater within its jurisdiction.
4.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies that the legal authority element of the SSMP must:
D.13. (iii) Legal Authority. Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of FOG and other debris that may cause blockages, and (e) Enforce any violation of its sewer ordinances.
The basis of all authority to manage, operate, and maintain an agency’s infrastructure is derived from documents adopted by its elected board or council. In order to ensure the City has the proper legal authority established to implement and enforce all programs required by the WDRs, the City must first establish necessary legal authority to do so.
4.2 Background for Legal Authority
The California Water Code (CWC) of the California Code of Regulations (CCR), the Federal Clean Water Act (CWA) of the United States Code, and the California WDR grant the City the authority to establish codes, agreements, policies, and procedures for the construction, operation, and maintenance of a wastewater collection system, and the ability to enforce the necessary requirements. The following sections discuss the relevant sections granting the City this authority.
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4.2.1 California Water Code Section 13271, California Code of Regulations Section 13271 of the CWC, Title 23 of the CCR, prohibits the discharge of sewage and hazardous material into the waters of the state of California and requires the proper notification of authorized agencies in the event of a sanitary sewer overflow (SSO). Entities which do not properly follow the requirements of this section may be found guilty of a misdemeanor and punished by fine, imprisonment, or both.
4.2.2 CWA, Section 1251 of Chapter 33 of the United States Code In 1972, the federal Congress enacted the Federal Water Pollution Control Act, commonly known as the CWA. The CWA prohibits the discharge of pollutants, including sewage, into public waters of the United States. The federal government has the authority to enforce compliance with the CWA via specific permits, such as National Pollutant Discharge Elimination System (NPDES) permits, as well as court actions such as administrative orders and consent decrees.
4.2.3 Code of Federal Regulations, Title 40, Protection of the Environment The United States Environmental Protection Agency (USEPA), in its general pretreatment regulations (40 CFR Part 403) prohibits any user from discharging solid or viscous pollutants, such as fats, oil, and grease (FOG) waste, in amounts which will cause obstructions (blockages) to the flow in the wastewater system and interfere with the operation of the wastewater system.
4.2.4 California Waste Discharge Requirements
On May 2, 2006, the SWRCB adopted the Statewide General WDR for Sanitary Sewer Systems, Order No. 2006-0003. The WDRs are applicable to all federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than 1 mile in length that collect and/or convey untreated or partially treated wastewater to publicly owned treatment facilities in the state of California. Specifically, the WDRs require all affected agencies, municipalities, counties, districts, and other public entities to take a proactive approach to confirm a system-wide operation, maintenance, and management plan is established to effectively reduce the potential, quantity, and frequency of SSOs that may occur and impact surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.
4.3 Statutory Authority
The City’s legal authority and powers pertaining to the City’s wastewater collection system originate from the powers granted by the State and Federal governments and are codified in the Scotts Valley Municipal Code (Municipal Code). The City may access the Municipal Code through the City’s published codes website1. In addition, the City is also governed through the Santa Cruz County Code (County Code), one can access the County Code through the County’s published code website2.
1 City Municipal Code
2 County Code
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Through the City’sMunicipal Code, the City establishes the authority to confirm the proper and efficient operation, management, and maintenance of the City’s wastewater collection system.
These controls include, but are not limited to, limiting the types of substances allowed to be discharged into the City’s wastewater collection system; establishing requirements for the proper design, construction, and connections to the City’s collection system; ensuring access to City sewer pipelines for inspecting, monitoring, and enforcing activities; limiting the discharge of FOG and other types of debris that cause blockages; and enforcing violations of its sewer-related ordinances, codes, and laws. Additional codes and policies that are applicable may be included at a later date.
The City Council, as the local legislative body, may, by ordinances and resolutions, make and enforce all rules and regulations necessary for the administration of the City’s wastewater collection system. Table 4.1 is a legal authority checklist demonstrate that the required authorities exist within the City’s Municipal Code. Table 4 2 summaries additional Municipal Codes not required but relate to the items and abilities cited in the WDR. 030
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Table 4.1 Legal Authority Checklist – Required
Requirement Reference
Public Sewers
Ability to prevent illicit
discharges into the
wastewater collection
system.
Municipal Code
• 13.04.020 - General prohibitions.
• 13.04.025 - Storm drainage and groundwater
• 13.04.030 - Unpolluted water
• 13.04.035 - Garbage grinders
• 13.04.040 - Point of discharge
• 13.04.045 - Holding tank waste
• 13.04.050 - Radioactive wastes
• 13.04.055 - Grease interceptors
• 13.04.060 - General discharge limitations
• 13.04.070 - Vehicle radiator wastewater and sludge’s
• 13.04.075 - Discharge into storm drain prohibited
• 13.04.080 - Water softening wastes
• 13.04.085 - Evolving federal and/or state discharge
standards
• 16.32.070 - Sanitary waste considerations.
Ability to require that
sewers and connections be
properly designed and
constructed.
Municipal Code
• 13.04.040 - Point of discharge.
• 13.04.240 - Owner responsible for hook-ups.
• 13.04.300 - Conflict with plumbing code.
• 13.08.010 - Intent and purpose.
• 13.08.090 - Existing systems—Building alterations—General. • 13.08.100 - Additions, alterations and repair—Cost more than fifty percent of building value.
• 13.08.110 - Additions, alterations and repairs—Cost less than fifty percent of building value.
• 15.04.060 - Adoption of Codes.
Laterals
Ensure access for
maintenance, inspection,
or repairs for portions of
the service lateral owned
or maintained by the
Enrollee.
Municipal Cod
• 13.04.245 - Easement required for hook-ups.
• 13.04.175 - Power to inspect.
• 13.08.190 - Sewage nuisance—Investigation—When.
• 3.08.200 - Sewage nuisance—Determination—Abatement.
FOG Source Control
Ability to limit the
discharge of FOG and
other debris that may
cause blockages.
Municipal Code
• 13.04.020 - General prohibitions.
• 13.04.055 - Grease interceptors.
• 13.04.060 - General discharge limitations.
Enforcement
Ability to enforce any
violation of the Enrollee’s
sewer ordinances.
Municipal Code
• 13.04.175 - Power to inspect.
• 13.04.180 - Administrative enforcement procedures.
• 13.04.185 - Revocation of permits.
• 13.04.190 - Judicial remedies—Civil and criminal.
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Table 4.2 Legal Authority Checklist – Referenced but not required Requirement Reference
Public Sewers
Ability to require proper
installation, testing, and
inspection of new and
rehabilitated sewers
Municipal Code
• 13.04.280 - Required connection.
• 16.50.020 - Access for inspection.
• 16.50.030 - Notification—Required inspections.
Laterals
Provide clear delineation
of Enrollee responsibility
(e.g., mains and lower
laterals) and policies (e.g.,
courtesy cleaning, repair,
cleanout installation)
Municipal Code
• 13.04.255 - Ownership and maintenance of lines.
Define lateral ownership
and maintenance
responsibility
Municipal Code:
• 13.04.255 - Ownership and maintenance of lines.
• 13.08.120 - Maintenance.
Prohibit vandalism
(tampering)
Municipal Code
• 13.04.065 – Protection from Damage
Ability to deal effectively
with private lateral
problems (e.g., force
property owner to correct
failed/plugged private
building sewer).
Municipal Code
• 13.08.190 - Sewage nuisance—Investigation—When.
• 13.08.200 - Sewage nuisance—Determination—Abatement.
FOG Source Control
Requirements for the
installation of grinders.
Municipal Code
• 13.04.035 - Garbage grinders.
Ability to set design
standards for grinders.
Municipal Code
• 13.04.035 - Garbage grinders.
Ability to set maintenance
requirements for grinders.
Municipal Code
• 13.04.035 - Garbage grinders.
Ability to require
application of BMPs
Municipal Code
• 12.14.130 - Mandatory best management practices.
• 12.14.140 - Best management practices for construction activity.
• 12.14.150 - Best management practices for industrial/ commercial activities.
• 12.14.160 - Best management practices for business not covered by state permit.
Authority to inspect
grease producing facilities.
Municipal Code
• 13.04.055 - Grease interceptors.
Enforcement
Prescribe prohibited
actions (e.g., illicit
connections, discharges)
Municipal Code
• 13.04.175 - Power to inspect.
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4-6 | DECEMBER 2021 | FINAL
Requirement Reference
Provide notice of alleged
violations to sewer user
Municipal Code
• 13.04.180 - Administrative enforcement procedures.
Industrial Users
Require that industrial
users obtain a wastewater
discharge permit.
Municipal Code
• 13.04.100 - Industrial wastewater monitoring and reporting. • 13.04.105 - Wastewater discharge permit.
• 13.04.135 - Permit conditions.
Prescribe monitoring and
reporting requirements.
Municipal Code
• 13.04.140 - Monitoring facilities.
Require pretreatment for
industrial wastewater
discharge users.
Municipal Code
• 13.04.145 - Pretreatment.
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OPERATIONS AND MAINTENANCE PROGRAM | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 5-1
Chapter 5
OPERATION AND MAINTENANCE PROGRAM
This chapter of the Sanitary Sewer Management Plan (SSMP) describes how the City of Scotts Valley (City) will operate and maintain the sanitary sewer system within its jurisdiction. It will involve the development and implementation of several major programs and activities including the production of maps, maintenance and cleaning schedules, and a comprehensive rehabilitation and replacement (R&R) plan.
5.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB)to help agencies with the operation and maintenance of the sanitary sewer systems. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies that the SSMP must identify the following for the Operation and Maintenance Program element:
D.13. (iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventative operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; (c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects.
Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; (d) Provide training on a regular basis for staff in sanitary sewer system O&M and require contractors to be appropriately trained; and
(e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
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The WDR was amended by Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. WQ 2013-0058-EXEC (MRP), effective September 9, 2013. The MRP requires a new technical report for SSOs greater than 50,000 gallons. The following summarizes the MRP’s technical report requirements that relate to the SSMP’s Operation and Maintenance Program element:
• The MRP does not directly impact map requirements. However, the MRP’s Technical Report requires for SSOs greater than or equal to 50,000 gallons must include a detailed location map illustrating all water quality sampling points. • The report must describe the response to an SSO that includes final corrective actions completed and planned to be completed with a schedule for action not yet completed.
Changes to the Preventive Maintenance (PM) schedule should be part of a corrective action plan. R&R corrective action(s) taken or planned should be documents. • Development of a Water Quality Monitoring Program (WQC) Program to understand the impacts of all SSOs greater than or equal to 50,000 gallons that reach surface water. The WQCP must be initiated within 48-hours of the City becoming aware of an SSO. A WQCP was developed as part of this program.
5.2 Collection System Description
The City-owned sewer collection system consists of roughly 46 miles of gravity sewers ranging in size from 4 inches to 24 inches in diameter, and seven lift stations. The City’s collection system is treated at the Scotts Valley Water Reclamation Facility (WRF).
5.3 Collection System Map
The City’s collection system map was developed using a Computer-aided Design (CAD) software.
The Engineering Division is charged with maintaining and updating the system map. The Engineering Division does not fall under the Wastewater Division. The City used as-built plans of sewer facilities to construct the CAD map. The Engineering Division maintain and stores hard copies of as-built plans in the at Public Works Dept. 701 Lundy Lane, Scotts Valley. The Wastewater Division updates system maps by submitting maps with hand drawn edits to the Engineering Division. The Wastewater Division updates the collection map on an as needed basis.
It is recommended that the Wastewater Division Manager assign the responsibilities for submitting system map updates to the Engineering Division and develop a system for tracking submittals to a personnel. In addition, it is recommended that the City develop a digital file storage for as-built plans.
5.4 Inspection Program
Regular and systematic inspection and assessment of sanitary sewer system facilities provide the means to monitor the condition of the facilities and the effectiveness of the maintenance operations and provides a basis for identifying and scheduling capital improvements. In addition, the overall assessment can be used to determine the funding required to repair, rehabilitate, and replace an aging collection system and to prioritize the allocation of funds and optimize the preventative maintenance and efforts to operate a sewer collection system. 035
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The inspection programs are managed by Wastewater Division Manager. The inspection efforts are performed by a combination of wastewater plant operators and outside contractors. All data is entered into a proprietary software program. Information from inspections is incorporated into the maintenance software for scheduled maintenance and capital improvement. This information is also used to modify the preventative maintenance and repair projects as needed.
It is recommended that the Wastewater Division work with the Information Technology Division to pick a software program that can store inspection records and integrate with the City’s maintenance program software.
5.4.1 Gravity Sewer Inspections
The Wastewater Division Manager is charged with scheduling inspection work and managing inspection data, while outside contractors are responsible for carrying out the field inspections.
The City employs closed-circuit television (CCTV) technology for the inspection of its pipelines.
The City contracts this work out.
The City is currently completing a gravity sewer inspection program as part of this SSMP update in 2021. The inspection program consists of inspecting of the collection system, and making recommendations. The inspection work is prioritized to focus on sewers that have the greatest consequence and risk of failure. The inspection work is prioritized to focus on sewers that have the greatest consequence and risk of failure. The program also inspected other areas of the system that were underrepresented to get a distribution of the system. Findings from this inspection program can be found in Appendix D.
Moving forward the City has a gravity sewer inspection goal of approximately 2.4 miles (five percent of the system) of their gravity sewer annually, with problem areas to be inspected more frequently. In addition, maintenance history, past overflows records, materials, inspection records, age, and anticipated street rehabilitation are factors used to prioritize the inspection work schedule.
All newly constructed sewer lines are required to be CCTV inspected by the contractor or developer to verify as-built drawings and ensure the line has no construction defects.
Additionally, all new pipes and manholes are required to be pressured tested to ensure tightness and prevent release of sewer odors and future infiltration of storm water. This inspection and testing process must be completed prior to backfilling and before the City will accept the infrastructure from the construction contractor.
5.4.2 Manhole Inspection
The inspection of manholes, interior and lid area, are performed at the same time as the gravity sewer inspections to identify any structural defects, sewage flow conditions, signs of surcharge, presence of vermin or rodents, deleterious industrial waste, odors, and any signs of unusual settlement around the manholes and along sewer alignments. 036
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5.4.3 Lift Station Inspections
The City’s Senior Wastewater Operator is responsible for completing routinelift station inspection and report the findings to the Wastewater Division Manager. The routine inspections consisted of are visually inspecting the pumps and motors are visually inspected each week.
Carollo Engineers, Inc. (Carollo) conducted condition assessment of the City’s seven existing lift stations in 2019 year. A copy of the Lift Station Condition Assessment Technical Memorandum is included in Appendix E.
The condition assessment team was tasked with identifying current deficiencies and condition issues related to concrete structures, pipes, valves, gates, pumps, motors, electrical equipment, station configuration, and station appurtenances based on visual observations and input from City staff. The assessment was performed only on station components which were readily visible at the time of theassessment. The assessment was intended as a high-level screening for significant issues, not a comprehensive condition evaluation of all facility components and maintenance needs.
The findings from the condition assessment are included in the 20-year capital improvement program (CIP) that combines capacity and condition related improvements required to provide adequate sewer system service to existing and future City customers through buildout of the City’s general plan.
5.5 Preventative Maintenance Programs
The City’s sanitary sewer system does preventive maintenance to minimize and prevent system blockages and extend the useful life of the sanitary sewer system, the City’s Preventive Maintenance Program has focused on cleaning of the collection system. The City’s Senior Wastewater Operator is responsible for establishing and leading the Preventive Maintenance Programs, under the supervision of Wastewater Division Manager. The City preventive maintenance equipment is located at the WRF. From here maintenance crews is equipped with the equipment and City standard communication devices.
5.5.1 Cleaning Program
The City’s sewer lines are cleaned by maintenance crews via hydraulic jet (hydro jet). Known problem areas are labeled as “hot spots” and require a higher frequency of cleaning. These "hot spots” are caused by an accumulation of fats, oil, and grease (FOG); garbage grinds; or other grit, or have root intrusions. A list of these hotspot locations are included in Appendix F. Most of the City’s cleaning efforts focus on “hot spot” areas and/or call-outs on reported complaints.
The City does not have a formal plan for cleaning non-hot spot areas. Maintenance crews will spend as much time that is available to clean non-hot spot areas. It is recommended that the City adopt a goal of cleaning the entire system every ten years. Changes in cleaning schedules should be updated based on inspection records and/or call-outs on reported complaints.
Each line segment cleaned is identified by an upstream and downstream manhole number. A log is submitted for each day of work completed. The Senior Wastewater Operator is charged with entering these records into a proprietary maintenance program (Lotus Software) unless work is designated to another staff member. The City may also use outside contractors for cleaning and repairs, and for emergencies during non-business hours. 037
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5.5.2 Root Control Program
The Wastewater Division Manager, of the Wastewater Division, is charged with managing the City’s Root Control Program. The City currently hires sub-contractors to handle all root control field work. The methods used consist of mechanical root cutting (rodding) or chemical applications to control roots. The frequency of root control is based on known problem areas.
The City currently completes approximately 8,700 feet of root control every year. Changes in root control schedules are considered in order to be more effective in performing regular needed maintenance. The root control "hot spots" that undergo cleaning are included in Appendix F.
5.5.3 Lift Station Preventative Maintenance Program
The City’s maintenance crews currently preform preventative maintenance based on the weekly inspection discussed in Section 5.4.3.
5.6 Repair and Rehabilitation Plan
The City’s Wastewater Division is responsible for performing various types of wastewater facility repairs and rehabilitation improvements. Repair and rehabilitation work performed by crews may include point repairs at cracks, joints, and service interfaces; repairing collapsing or broken sewer pipe; removing obstructions in the sewers that hinder cleaning operations; manhole rehabilitation; video inspection; and other related work. The Wastewater Division Manager is responsible for scheduling repair and rehabilitation work orders based on the Inspection Program. Repairs that require resources beyond those available within the Wastewater Division or require further prioritization and planning are coordinated and scheduled with the Public Works Director.
The City’s sewer discharge fees help fund both urgent and scheduled repair projects. The scheduled inspections and evaluation activity is the basis of scheduling future rehabilitation projects.
5.7 Equipment and Replacement Part Inventories
The City maintains an inventory of spare pump parts, pipes, and other parts needed to perform emergency repair work on the sewer system. A list of equipment and spare parts that are currently available is stored at the WRF and managed by the Senior Plant Operator. Appendix G includes a list of major equipment and replacement part inventories at the time of certification of the SSMP. The equipment is regularly checked, adjusted, repaired, or replaced, as necessary.
However, major fixed assets are replaced when they meet or exceed the City's established fixed assets replacement criteria based on equipment age, mileage, hours of use, repair history, safety, etc. Replacement of or additions to major assets are done through the City’s annual budget process. Any changes to the equipment and replacement part inventors must be reported to the Senior Plant Operator.
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CITY OF SCOTTS VALLEY | SSMP | OPERATION AND MAINTENANCE PROGRAM 5-6 | DECEMBER 2021 | FINAL
5.8 Staff Training
The City currently does not have a formal training program. The training for Wastewater Division staff is provided through a combination of informal/on-the-job training approaches. The City’s informal training consists of weekly quality control meetings and in-house training.
Structured training educates staff of the latest requirements, methods, and equipment available in the industry on how to carry out their tasks safely and efficiently. The selection of structured training opportunities shall be at the sole discretion of the Public Works Director and City Manager that are consistent with City policies. City employees are encouraged to join and attend meetings and conferences of the appropriate organizations related to their field of work.
Recommended structured training may consist of classes or seminars hosted by other agencies that consist of, but are not limited to:
• California Division of Occupational Safety and Health (Cal/OSHA). • California Water Environment Association (CWEA).
• National Association of Sewer Service Companies (NASSCO).
Other as-needed private company service providers and/or construction firm employees must be well trained and experienced to be considered for emergency SSO mitigation or sewer construction and rehabilitation work.
To aid in compliance with the WDRs, it is recommended that the City begin to offer its maintenance workers periodic "refresher courses" on City Standard Operating Procedures (SOPs) and maintenance activities for the collection system. In addition, it is recommended that these training sessions include training with regard to the new programs or policies that will be implemented as part of the SSMP and the new WDRs. This is particularly important with respect to the reporting requirements for SSOs in the City. It is essential that all staff is aware of the WDRs and know who needs to be informed should an SSO occur. 039
DESIGN AND PERFORMANCE PROVISIONS | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 6-1
Chapter 6
DESIGN AND PERFORMANCE PROVISIONS
This chapter presents the City of Scotts Valley’s (City’s) relevant design and construction standards, as well as standards for the inspection and testing of new sewers, pumps, and other appurtenances and for rehabilitation projects as required by the Sewer System Management Plan (SSMP).
6.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies that the City’s SSMP must include design and performance provisions that includes, at minimum, the following:
D.13. (v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the R&R of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pumps and other appurtenances and for R&R projects.
6.2 Design and Construction Standards and Specifications The City’s “Standard Details and Specifications” (Standards) provide certain minimum standards for the design, construction, repair and alteration for sanitary sewers, and all appurtenances. The Standards were developed and maintained by the City’s Department of Public Works, Engineering Division. A copy of the City’s Standards can be found on City’s website1 . The City’s
Standards were last updated in December 2017, since the approval of this SSMP. Any items not included in the City Standards shall be designed in accordance with the State Highway Design Manual, State Traffic Manual, Subdivision Ordinance or Zoning Ordinance, the General Plan, Master Plans, and any applicable Specific Plan of the City, generally accepted engineering practice, or as directed by the Public Works Director/City Engineer (City Engineer). This section summarizes the City’s Standards that relate to a sanitary sewer collection system. 1 Standard Details and Specifications
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CITY OF SCOTTS VALLEY | SSMP | DESIGN AND PERFORMANCE PROVISIONS 6-2 | DECEMBER 2021 | FINAL
6.2.1 Gravity Sewers
The City’s standards for gravity sewers are as follows:
• Material (Section I-5): All pipe shall be PVC SDR-35 or approved equal as approved by the Public Works Director/City Engineer.
• Minimum Diameter (Section IV-1): New sanitary sewers must have a minimum diameter of 6-inches. Side sewers with a diameter of 8-inches or larger must be connect by or at a manhole.
• Clearance (Sections IV-2 and IV-4): All sanitary sewers must comply with California Department of Public Health and outlined in Section 64572, Title 22, of the California Administrative Code. In cases where a sanitary sewer crosses over the top of a water line or the horizontal separation between the sanitary sewer and water line is less than 10- feet, special requirements shall apply for the type of pipe used and the location of joints.
Sanitary sewers shall be laid with a minimum of 12-inches vertical cleared from water lines and 6-inches from all other improvements (utilities). • Minimum Cover (Section IV-4): Sanitary sewer mains and trunks must have a minimum pipe cover of six feet. If minimum cover is not available, then special approval is required and will require special pipe, bedding and/or backfill as directed by the Public Works Director/City Engineer.
• Responsibilities (Section IV-5): The City maintained sewers must lie in a right-of-way or dedicated public easement.
6.2.2 Manholes
The City’s standards for manholes are as follows:
• Spacing (Section IV-6): Section a maximum manhole spacing of 350 feet, under normal conditions. Sewers on curved alignment with a radius of less than 400 feet shall have a maximum manhole spacing of 300 feet. Manholes must be constructed at the termination of all sewers which may be extended in the future. This sections requires permanent means for safe and convenient access shall be provided to all sewer manholes.
• Lids (Section I-5): Sanitary manhole covers shall have enclosed pick holes. Sanitary sewer manholes, subject to surface or storm drain, shall have water-tight lids.
6.2.3 Lateral Sewers
The City’s standards for lateral sewers are as follows:
• Minimum Diameter (Section IV-1): of the standards establish required minimum lateral diameters for various user types and conditions. In addition, connecting houses with a finished floor elevation 1-foot or less above the highest elevation of the nearest upstream structure must install approved backflow prevention device next to and immediately upstream of the cleanout.
• Minimum Cover (Section I-5): A minimum cover of 3 feet from the top of the pipe to the top of the curb is the required cover for laterals.
- Section I-V of the Laterals are to be constructed with top of pipe three feet below top of curb grade unless otherwise noted.
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DESIGN AND PERFORMANCE PROVISIONS | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 6-3
• Responsibilities (Section IV-5): It is the owner’s responsibility for the installation, maintenance, and repair of lateral sewers. Installation of lateral sewer for each existing individual house or other buildings during the construction of a sanitary sewer.
Individual single-family residential building shall be serviced by a separate lateral to the sewer main.
6.2.4 Lift Stations
The City does not currently have a specific set of design standards for lift stations. Thus, Section IV-7 (Unusual Design) of the City’s Standards governs lift station designs. It is recommended that the City develop a formal set of design standards, or adopt another agencies standards for lift stations.
6.2.5 Miscellaneous Structures
The City’s standards for miscellaneous structures are as follows:
• Wyes (Section I-5): Wyes must be constructed with 1 pipe length of station shown on the plans and all laterals laid 90 degrees to main except in cul-de-sacs where laterals shall be laid either at 90 degrees or 45 degrees to the main line.
6.2.6 Rehabilitation
The City does not currently have design standards that relate to rehabilitation projects. It is anticipated that the City’s ongoing inspection program may identify some rehabilitation projects. To maintain consistency it is recommended that the City adopt rehabilitation design standards.
6.2.7 Right-of-Way Policy
Section IV-3 of the City’ Design Standard requires all public sewers be in easements or right-of -ways granted or dedicated for sewers and/or public use. The section also defines a width criteria that sanitary sewer easements must meet.
6.2.8 Updating Design Standards
As mentioned earlier, the City’s Engineering Division are charged with maintain and updating the Standards. The City’s Wastewater Division Manager shall provide input on design standards that relate to sanitary sewer. Additional design standard updates not identified in this SSMP will be included in SSMP audits by the Wastewater Division’s leadership as needs are identified.
6.2.9 Design Standard Recommendations
The following design standard updates should be recommended to the Engineering Division during the next update. Include the adoption of industry design of sanitary sewers facilities shall conform to standard accepted engineering practice. In addition, it is recommended that the City include a list of industry accepted standards for facility design and construction requirements incorporate, but not limited to:
• American Society of Mechanical Engineers (ASME) Standards. • American National Standards Institute (ANSI) Standards. • American Society for Testing and Material (ASTM) Standards. • American Water Works Association (AWWA) Standards.
• American Society of Civil Engineers (ASCE) Standards. 042
CITY OF SCOTTS VALLEY | SSMP | DESIGN AND PERFORMANCE PROVISIONS 6-4 | DECEMBER 2021 | FINAL
• Hydraulic Institute Standards (HIS).
• American Concrete Institute (ACI) Standards.
• National Electric Code (NEC).
• Standard Specifications of the State of California Department of Transportation. • State of California Industrial Safety Orders.
• All applicable state and federal regulations.
6.3 Inspection and Testing Standards
The City inspects all new infrastructure facilities to ensure conformance with the City’s design and construction standards. In the case of sanitary sewer facilities, this includes air and mandrel testing of new lines and CCTV inspection prior to acceptance. • Trench Compaction Testing (Section I-5): Trench compaction shall be in accordance with City’s provisions for trench compaction. The contractor shall employ a certified soils firm to take soils tests at locations directed by the City. Soils tests shall be submitted to the City.
• Air Testing (Section I-5): All new sewer pipe shall be air pressure tested at 5 pounds pressure for 15 minutes, televised and one electronic format copy delivered to the City of Scotts Valley.
• Lateral Inspection (Section I-5): For proposed construction to existing sanitary sewer laterals, the applicant shall inspect and record existing laterals and submit a video recording to the Public Works Department for review and approval.
It is recommended that the City’s standards reference specific testing criteria.
6.4 Performance Standards
Section 16.32.070 of the Municipal Code2, requires the council to determine whether the discharge of waste from the proposed subdivision into an existing community sewer system would result in violation of existing requirements prescribed by the RWQCB. If the findings show that the proposed waste discharge would violate requirements of the RWQCB, it may reject the tentative proposed subdivision.
Chapter 9, System Evaluation and Capacity Assurance Plan, of the SSMP developed system performance criteria used to help identify existing sewers with capacity deficiencies. These existing deficiencies are flagged for improvements. See Chapter 9, for more details. 2 Municipal Code
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OVERFLOW EMERGENCY RESPONSE PLAN | SSMP | CITY OF SCOTTS VALLEY DRAFT | DECEMBER 2021 | 7-1
Chapter 7
OVERFLOW EMERGENCY RESPONSE PLAN
This chapter presents the City of Scotts Valley’s (City’s) Overflow Emergency Response Plan (OERP) as required by the Sewer System Management Plan (SSMP). The OERP provides measures to protect the public health and the environment in the event of a sanitary sewer overflow (SSO).
7.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waster Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies that the City’s Sanitary Sewer Management Plan must include an Overflow Emergency Response Plan that includes, at a minimum, the following elements:
D.13. (vi) Overflow Emergency Response Plan. Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure an appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the CWC, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
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CITY OF SCOTTS VALLEY | SSMP | OVERFLOW EMERGENCY RESPONSE PLAN 7-2 | DECEMBER 2021 | DRAFT
The WDR was amended by Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. WQ 2013-0058-EXEC (MRP), effective September 9, 2013. The MRP impacted on the WDR by:
• Time sensitive requirements depending on the overflow category • Complete a Technical Report requirement for SSOs ≥ 50,000 gallons does require a “Detailed location map illustrating all water quality sampling points.” • Implement a Water Quality Monitoring Program to assess impacts of all SSOs greater than 50,000 gallons reaching surface waters
7.2 Overflow Emergency Response Plan
An OERP) has been developed for the City in order to comply with the requirements of Order No. 2006-0003-DWQ. This plan is intended to be updated and modified by the City as necessary to more closely reflect operating conditions and changes that may occur in overflow response procedures.
An OERP has been developed for the City in order to comply with the requirements of the WDR, which is included in Appendix H. This plan is intended to be updated and modified by the City as necessary to more closely reflect operating conditions and changes that may occur in overflow response procedures. The following sections summarizes the major aspects of the OERP as relevant to the specific WDR, MRP, and RWQCB requirements.
7.3 Receipt of Information Regarding an SSO
An overflow may be detected by the general public, departments, through routine maintenance activities, or by others. The City’s lift station are equipped with supervisory control and data acquisition (SCADA). These systems send early warnings of potential backups caused by power outages or high-level conditions. Calls from the general public regarding potential overflows within the City limits are generally received through thePublic Works Department 831-438-5854 during normal business hours or the Police Dispatch at 911 during non-business hours. The dispatcher begins an SSO Field Report (included in Appendix H, Attachment 1) that documents all relevant information regarding the potential spill from the caller.
7.4 Overflow Response Procedures
Section 3.2 of the City’s OERP contains the emergency response procedures that should be followed by response crews. These include provisions for dispatching, crew instruction, requests for additional resources, assessing property damage, field supervision and inspection, hazard materials, and crowd control, traffic diversion, and other emergency operations.
The OERP emphases timely placement of containment barriers to minimize the SSO volume of reaching storm drains or drainage channels that discharge into the Waters of the United States.
Section 3.3 of the OERP contains the overflow correction, containment and clean-up procedures that should be followed by response crews. These include responsibilities of response crew upon arrival, containment, initial estimate of spill volume (included in Appendix H, Attachment 2), clean up, and if necessary water quality sampling. The notification and response procedure flow chart is shown in Figure 7.1.
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Figure 7.1 SSO Notification and Response Flow Chart
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7.5 Regulatory Agency Notification Plan
Various regulatory agencies must be notified if an SSO occurs depending on the type as defined by the MRP (Section 1.2 of the OERP). Likewise, the time frame in which the appropriate agencies must be notified depends on the type of discharge. Table 7.1 summarizes the notification, reporting, water quality monitoring, and record keeping time frames that are required by the MRP. Likewise, the time frame in which the appropriate agencies must be notified depends on the type of discharge. Section 5 of the OERP provides a summary of the information required for reports under what conditions.
A flow chart identifying the required notification, reporting, and monitoring Figure 7.2. 047
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Table 7.1 Notification, Reporting, Monitoring, and Record Keeping Requirements Element Requirements Method
Notification7.1
• Within two (2) hours of becoming aware of any Category 1 SSO greater than or equal to 1,000 gallons discharged to surface water or spilled in a location where it probably will be discharged to surface water, notify the Cal OES and obtain a notification control number.
• If Cal OES notification is not required then within two (2) hours of becoming aware of any spills notify Santa Cruz County Environmental Health Services.
• If Cal OES notification is not required then within two (2) hours of becoming aware of any spills notify RWQCB. • If sewer spill reaches waterbody notify CA Department of Fish and Game. • Call Cal OES at:
(800) 852-7550
• Call County Health:
(831) 454-2022
Call RWQCB:
(805) 542-4649
• Call CA Department of Fish and Game:
(831) 649-2870
Reporting
• Category 1 SSO: Submit draft report within three (3) business days of becoming aware of the SSO and certify within 15 calendar days of SSO end date.
• Category 2 SSO: Submit draft report within three (3) business days of becoming aware of the SSO and certify within 15 calendar days of the SSO end date.
• Category 3 SSO: Submit certified report within 30 calendar days of the end of month in which SSO the occurred. • SSO Technical Report: Submit within 45 calendar days after the end dateof any Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters.
• “No Spill” Certification: Certify that no SSOs occurred within 30 calendar days of the end of the month or, if reporting quarterly, the quarter in which no SSOs occurred.
• Collection System Questionnaire: Update and certify every 12 months.
Enter data into the CIWQS Online SSO Database, certified by enrollee’s Legally Responsible Official(s).
Water Quality Monitoring Conduct water quality sampling within 48 hours after initial SSO notification for Category 1 SSOs in which 50,000 gallons or greater are spilled to surface waters.
Water quality results are required to be uploaded into CIWQS for Category 1 SSOs in which 50,000 gallons or greater are spilled to surface waters.
Record Keeping
• SSO event records.
• Records documenting SSMP implementation and changes/updates to the SSMP. • Records to document Water Quality Monitoring for SSOs of 50,000 gallons or greater spilled to surface waters. • Collection system telemetry records if relied upon to document and/or estimate SSO Volume.
Self-maintained records shall be available during inspections or upon request.
Notes:
(1) Source: State of California, Water Resources Control Board Order No. WQ 2013-0058-EXEC. 048
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OVERFLOW EMERGANCY RESPONSE PLAN | SSMP | CITY OF SCOTTS VALLEY DRAFT | DECEMBER 2021 | 7-7
Figure 7.2 Notification, Reporting, and Monitoring Requirements Flow Chart 050
CITY OF SCOTTS VALLEY | SSMP | OVERFLOW EMERGANCY RESPONSE PLAN 7-8 | DECEMBER 2021 | DRAFT
7.5.1 Emergency Response Plan Awareness and Training
Section 7 of the OERP contains provisions concerning the distribution, maintenance, and awareness of the provisions presented in that document. The City’s OERP contains provisions cornering the training of City personnel in the goals and procedures of the OERP. The training and experience of the response team members and the inclusion of contractors (if needed), plays an important part in the selection process. In addition to the response procedures, the overflow emergency response team is trained in traffic and crowd control. It is recommended that the City develop training and education for other City departments that assist with the overflow emergency response. Ensure that dispatchers are trained with starting a SSO Field Report.
The City is ultimately responsible for keeping the OERP up to date. The OERP should be reviewed at a predefined time interval for outdated material and should be updated are required.
The City’s OERP contains provisions covering the maintenance of the OERP. The The OERP is available to key personnel who are responsible for managing or responding to SSOs. The OERP includes important forms that are available to field crews and engineers who manage or prepare SSO Reports for regulatory agencies.
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FOG CONTROL PROGRAM | SSMP | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | 8-1
Chapter 8
FOG CONTROL PROGRAM
This chapter summarizes the City of Scotts Valley (City) fats, oil, and grease (FOG) control program, which has been developed to limit the amount of FOG that enters the collection system to the extent feasible.
8.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies that the City’s Sewer System Management Plan (SSMP) must include an evaluation of the City service area to determine whether a FOG control program is needed. If no FOG program is needed, justification for why it is not needed must be provided. If FOG is considered to be a problem, a FOG source control plan must be prepared and implemented, including the following as appropriate:
D.13. (vii) FOG Control Program. Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. The plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above. 052
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8-2 | DECEMBER 2021 | FINAL
8.2 FOG Control Program
FOG is generated in most types of restaurants during food preparation, food service, and kitchen clean up. If flushed down the drain, FOG can build up in pipes, pumps, and equipment causing significant problems in the sanitary sewer system, including line blockages. Blockages can lead to a sanitary sewer overflow (SSO), which poses environmental and public health hazards.
Understanding and controlling discharges of FOG will greatly reduce potential liability of SSOs and efforts required to keep lines clean.
The key to reducing FOG in the sanitary sewer system includes both a good source control program, as well as preventative maintenance to ensure FOG that does build up within the system is cleaned before significant buildup can occur. Additionally, understanding your collection system and the type of discharges within the service area is paramount to the strategic implementation of a FOG program. The City’s FOG Control Program is administered by the Environmental Compliancewhich falls under the Wastewater Division.
8.3 Legal Authority
Section 13.04.055 of the Municipal Code grants the City the legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG.
8.4 Inspection and Enforcement Procedures
The City’s Municipal Code has provisions for the inspection of FOG-producing facilities and the enforcement actions that should be taken by the City in the event of a violation of the provisions of the plan. The following sections of the City’s Municipal Codes grants the City the authority to inspect and enforce:
• 13.04.175 - Power to inspect.
• 13.04.180 - Administrative enforcement procedures.
• 13.04.185 - Revocation of permits.
• 13.04.190 - Judicial remedies—Civil and criminal.
8.4.1 Inspection
Inspection actions are defined in Section 13.04.175 of the City’s Municipal Code. Due to COVID- 19 restrictions, in-person inspections were not conducted in 2020, but remote inspection via phone interview, photos, and documentation that is verified by grease hauler was conducted.
During fiscal year 2019-20, the City inspected 110 business for wastewater and storm water compliance. The inspections are usually unannounced and some facilities may have received several inspections if corrective actions are required.
8.4.2 Enforcement Actions
Enforcement actions for non-compliance are defined in Section 13.04.180 - Administrative enforcement procedures, of the City’s Municipal Code. If there is a FOG-related problem associated with FOG, the City will take enforcement action against the permittee in accordance with Municipal Code. The City has the authority to monitor and enforce the terms of the Plumbing Code and the Public Health Code. This includes all domestic waste disposal into the sanitary sewer system.
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FOG CONTROL PROGRAM | SSMP | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | 8-3
8.5 Best Management Practices
Environmental Complianceand inspectors review Best Management Practices (BMPs) and brochures for reducing FOG and other solids in the sewer lines.
The City’s existing BMPs details the appropriate ways to reduce FOG in sewer laterals, and municipal sewer lines from Food Service Establishments (FSE). The BMPs also summarize proper custodial cleaning methods, and the differences between interior and exterior crease interceptors and their maintenance requirements. The following list the current City BMP:
• Food Service Facilities1.
• Property Management and Custodial Services2.
• Protect Creeks from Pollution3
.
In addition, Section 13.04.055 of the City’s Municipal Code gives the City the authority to request proof of pumping or cleaning. In the case of interceptors pumped by a licensed grease pumper, such proof shall consist of a signed and dated invoice or manifest. For self-cleaned interior grease traps, a bound written log shall be kept, and a dated, signed notation shall be made each time the trap is cleaned.
8.6 FOG Disposal
In general, the WDR requires the City to have a plan and schedule for the disposal of FOG generated within the sanitary sewer service area. The City operates an acceptable disposal sites for grease. The City’s Municipal Code define the provisions for the proper disposal and scheduled cleaning of grease removal devices. Section 13.04.055 of the City’s Municipal Code requires businesses to use a licensed commercial grease pumper and the schedule that grease removal devices must be cleaned. The City’s Food Service Faculties BMP describes in more detail the maintenance, record-keeping, and reporting requirements.
8.7 Public Outreach
The City’s 8.3 is in charge of making and coordinating the distributing public outreach materials for controlling FOG discharges into the sanitary sewers. The outreach materials target both business and residential customers. The outreach materials provide BMPs for proper disposal of FOG as well as information on grease traps, backwater valves, and sewer lateral maintenance.
The outreach materials consist of, but are not limited to, various publications such as brochures and newsletter. These outreach materials are typically distributed to businesses during inspection. While residents receive FOG Outreach material twice annual through the Waterline newsletter that Green Waste Recover sends to its customers. A copy of the Fall 2020 newsletter can be found in Appendix I.
The City continues to support the Monterey Bay Area Green Business Programs (GBP). The goals of GBP include promoting pollution prevention, waste minimization and implementing best management practices that go beyond the regulatory standards. A significant portion of the program is dedicated to minimizing discharges of FOG into sanitary sewers. 1 BMP - Food Service Facilities 2 BMP - Property Management and Custodial Services 3 BMP - Protect Creeks from Pollution 054
CITY OF SCOTTS VALLEY | SSMP | FOG CONTROL PROGRAM
8-4 | DECEMBER 2021 | FINAL
8.8 FOG related “Hot Spots”
The City has stated that several years of inspection of local food service facilities have proven to be highly effective, as most facilities operate in compliance with the FOG Program and local ordinances. The City updated the City ordinances so that coffee shops are no longer exempt from FOG control devices. It was believed that the amount of grease discharged from a coffee show was negligible, but that has proven to not be the case. Since then the City six of the seven coffee shops have install a grease interceptor.
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SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 9-1
Chapter 9
SYSTEM EVALUATION AND CAPACITY
ASSURANCE PLAN
This element of the City of Scotts Valley’s (City’s) Sewer System Management Plan (SSMP) includes several major programs and activities regarding development of a Capital Improvement Program (CIP) and hydraulic analysis. Most of the requirements are satisfied by a recent collection system master plan.
9.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) requires that the City prepare and implement a CIP that will provide hydraulic capacity for peak dry weather flows (DWFs) as well as the appropriate design storm or wet weather event. The SSMP must address, at a minimum,the following:
D.13. (viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the CIP developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14. 056
CITY OF SCOTTS VALLEY | SSMP | SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN 9-2 | DECEMBER 2021 | FINAL
9.2 System Evaluation and Capacity Assurance Plan
As part of this project, a System Evaluation and Capacity Assurance Plan (SECAP) has been developed, which is included in Appendix J for reference. The purpose of the SECAP is to identify capacity deficiencies in the wastewater collection system, develop feasible alternatives to correct these deficiencies, and to develop a funding plan and schedule to implement these improvements. The following sections summarizes the major aspects of the SECAP as relevant to the specific WDRs.
9.3 Evaluation Criteria
Capacity analysis of the wastewater collection system was performed in accordance with the criteria established in the SECAP. This section summarizes the most important planning criteria that were used in the SECAP.
9.3.1 Gravity Sewer Criteria
Sewer pipe capacities are dependent on many factors, including roughness of the pipe, and the maximum allowable depth of flow. Relevant criteria are summarized below:
• Manning Coefficent (n). The manning coefficient 'n' is a friction coefficient and varies with respect to pipe material, size of pipe, depth of flow, smoothness of pipe and joints, and extent of root intrusion. For sewer pipes, the Manning coefficient typically ranges between 0.011 and 0.017, with 0.013 being a representative value used for sewer system planning.
• Flow Depth Criteria for Existing Sewers: Maximum flow depth criteria for existing sanitary sewers are established based on a number of factors, including the acceptable risk tolerance of the utility and local standards and codes. Using a conservative flow depth criteria when evaluating existing sewers may lead to unnecessary replacement of existing pipelines. Conversely, lenient flow depth criteria could increase the risk of sanitary sewer overflows (SSOs). Ultimately, the maximum allowable flow depth criteria should be established to be as cost-effective as possible while at the same time reducing the risk of SSOs to the greatest extent possible. For the City, existing pipelines were flagged if the pipe surcharged within five (5) feet within the manhole rim.
System bottlenecks raise the hydraulic grade line of upstream sewers, leading to backwater conditions. The greater the capacity deficiency, the higher water levels will surcharge upstream of the bottleneck pipeline (or pipelines). The hydraulic model is used to identify “backwater” pipelines in order to isolate which specific pipelines are the actual root causes of the capacity deficiency. Capital projects are proposed to provide greater flow capacity for the deficient sewers, which eliminates the backwater conditions that cause surcharging.
• Flow Depth Criteria for New Sewers: When sizing new sewer pipelines, it is common practice to adopt different flow depth criteria for various pipe sizes. Design d/D ratios typically range from 0.5 to 0.92, with the lower values typically used for smaller pipes, which may experience flow peaks greater than design flow or blockages from debris, paper, or rags. A maximum allowable d/D ratio of 0.92 for all new sewers. • Small Diameter Pipe: The recommended minimum sewer main diameter is 8 inches.
When a small diameter pipe needs to be replaced, it is recommended that it be upsized to at least 8 inches in diameter.
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SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 9-3
9.3.2 Lift Station and Force Main Criteria
Industry standard practice is to require that sewage lift stations have sufficient capacity to pump peak flows with the largest pump out of service (firm capacity). Force main piping should be sized to provide a minimum velocity of 3 feet per second (fps) at the design flow rate of the lift station and no more than 8 fps. For the determination of head loss, the Hazen-Williams equation is used with a C-factor of 110, which is typical for sewer system master planning purposes.
9.4 Flow Monitoring Program
As part of the SSMP development process, a temporary flow monitoring program was conducted in 2019 to assist in the development of design flow criteria and to correlate actual sewer system flows to the hydraulic model predicted flows. Flow monitoring data are used to calibrate the wastewater collection system hydraulic model for DWF and wet weather flow (WWF).
The primary purpose of flow monitoring is to measure flow contributions from different areas of the collection system. The flow monitoring period was conducted from January 31, 2019 to May 2, 2019, at 8 monitoring sites, at locations selected by Carollo. The meter sites were selected to best model the sewer areas and multiple sub-areas within the sewer system.
More information regarding the flow monitoring programs, including the flow monitoring results, is provided in Appendix J.
9.5 Estimated Wastewater Flows
Wastewater flow rates were estimated for years 2020 and 2040 which represent existing and future conditions, respectively. Table 9.1 presents a summary of the estimated existing and future average dry weather flow (ADWF) and peak wet weather flow (PWWF). As shown in Table
9.1, the City’s ADWF is projected to increase from 0.72 mgd to 0.86 mgd by 2040, whereas the PWWF is projected to increase from 5.40 mgd to about 5.78 mgd by 2040. Therefore, the City’s PWWF to ADWF peaking factor is projected to decrease from roughly 7.5 to 6.7. This is typical, as newer sewers tend to have less RDII response than older areas of the system, primarily due to better construction methods. Furthermore, flow attenuation also tends to dampen out flow peaks as collection systems expand. See Appendix J for details on how wastewater flows were developed.
Table 9.1 Existing and Future Wastewater Flows
Year Estimated ADWF (mgd) Estimated PWWF (mgd) Peaking Factor 2020 (Existing) 0.72 5.40 7.5
2040 (Future) 0.86 5.78 6.7
Change 0.14 0.38 --
9.6 Analysis Methods
A wastewater collection system model is a simplified representation of the real sewer system.
Sewer system models can assess the conveyance capacity for a collection system. Also, sewer system models can perform “what if” scenarios to assess the impacts of additional flows or modifications to the collection system.
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CITY OF SCOTTS VALLEY | SSMP | SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN 9-4 | DECEMBER 2021 | FINAL
The City’s hydraulic model combines information on the physical and operational characteristics of the wastewater system, and performs calculations to solve a series of mathematical equations to simulate flows in pipes. The hydraulic model was developed based on available data collected from the City’s GIS Databases, utility atlas, and appropriate assumptions.
Model calibration is a crucial component of the hydraulic modeling effort. Calibrating the model to match data collected during the flow-monitoring program ensures the most accurate results possible. The calibration process consists of calibrating to both dry and wet weather conditions.
For this project, both DWF and WWF monitoring were conducted. DWF calibration ensures an accurate depiction of base wastewater flow generated within the study area. The WWF calibration consists of calibrating the hydraulic model to a specific storm event to quantify the peak and volume of infiltration and inflow (I/I) into the sewer system. The amount of I/I is essentially the difference between the WWF and DWF components.
A detailed summary of the model calibration process, including the results of the model calibration, is included in Appendix J for reference.
9.7 Capacity Evaluation
Following the DWF and WWF calibrations, a capacity analysis of the City’s collection system was performed. The capacity analysis entailed identifying areas in the sewer system where flow restrictions occur or where pipe capacity is insufficient to convey design flows. Sewers that lack sufficient capacity to convey design flows could produce backwater effects in the collection system and potentially cause SSOs. The sewer system was evaluated based on planning criteria presented in Section 9.3 and Appendix J.
For existing conditions, the capacity analysis consisted of applying the 10-year, 24-hour design storm to the existing ADWF to simulate the peak wet weather, or design, flow condition. This is the maximum hourly flow that is expected to occur in the collection system. Sewers with flows exceeding the flow depth under design flow conditions were identified and improvement projects to mitigate existing capacity deficiencies were developed.
There is an appreciable I/I response throughout the City’s wastewater collection system, which leads to design flow peaking factors greater than the industry standard in most locations. In general, though, the majority of sewers in the City are currently sized with sufficient capacity to convey existing PWWF.
The analysis of the future system was performed in a manner similar to the existing system analysis. The purpose of the future system evaluation is to verify that the existing system improvements were appropriately sized to convey future PWWFs, and to identify the locations of sewers that are adequately sized to convey existing PWWFs, but cannot convey future 2040 PWWFs.
Future 2040, the City's wastewater flows are expected to increase by 0.38 mgd, under PWWF conditions. As such, there were no additional areas in the existing collection system were identified as being capacity deficient under 2040 PWWF conditions.
The capacity evaluation found that the lift stations and force mains have sufficient capacity to meet the evaluation criteria. Results of the capacity evaluations are included in Appendix J for reference.
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SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 9-5
9.8 Recommended Projects
This section discusses the proposed projects that correct capacity deficiencies as well as rehabilitation recommendations.
9.8.1 Capacity Projects
The majority of the City sewers contain sufficient capacity to accommodate existing and future design flows without exceeding the established capacity criteria. There are a few exceptions where existing sewers will need to be replaced by larger diameter sewers. The decision as to whether a particular sewer should be replaced or a parallel sewer constructed should be made during the preliminary design phase. This study assumes that deficient sewers will be replaced.
Figure 9.1 illustrates the proposed sewer improvements required to correct existing deficiencies.
The project ID in Figure 9.1Error! Reference source not found. correlate with the capacity improvement project descriptions below.
• Old El Pueblo Road (Project GM-1). This project includes replacing approximately 580 feet of 6-inch diameter gravity sewer along Old El Pueblo Road. The flow within the gravity sewer along Navarra Drive and Green Hills Road could cause manholes to overflow under PWWF conditions. It is recommended that the existing pipeline be replaced with a 10-inch diameter pipeline. By upsizing the gravity sewer along Old El Pueblo Road the downstream system is able mitigate a bottleneck and increase capacity along the flow split.
• Scotts Valley Drive Diversion with Study (Project GM-2). This project includes constructing a diversion structure and approximately 60 feet of 10-inch diameter of new gravity sewer along Scotts Valley Drive. The flow within the 10-inch diameter gravity sewer along Scotts Valley Drive causes upstream manholes to overflow under PWWF conditions. It is recommended that the City construct a diversion structure that diverts flow from the 10-inch diameter gravity sewer to the parallel 18-inch diameter gravity sewer. An additional study is recommended to determine the optimal location for this project.
• East of Highway 17 (Project GM-3A). This project includes constructing approximately 1,220 feet of 10-inch diameter gravity sewer east of Highway 17 between Navarra Drive and Meadow Way. The flow along the 10-inch diameter gravity sewer causes upstream manholes to surcharge within three feet of the manhole rim. It is recommended that the existing pipeline be replaced and upsized with a 12-inch diameter pipeline. • East of Highway 17 - Creek Crossing (Project GM-3B). This project includes constructing approximately 300 feet of 10-inch diameter gravity sewer that crosses Carbonera Creek east of Highway 17. The flow along the 10-inch diameter gravity sewer causes upstream manholes to surcharge within three feet of the manhole rim. It is recommended that the existing pipeline be replaced with a 12-inch diameter pipeline. • Glenwood Drive (Project GM-4). This project includes constructing approximately 730 feet of 10-inch diameter gravity sewer along Glenwood Drive between Vine Hill School Road and Scotts Valley Drive. The flow within the 10-inch diameter sewer cause upstream manholes to surcharge within three feet if the manhole rim under PWWF conditions. It is recommended that the existing pipeline be replaced with a 12-inch diameter pipeline.
060
061
")
=
GRANITE CREEK RD
GLENWOOD DR
SCOTTS VALLEY DR
SAN AUGUSTINE WY
BEL A RI D
R
CLUB DR
VICTOR SQUARE
GRACE WY
SHERMAN DR
HACIENDA DR
TUSCANY
CT
CASA WY
MEADOW WY
NASHUA DR
UNNAMED
F RED
CT
WILLIS RD
DRIVEWAY
SO NAVARRA DR
BLUE
HILLS CT
YORK RD
SANTA'S VILLAGE RD
RAMP
HARVEST
LN
CROSS ST
ENTERPRISE
WY
BUTL ER LN
THOMSON LN
KERRY
CT
PIONEER LN
VINE HILL SCHOOL RD
DRIVE W A Y
SRAMEKLN
DELL WY
JOHNSTON WY
SOUTHWOOD DR
EL PUEBLORD
HIDDEN DR
DRIVEWAY
TECHNOLOGY CI
JANIS WY
GREEN HILLS RD
SANDRAYA HEIGHTS RD
STATE HWY 17
ZINFANDEL CI
GM-02
10''
GM-03
12'' GM-03
12''
G
M-0
4 12''
GM-01
10''
O
0 300 600
Feet
Disclaimer: Features shown in this
figure are for planning purposes and
represent approximate locations.
Engineering and/or survey accuracy
is not implied.
Data Sources: City of Scotts Valley Draft
General Plan. Santa Cruz County Parcel
Data.
SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN | SSMP | CITY OF SCOTTS VALLEY Legend
Capacity Project
Secondary Project
")
= Lift Station
Manhole
Force Main
Gravity Sewer
Service Area
City Limits
Parcel
Major Road
Stream
Lake
Figure 9.1 Proposed Capacity Improvements
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SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 9-9
9.8.2 Rehabilitation Projects
The following summarizes rehabilitation and replacement related programs developed based on existing and future condition assessments:
• Gravity Sewer Renewal Program (Project RR-1). This program consists of annual rehabilitation and replacement of gravity sewers necessary to maintain proper operation of existing facilities. The exact projects are unknown at this time and will be identified using inspection data collected from the ongoing and future inspection programs (Project PR-1). For planning purposes the City should make the goal of completing approximately 0.4 miles (0.8 percent of the system) renewal projects annually. • Lift Station Renewal Projects (Projects RR-2 through RR-8). These projects consist of rehabilitation and replacement of lift station assets based on the condition of that asset developed during the 2019 Lift Station Condition Assessment. The lift station asset projects were grouped into three priorities (one being the highest priority). It was assumed that Priority one and two projects will occur in Phase 1 of the CIP, while priority three projects will occur during Phase 2 of the CIP. See Attachment 4 for more details in regard to the lift station renewal projects for each priority for each lift station. - Bethany Lift Station Renewal (Project RR-2).
- Glen Canyon Lift Station Renewal (Project RR-3).
- Granite Creek Lift Station Renewal (Project RR-4).
- Montevalle Lift Station Renewal (Project RR-5).
- Sunset Terrace Lift Station Renewal (Project RR-6).
- Suzanne Lane Lift Station Renewal (Project RR-7).
- Carbonero Lift Station Renewal (Project RR-8).
9.8.3 Programs
The following summarizes programs that helps the City meet requirements established by the SSMP and make informed decisions necessary to make decisions maintain proper operation of existing facilities.
• Inspection Program (Project PR-1). This inspection program consists of CCTV inspection of the collection system. The City should use the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP) rating system to score each pipeline. These inspections and conditions will be used to decide the method and prioritize the annual pipeline renewal pipeline projects (RR-1). The City is currently implementing the first stages of this program as part of the development of this SSMP, and will continue to implement the program in the future as part of an ongoing CCTV inspection program.
• Flow Monitoring Program (Project PR-2). This program consists of a flow monitoring program that should be completed for the prior to the SSMP Update (Project PR-3) for the SECAP.
• SSMP Update (Project PR-3). This program consists of updating the SSMP every five years as required by WDR.
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CITY OF SCOTTS VALLEY | SSMP | SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN 9-10 | DECEMBER 2021 | FINAL
9.9 Capital Improvement Plan
The improvement projects outlined in the SECAP are prioritized based on their urgency to mitigate existing deficiencies and to correct pipeline or lift station condition problems. It is recommended that improvements to mitigate existing deficiencies be constructed as soon as possible.
The implementation of projects are separated into four phases that are in five year increments starting in year 2022 and continues through year 2041. Table 9.2 summarizes the project costs by phase for the proposed projects discussed in Section 9.8. The CIP identified approximately $16.96 million worth of projects which averages to approximately $0.85million annually over the 20 year planning period.
A detailed summary of the cost estimate process, including the contingencies, is included in Appendix J for reference.
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Table 9.2 Capital Improvement Program Summary
Project ID Project Name Total Project Cost(1)(2)(3)(4)
($, million)
CIP Cost by Phase(1)(2)(3)(4) ($,million)
Phase 1
(2022-26)
Phase 2
(2027-21)
Phase 3
(2032-36)
Phase 4
(2037-41)
GM-1 Old El Pueblo Road $0.19 $0.19 $0.00 $0.00 $0.00
GM-2 Scotts Valley Drive Diversion with
Study $0.05 $0.05 $0.00 $0.00 $0.00
GM-3A East of Highway 17 $0.42 $0.42 $0.00 $0.00 $0.00
GM-3B East of Highway 17 - Creek Crossing $0.28 $0.28 $0.00 $0.00 $0.00 GM-4 Glenwood Drive $0.25 $0.25 $0.00 $0.00 $0.00
RR-1 Gravity Sewer Renewal Program $12.00 $2.10 $3.30 $3.30 $3.30 RR-2 Bethany Lift Station Renewal $0.32 $0.29 $0.03 $0.00 $0.00 RR-3 Glen Canyon Lift Station Renewal $0.42 $0.41 $0.00 $0.00 $0.00 RR-4 Granite Creek Lift Station Renewal $0.16 $0.16 $0.00 $0.00 $0.00 RR-5 Montevalle Lift Station Renewal $0.52 $0.52 $0.00 $0.00 $0.00 RR-6 Sunset Terrace Lift Station Renewal $0.12 $0.12 $0.00 $0.00 $0.00 RR-7 Suzanne Lane Lift Station Renewal $0.12 $0.11 $0.01 $0.00 $0.00 RR-8 Carbonero Lift Station Renewal $0.02 $0.02 $0.01 $0.00 $0.00 PR-1 Inspection Program $0.60 $0.15 $0.15 $0.15 $0.15
PR-2 Flow Monitoring Program $0.28 $0.07 $0.07 $0.07 $0.07 PR-3 SSMP Update $1.20 $0.30 $0.30 $0.30 $0.30
Total $16.96 $5.44 $3.88 $3.82 $3.82
Annual $0.85 $1.09 $0.78 $0.76 $0.76
Notes:
(1) ENR San Francisco Construction Cost Index for February 2021 is 13,110. (2) Estimated Construction Cost includes a 30% contingency of the baseline construction cost. (3) Total project costs includes a 10% markup for engineering, a 10% markup for construction management and a 7.5% markup for project administration of the estimated construction cost. (4) Total Mark-Up is 65.8% of the baseline construction costs. 066
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MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021 | 10-1
Chapter 10
MONITORING, MEASUREMENT, AND PROGRAM
MODIFICATIONS
This chapter presents a summary of the steps to be taken by the City of Scotts Valley (City) to evaluate the effectiveness of the Sewer System Management Plan (SSMP) and update it should improvements be necessary or desirable.
10.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waster Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies that the City’s SSMP specifies that the City shall:
D.13. (ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
a. Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
b. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
c. Assess the success of the preventative maintenance program; d. Update program elements, as appropriate, based on monitoring or performance evaluations; and
e. Identify and illustrate SSO trends, including: frequency, location, and volume.
The WDR was amended by Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. WQ 2013-0058-EXEC (MRP), effective September 9, 2013. The MRP impacted on the WDR by:
Records documenting all changes made to the SSMP since its last certification indicating when a subsection(s) of the SSMP was changed and/or updated and who authorized the changes or update. These Changes shall be attached to the SSMP.
10.2 Monitoring, Measurement, and Program Modification Overview As part of the WDRs, the City is required to perform periodic SSMP program audits, as outlined in Chapter 11. The monitoring, measurement, and program modification element of the SSMP is closely paired with the program audits element, in that the information collected as part of the monitoring, measurement, and program modification element (such as sanitary sewer overflow (SSO) trends, etc.) will be used while performing the SSMP program audits. 068
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10.3 SSMP Information Maintenance Program
In order to streamline SSMP audits (performed at least once every two years) and updates (at least once every five years), it is necessary to store and maintain relevant information related to individual SSMP elements so that they can be easily located and accessed in the future.
Recommendations for the maintenance of data related to the SSMP are provided below:
• Notes Related to the SSMP. City staff, during the course of their day to day routine, will likely encounter elements of the SSMP that will need to be updated (e.g., personnel changes, changes in operational conditions, new equipment acquired, etc.) or areas in which the SSMP could be improved. Because SSMP program audits are performed only once every two years, important changes that need to be included in the SSMP may be lost or forgotten. To account for this, Appendix K has been provided in this document as a blank placeholder. The intent of Appendix K is that when City staff identify an important change related to the SSMP, they can place their notes or other relevant documents in the appendix for easy reference at a later date. The notes must identify who authorized the SSMP change or update.
• Capital Improvement Projects Implementation/Expenditures. When the City performs program audits, the auditor should work with Wastewater Division to obtain summaries of capital improvement projects and other sanitary sewer facility expenditures during the audit period. Additionally, projects identified in theCity’s capital improvement program (CIP) should be reviewed to determine which have been implemented as scheduled.
• Hydraulic Model Maintenance. As noted in Chapter 9, a hydraulic computer model of the City collection system was created as part of the SSMP development. As changes are made to the collection system, the City should update its hydraulic model accordingly. These changes could include new sewer facilities, changes in flow rates, etc. • SSO Data. The overall purpose and intent of the WDRs is to reduce the amount and severity of SSOs. It is critical that the City have available detailed information regarding SSOs that occur within the City in order to establish whether or not the SSMP is effective in meeting the intent of the WDRs. Appendix L also provides a table that can be used by the City to maintain relevant information pertaining to each SSO as it occurs.
10.4 Program Monitoring
To accurately gauge the progress of the SSMP and its successes or failures in preventing SSOs, the City should establish a key staff member, or a group of staff members, to periodically monitor (biannually or annually) the implementation and effectiveness of the SSMP elements to determine which SSMP elements are being implemented or not implemented, and their general performance to date. This information will be useful in the preparation of SSMP program audits (See Chapter 11) to establish overall trends. Notes or records of the monitoring activities should be kept on file, and can be placed in Appendix K.
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10.5 Program Evaluation
The City will assess the success of the SSMP periodically similar to the procedure outlined in this report. Appropriate staff members will be designated to perform an evaluation of the City’s program periodically. The City’s designees should evaluate where the City’s program can be improved in order to maximize the efficiency of the system. The conclusions of these evaluations will be kept on record and used for program updates and audits.
10.6 Program Modifications
Updates to the City’s SSMP programs will be performed based on the results of the two-year program audits discussed in Chapter 11 of this report or whenever there are major changes to the SSMP. All program updates and modifications should be approved by the City’s legally responsible official (LRO) and incorporated into the SSMP report, when necessary. If there are major changes to the SSMP, it needs to be re-certified by the City’s LRO on the California Integrated Water Quality System (CIWQS). At a minimum, the City shall update and recertify the SSMP once every five years. The City should budget for the costs associated with the SSMP updates.
10.7 SSO Trends
In order to optimize the performance of the City’s sanitary sewer collection system, it is necessary to identify any SSO trends that may exist. Through the identification of such trends, the City may find capacity deficiencies, areas of the system in need of increased maintenance, SSO or fats, oil, and grease (FOG) “Hot Spots.” Some key performance indicators that should be considered for tracking by the City are:
• Number of service calls, blockages, and SSOs over a one-year period. • SSO events by cause.
• SSOs by type (e.g., Category 1 to Surface Water, Category 1 not to Surface Water, Category 2, etc.).
• Volume of SSOs and volume contained.
• SSO events by location.
More detailed information regarding SSO trends is presented in Appendix L of this report. In addition, the City should keep copies of the CIWQS SSO reports on file for use by the City in the identification of SSO trends, as these reports contain very detailed information on specific spills that is not practical to maintain on other databases.
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SSMP PROGRAM AUDITS | SSMP | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | 11-1
Chapter 11
SSMP PROGRAM AUDITS
This chapter presents a summary of the procedures to be used by the City of Scotts Valley (City) to perform internal auditson their Sanitary Sewer Management Plan (SSMP).
11.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waster Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies the following, in relation to audits, must be included in the Sanitary Sewer Management Plan (SSMP):
D.13. (x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
The WDR was amended by Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. WQ 2013-0058-EXEC (MRP), effective September 9, 2013. Section E of the MRP requires audit reports be kept on file for a minimum of five years and be made to SWRCB or RWQCB staff upon request.
11.2 Purpose
Audit programs are intended to provide controls for ensuring that all programs associated with the SSMP are being implemented as planned and managed appropriately. Audit outcomes should provide information about challenges and successes in implementing the SSMP by evaluating work practices and operations, documentation, procedures records and staff for implementation effectiveness and consistency. The audit will identify any program or policy changes that may be needed to continually improve effective implementation. Information collected as part of an audit should be used in to plan program or procedure revisions necessary to improve program performance.
11.3 Responsible Party for the Program Audit
The City’s legally responsible official (LRO), the Wastewater Division Manager, will oversee the performance of the SSMP program audit. They may also designate certain key City staff that are knowledgeable in the City’s sanitary sewer collection facilities to assist in the audits. The final audit report shall be reviewed and approved by the Public Works Director, City Manager, and City Council. A copy of the audits be kept on file with the City Clerk. 072
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11.4 Audit Procedures
The recommended program audit procedures are broken up into three major categories: data compilation/summary, operation, and engineering/capital improvement program (CIP). The City’s LRO will likely be responsible for coordinating the major aspects of the program audit, including relevant interviews and data collection. The following sections summarize the main aspects of the proposed audit approach. As is true with the SSMP in general, the audit procedures should be updated and modified, as necessary, to improve efficiency or reflect changing operating conditions.
11.4.1 Data Compilation/Summary
The data compilation/summary audit focuses primarily on the following aspects, and is initiated by the LRO:
• Data Gathering:
- SSO Reports. The LRO should obtain copies of all SSO reports and data since the previous program audit. Data that should be collected include SSO cause, location and receiving waters (if any portion of the spill reached a surface water), spill volume, volume of spill contained, and rainfall (if infiltration and inflow (I/I) is the suspected cause) as discussed in Chapter 10 of this report. - Maintenance Records. The LRO should compile all relevant data concerning the maintenance of the system (e.g., number of service calls, number of blockages, lift station failures/maintenance activities, miles of pipe cleaned, etc.). Maintenance work performed during the audit period should be broken down between preventative and corrective actions and by the need for the maintenance action (e.g., fats, oil, and grease (FOG) blockage; electrical problem; etc.). - Interviews/Miscellaneous Data Gathering. The LRO should seek feedback from relevant personnel as to which SSMP elements work well and which could be improved upon. The LRO should also gather relevant information necessary to audit the various elements of the SSMP to determine which items are outdated. Examples may include updated names/contact information for the organization chart, recent improvement plans, maps of recently abandoned sewer lines, etc. The LRO should also gather copies of notes from City staff that have been stored in Appendix K of the various SSMP report copies.
• Data Analysis:
- SSO Summary. One of the most important aspects of the program audits is to summarize the data collected from the SSO reports in order to establish trends.
A simple way to track SSO trends is to develop Microsoft® Excel-based tables and charts to summarize the data available in the SSO reports. More sophisticated tracking methods, such as geographic information system (GIS) mapping, could also be utilized as desired.
- Maintenance Activity Summary. In order to gauge the effectiveness of the SSMP in reducing SSOs, the SSMP program audits should include a summary of maintenance activities performed during the audit year. Correlations between maintenance activities and SSO trends or blockages can then be identified. 073
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• Summarizing Utilities Management Audit. The LRO, upon completion of the data gathering and data analysis/summary phases, should develop report summarizing the results of the utilities management audit, including the following:
- Discussion of SSO trends during the audit period compared to historical trends. - A summary of maintenance activities during the audit period, including any apparent correlations to SSOs (did an increase/decrease in maintenance of a sewer facility correlate to increase/decreases in SSOs?).
- A list of changes to be made to the SSMP to reflect changes to reflect current operational conditions or to improve the effectiveness of the SSMP.
11.4.2 Operations Audit
The operations audit focuses primarily on the following aspects, and is initiated by the LRO:
• Operations Interviews. The LRO should conduct interviews with relevant parties to determine how effective the SSMP has been in helping the crews respond to and mitigate the effects of SSOs. Questions that could be helpful in conducting these interviews include:
- Is the Overflow Emergency Response Plan (OERP) being fully implemented and is it working as envisioned?
- Are there any procedures that should be added to the OERP? - Are there any procedures in the OERP that are unnecessary or need to be removed? - Which components of the SSMP are working well? Why?
- Which components of the SSMP need improvement? Why?
- Is there a need to purchase additional equipment or add staff? - Are there any equipment maintenance needs?
- Is there a need for additional training to field crews on SSMP/City operating procedures?
- What additional resources are needed to help respond to SSOs? - Are there any operational changes that have occurred since the previous program audit (e.g., new equipment/spare parts, changes to cleaning/maintenance activities, new “hot spots” identified, etc.)?
• Summarizing Operations Audit. The LRO, upon completion of the operations interviews, should develop a report summarizing the results of the operations audit, including the following:
- Discussion of SSMP components that are working well.
- A summary of SSMP components that need to be improved, enhanced, or removed. - A list of changes to be made to the SSMP to reflect changes to reflect current operational conditions or to improve the effectiveness of the SSMP. - A list of recommendations for additional training, equipment, staffing levels, etc.
11.4.3 Engineering/CIPAudit
The engineering/CIP audit focuses primarily on the following aspects, and is initiated by the LRO:
• Element Review. The LRO should coordinate a meeting with all appropriate divisions related to CIP projects and expenditures in order to review specific elements of the SSMP as they pertain to the Engineering Division, including, but not necessarily limited to, the following:
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- System Evaluation and Capacity Assurance Plan. It is recommended that the Wastewater Division and Engineering Division review the System Evaluation and Capacity Assurance Plan (SECAP) during each program audit to determine whether updates or amendments are necessary. When an update or amendment to the SECAP is required, it should be prepared by a licensed engineer. - CIP. The program audit should also include a review of the CIP to determine which projects have been implemented as scheduled, which projects have not been implemented as scheduled and why, and to determine the adequacy of the budget allocation for each program or project.
- Design, Inspection, and Construction Standards. The Public Works Department should review their design, inspection, and construction standards during each program audit to determine if changes or modifications are needed. - Mapping, Etc. The Engineering Division should also review their collection system map/hydraulic model to verify that its contents are up to date and accurate. • Summarizing Engineering/CIP Audit. The LRO, upon completion of the engineering/CIP review, should develop a report summarizing the results of the engineering audit, including the following:
- A summary of SSMP components that need to be improved, modified, enhanced, or removed.
- A list of changes to be made to the SSMP to reflect changes or to improve the effectiveness of the SSMP.
11.5 Program Audit Report
Following the utilities management, operations, and engineering audits, the LRO should use the material summarized in the utilities management, operations, and engineering reports to develop a draft SSMP program audit report.
This draft report should include supporting material, such as tables, figures, and maps that support the conclusions of the report. Information presented in the audit report may include the following:
• An evaluation of each element of the SSMP report, including the City’s sewer ordinances, design standards, operations and maintenance (O&M) program, overflow emergency response plan, FOG control plan, system evaluation and capacity assurance plan, and communications program.
• Progress made on the development of SSMP elements. Justification should be provided if progress has not been made on the development of certain elements of this SSMP. • A description of the new SSMP program elements since the last program audit. • The effectiveness of implementing SSMP elements.
• A description of the additions and improvements to the sanitary sewer collection system facilities since the previous program audit.
• A description of the additions and improvements to the sanitary sewer collection system facilities planned for the next year.
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The draft report should then be distributed to all interested City staff members for review and approval.
All appropriate City staff comments should then be incorporated into a final SSMP program audit report. Copies of the program audit should be kept on file should the SWRCB request a copy.
11.6 Schedule for Program Audits
At a minimum, the City’s program audits must occur every two years. Therefore, the City will perform its initial program audit within two years of adoption of this SSMP report, and every two years subsequently. Should City staff determine, based on the results of the interim program evaluations described in Chapter 10, that more frequent audits are desirable, a shorter time interval, such as annually, may be chosen. A copy of the audits be kept on file in the WRF. Copies of program audits must be logged and attached to Appendix K of the SSMP. 076
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COMMUNICATION PROGRAM | SSMP | CITY OF SCOTTS VALLEY
FINAL | DECEMBER 2021 | 12-1
Chapter 12
COMMUNICATION PROGRAM
This chapter presents a summary of the steps to be taken by the City of Scotts Valley (City) to communicate with the public on the development, implementation, and performance of the Sewer System Management Plan (SSMP). This chapter also contains the final certification of this SSMP.
12.1 Regulatory Requirements
The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) regulate the management, operation, and maintenance of the sanitary sewer systems. The Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2006-0003-DWQ (WDR) specifies the City’s SSMP Communication Program requirements as follows:
D.13. (xi) Communication Program - The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
12.2 Purpose
Communication programs are often underrated and overlooked. However, an effective communication program may end up being the key element that keeps your organization from missing critical SSMP deadlines. Involving the public early and at appropriate times will help your organization avoid last minute comments that delay approval of your SSMP by your governing body. A quality communication program with satellite agencies will help to minimize negative operational impacts on your plant or collection system.
It is important to identify an individual who will be responsible for development of your communication program. Larger agencies will typically have Communications and Media Officers or Public Information Officers who are appropriate to lead the development of the communication program. Smaller agencies who don’t have these staff in-house should look to those within the agency who have exhibited strong writing skills, public speaking skills, experience with customer interface, or have successfully completed controversial projects. A self-assessment and rough timeline follow to help you on your way to a successful communication program.
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12.3 Communication Program and Adoption
In accordance with the WDRs, the City held a public hearing to formally approve and adopt the final SSMP. A copy of the resolution to formally approve and adopt the SSMP is included in Appendix M.
To provide the public with the chance to review the SSMP, an electronic copy is available upon request. Additionally, an electronic copy of the report is available at Scotts Valley’s website for review by the public prior to and following final approval.
12.4 Final Certification
The City’s Legally Responsible Official (LRO) is required to certify that all sections of this report comply with the applicable WDRs requirements. This was accomplished by completing the certification portion in the Online SSO Database Questionnaire and sending the appropriate signed form to the SWRCB. A copy of the SWRCB certification is included in Appendix N of this report.
The City shall update and re-certify the SSMP when significant changes are made. At a minimum, the City will update and re-certify this report every five years. All changes to the SSMP must be documents in the SSMP Change Log which is included in Appendix O. The SSMP Change Log is different from the SSMP Notes Log (Appendix K). The SSMP Change Log is an official record of changes made to the SSMP while the Notes Log acts as a depository of notes, programs, and audits that anyone can submit to ensure important information is not lost. 079
STATE WATER BOARD ORDER NO. 2006-003-DWQ | SSMP | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021
Appendix A
STATE WATER BOARD ORDER
NO. 2006-003-DWQ
080
081
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as “State Water Board”, finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as “Enrollees”.
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflow/infiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractorcaused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
SEWER SYSTEM MANAGEMENT PLANS
5. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system-specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions.
6. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance and, in some cases, funding to improve sanitary sewer system operation and maintenance in order to reduce SSOs.
7. SSMP certification by technically qualified and experienced persons can provide a useful and cost-effective means for ensuring that SSMPs are developed and implemented appropriately.
8. It is the State Water Board’s intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and/or environmental impacts occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary to assure compliance with these waste discharge requirements (WDRs).
10. Information regarding SSOs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion.
11. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners/operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board’s intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more 083
State Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board’s WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that:
x The discharges are produced by the same or similar operations; x The discharges involve the same or similar types of waste; x The discharges require the same or similar treatment standards; and x The discharges are more appropriately regulated under general discharge requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will:
a) Reduce the administrative burden of issuing individual WDRs to each Enrollee;
b) Provide for a unified statewide approach for the reporting and database tracking of SSOs;
c) Establish consistent and uniform requirements for SSMP development and implementation;
d) Provide statewide consistency in reporting; and
e) Facilitate consistent enforcement for violations.
14. The beneficial uses of surface waters that can be impaired by SSOs include, but are not limited to, aquatic life, drinking water supply, body contact and noncontact recreation, and aesthetics. The beneficial uses of ground water that can be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground waters throughout the state support these uses to varying degrees.
15. The implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect 084
State Water Resources Control Board Order No. 2006-0003-DWQ Page 4 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water.
16. The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with technology-based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements.
Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs.
17. California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance.
18. California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. 68-16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California Environmental Quality Act (Public Resources Code §21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt 085
State Water Resources Control Board Order No. 2006-0003-DWQ Page 5 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
21. The Fact Sheet, which is incorporated by reference in the Order, contains supplemental information that was also considered in establishing these requirements.
22. The State Water Board has notified all affected public agencies and all known interested persons of the intent to prescribe general WDRs that require Enrollees to develop SSMPs and to report all SSOs.
23. The State Water Board conducted a public hearing on February 8, 2006, to receive oral and written comments on the draft order. The State Water Board received and considered, at its May 2, 2006, meeting, additional public comments on substantial changes made to the proposed general WDRs following the February 8, 2006, public hearing. The State Water Board has considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted hereunder, shall comply with the following:
A. DEFINITIONS
1. Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
2. Sanitary sewer system – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 6 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more than one mile of pipes or sewer lines.
3. Enrollee - A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order.
4. SSO Reporting System – Online spill reporting system that is hosted, controlled, and maintained by the State Water Board. The web address for this site is http://ciwqs.waterboards.ca.gov. This online database is maintained on a secure site and is controlled by unique usernames and passwords.
5. Untreated or partially treated wastewater – Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.
6. Satellite collection system – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.
7. Nuisance - California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application – All public agencies that currently own or operate sanitary sewer systems within the State of California must apply for coverage under the general WDRs within six (6) months of the date of adoption of the general WDRs. Additionally, public agencies that acquire or assume responsibility for operating sanitary sewer systems after the date of adoption of this Order must apply for coverage under the general WDRs at least three (3) months prior to operation of those facilities.
2. Applications under the general WDRs – In order to apply for coverage pursuant to the general WDRs, a legally authorized representative for each agency must submit a complete application package. Within sixty (60) days of adoption of the general WDRs, State Water Board staff will send specific instructions on how to 087
State Water Resources Control Board Order No. 2006-0003-DWQ Page 7 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 apply for coverage under the general WDRs to all known public agencies that own sanitary sewer systems. Agencies that do not receive notice may obtain applications and instructions online on the Water Board’s website.
3. Coverage under the general WDRs – Permit coverage will be in effect once a complete application package has been submitted and approved by the State Water Board’s Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative/judicial order or Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into 088
State Water Resources Control Board Order No. 2006-0003-DWQ Page 8 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee’s efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether:
(i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; (ii) The Enrollee can identify the cause or likely cause of the discharge event; (iii) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems.
(iv) The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for:
x Proper management, operation and maintenance;
x Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow (I/I), etc.);
x Preventive maintenance (including cleaning and fats, oils, and grease (FOG) control);
x Installation of adequate backup equipment; and
x Inflow and infiltration prevention and control to the extent practicable.
(vi) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 9 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash down water;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location; (v) Adequate sampling to determine the nature and impact of the release; and
(vi) Adequate public notification to protect the public from exposure to the SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee’s office and/or available on the Internet. This SSMP must be approved by the Enrollee’s governing board at a public meeting.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 10 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)’ signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below.
Sewer System Management Plan (SSMP)
(i) Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
(ii) Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management,
administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.);
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 11 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and longterm rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the
condition of sewer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 12 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure an appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. 093
State Water Resources Control Board Order No. 2006-0003-DWQ Page 13 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs 094
State Water Resources Control Board Order No. 2006-0003-DWQ Page 14 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and
(c) Capacity Enhancement Measures: The steps needed to
establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
(a) Maintain relevant information that can be used to
establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
program;
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including:
frequency, location, and volume.
(x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the 095
State Water Resources Control Board Order No. 2006-0003-DWQ Page 15 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
(xi) Communication Program – The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
14. Both the SSMP and the Enrollee’s program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee’s governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee’s authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any significant program changes. Re-certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above.
15. The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other permits or regulatory requirements. 096
State Water Resources Control Board Order No. 2006-0003-DWQ Page 16 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Sewer System Management Plan Time Schedule
Task and
Associated Section
Completion Date
Population >
100,000
Population
between 100,000
and 10,000
Population
between 10,000
and 2,500
Population <
2,500
Application for Permit
Coverage
Section C
6 months after WDRs Adoption
Reporting Program
Section G 6 months after WDRs Adoption1
SSMP Development
Plan and Schedule
No specific Section
9 months after
WDRs Adoption2
12 months after
WDRs Adoption2
15 months after
WDRs
Adoption2
18 months after
WDRs
Adoption2
Goals and
Organization Structure
Section D 13 (i) & (ii)
12 months after WDRs Adoption2 18 months after WDRs Adoption2 Overflow Emergency
Response Program
Section D 13 (vi)
Legal Authority
Section D 13 (iii)
Operation and
Maintenance Program
Section D 13 (iv)
Grease Control
Program
Section D 13 (vii)
24 months after
WDRs Adoption2
30 months after
WDRs Adoption2
36 months after
WDRs
Adoption2
39 months after
WDRs
Adoption2
Design and
Performance
Section D 13 (v)
System Evaluation and
Capacity Assurance
Plan
Section D 13 (viii)
Final SSMP,
incorporating all of the
SSMP requirements
Section D 13
36 months after
WDRs Adoption
39 months after
WDRs Adoption
48 months after
WDRs Adoption
51 months after
WDRs Adoption
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 17 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
1. In the event that by July 1, 2006 the Executive Director is able to execute a memorandum of agreement (MOA) with the California Water Environment Association (CWEA) or discharger representatives outlining a strategy and time schedule for CWEA or another entity to provide statewide training on the adopted monitoring program, SSO database electronic reporting, and SSMP development, consistent with this Order, then the schedule of Reporting Program Section G shall be replaced with the following schedule:
Reporting Program
Section G
Regional Boards 4, 8,
and 9 8 months after WDRs Adoption
Regional Boards 1, 2,
and 3 12 months after WDRs Adoption
Regional Boards 5, 6,
and 7 16 months after WDRs Adoption
If this MOU is not executed by July 1, 2006, the reporting program time schedule will remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by July 1, 2006, then the deadline for this task shall be extended by six (6) months.
The time schedule identified in the MOA must be consistent with the extended time schedule provided by this note. If the MOA is not executed by July 1, 2006, the six (6) month time extension will not be granted.
E. WDRs and SSMP AVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee’s offices, facilities, and/or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to:
a. Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order;
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 18 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 c. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information that the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006-0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006-0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a “Username” and “Password” by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the “Collection System Questionnaire”, which collects pertinent information regarding a Enrollee’s collection system. The “Collection System Questionnaire” must be updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man-made or natural or concrete-lined, shall be reported as required above.
Any SSO greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services pursuant to California Water Code section 13271. 099
State Water Resources Control Board Order No. 2006-0003-DWQ Page 19 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under this Order, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.) (ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or 100
State Water Resources Control Board Order No. 2006-0003-DWQ Page 20 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of general WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc
Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None
__________________________
Song Her
Clerk to the Board
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STATE WATER BOARD ORDER NO. WQ 2013-0058-EXEC | CITY OF SCOTTS VALLEY FINAL | DECEMBER 2021
Appendix B
STATE WATER BOARD ORDER
NO.WQ 2013-0058-EXEC
102
103
STATE OF CALIFORNIA
WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
The State of California, Water Resources Control Board (hereafter State Water Board) finds:
1. The State Water Board is authorized to prescribe statewide general Waste Discharge Requirements (WDRs) for categories of discharges that involve the same or similar operations and the same or similar types of waste pursuant to Water Code section 13263(i).
2. Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) to gather Sanitary Sewer Overflow (SSO) information and make this information available to the public, including but not limited to, SSO cause, estimated volume, location, date, time, duration, whether or not the SSO reached or may have reached waters of the state, response and corrective action taken, and an enrollee's contact information for each SSO event. An enrollee is defined as the public entity having legal authority over the operation and maintenance of, or capital improvements to, a sanitary sewer system greater than one mile in length.
3. Water Code section 13271, et seq. requires notification to the California Office of Emergency Services (Cal OES), formerly the California Emergency Management Agency, for certain unauthorized discharges, including SSOs.
4. On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ, "Statewide Waste Discharge Requirements for Sanitary Sewer Systems"1(hereafter SSS WDRs) to comply with Water Code section 13193 and to establish the framework for the statewide SSO Reduction Program.
5. Subsection G.2 of the SSS WDRs and the Monitoring and Reporting Program (MRP) provide that the Executive Director may modify the terms of the MRP at any time.
6. On February 20, 2008, the State Water Board Executive Director adopted a revised MRP for the SSS WDRs to rectify early notification deficiencies and ensure that first responders are notified in a timely manner of SSOs discharged into waters of the state.
7. When notified of an SSO that reaches a drainage channel or surface water of the state, Cal OES, pursuant to Water Code section 13271(a)(3), forwards the SSO notification information2to local government agencies and first responders including local public health officials and the applicable Regional Water Board. Receipt of notifications for a single SSO event from both the SSO reporter and Cal OES is duplicative. To address this, the SSO notification requirements added by the February 20, 2008 MRP revision are being removed in this MRP revision.
1 Available for download at:
http://www.waterboards.ca.gov/board decisions/adopted orders/water guality/2006/wgo/wgo2006 0003.pdf
2 Cal OES Hazardous Materials Spill Reports available Online at:
http://w3.calema.ca.gov/operational/malhaz.nsf/$defaultview and http://w3.calema.ca.gov/operational/malhaz.nsf
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Monitoring and Reporting Program No. WQ 2013-0058-EXEC
Statewide Waste Discharge Requirements for Sanitary Sewer Systems Page 2 of 2
8. In the February 28, 2008 Memorandum of Agreement between the State Water Board and the California Water and Environment Association (CWEA), the State Water Board committed to re- designing the CIWQS3 Online SSO Database to allow "event" based SSO reporting versus the original "location" based reporting. Revisions to this MRP and accompanying changes to the CIWQS Online SSO Database will implement this change by allowing for multiple SSO appearance points to be associated with each SSO event caused by a single asset failure.
9. Based on stakeholder input and Water Board staff experience implementing the SSO Reduction Program, SSO categories have been revised in this MRP. Inthe prior version of the MRP, SSOs have been categorized as Category 1 or Category 2. This MRP implements changes to SSO categories by adding a Category 3 SSO type. This change will improve data management to further assist Water Board staff with evaluation of high threat and low threat SSOs by placing them in unique categories (i.e., Category 1 and Category 3, respectively). This change will also assist enrollees in identifying SSOs that require Cal OES notification.
10. Based on over six years of implementation of the SSS WDRs, the State Water Board concludes that the February 20, 2008 MRP must be updated to better advance the SSO Reduction Program4 objectives, assess compliance, and enforce the requirements of the SSS WDRs.
IT IS HEREBY ORDERED THAT:
Pursuant to the authority delegated by Water Code section 13267(f), Resolution 2002-0104, and Order 2006-0003-DWQ, the MRP for the SSS WDRs (Order 2006-0003-DWQ) is hereby amended as shown in Attachment A and shall be effective on September 9, 2013.
Date
3 California Integrated Water Quality System (CIWQS) publicly available at http://www.waterboards .ca.gov/ciwgs/publicreports.shtml 4 Statewide Sanitary Sewer Overflow Reduction Program information is available at:
http://www.waterboards.ca.gov/water issues/proqrams/sso/ 105
ATTACHMENT A
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order 2006-0003-DWQ, “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems” (SSS WDRs). This MRP shall be effective from September 9, 2013 until it is rescinded. The Executive Director may make revisions to this MRP at any time. These revisions may include a reduction or increase in the monitoring and reporting requirements. All site specific records and data developed pursuant to the SSS WDRs and this MRP shall be complete, accurate, and justified by evidence maintained by the enrollee. Failure to comply with this MRP may subject an enrollee to civil liabilities of up to $5,000 a day per violation pursuant to Water Code section 13350; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. The State Water Resources Control Board (State Water Board) reserves the right to take any further enforcement action authorized by law.
A. SUMMARY OF MRP REQUIREMENTS
Table 1 – Spill Categories and Definitions
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sewer Overflow (SSO) definition]
CATEGORY 1
Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
· Reach surface water and/or reach a drainage channel tributary to a surface water; or
· Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
CATEGORY 2
Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly.
CATEGORY 3 All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition. 106
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sewer Overflow (SSO) definition]
PRIVATE
LATERAL
SEWAGE
DISCHARGE
(PLSD)
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database.
Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements
ELEMENT REQUIREMENT METHOD
NOTIFICATION
(see section B
of MRP)
· Within two hours of becoming aware of any
Category 1 SSO greater than or equal to 1,000
gallons discharged to surface water or
spilled in a location where it probably will be
discharged to surface water, notify the
California Office of Emergency Services (Cal
OES) and obtain a notification control number.
Call Cal OES at:
(800) 852-7550
REPORTING
(see section C
of MRP)
· Category 1 SSO: Submit draft report within three
business days of becoming aware of the SSO
and certify within 15 calendar days of SSO end
date.
· Category 2 SSO: Submit draft report within 3
business days of becoming aware of the SSO
and certify within 15 calendar days of the SSO
end date.
· Category 3 SSO: Submit certified report within
30 calendar days of the end of month in which
SSO the occurred.
· SSO Technical Report: Submit within 45
calendar days after the end date of any
Category 1 SSO in which 50,000 gallons or
greater are spilled to surface waters.
· “No Spill” Certification: Certify that no SSOs
occurred within 30 calendar days of the end of
the month or, if reporting quarterly, the quarter in
which no SSOs occurred.
· Collection System Questionnaire: Update and
certify every 12 months.
Enter data into the
CIWQS Online SSO
Database
(http://ciwqs.waterboar
ds.ca.gov/), certified by
enrollee’s Legally
Responsible Official(s).
WATER
QUALITY
MONITORING
(see section D
of MRP)
· Conduct water quality sampling within 48 hours
after initial SSO notification for Category 1 SSOs
in which 50,000 gallons or greater are spilled to
surface waters.
Water quality results
are required to be
uploaded into CIWQS
for Category 1 SSOs in
which 50,000 gallons
or greater are spilled to
surface waters.
107
RECORD
KEEPING
(see section E
of MRP)
· SSO event records.
· Records documenting Sanitary Sewer
Management Plan (SSMP) implementation and
changes/updates to the SSMP.
· Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
· Collection system telemetry records if relied
upon to document and/or estimate SSO Volume.
Self-maintained
records shall be
available during
inspections or upon
request.
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Although Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) staff do not have duties as first responders, this MRP is an appropriate mechanism to ensure that the agencies that have first responder duties are notified in a timely manner in order to protect public health and beneficial uses.
1. For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water or spilled in a location where it probably will be discharged to surface water, either directly or by way of a drainage channel or MS4, the enrollee shall, as soon as possible, but not later than two (2) hours after (A) the enrollee has knowledge of the discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the Cal OES and obtain a notification control number.
2. To satisfy notification requirements for each applicable SSO, the enrollee shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include:
i. Name of person notifying Cal OES and direct return phone number. ii. Estimated SSO volume discharged (gallons).
iii. If ongoing, estimated SSO discharge rate (gallons per minute). iv. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number). c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO. e. SSO cause (if known).
v. Indication of whether the SSO has been contained.
vi. Indication of whether surface water is impacted.
vii. Name of surface water impacted by the SSO, if applicable. viii. Indication of whether a drinking water supply is or may be impacted by the SSO. ix. Any other known SSO impacts.
x. SSO incident location (address, city, state, and zip code).
3. Following the initial notification to Cal OES and until such time that an enrollee certifies the SSO report in the CIWQS Online SSO Database, the enrollee shall provide updates to Cal OES regarding substantial changes to the estimated volume of untreated or partially treated sewage discharged and any substantial change(s) to known impact(s). 109
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4. PLSDs: The enrollee is strongly encouraged to notify Cal OES of discharges greater than or equal to 1,000 gallons of untreated or partially treated wastewater that result or may result in a discharge to surface water resulting from failures or flow conditions within a privately owned sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD.
C. REPORTING REQUIREMENTS
1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS.
These accounts allow controlled and secure entry into the CIWQS Online SSO Database.
2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results in multiple appearance points in a sewer system asset, the enrollee shall complete one SSO report in the CIWQS Online SSO Database which includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that caused the SSO, and provide descriptions of the locations of all other discharge points associated with the SSO event.
3. SSO Categories
i. Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
a. Reach surface water and/or reach a drainage channel tributary to a surface water; or b. Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond). ii. Category 2 – Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly. iii. Category 3 – All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
4. Sanitary Sewer Overflow Reporting to CIWQS - Timeframes i. Category 1 and Category 2 SSOs – All SSOs that meet the above criteria for Category 1 or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS Online SSO Database within three (3) business days of the enrollee becoming aware of the SSO. Minimum information that shall be reported in a draft Category 1 SSO report shall include all information identified in section 8.i.a. below. Minimum information that shall be reported in a Category 2 SSO draft report shall include all information identified in section 8.i.c below.
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ii. Category 3 SSOs – All SSOs that meet the above criteria for Category 3 SSOs shall be reported to the CIWQS Online SSO Database and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30). Minimum information that shall be certified in a final Category 3 SSO report shall include all information identified in section 8.i.e below. iii. “No Spill” Certification – If there are no SSOs during the calendar month, the enrollee shall either 1) certify, within 30 calendar days after the end of each calendar month, a “No Spill” certification statement in the CIWQS Online SSO Database certifying that there were no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days after the end of each quarter, “No Spill” certification statements in the CIWQS Online SSO Database certifying that there were no SSOs for each month in the quarter being reported on. For quarterly reporting, the quarters are Q1 - January/ February/ March, Q2 - April/May/June, Q3 - July/August/September, and Q4 - October/November/December.
If there are no SSOs during a calendar month but the enrollee reported a PLSD, the enrollee shall still certify a “No Spill” certification statement for that month. iv. Amended SSO Reports – The enrollee may update or add additional information to a certified SSO report within 120 calendar days after the SSO end date by amending the report or by adding an attachment to the SSO report in the CIWQS Online SSO Database.
SSO reports certified in the CIWQS Online SSO Database prior to the adoption date of this MRP may only be amended up to 120 days after the effective date of this MRP. After 120 days, the enrollee may contact the SSO Program Manager to request to amend an SSO report if the enrollee also submits justification for why the additional information was not available prior to the end of the 120 days.
5. SSO Technical Report
The enrollee shall submit an SSO Technical Report in the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater are spilled to surface waters. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following:
i. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered. b. Diagram showing the SSO failure point, appearance point(s), and final destination(s). c. Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. d. Detailed description of the cause(s) of the SSO.
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Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Statewide Waste Discharge Requirements for Sanitary Sewer Systems Page 7 of 12 e. Copies of original field crew records used to document the SSO. f. Historical maintenance records for the failure location. ii. Enrollee’s Response to SSO:
a. Chronological narrative description of all actions taken by enrollee to terminate the spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was implemented to respond to and mitigate the SSO.
c. Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed.
iii. Water Quality Monitoring:
a. Description of all water quality sampling activities conducted including analytical results and evaluation of the results.
b. Detailed location map illustrating all water quality sampling points.
6. PLSDs
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to the CIWQS Online SSO Database.
i. The enrollee is also encouraged to provide notification to Cal OES per section B above when a PLSD greater than or equal to 1,000 gallons has or may result in a discharge to surface water. For any PLSD greater than or equal to 1,000 gallons regardless of the spill destination, the enrollee is also encouraged to file a spill report as required by Health and Safety Code section 5410 et. seq. and Water Code section 13271, or notify the responsible party that notification and reporting should be completed as specified above and required by State law.
ii. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the sewage discharge as occurring and caused by a private sanitary sewer system asset and should identify a responsible party (other than the enrollee), if known. Certification of PLSD reports by enrollees is not required.
7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or email all required information to the appropriate Regional Water Board office in accordance with the time schedules identified herein. In such event, the enrollee must also enter all required information into the CIWQS Online SSO Database when the database becomes available. 112
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8. Mandatory Information to be Included in CIWQS Online SSO Reporting All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS which can be reached at [email protected] or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M.
These accounts will allow controlled and secure entry into the CIWQS Online SSO Database. Additionally, within thirty (30) days of initial enrollment and prior to recording SSOs into the CIWQS Online SSO Database, all enrollees must complete a Collection System Questionnaire (Questionnaire). The Questionnaire shall be updated at least once every 12 months.
i. SSO Reports
At a minimum, the following mandatory information shall be reported prior to finalizing and certifying an SSO report for each category of SSO:
a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 1 SSO report:
1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported.
2. SSO Location Name.
3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field.
4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure.
5. Whether or not the SSO reached a municipal separate storm drain system.
6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered.
7. Estimate of the SSO volume, inclusive of all discharge point(s).
8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain.
9. Estimate of the SSO volume recovered (if applicable).
10. Number of SSO appearance point(s).
11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described.
12. SSO start date and time.
13. Date and time the enrollee was notified of, or self-discovered, the SSO.
14. Estimated operator arrival time.
15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was called.
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16. For spills greater than or equal to 1,000 gallons, the Cal OES control number. b. Certified Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 1 SSO report, in addition to all fields in section 8.i.a:
1. Description of SSO destination(s).
2. SSO end date and time.
3. SSO causes (mainline blockage, roots, etc.).
4. SSO failure point (main, lateral, etc.).
5. Whether or not the spill was associated with a storm event.
6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps.
7. Description of spill response activities.
8. Spill response completion date.
9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion.
10.Whether or not a beach closure occurred or may have occurred as a result of the SSO.
11.Whether or not health warnings were posted as a result of the SSO.
12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall be selected.
13. Name of surface water(s) impacted.
14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected.
15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected.
16. Description of methodology(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered.
17.SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number. c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO. 114
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Statewide Waste Discharge Requirements for Sanitary Sewer Systems Page 10 of 12 d. Certified Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-9, and 17 in section 8.i.b above for Certified Category 1 SSO. e. Certified Category 3 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 3 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-5, and 17 in section 8.i.b above for Certified Category 1 SSO. ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an enrollee from reporting SSOs to other regulatory agencies pursuant to state law. In addition, these reporting requirements do not replace other Regional Water Board notification and reporting requirements for SSOs. iii. Collection System Questionnaire
The required Questionnaire (see subsection G of the SSS WDRs) provides the Water Boards with site-specific information related to the enrollee’s sanitary sewer system. The enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate program implementation, compliance assessment, and enforcement response. iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS Online SSO Database where a downloadable copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP is posted. If all of the SSMP documentation listed in this subsection is not publicly available on the Internet, the enrollee shall comply with the following procedure:
a. Submit an electronic copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP to the State Water Board, within 30 days of that approval and within 30 days of any subsequent SSMP re-certifications, to the following mailing address:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
1001 I Street, 15th Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS:
To comply with subsection D.7(v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:
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1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and ecoli.
E. RECORD KEEPING REQUIREMENTS:
The following records shall be maintained by the enrollee for a minimum of five (5) years and shall be made available for review by the Water Boards during an onsite inspection or through an information request:
1. General Records: The enrollee shall maintain records to document compliance with all provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including any required records generated by an enrollee’s sanitary sewer system contractor(s).
2. SSO Records: The enrollee shall maintain records for each SSO event, including but not limited to:
i. Complaint records documenting how the enrollee responded to all notifications of possible or actual SSOs, both during and after business hours, including complaints that do not result in SSOs. Each complaint record shall, at a minimum, include the following information:
a. Date, time, and method of notification.
b. Date and time the complainant or informant first noticed the SSO. c. Narrative description of the complaint, including any information the caller can provide regarding whether or not the complainant or informant reporting the potential SSO knows if the SSO has reached surface waters, drainage channels or storm drains.
d. Follow-up return contact information for complainant or informant for each complaint received, if not reported anonymously.
e. Final resolution of the complaint.
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