A G E N D A
Meeting of the
Scotts Valley City Council
REMOTE ACCESS ONLY
Date: March 2, 2022
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA
95066
(831) 440-5600
Zoom Videoconference
https://us02web.zoom.us/j/87211735214
See information below for how to participate.
The agenda was
posted
2-25-2022 at City Hall
and on the Internet at
www.scottsvalley.org.
PUBLIC ADVISORY REGARDING COVID-19 AND PUBLIC PARTICIPATION On September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees. In accordance with AB 361, the Scotts Valley City Council adopted Resolution No. 2007.4 on February 2, 2022, authorizing the continued use of teleconferenced meetings pursuant to AB 361. Elected Officials and City Staff Members will be participating remotely via videoconference.
Public Participation:
The meeting will be available on Zoom and broadcast through Community Television of Santa Cruz on Channel 25 and via their website at the following link: https://communitytv.org/watch/ (be sure to click on Channel 25). For those wishing to participate via Zoom you can join the following ways:
• Join from a PC, Mac, iPad, iPhone or Android device:
Please click this URL to join. https://us02web.zoom.us/j/87211735214 • Or iPhone one-tap:
+16699009128,,88999122100# US (San Jose)
+12532158782,,88999122100# US (Tacoma)
• Or join by phone:
Dial (for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
Webinar ID: 872 1173 5214
City Council Meeting Agenda Page 2
Date: March 2, 2022
You will be given opportunities to provide public comment at the appropriate times throughout the meeting via Zoom. If you are participating via dial-up only, use *9 to raise your hand at the requested time.
How to comment via Zoom:
1. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted. Our usual time limits of 3 minutes per individual, or 5 minutes for an individual who is representing a group of three or more, will apply. Please note that per our standard practice,this is not a question and answer time, but simply a time for you to provide your comments to the Council.
2. There is an option on Zoom to raise your hand. Please click on this option when the Mayor announces that public comment will be taken. Zoom places people in line automatically. If you are participating via dial-up, you can raise your hand at the appropriate time by pressing *9. When it is your turn, the City Clerk will unmute you, and you will be able to make your comments based on the above time frames. Once your time is up, you will once again be muted and the next person in line will be given their opportunity to speak.
How to comment via email:
1. Members of the public may provide public comment by sending comments to the City Clerk via email at [email protected].
2. Additional materials and emails must be received by 5:30 pm the day of the meeting and will be distributed to agenda recipients prior to the meeting.
3. Emails received after 5:30 pm the day of the meeting will not be included in the record.
ELECTED OFFICIALS CITY STAFF MEMBERS
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
Mali LaGoe, City Manager
Casey Estorga, Administrative Services Director
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Chris Lamm, Public Works Director
Tracy Ferrara, City Clerk
Lauren Lambert, Deputy City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 pm.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 pm the Friday before the Wednesday meeting on the Internet at the City’s website:
http://scottsvalley.org/AgendaCenter. Due to COVID-19, City Hall is closed to the public therefore, the agenda is only available for viewing online.
Televised Meetings:
City Council meetings are cablecast “Live” on Community Television of Santa Cruz County on Comcast Channel 25 and are also available livestream on the Community TV website at the following link: https://communitytv.org/watch/
City Council Meeting Agenda Page 3
Date: March 2, 2022
Zoom Meetings/Webinars:
For those wishing to participate via Zoom you can join from a PC, Mac, iPad, iPhone or Android device by entering or clicking on the following URL:
https://us02web.zoom.us/j/87211735214
CALL TO ORDER 6:00 PM
MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTER
Presentation of Mayor’s Proclamation recognizing Red Cross Awareness Month - March 2022
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda.
No action on the item may be taken, but the Council may request the matter be placed on a future agenda.
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which appear to be non-controversial. Persons wishing to speak on any items may do so raising their hand to be recognized by the Mayor.
A. Approve City Council minutes of 2-16-2022
B. Approve check registers dated 2-17-2022 and 2-25-2022 C. Approve Resolution No. 2007.5 authorizing the continued use of teleconferenced meetings pursuant to Assembly Bill 361
City Council Meeting Agenda Page 4
Date: March 2, 2022
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Discussion of Independence Day Celebration Budget 2022 (City Manager LaGoe)
2. Discussion of Fiscal Year 2021/2022 Strategic Plan Update (City Manager LaGoe)
3. Consider Council Chamber information technology upgrades budget and contract approval (Administrative Services Director Estorga)
4. Consider introduction and first reading of Ordinance No. 110.7 Amending Sections
10.08.020 and 10.18.020 of Title 10 of The Scotts Valley Municipal Code (SVMC) adding private streets subject to vehicle code enforcement (Police Captain Dean)
5. Future Council agenda items
(This portion of the Regular Agenda allows the Council to determine items to be placed on a future agenda and to choose a date, if so desired.)
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440- 5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: March 2, 2022
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
Signed and sealed this 2nd day of March 2022
Donna Lind, Mayor
WHEREAS, In times of crisis, people in Scotts Valley come together to care for one another. This humanitarian spirit is part of the foundation of our community and is exemplified by American Red Cross volunteers and donors; and
WHEREAS, In 1881, Clara Barton founded the American Red Cross, turning her steadfast dedication for helping others into a bold mission of preventing and alleviating people’s suffering. Today, more than 140 years later, we honor the kindness and generosity of Red Cross volunteers here in Scotts Valley, who continue to carry out Clara’s lifesaving legacy. They join the millions of people across the United States who volunteer, give blood, donate financially, or learn vital life-preserving skills through the Red Cross; and
WHEREAS, The contributions of local Red Cross volunteers (189 in the county) give hope to the most vulnerable in their darkest hours. Last year in Santa Cruz County, volunteers helped 33 households affected by 24 home fires by addressing their urgent needs like food and lodging, as well as providing recovery support. In addition, they collected over 3900 blood donations, provided first aid and CPR training to over 2400 residents, helped the families of over 500 students prepare for disasters through our Pillowcase Project, and assisted over 40 families of our armed forces; and
WHEREAS, This work to prevent and alleviate human suffering is vital to strengthening our community’s resilience. We dedicate this month of March to all those who continue to advance the noble legacy of American Red Cross founder Clara Barton, who lived by her words, “You must never think of anything except the need, and how to meet it.” We ask others to join in this commitment to give back in our community.
NOW, THEREFORE, I, Donna Lind, Mayor of Scotts Valley, by virtue of the authority vested in me by the laws of Scotts Valley and California, do hereby proclaim March 2022 as Red Cross Month. I encourage all citizens of Scotts Valley to reach out and support its humanitarian mission.
City of Scotts Valley
Mayor’s Proclamation
SPECIAL SET MATTER
DATE: 03-02-2022
M I N U T E S
Meeting of the
Scotts Valley City Council
Date: February 16, 2022
Time: 6:00 PM
CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
Zoom Videoconference The agenda was posted
2-11-2022 at City Hall and on the
Internet at www.scottsvalley.org.
CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:02 p.m.
MOMENT OF SILENCE
ROLL CALL
ELECTED OFFICIALS PRESENT:
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Casey Estorga, Administrative Services Director
Chris Lamm, Public Works Director/City Engineer
Tracy Ferrara, City Clerk
Lauren Lambert, Deputy City Clerk
SPECIAL SET MATTER
Mayor Lind presented a Commendation of the City Council of the City of Scotts Valley honoring City Clerk Tracy Ferrara, congratulating her on her retirement after 33 years of services to the city.
COMMITTEE REPORTS
Vice Mayor Reed reported CM Timm, Public Works Director Chris Lamm, City Manager Mali LaGoe and he attended a Joint City/School District Committee meeting to walk through options for providing after school and potentially before school care. For Vine Hill School, the option that looks the best, is a rental and exploring a rent to own modular.
The City would provide the facility and the School District would manage the vendor who would provide service within that facility.
AGENDA ITEM A
DATE: 03-02-2022
001
City Council Meeting Minutes Page 2
Date: February 16, 2022
CM Timm reported the Economic Recovery Subcommittee met and discussed the applications they have received for the grant money from CDBG. The Committee discussed today the advent of 1440 working with the new ranch they put together for the employees with Salesforce.
CM Timm reported the Association of Monterey Bay Area Governments (AMBAG) met last week and discussed they are looking into a new regional energy network. AMBAG discussed their financial report, but they are waiting to hear comments back from California Department of Housing and Community Development, on the housing element cycle they are looking for on the regional housing needs assessment.
CM Timm reported that the Measure S Subcommittee met regarding Library Bond Funds.
The Subcommittee heard from the Library Friends Group who had suggestions for landscaping, signage and other items at the library that will be of benefit long term to the Library.
CM Dilles reported the Area Agency on Aging Advisory Council met and Santa Cruz County is taking the lead locally on the local playbook related to the State’s adoption of the Master Plan on Aging. They will be hiring a research firm to go out and survey seniors throughout the County to deter,ome what the needs are for future programs. CM Dilles shared there is a program called Shared Housing Program for Seniors in this County that is run by Senior Network Services. This program is for seniors who have vacant rooms in their house and want to rent the room to other seniors. The contact for Senior Network Services is 831-462-6788 or you can reach them by email at [email protected].
CM Johnson reported the Santa Cruz County Regional Transportation Commission (SCCRTC) met and discussed the Roaring Camp issue, on whether or not Roaring Camp or SCCRTC, through its rail banking proposal, would impinge on the recreational transit from Roaring Camp to The Boardwalk.
Mayor Lind reported the Criminal Justice Council (CJC) met and discussed the Behavioral Health Study. The next step is to move forward with Behavioral Health Study and a request for proposals is going out. The Criminal Justice Council reported on the Prop 47 Grant that is coming up for $16 million for various programs including diversions, court supports and local services. One of the areas the CJC is working on with local law enforcement is how to track the behavioral health calls that law enforcement responds to.
Mayor Lind thanked Council Members and volunteers for their support at the Fallen Officer Ball.
CITY MANAGER REPORT
1. Budget: Staff is focusing on preparing for the 2022/23 Budget and updating the strategic plan. Staff will be bringing items about the budget and mid-year update and planning for next year to the next couple Council meetings. 002
City Council Meeting Minutes Page 3
Date: February 16, 2022
2. Public Health: Statewide mandate for wearing masks indoors for fully vaccinated individuals was lifted as of today. The County of Santa Cruz is in alignment with the State and all City facilities are getting new signage up today to communicate the new regulations around masks. The County of Santa Cruz released a press release this week indicating 10 additional deaths occurred in Santa Cruz County during the Omicron surge.
3. CBDG Small Business Grants: The application window closed February 11th.
The Small Business Development Center and City staff are reviewing those applications to make sure they are complete. Some of the applications need a little more work, and we are working with those businesses to make sure they can submit everything they need to comply with CBDG regulations. Taking our time to make sure as many businesses as possible are eligible to receive assistance. We will be bringing a recommendation from the subcommittee back to Council mid-March or early April.
4. Public Works Update: There is a request for qualifications out looking for firms to help with professional services. On-call professional services related to engineering, architecture, project management and other related services that will help us move our CIP projects forward.
PUBLIC COMMENT TIME
Vice Mayor Reed announced Robert Aldana has a broadcast on Pulse tonight on My Scotts Valley interviewing Ben Howell Vice President of Brand Development for Salesforce, on what the news of Salesforce coming to 1440 means for the town and why Salesforce made the choice they did. For people who are looking for quick information this might be a great resource.
Victor Alejandro spoke and stated it’s great to be in Scotts Valley working with our new City Manager, Mali LaGoe, and with the City Council looking forward to a great year. Mr.
Alejandro is involved with the Chamber, hearing Salesforce is coming to Trail Blazer Ranch at 1440 is a great opportunity for the community and business to showcase further.
ALTERATIONS TO CONSENT AGENDA
M/S: Dilles/Timm
To approve the Consent Agenda.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
CONSENT AGENDA
A. Approve City Council minutes of 2-2-2022
B. Approve check registers dated 2-4-2022 and 2-10-2022 003
City Council Meeting Minutes Page 4
Date: February 16, 2022
C. Approve Resolution No. 2011 authorizing the submittal of applications for all CalRecycle grants for which the City of Scotts Valley is eligible D. Approve Resolution No. 2012 adopting a notification of intent to comply with Title 14 California Code of Regulations (14CCR) Short Lived Climate Pollutants:
Organic Waste Reductions
E. Authorize the City Manager to execute a Site Use Agreement with the San Lorenzo Valley Soccer Club
F. Approve the Glenwood Preserve Open Space-Upper Tabor Drive access point opening and improvements with no advertising of the opening G. Approve Resolution No. 1998.5 approving the parcel map for MLD 19-002 and PD 19-004; and approve Resolution No. 960.91 authorizing the execution of the subdivision improvement agreement for MLD 19-002, APN 022-902-11 H. Approve Resolution No. 1882.3 authorizing investment of monies in the Local Agency Investment Fund (LAIF) and authorizing the City Manager, Administrative Services Director, and Finance Manager as authorized signers on the City’s LAIF account
I. Authorize the City Manager to execute an agreement with the Scotts Valley Chamber of Commerce for Shop Local Campaign activities commencing on September 8, 2021
ALTERATIONS TO REGULAR AGENDA
M/S: Dilles/Johnson
To approve the Regular Agenda.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
REGULAR AGENDA
1. Consider approval of agreement for Skypark Field Maintenance with Brightview Landscape Services, Inc.
Public Works Director Lamm presented the written staff report and responded to questions from Council.
M/S: Timm/Dilles
To approve the agreement for Skypark Field Maintenance with Brightview Landscape Services, Inc.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
004
City Council Meeting Minutes Page 5
Date: February 16, 2022
2. Consider request of non-collection of fees for:
a. Request for non-collection of fees for the Scotts Valley Fire Protection District Cornhole Tournament Fundraiser
Public Works Director Lamm presented the written staff report and responded to questions from Council.
M/S: Timm/Johnson
Approve the non-collection of fees for the Scotts Valley Fire Protection District Cornhole Tournament Fundraiser
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
b. Request for non-collection of fees for the Rotary Club of Scotts Valley Drive-thru BBQ fundraiser
Public Works Director Lamm presented the written staff report and responded to questions from Council.
M/S: Timm/Johnson
Approve the non-collection of fees for the Rotary Club of Scotts Valley Drive-thru BBQ fundraiser
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
3. Future Council agenda items
CM Dilles requested for a future agenda item to discuss an increase in the Transit Occupancy Tax at the appropriate time.
ADJOURNMENT
The meeting adjourned at 7:07 p.m.
Approved: _____________________________
Donna Lind, Mayor
Attest: ___________________________
Lauren Lambert, Deputy City Clerk
005
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
02/18/2022 13:30:21 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:
RUN GROUP... 021722 COMMENT... 02/17/2022 A/P
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W-02172022-638 02/17/2022 A/P
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AGENDA ITEM B
DATE: 03-02-2022
001
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/18/2022 13:30:21 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003342 ACCENT CLEAN & SWEEP INC 123392 02/17/22 2,335.30 003919 ACCO ENGINEERED SYSTEMS 123393 02/17/22 2,988.33 000097 AT&T 123394 02/17/22 33.78
002010 ATCO INTERNATIONAL 123395 02/17/22 116.88
001593 BENEDICT DDS/NANETTE 123396 02/17/22 170.00
003899 BIGLER CONSTRUCTION 123397 02/17/22 20,000.00
000021 BOWMAN & WILLIAMS 123398 02/17/22 3,012.50
000018 BRINK'S AWARDS & SIGNS 123399 02/17/22 71.01
001566 BUSINESS WITH PLEASURE 123400 02/17/22 459.14
001555 CA DEPT OF TAX & FEE ADM 123401 02/17/22 67.65
003521 CARD SERVICE CENTER 123402 02/17/22 547.83
003521 CARD SERVICE CENTER 123403 02/17/22 935.03
002091 COMCAST 123404 02/17/22 323.25
002091 COMCAST 123405 02/17/22 169.63
002091 COMCAST 123406 02/17/22 331.33
001546 CRAIG/ROBERT J 123407 02/17/22 600.00
000389 DASSEL'S PETROLEUM INC 123408 02/17/22 5,669.78
000274 DEPT OF CONSERVATION 123409 02/17/22 3,027.85
.15848 DESIGN & CONSTRUCTION 123410 02/17/22 116.87
004073 DU-ALL SAFETY, LLC 123411 02/17/22 4,950.00
003752 DUPERON CORPORATION 123412 02/17/22 20,248.88
003646 ENVIRONMENTAL LEVERAGE,I 123413 02/17/22 686.90
000375 FIRST ALARM SECURITY & P 123414 02/17/22 102.88
001881 GRAINGER 123415 02/17/22 12.42
003706 GRANADOS/JUSTIN 123416 02/17/22 295.00
003944 HEBARD/TYLER 123417 02/17/22 366.60
003969 HULME PROFESSIONAL 123418 02/17/22 1,100.00
001903 JONES/KIMARIE 123419 02/17/22 25.74
004024 K & D LANDSCAPING, INC. 123420 02/17/22 395.64
000238 KENNEDY-JENKS CONSULTANT 123421 02/17/22 12,716.25 003292 KIMLEY-HORN & ASSOCIATES 123422 02/17/22 1,480.50 001673 LINCOLN FINANCIAL GROUP 123423 02/17/22 3,897.28 003913 LONG/AMANDA 123424 02/17/22 178.40
003565 MANAGEMENT PARTNERS 123425 02/17/22 175.00
003652 METRO TRANSPORTATION COM 123426 02/17/22 1,500.00 003171 MICHALAK/GENE 123427 02/17/22 125.00
004074 MORIARTY'S ROOFING INC. 123428 02/17/22 100.00
000101 PACIFIC GAS & ELECTRIC C 123429 02/17/22 126.68
000101 PACIFIC GAS & ELECTRIC C 123430 02/17/22 251.23
004052 PATRIOT CONTRACTING, INC 123431 02/17/22 609,900.00 .15847 SANGUINETTI/DAVID 123432 02/17/22 68.49
000319 SCOTTS VALLEY CAR WASH 123433 02/17/22 109.90
000130 SCOTTS VALLEY FIRE DISTR 123434 02/17/22 10,986.37 000133 SCOTTS VALLEY SPRINKLER 123435 02/17/22 65.04
003928 SOUTH BAY REGIONAL PUBLI 123436 02/17/22 900.00
004026 STEELE-FREITAS/SETH 123437 02/17/22 250.00
002053 STEPFORD 123438 02/17/22 477.50
001361 STEVENS DDS/JOHN A 123439 02/17/22 124.00
002
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/18/2022 13:30:21 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003973 THOMAS/TYLER 123440 02/17/22 112.64
001560 TRITON CONSTRUCTION 123441 02/17/22 1,100.00
000098 TROWBRIDGE ENTERPRISES 123442 02/17/22 10,030.72 001106 VERIZON WIRELESS 123443 02/17/22 801.58
000443 WALPOLE/STEVE 123444 02/17/22 309.60
GENERAL CHECKING ACCOUNT 724,946.40 ***
003
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/18/2022 13:30:21 Check Register
GL540R-V08.17 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 724,946.40
RECORDS PRINTED - 000128
004
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/18/2022 13:30:21 Check Register
GL060S-V08.17 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 48,062.41
002 RECYCLING/ENVIRONMENTAL 2,335.30
004 RECREATION 130.18
005 SMIP 3,027.85
010 WASTEWATER OPERATIONS 2,819.93
012 WASTEWATER CAPITAL RESERVE 32,965.13
028 SENIOR CENTER 181.45
088 LIBRARY FACILITIES-MEAS "S" 609,900.00
112 DENTAL INS INTERNAL SERV 2,248.60
123 COMMUNITY FACILITY CENTER 263.05
150 GENERAL CAPITAL IMPROVEMENTS 23,012.50
TOTAL ALL FUNDS 724,946.40
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 724,946.40
TOTAL ALL BANKS 724,946.40
005
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
02/25/2022 13:36:48 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:
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SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/25/2022 13:36:48 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
001840 A TOOL SHED, INC. 123445 02/25/22 432.00
003597 ADAMS ASHBY GROUP, INC 123446 02/25/22 750.00
001405 AFLAC-FLEX ONE 123447 02/25/22 1,696.64
001219 ALHAMBRA 123448 02/25/22 155.32
001219 ALHAMBRA 123449 02/25/22 85.59
003497 ALVAREZ INDUSTRIES, INC 123450 02/25/22 256.00
001670 AT &T 123451 02/25/22 483.84
003170 BOGARD CONSTRUCTION INC 123452 02/25/22 2,437.50 000018 BRINK'S AWARDS & SIGNS 123453 02/25/22 21.85
003982 BROWN/FORREST 123454 02/25/22 128.00
004075 COAST LOCK & SAFE INC 123455 02/25/22 4,075.80
001051 COASTAL EVERGREEN CORP 123456 02/25/22 1,285.00
000037 CRYSTAL SPRINGS WATER CO 123457 02/25/22 66.25
001537 DYNAMIC PRESS 123458 02/25/22 176.70
001257 EBRAHIMIAN DDS/MARK 123459 02/25/22 44.00
000054 EWING IRRIGATION PRODUCT 123460 02/25/22 2,009.65 .15851 FASTRAK INVOICE PROCESSI 123461 02/25/22 7.00
001881 GRAINGER 123462 02/25/22 292.03
001817 GROUP 4 123463 02/25/22 16,348.58
000057 HACH COMPANY 123464 02/25/22 204.56
003944 HEBARD/TYLER 123465 02/25/22 146.40
003993 JORDAN/ZACHARY 123466 02/25/22 256.15
.15849 KALINA MACHLIS 123467 02/25/22 500.00
000077 LADD'S TOWING INC 123468 02/25/22 225.00
000218 MID VALLEY SUPPLY 123469 02/25/22 391.79
001418 MONTEREY REGIONAL 123470 02/25/22 6,042.47
004074 MORIARTY'S ROOFING INC. 123471 02/25/22 900.00
001615 OLIN CORP-CHLOR ALKALI 123472 02/25/22 2,402.16
001857 PHOENIX GROUP 123473 02/25/22 288.22
001233 PORTER DDS MS/BRENT J 123474 02/25/22 513.60
001544 SANTA CRUZ COUNTY CONFER 123475 02/25/22 14,604.68 003745 SCOTTS VALLEY HOTEL LP 123476 02/25/22 31,975.82 001106 VERIZON WIRELESS 123477 02/25/22 234.03
000151 VISION SERVICE PLAN 123478 02/25/22 1,137.15
000154 WINCHESTER AUTO STORES 123479 02/25/22 178.13
003971 WIZIX TECHNOLOGY GROUP, 123480 02/25/22 334.07
001625 YOSHIDA DDS/NOREEN 123481 02/25/22 46.00
GENERAL CHECKING ACCOUNT 91,131.98 ***
007
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/25/2022 13:36:48 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 91,131.98
RECORDS PRINTED - 000068
008
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/25/2022 13:36:48 Check Register
GL060S-V08.17 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 61,436.48
004 RECREATION 117.17
010 WASTEWATER OPERATIONS 7,996.64
011 TERTIARY TREATMENT PLANT 1,405.64
028 SENIOR CENTER 5.99
088 LIBRARY FACILITIES-MEAS "S" 18,786.08
112 DENTAL INS INTERNAL SERV 878.00
123 COMMUNITY FACILITY CENTER 505.98
TOTAL ALL FUNDS 91,131.98
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 91,131.98
TOTAL ALL BANKS 91,131.98
009
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
02/25/2022 14:38:15 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:
RUN GROUP... 225222 COMMENT... 02/25/22-2 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-02252022-656 02/25/22-2 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
010
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/25/2022 14:38:15 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003668 CARNEY/HANNAH 123482 02/25/22 207.00
003673 GORDON/CHLOE 123483 02/25/22 207.00
003012 ROBBINS/AMANDA 123484 02/25/22 207.00
GENERAL CHECKING ACCOUNT 621.00 ***
011
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/25/2022 14:38:15 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 621.00
RECORDS PRINTED - 000003
012
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/25/2022 14:38:15 Check Register
GL060S-V08.17 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 621.00
TOTAL ALL FUNDS 621.00
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 621.00
TOTAL ALL BANKS 621.00
013
AGENDA ITEM C
DATE: 03-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: February 25, 2022
TO: Honorable Mayor and City Council
FROM: Kirsten M. Powell, City Attorney
SUBJECT: CONTINUED VIRTUAL MEETINGS FOR CITY COUNCIL AND
APPOINTED BOARDS
SUMMARY OF ISSUE
On October 26, 2021, the City Council passed Resolution No. 2007 authorizing continued virtual meetings and extended those meetings on November 17, 2021, December 15, 2021, January 12, 2022, and February 2, 2022 by Resolution Nos. 2007.1, 2007.2, 2007.3 and 2007.4. Pursuant to AB 361, legislative bodies may use teleconferencing to conduct public meetings during a proclaimed State of Emergency, as defined under the California Emergency Services Act, if one of the following circumstances apply: (A) State or local officials have imposed or recommended measures to promote social distancing; (B) The legislative body is meeting to determine whether, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) The legislative body has determined that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
At this point, the State of Emergency the Governor proclaimed on March 4, 2020 is still in effect today and the recommended measures to promote social distancing are still in place. Recently, the State has lifted the mask mandate for fully vaccinated people but those not fully vaccinated are still required to wear masks indoors. Although the infection rates are beginning to decrease, the threat continues. The Omicron variant is still present in Santa Cruz County and a subvariant of Omicron has recently been identified which is spreading.
The City currently does not have the technological capabilities to hold hybrid meetings so anyone wanting to participate in the meetings would have to attend in person. As a result, holding public meetings of the City Council or other appointed bodies in person continues to present imminent risks to the health and safety of attendees.
FISCAL IMPACT
There is no fiscal impact associated with continuing virtual meetings.
STAFF RECOMMENDATION
Adopt Resolution No. 2007.5 confirming the need for virtual meetings pursuant to AB 361.
TABLE OF CONTENTS PAGE
Resolution No. 2007.5 ..................................................................................................... 2 001
RESOLUTION NO. 2007.5
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
AUTHORIZING THE CONTINUED USE OF TELECONFERENCED MEETINGS PURSUANT TO ASSEMBLY BILL 361
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency, pursuant to the Emergency Services Act, in response to the COVID-19 pandemic; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended certain requirements of Government Code section 54950 et seq., the Ralph M. Brown Act (“Brown Act”), in order to allow local legislative bodies to conduct meetings telephonically or electronically without a physical meeting place; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, providing that the provision suspending the Brown Act requirements in Executive Order N-29-20 would remain in effect through September 30, 2021, at which point the suspension would expire; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees;
WHEREAS, the State of Emergency proclaimed by the Governor on March 4, 2020, remains in effect; and
WHEREAS, state and local officials have imposed and/or recommended measures to promote social distancing; and
WHEREAS, people who are fully vaccinated are currently not required to wear masks indoors but those who are not fully vaccinated must continue to wear masks; and WHEREAS, although the Omicron variant appears to be waning, a new subvariant has been identified which is rapidly spreading and may be more contagious than the Omicron variant; and
WHEREAS, according to the CDC, community transmission of COVID-19 in Santa Cruz County is high due to the unpredictable nature of the virus and potential proliferation of COVID-19 variants and it continues to recommend people wear masks; and WHEREAS, on October 26, 2021, the City Council of the City of Scotts Valley passed Resolution No. 2007 to continue the use of virtual meetings and confirmed the need for virtual meetings on November 17, 2021, with passage of Resolution No. 2007.1, on December 15, 2021, with the passage of Resolution No. 2007.2,on January 12, 2022, with the passage of Resolution No. 2007.3 and on February 2, 2022, with the passage of Resolution No. 2007.4; and
002
WHEREAS, the City Council of the City of Scotts Valley hereby finds and determines that the above conditions continue to create an imminent risk to the health and safety of attendees should they be required to attend meetings in person in a shared indoor public meeting space; and
WHEREAS, the City Council wishes to authorize remote meetings as set forth in this Resolution.
NOW THEREFORE, be it resolved by the City Council of the City of Scotts Valley as follows:
A. The City hereby acknowledges the Governor of the State of California’s Proclamation of State of Emergency related to the COVID-19 pandemic remains in effect; and B. The City finds that due to the continued threat of COVID-19 transmission in the community, holding in person meetings for the City Council and other appointed bodies of the City of Scotts Valley would present imminent risks to the health or safety of attendees.
C. The City Council and other appointed bodies of the City of Scotts Valley are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
D. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) thirty days from the adoption of this Resolution, or (ii) such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and the appointed bodies of the City of Scotts Valley may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
The above and foregoing Resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 2nd day of March, 2022 by the following vote:
AYES:
NOES
ABSENT:
ABSTAIN:
Approved: _____________________________
Donna Lind, Mayor
Attest: ______________________________
Lauren Lambert, Deputy City Clerk
003
AGENDA ITEM 1
DATE: 03-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: March 2, 2022
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
SUBJECT: Independence Day Celebration Budget 2022
SUMMARY OF ISSUE
The 4th of July in Scotts Valley has historically been a landmark community event. Up until 2020, when the COVID-19 pandemic hampered community events, the 4th of July celebration included a parade, fireworks at Skypark and other activities. The events were supported by the Park Advocates as well as the City, with significant involvement by the Parks and Recreation Division and the Police Department.
As a result of the economic impacts of the global pandemic, Scotts Valley laid off most of the Parks and Recreation staff and continues to operate at a skeleton staffing level.
In 2021, the City Council voted to dissolve the Advocates based on the fact that both the State and the IRS determined it was not an independent entity and could no longer operate as a 501(c)(3) corporation.
In 2020 and 2021, the fireworks celebrations were cancelled due to the ongoing global pandemic and the parade was held virtually in 2020 and in person in 2021, thanks to the heroic efforts of Councilmember Donna Lind and volunteers.
As vaccines are now readily available and California continues to reduce its pandemic related restrictions, the City desires to bring back this event in 2022. In order to secure vendors, contracts need to be entered into immediately and planning efforts will need to be accelerated as July is just four months away.
Staff have developed an event budget and have contacted several key vendors to inquire about their availability. Based on these inquires and new safety measures requested by the Police Department, the proposed budget is $70,000 which includes fireworks, health and safety measures, entertainment, and event management.
Revenue generated by the event will be used to offset these expenses, but the amount of offset is unknown at this time. Because the Advocates funds are unavailable while its legal status is unresolved, General Fund will be needed to fund the event’s expenses.
After the event, staff will return to Council with a reconciled budget including revenue generated by the event and actual expenses incurred. At that time, if revenue from the 001
AGENDA ITEM 1
DATE: 03-02-2022
event exceeds expenses, the Council will be asked to consider options for utilizing excess revenue to benefit the community.
Because the viability of this event was unknown until just recently due to the pandemic, vendor availability is limited on July 4th; therefore, staff recommends hosting the 2022 Independence Day Celebration on July 3, 2022.
FISCAL IMPACT
Anticipated expenses associated with the Independence Day celebration are anticipated to reach up to $70,000.
STAFF RECOMENDATION
Staff recommends the Council approve the budget of $70,000 of General Fund for 2022 Independence Day Celebration expenses and authorize the City Manager to execute related contracts necessary to host the event.
TABLE OF CONTENTS PAGE
NONE
002
AGENDA ITEM 2
DATE: 03-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: March 2, 2022
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
SUBJECT: FISCAL YEAR 2021/22 STRATEGIC PLAN UPDATE
SUMMARY OF ISSUE
In March of 2021, then City Manager Tina Friend presented a draft strategic plan to the City Council including an ambitious list of sixteen objectives to support the Council’s four long-term goals to:
1. Ensure long-term financial stability
2. Encourage business development and expand the City’s economic base
3. Implement operational initiatives to enhance City services
4. Maintain quality for life for residents
Subsequently, specific projects were included in the Fiscal Year 2021/22 budget, however, staff capacity to deliver these projects was not aligned to the ambitious nature of the list and turnover in several leadership positions in the City coupled with challenges in filling key positions has delayed the progress in some of the areas of the strategic plan.
Increased current projects workload in Community Development with severely limited staff and consultant resources has delayed several policy projects such as completion of the General Plan update, ADU ordinance and inclusionary housing boundary expansion.
Other areas have made significant progress, such as the library renovation, organic waste disposal program implementation and wastewater treatment facility assessment.
The incoming City Manager has reviewed the strategic plan with the City’s executive team and has prepared the attached update for the City Council.
Rather than presenting a draft strategic plan for the next fiscal year (2022-23), the staff recommends the Council schedule a study session to discuss the purpose of strategic planning, effective processes, roles, and responsibilities in order to deepen understanding of the Council’s desired results of its four long-term goals. In a study session the Council would have the opportunity to describe what success long-term looks like if these goals were reached and maintained. As a result, Key Performance Indicators (KPIs) for each goal would be considered and approved and from there, the executive team would be able to develop an achievable work plan for the next year. 001
AGENDA ITEM 2
DATE: 03-02-2022
FISCAL IMPACT
There is no fiscal impact of this action.
STAFF RECOMENDATION
Staff recommends the Council review 2021/22 City goals/updates; and consider scheduling a study session to further define City’s long-term goals.
TABLE OF CONTENTS PAGE
FY2021/22 Strategic Plan Update……………………………………………….………………….3 002
City of Scotts Valley
Strategic Goals Work Plan Update - FY 2021/22
No. ELEMENT OBJECTIVE PROJECT DESCRIPTION PROJECT LEADS ESTIMATED
TIMELINE
MILESTONES RESOURCES NEEDED
Y Status as
of 3/1/22 Progress Update
1 ENSURE LONG-TERM FINANCIAL
STABILITY
Strengthen Fiscal
Sustainability Plan
Update long-range financial plan to
determine if a fiscal gap exists and
address any gap by updating FSP.
Budget Committee
City Manager
ASD
April 2021 - March
2022
Refine w/ FY2021-22 Budget and MidYear ReviewConsultant support for FSP analysis.
Due to ongoing economic uncertainty of the COVID-19 pandemic, the City's long-term financial stability is difficult to forecast. Staff and consultants continue to closely monitor the economic recovery and resource needs of the City to build greater fiscal stability. 2 ENSURE LONG-TERM FINANCIAL
STABILITY
Strengthen Fiscal
Sustainability Plan
Implement annual fee schedule
updates, (include Recreation), Update
Development Impact Fees after General
Plan is approved.
City Manager
ASD
Community
Development
July 2021 - June 2022 Initiate development impact fee study.
Develop fee revisions for Council action.
Consultant support for
development impact fee
study.
Some fees were studied in 2011 but further analysis is needed to verify the findings before fees are raised in certain service areas.
3 ENCOURAGE BUSINESS
DEVELOPMENT & EXPAND CITY'S
ECONOMIC BASE
Complete the General Plan
Update
Complete the General Plan
Environmental Impact Report (EIR) and
present for final adoption
Community
Development
City Manager
April 2021 -
September 2021
Prepare EIR.
Present final General Plan for adoption in
the Fall of 2021.
Consultant support for
EIR
Administrative Draft Environmental Impact Report (ADEIR) is under review and presentation for final adoption is anticipate for the summer of 2022. 4 ENCOURAGE BUSINESS
DEVELOPMENT & EXPAND CITY'S
ECONOMIC BASE
Facilitate the Development of
the Town Center and New
Businesses
Develop a grounded vision and
actionable development plan for the
Town Center and complementary land
uses
Town Center
Opportunity
Committee
City Manager
Community
Development
April 2021 - June 2022
Prepare project feasibility for potential
development. Prepare TC development
concepts.
Support opening of new retail.
Potential economic
analysis, conceptual
drawings, studies, etc.
The Town Center Committee has continued to meet. Environmental analysis of the site has been concluded and the new City Manager has emersed herself in understanding the current state, next steps and strategies to move the Town Center forward. 5 ENCOURAGE BUSINESS
DEVELOPMENT & EXPAND CITY'S
ECONOMIC BASE
Support Post-Pandemic
Economic Recovery
With local and regional partners,
provide ongoing support, coordination,
and communications for the local
business community
Local Business
Recovery Committee
City Manager
April 2021 - December
2021
Continue collaboration with Chamber of
Commerce and regional partners. Assist
to administer NDC revolving loan fund.
Potential
program/support costs.
Local economic recovery is tracking the region and state with higher levels of economic activity than predicted. The City was awarded $250,000 CDBG grant to assist local businesses and is in the process of reviewing grant applications. 6 IMPLEMENT OPERATIONAL
INITIATIVES TO ENHANCE CITY
SERVICES
Improve City Technology
Implement immediate technology
needs. Begin to develop a work plan to
prioritize approaches to staffing, capital
investments, and budgeting for
information technology services
City Manager
Management Team
ASD
January 2022 - June
2022
Study and make recommendations to
Council on IT internal staffing.
Prepare Citywide IT strategic and work
plan with a budget.
Consultant support.
Technology Purchases.
Some analysis has been completed and a new IT consultant has been hired to assist with moving the City's IT needs forward. The City migrated to Microsoft O365 bringing enhanced efficiencies to teamwork and remote work. A list of identified projects will be included in the next year CIP.
7 IMPLEMENT OPERATIONAL
INITIATIVES TO ENHANCE CITY
SERVICES
Improve City Technology Procure and implement planning
permitting software.
Community
Development
ASD
April 2021 - March
2022
With SB2 State grant funds, identify and
procure an off-the-shelf permitting
software system.
Consultant support.
Implementation,
training.
OpenGov was procured as the City's choice for online permit processing. OpenGov has many more functions that could be considered for expanding the City's online and administrative functions.
Green Up Arrow - On Track
Yellow Box - Cautiously Optimistic
Red Down Arrow- Behind Plan Page 1
003
City of Scotts Valley
Strategic Goals Work Plan Update - FY 2021/22
No. ELEMENT OBJECTIVE PROJECT DESCRIPTION PROJECT LEADS ESTIMATED
TIMELINE
MILESTONES RESOURCES NEEDED
Y Status as
of 3/1/22 Progress Update
8 IMPLEMENT OPERATIONAL
INITIATIVES TO ENHANCE CITY
SERVICES
Restore Organizational
Strength and Capacity
Invest prudently in restoration of City
staffing and resources for improved,
efficient customer service
City Council
City Manager
Management Team
July 2021 - June 2022
With proposed budget, strategically
restore staff positions and resources.
Review needs and recommend
investment at mid-year as appropriate
Unfreeze positions
frozen due to COVID-19
(3). Add four new
positions.
Strategic positions have been filled, job descriptions and salary schedules have been updated where appropriate to attract and retain a highly skilled workforce. Notably, a Finance Manager and Human Resources Manager were added to elevate the City's capacity to operationalize efficiencies in both of these key administrative areas. The second Police Captain position was restored and all Police positions recruited for. 9 IMPLEMENT OPERATIONAL
INITIATIVES TO ENHANCE CITY
SERVICES
Enhance Staff Professional
Development and Promote
Inclusive Workspace
Present trainings and professional
development opportunities for staff and
the City Council to increase skill,
knowledge, abilities, and customer
service and enhance City's efforts in
diversity, equity, and inclusion.
City Council City
Manager
Management Team
April 2021 - June 2022
Identify regular training opportunities,
promote and encourage attendance.
Provide 3 annual all-staff meetings to
encourage communication and
connection.
Review policies, provide trainings, and
adapt practices with a lens toward
diversity, equity, and inclusion.
Training resources.
Staff attended trainings on the following topics in FY 2021/22:
Brown Act/Public Records; GAAP Updates; Diversity Inclusion; Evidence Management; Report Writing; Interrogation Training; Search & Seizure Guidelines; CA Vehicle Code Updates; Labor and Employment Law Updates.
Staff also attended multiple all-staff meetings, as COVID restrictions allowed, for the following events/occasions: (1) to commerate the end of the calendar year as a employee recognition luncheon; (2) to welcome the new City Manager and discuss a general vision for the future; and (3) a Spring/Summer event is currently being planned to discuss goals and milestones for Fiscal Year 2022/23
10 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS Enhance Public Safety
Refine disaster preparedness policies,
procedures, training, and community
information for wildfire prevention and
response and PSPS events in partnership
with the Fire, Water, and School
Districts, and CAL Fire
City Manager
Police
Public Works
April 2021 - December
2021
Review/revise EOC and wildfire plans.
Develop action plan for 2021/22
vegetation maintenance.
Refine communication plan for
coordinated public announcements.
Support for additional
plans, training,
equipment, and
vegetation
management.
Disaster preparedness policies, procedures and training for wildfire and PSPS events is ongoing with our partners in Fire, Water & School Districts. Public Works is coordinating work at the Library through PG&E to be able to utilize the facility as PSPS resource center site when the library re-opens. No activity has occured on a vegetation maintenance plan. 11 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS
Support Affordable and Work
Force Housing
Complete the Accessory Dwelling Unit
(ADU) Policy, Code, and Program
Revisions
Community
Development
April 2021 - December
2021
With SB2 State grant funds, obtain
planning consultant support to draft
code and program updates.
Consultant support. Accessory Dwelling Unit (ADU) Policy, Code, and Program Revisions are ongoing. 12 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS
Support Affordable and Work
Force Housing
Adjust the City's Inclusionary Housing
Boundary to match City limits
Community
Development
January 2022-
September 2022
Scope and prepare project Fall 2021.
Secure specialty legal and consultant
support Fall 2021. Launch project Jan
2022.
Specialty legal and
consultant support.
Adjustment of the City's Inclusionary Housing Boundary to match City limits is anticipated to commence in the third quarter of 2022.
13 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS
Foster Balanced Development
Standards
Complete code and program revisions
to implement Objective Design
Standards for Mixed-Use Developments
Community
Development
April 2021 - March
2022
With SB2 State grant funds, obtain
planning consultant support to draft
code and program updates.
Consultant support. Complete code and program revisions to implement Objective Design Standards for MixedUse Developments is anticipated to commence is the third quarter of 2022. 14 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS
Complete Major Capital
Planning and Projects
Complete Scotts Valley Branch Library
renovations and complete major capital
planning for the Public Works building,
streets, and roads, public facilities, and
parks.
City Manager
Management Team
Measure S
Renovations
Committee
April 2021 - June 2022
Complete Library renovations by 2021.
Develop replacement options for the
Public Works building.
Develop CIP projects and work plan.
Consultant support for
design, engineering,
planning, and WWTP
facility master plan.
The Scotts Valley Branch Library has been under construction much of this year and is scheduled to reopen in the Summer of 2022. Public works procured contracted service providers to enhance park maintenance and augment engineering and professional service needs.
Green Up Arrow - On Track
Yellow Box - Cautiously Optimistic
Red Down Arrow- Behind Plan Page 2
004
City of Scotts Valley
Strategic Goals Work Plan Update - FY 2021/22
No. ELEMENT OBJECTIVE PROJECT DESCRIPTION PROJECT LEADS ESTIMATED
TIMELINE
MILESTONES RESOURCES NEEDED
Y Status as
of 3/1/22 Progress Update
15 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS
Plan and Implement State
Mandated Environmental
Compliance Programs
Develop work plan and implement State
mandated organic waste disposal (SB
1383) programs.
Public Works
City Attorney
City Manager
Community
Development
April 2021 - March
2022
Develop work plan and implement SB
1383 organic waste disposal program
Consultant support to
prepare programs and
community information.
Programs were implemented in coordination with GreenWaste and the Marina Landfill as mandated. Some final complinace issues continue to be worked out regarding the food recovery program.
16 MAINTAIN QUALITY OF LIFE FOR
CITY RESIDENTS
Plan for Wastewater
Management Facility Project
Develop process plan to study and vet
the major capital overhaul of aging
Wastewater Reclamation Facility
Public Works
City Manager April 2021 - June 2022
Assess options for facility replacement.
Determine community process and
technical engineering development.
Consultant support for
design, engineering,
planning.
A facility assessment was completed and is under review by staff.
Green Up Arrow - On Track
Yellow Box - Cautiously Optimistic
Red Down Arrow- Behind Plan Page 3
005
AGENDA ITEM 3
DATE: 03-02-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: March 2, 2022
TO: Honorable Mayor and City Council
FROM: Casey Estorga, Administrative Services Director
SUBJECT: COUNCIL CHAMBER INFORMATION TECHNOLOGY
UPGRADES BUDGET AND CONTRACT APPROVAL
SUMMARY OF ISSUE
Since March 2020 and the onset of the COVID-19 global pandemic, all public meetings that previously occurred in the Scotts Valley City Council Chambers were transitioned to remote access in order to prevent the spread of the virus. Over the last two years, the risk of the pandemic has limited in-person activities and spurred the normalization of hybrid meeting options where some participants are present in-person, and some participate remotely. As the pandemic has continued with unknown long-term impacts, the Council directed staff to research what technology upgrades would be required to allow for hybrid meetings to occur at the Council Chambers.
Staff worked with the City’s contracted IT services provider, Stepford Inc., to identify the functional requirements of conducting hybrid meetings and Stepford contacted multiple vendors to inquire about interest and capacity to deliver the project. Conti was the only responsive bidder. After a site visit and several meetings, Conti LLC provided a quote for $131,777.00 to upgrade the audio and video equipment in the Council Chambers. The project includes installing three fixed cameras with views of the dais, staff table and public seating area; upgrading the audio equipment from analog to the newest technology; and installing a central touch screen digital control system to control the displays, cameras, microphones, and timer for public comment. The system also includes (5) 21” displays at the dais that replicates the presentation display. This new system will streamline the production of in person meetings, allow for improved streaming to public TV, YouTube or other streaming services as well as allow for hybrid meeting functionality.
After vetting Conti’s experience and references, staff recommend executing a contract with Conti to provide equipment and labor to install identified IT upgrades to the Council Chamber. This project is eligible for American Rescue Plan Act (ARPA) funds. 001
AGENDA ITEM 3
DATE: 03-02-2022
FISCAL IMPACT
The estimated cost of the Council Chamber Technology Upgrade project contract with Conti is $131,777.00. This expense is American Rescue Plan Act (ARPA) eligible, and staff recommends allocating ARPA funds to the contract.
STAFF RECOMENDATION
Staff recommend approving the use of ARPA funds in the amount of $131,777.00 to the Council Chamber Technology Upgrade project and authorizing the City Manager to execute a professional services contract with Conti LLC to deliver the project.
TABLE OF CONTENTS PAGE
Conti LLC Proposal....................................... ................................................................3 002
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
2/23/22
To:Jacky Lam - Technical Support - mailto:[email protected] STEPFORD, Inc., 1160 Industrial Road Unit 9, San Carlos, CA 94070 Tel 650-598-9990 - Fax 650-598-0179 - http://www.stepford.com
Re: Council Chambers Audio/Visual Upgrades
Dear Mr. Lam,
We are submitting a proposal based on the site visit on 12/2/21 for Scotts Valley Council Chambers, furnishing and installing complete audio/video and control systems for Council Chambers We believe this proposal offers Scotts Valley exceptional range of experience and depth of resources necessary to provide responsive, quality work at a cost-effective price.
As the enclosed proposal will indicate, Conti has the experience, dedication, and flexibility to accomplish the goal of this project.
We have developed the methodologies, processes and procedures that ensures Scotts Valley that Conti will complete this project on schedule, will meet all expectations and will meet or exceed all safety and health requirements.
In addition, with these processes and programs in place, Conti will provide the most cost-effective pricing solution and long-term value to Scotts Valley.
• We are licensed C7/C10 contractor, and we are submitting this bid as a Design Build Solution and we are not using a consulting firm.
As per our discussions, site visit and email communications, Conti LLC is pleased to provide you the following proposal for Scotts Valley Council Chambers AV Upgrade. We based our proposal on the correspondents with Jacky Lam and site visit 12/2/21
003
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
Description of Proposed Solution
Council Chambers
Audio System
A. DSP
We will remove the current analog hardware and replace with a new QSC Core 110f Processor and (1) QSC Flex I/O for distribution of all the Council Chambers room audio.
1. Programming will be added for the Conferencing audio
2. Provide/Install (10) Shure Gooseneck Microphones for the Dias and Staff
3. Provide/Install (2) Wireless microphones for the existing Podium
4. Provide/Install New Amplifiers
5. Provide/Install (6) new ceiling mounted speakers in the council chambers
6. Provide/Install (2) new outdoor speakers for overflow
7. Provide/Install a hearing impaired system
Video System
A. Video Matrix
The solution will be a 8x8 Crestron Digital Media system to switch all video sources and Destination via the Crestron touch-panels.
• Provide/Install (2) DM output cards for the 86” Display and (10) monitors at the Dias and staff locations.
• Provide/Install (2) DM input cards for the (1) inputs at the Clerk and the (1) new production location
• Provide/Install (2) HDMI output cards for the AV DM Audio to QSC QSYS DSP & Comcast • Touch panel located at production location (Back of Room) B. Video signal Input
We will provide HDMI and USB inputs for laptops at the following locations:
• Clerk and Production this will allow for presenter input and input for USB to facilitate conferencing.
C. Video signal Output
We will provide the video distribution outputs to the following locations:
• (1) 86” Display Right of Dias
• (1) Future Outdoor Display
• (10) Monitors around Dais
• Comcast Broadcast feed
• Video Encoder for Streaming
004
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
Control System
A. Crestron series 4 processor to control hardware. The user interface will be (1) 21” Crestron Touch Panel with video at the back of the room
B. The graphical user interface (GUI) will include:
• An audio page to adjust audio levels as well as mute as well as start/stop audio recording) • A video page for routing of video inputs to outputs
• A camera page for pan, tilt and zoom functions including camera presets. • Dynamic preset buttons for the different meeting types to take place in the Council Chambers.
• Zoom Logic
• Ipad Duplication
• Timer integration
Cameras
A. We will Install new QSC PTZ cameras in the following locations:
• (3) Council Chambers One on the front wall for presenter and one on the back wall for Dias, one on the side wall
Control of the cameras will be controlled using the GUI interface on the Touch Panel.
Limit Timer
Provide/Install Dsan limit timer one on the back wall and one on the front wall, controls integrated into touchpanel
Floorbox
A. Not used
Backbone
A. Provide new 6 strand fiber connection from basement to AV equipment cabinet B. Install 2 owner provide WAP’s in Council Chambers
Description Cost
TOTAL COST $131,777.00
005
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
The proposed quote for project pricing includes all anticipated expenses for all efforts, equipment and services associated with documentation, design, hardware, configuration, deployment, and support for the first year.
Hardware Updates – This would be for software and firmware per system, we typically have a remote connection and schedule with facility to update bi-annually. We will have staff onsite to verify system functionality as well.
Training.
To include costs to train City IT/Public Information staff on the operation of the solution.
Training will also provide a sufficient overview of the configuration of the components of the system to allow City IT/Public Information staff to troubleshoot any problems or tune any components for maximum performance. A quick reference guide will be provided for the touch panels.
INCLUDED IN BASE BID Warranty, Conti shall fully warrant all materials, equipment and installation furnished under the terms of this Proposal against poor and inferior quality, for a period of not less than one (1) year from date of the final acceptance by the City. While under warranty, Conti shall repair or replace inoperable materials or equipment in a timely manner to minimize the disruption of City operations.
California State Contractors License
Business Information
CONTI LLC
6417 CENTER DRIVE
STERLING HEIGHTS, MI 48312
Business Phone Number:(586) 274-4800
Entity Ltd Liability
Issue Date 08/03/2020
Expire Date 08/31/2022
006
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
A brief history of Conti LLC
Conti is a nationwide company that has been in business since 1969.
Service’s offered are renewable energy and environmental, electrical and technology. Within the technology we offer Audio Visual, Tel/Data and security systems.
Conti has over 12 Company owned locations throughout North America and Mexico. Conti not only has their own service and support infrastructure at each location but also has regional, national and international resources which give us the ability to quickly scale the necessary resources for projects.
We have the resources, both financial and the available personnel pool, to begin this project today.
We welcome your questions and discussions relevant to the solutions that we have included as part of this proposal
Conti always expects to work closely with our customer in the pursuit of a successful implementation project. While Conti will assume the responsibility for the project management of our customer's internal resources. Conti has found that its customers benefit from participating in the project assessment, planning and ongoing status reporting process. By having participated throughout its key phases, there is ownership and buy-in to the end product. Conti, in turn, will benefit from the detailed knowledge that our customer has of its operation, current systems, and business imperatives.
Standard Project Schedule
The following project schedule is typical for a technical infrastructure type implementation project, using the following outline of activities as a guideline to ensure all activities are accounted for and executed in a timely and thorough manner for our customer's project:
Project Planning
1. Project Kickoff
2. Define Project Scope
3. Review all business priorities and constraints
4. Define all roles and responsibilities
5. Develop communication plan
6. Determine project status reporting approach
7. Determine issue tracking and resolution approach
8. Schedule all status meetings
9. Develop project plan framework
Integration Implementation Planning
1. Identify all sites elements in implementation scope
2. Develop all equipment configurations
3. Determine extended DMARC requirements
4. Determine performance testing objectives and test plan
5. Organize all sites into implementation phases
007
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
6. Apply rollout schedule to all phases
7. Develop detailed project plan with all implementation activities, activity duration, activity dependencies, resource assignments and complete project timeline A brief Summary of Qualifications and Experience for Key Staff assigned to this project Bill Famini – TECHNOLOGY DIVISION MANAGER- NORTHERN CALIFORNIA In the AV Industry 25+ years as a design/build engineer Managed Projects as large as 5M staff of 30 for AV Projects Has worked in a variety of types of Projects- Corporate AV, Hospitality Venues, Education and Public Works projects
Certifications- are Infocomm CTS, BSS London, QSC Qsys Level 1 Level 2, Crown CTi, Symetrix Certified Pro,Crestron DMC-D, Crestron DMC-E, Crestron Conf. of Crestron Systems, Crestron Essentials of Crestron Programming and BiAmp Tesira
Live Sound Engineer for past 30+ years
Kevin Lehtinen-Superintendent
Site Supervision 25+ years AV Industry
Forman/superintendent on Projects 5M staff of 8 AV and Voice/Data Has worked in a variety of types of Projects- Corporate AV, Hospitality Venues, Education and Public Works projects
Certifications- Fluke,Systemax,Leviton,Siemon, Commscope, Hilti, Fall Protection, Confined Space Entry, Boom Lift/ Scissor Lift
OSHA 1
Experience and Technical Competence
Experience
Our Project team will provide the following services all project management including scheduling, equipment purchases, and installation, programming, and testing. Conti has been designing/installing A/V systems for over 20 years. Kevin Lehtinen will be your main point of contact for onsite coordinate, installation as well as procurement and support of system installed.
In the past Conti’s Projects include Design/Build and Consultant specified jobs Projects range from Casino’s, Convention Center, Hotels, Schools and City/County facilities to name a few.
Technician’s onsite have over 15 years’ experience in installing/commissioning AV systems.
Their focus will be on the installation/commissioning. Training will be handled by our Project Manager. 008
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
Conti has built projects ranging up to 1.2 million square feet with all facets of AV to include Distributed Audio Systems, Digital Signage, Video Walls Distributed Video Systems, Network A/V Systems to name a few.
Conti has over 1000 employees nationwide including Industrial,Technology,Comercial and Service utilizing staff from IBEW electricians and Sound/Communication.
Conti employees a staff that has not only installs AV systems, but the skill set of the operators and technicians. This enables us to select as well as test hardware that best suites each project.
Conti’s standard Project Management techniques are advocated by a methodology developed after years of project management experience in a variety of industries, including companies large and small, and within the private and public sector.
Below are 3 Projects for reference
• Project Name: North Las Vegas City Hall
1. Contract Amount: $2,252,868.70
2. City/Client Contact: North Las Vegas/Dave Sawyer
3. Name: Adam Cohen
4. Email: [email protected]
5. Satellite Receivers: distributed via IP TV System Installed
6. The video system was upgraded to Crestron Digital Media
7. The Audio system is Qsys platform.
8. The Control system is a Crestron DM system for video source switching.
9. For local control, Touch panels are Crestron.
• Project: Name: Nashville Music City Center Convention Center
1. Contract Amount: $4,777,000.00
2. City/Client Contact: Nashville/Eric Blouin
3. Name: Eric Blouin
4. Email [email protected]
5. System Installed: CATV System installed
6. The video system to Crestron Digital Media
7. The Audio system is Qsys platform.
8. The Control system is a Crestron DM system for video source switching.
9. For local control, Touch panels are Crestron.
• Project Planet Hollywood Hotel-High Rise Tower and Podium
1. Contract amount: $72,000,000.00
2. City/Client Contact: Las Vegas NV Tutor Seliba
3. Name: Gerry Tan (702)-604-0336
4. System Installed: MATV/CATV System 45 floors
009
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
5. The video system was upgraded to Crestron Digital Media.
6. The Audio system is BSS London platform.
7. The Control system is a BSS London system for audio control.
8. For local control Touch panels are Crestron.
9. The camera system is 4 new HD camera’s controlled by video Crestron.
10. Video system setup for cameras to follow audio.
Information on past projects for consideration in evaluating Conti’s qualifications.
Project Name BOS Chambers Audio-Visual Presentation Systems Upgrade Project Description: Audio Visual, Systems
Address 950 Maidu Avenue, Nevada City, CA 95959
Contract Amount: $125,333.00
Completion Date: 9/1/18
Contact Info Landon Beard: [email protected] Phone: (530)265-4168 Below is a basic description of the project. Council Chambers was updated due to hardware failure and obsolete equipment, the new system is based on a digital platform. • The video system was upgraded to Crestron Digital Media. • The Audio system is Qsys platform.
• The Control system is a Crestron DM system for video source switching. • For local control Touch panels are Crestron
• The camera system is 1 new HD camera controlled by video Crestron.
Project Name Boardroom Modernization
Project Description: Audio Visual,Systems
Address: 5700 Almaden Expressway, San Jose, CA 95118
Contract Amount: $583,000.00
Completion Date: 6/1/18
Contact Info Michael Cook: [email protected] Phone: (408) 630-2347 Below is a basic description of the project.
Council Chambers was updated due to hardware failure and obsolete equipment, the new system is based on a digital platform.
• The video system was upgraded to Crestron Digital Media. • The Audio system is a Qsys platform.
• The Control system is a Crestron DM system for video source switching. • For local control Touch panels are Crestron.
• The camera system is 4 new HD camera’s controlled by video Crestron. • Video system setup for cameras to follow audio.
010
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
Project Name County of San Joaquin
Project Description: Audio Visual,Systems
Address: 44 North San Joaquin St, Suite 590, Stockton, CA 95202 Contract Amount: $186,624.00
Completion Date: 2/21/17
Contact Info Greg Moore: email: [email protected] Phone: (209) 944-8838 Below is a basic description of the project.
Council Chambers was updated due to hardware failure and obsolete equipment, the new system is based on a digital platform.
• The video system was upgraded to a Vaddio video switcher. • The Audio system is BiAmp AudiaFlex platform.
• The Control system is a Crestron DM system for video source switching. • For local control Touch panels are Crestron.
• The camera system is 4 new HD camera’s controlled by video switcher or Crestron. • Video system setup for cameras to follow audio.
Project Name Carmel by the Sea Council Chambers Upgrade Project Description: Audio Visual,Systems
Address: Monte Verde St., between Ocean & 7th Avenues Carmel-by-the-Sea,CA 93921 Contract Amount: $112,646.00
Completion Date: 8/3/17
Contact Info Joel Staker email: [email protected] Phone (831) 620-2025 Below is a basic description of the project. Council Chambers was updated due to hardware failure and obsolete equipment, the new system is based on a digital platform. • The video system was upgraded to a Vaddio video switcher. • The Audio system was upgraded to Crestron DSp platform with Dante. • The Control system is a Crestron DM system for video source switching. • For local control Touch panels are Crestron.
• The camera system is 4 new HD camera’s controlled by video switcher.
Project Name City of Turlock Community Room Upgrades
Project Description: Audio Visual,Systems
Address: 156 S.Broadway, Turlock CA 95380
Contract Amount: $347.346.00
Completion Date: 6/3/16
Contact Info: Carlo Grossman email: [email protected] Phone (209) 656-2780 Below is a basic description of the project.
Community Room was updated due to a multipurpose room that was outdated; the new system is based on a digital platform.
011
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
• The video system was upgraded to a broadcast pix video switcher. • The Audio system was upgraded to Biamp Tesira platform with audio conferencing. • For the board meetings a Taiden System was installed each board member has their own Taiden touchscreen for voting/agenda etc. controls
• The Control system is a Crestron DM system for video source switching. • For local control Touch panels are Crestron
• The camera system is 4 new HD camera’s controlled by camera switcher, video switcher or Crestron.
Standard Exclusions/Clarifications
1. Any hazardous material abatement.
2. Permits fees, Inspection Costs, & Utility Fee's.
3. If required, Payment and Performance Bond cost will be a change order for Conti.
4. Fire stopping of any raceways and or pathway
5. Electrical work excluded
6. Any concrete cutting or patching
7. All work to be complete during normal business hours We appreciate you considering Conti LLC for this project. We are prepared to commence with material procurement and resources upon receipt of a notice to Proceed. If you have any questions or queries, feel free to email or call me.
Respectfully,
Bill Famini-CTS
TECHNOLOGY DIVISION MANAGER- NORTHERN CALIFORNIA
920 Stillwater Rd, Suite 180, West Sacramento,
Ca.95605
P 916.900.8111 x231
C 702.561.8163
F 916.256.3361
www.conticorporation.com
[email protected]
012
DIR #1000659639
C7/C10 Lic# 1067502 Conti LLC
920 Stillwater Rd, Suite 180
West Sacramento, CA 95605
P 916 900 8111
C 702 561 8163
F 916-256-3661
[email protected]
Proposal is valid for 60 days from quotation.
Acceptance of Proposal – The Above Price, Conditions Are Satisfactory and are hereby accepted. You are authorized to do the work as specified.
Signature: Date:
Print Name:__________________________________________________ 013
AGENDA ITEM 4
DATE: 3-2-2022
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: March 2, 2022
TO: Honorable Mayor and City Council
FROM: Mike Dean, Police Captain
APPROVED: Mali LaGoe, City Manager
SUBJECT: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 110.7 AMENDING SECTIONS 10.08.020 AND 10.18.020 OF TITLE 10 OF
THE SCOTTS VALLEY MUNICIPAL CODE (SVMC) ADDING
PRIVATE STREETS SUBJECT TO VEHICLE CODE
ENFORCEMENT
SUMMARY OF ISSUES
The Police Department is recommending that the City Council introduce and hold the first reading of Ordinance No. 110.7, which amends the Scotts Valley Municipal Code (SVMC) to add new private streets to the SVMC in order for them to be subject to California Vehicle Code enforcement.
The City of Scotts Valley’s housing landscape has change over the last several years.
Housing developments including: The Grove, The Cove, The Terrace and Polo Ranch were added or are currently under construction. With these new housing developments, private roads were added and approved by the City as part of these projects. In order to enforce parking and other vehicle regulations on those private roads, they must be added to SVMC Section 10.18.020 and private street enforcement must be added to SVMC Section 10.08.020.
Section 10.08.010 Scotts Valley Vehicle Municipal Code (SVMC) declares that, “No person or business who owns or has possession, custody or control of any vehicle shall park or leave standing, or cause to be left parked or left standing, such vehicle upon any public street, public highway in the city for a period of seventy-two or more consecutive hours.” By adding a reference to private streets to this section, vehicles can also be removed from private streets under certain circumstances. 001
AGENDA ITEM 4
DATE: 3-2-2022
Section 10.18.010B SVMC declares “that it is in the public interest to provide vehicle code enforcement on private streets…regularly used by the public.” Newly created private streets will be added to SVMC Section 10.18.020 to enable vehicle code enforcement.
The adoption of this ordinance would add the following private streets to Scotts Valley Municipal Code 10.18.020: Cider Court, Coastal Oak Court, Cove Lane, Ginger Lane, Hansen Terrace, Polo Ranch Road, Shady Oak Way, Skyforest Way, Thomas Terrace, Village Lane and Creekside Court and allow the removal of vehicles on private streets.
FISCAL IMPACT
There is no fiscal impact to the City.
RECOMMENDATION
It is recommended that City Council introduce and hold the first reading of Ordinance No. 110.7, modifying Sections 10.08.010 and 10.08.020 of Title 10 of the Scotts Valley Municipal Code (SVMC).
TABLE OF CONTENTS PAGE
Ordinance No. 110.7 ...................................................................................................... 3 002
3 ORDINANCE NO. 110.7
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY MODIFYING SECTION 10.18.020 OF CHAPTER 10.08 OF TITLE 10 OF THE
SCOTTS VALLEY MUNICIPAL CODE REGARDING PRIVATE STREETS
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY AS FOLLOWS:
SECTION 1. Section 10.08.020 of Chapter 10.08 of Title 10 of the Scotts Valley Municipal Code is hereby amended to read as follows:
“10.08.020- Removal of vehicles.
In the event that any vehicle is parked or left standing on any public street or highway or any street designated in Section 10.18.020 in the city for a period of seventy-two or more consecutive hours, any member of the California Highway Patrol, or any regularly employed and salaried deputy of the sheriff's office of the county of Santa Cruz or any regularly employed and salaried officer of the Scotts Valley police department, or the chief of police of the city, may remove such vehicle from the highway in the manner and subject to the requirements of the Vehicle Code of the state of California.”
SECTION 2. Section 10.18.020 of Chapter 10.18 of Title 10 of the Scotts Valley Municipal Code is hereby amended to read as follows:
“10.18.020 - Private streets subject to Vehicle Code enforcement.
The following streets shall be subject to the Vehicle Code enforcement:
Acorn Court, Appaloosa Court, Arabian Way, Ball Drive, Baymonte Christian School, Belair Court, Belair Drive, Blake Lane, Blossom Way, Cadillac Drive, Camp Evers Lane, Canham Road, Carriage Lane, Casa Way, Castle Ridge Way, Cathy Lane, Cider Court, Club Drive, Coastal Oak Court, Coopers Hawk Court, Country Lane, Cove Lane, Crescent Court, Crescent Drive, Cubre Lane, Dana Court, Deer Trail Way, Dell Way, Dunn Lane, Dunslee Way, Elderberry Court, El Carlo Drive, Elzer Drive, Falcon Ridge Road, Flora Lane, Forest Hill, Fox Sparrow Court, Frapwell Court, Fred Court, Gaston Circle, Ginger Lane, Gold Court, Golden Eagle Court, Grace Way, Green Valley Road, Greenwood Court, Greenwood Street, Hansen Terrace, Harvest Lane, Hidden Drive, Horseshoe Court, Johnston Way, Jolley Way, K Street, Kelly Way, Kelsey Court, Kent Court, Kings Drive, Kings Canyon Court, La Escuela, Lassen Park Court, Locke Way, Lockhart Gulch, Lucinda Street, MacLeod Way, Meadow Way, Milano Court, Mill Site Road, Morgan Court, Nashua Drive, Old Coach Road, Orchard Run, Pioneer Lane, Pippin Way, Polo Ranch Road, Quarter Horse Court, Quien Sabe Road, Ray Way, Ridgecrest Lane, Saddleback Ridge Road, San Augustine Way, Sandraya Heights, Sawbuck Court, Sawyer Circle, Sawyer Court, Scott Court, Scotts Valley High School, Scotts Valley Middle School, Scotts Valley Square Shopping Center, Scotts Village Shopping Center, 003
4 Shadow Court, Shady Oak Way, Shasta Park Court, Sherman Court, Sherman Drive, Sidesaddle Circle, Sidesaddle Court, Silverwood Drive, Silver Birch Lane, Single Spur Court, Siri Lane, Skyforest Way, Southwood Drive, Spring Lakes Drive, Sramek Lane, Sucinto Drive, Sunridge Drive, Sunridge Court, Sunset Terrace, Tankers Run, Terrace View Court, Terrace View Drive, Timber Ridge Court, Thomas Terrace, Thompson Lane, Trammel Way, Tuscany Court, Twin Pines Drive, Venice Way, Viki Court, Village Lane, Vine Hill School, Wells Road, Willis Road, Windward Place, Woodhill Drive, Woodside Court, York Road.”
SECTION 3. SEVERABILITY. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision of such Ordinance and shall not affect the validity of the remaining portions thereof.
SECTION 4. REPEALS CONFLICTING ORDINANCES. All other ordinances of the City of Scotts Valley or provisions of the Scotts Valley Municipal Code which are in conflict with this Ordinance are hereby repealed to the extent of such conflict.
SECTION 5. CEQA COMPLIANCE. The City Council finds and determines that the enactment of this Ordinance is not a “project” as that term is used in the California Environmental Quality Act (“CEQA;” Cal. Pub. Resources Code Section 21000 et seq.) or the State CEQA Guidelines (Cal. Code of Regs., Title 14, Section 15000 et seq.).
Therefore, no environmental assessment is required or necessary.
SECTION 6. EFFECTIVE DATE. The above and foregoing ordinance was introduced for a first reading on the 2nd day of March, 2022, and passed and adopted on the 16th day of March, 2022, at a duly held meeting of the City Council of the City of Scotts Valley by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:______________________________
Donna R. Lind, Mayor
ATTEST: ________________________________
Lauren Lambert, Deputy City Clerk
APPROVED
AS TO FORM: _____________________________
Kirsten Powell, City Attorney
004