Agenda, regular meeting — Scotts Valley City Council, June 15, 2022 (part 1 of 2)

A G E N D A
Meeting of the
Scotts Valley City Council

REMOTE ACCESS ONLY
Date: June 15, 2022
Time: 6:00 PM

CONTACT

INFORMATION

MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA
95066
(831) 440-5600
Zoom Videoconference
https://us02web.zoom.us/j/85157111058
See information below for how to
participate.

The agenda was posted
06-10-2022 at City Hall and
on the Internet at
www.scottsvalley.org.

PUBLIC ADVISORY REGARDING COVID-19 AND PUBLIC PARTICIPATION On September 16, 2021, Governor Newsom signed Assembly Bill 361 (“AB 361”), an urgency measure effective upon adoption, amending the Brown Act to allow legislative bodies to continue teleconferencing during a proclaimed State of Emergency, and either state or local officials have imposed or recommended measures to promote social distancing, or the legislative body determines that meeting in person would present imminent risks to the health or safety of attendees. In accordance with AB 361, the Scotts Valley City Council adopted Resolution No. 2007.9 on June 1, 2022, authorizing the continued use of teleconferenced meetings pursuant to AB 361. Elected Officials and City Staff Members will be participating remotely via videoconference.

Public Participation:

The meeting will be available on Zoom and broadcast through Community Television of Santa Cruz on Channel 25 and via their website at the following link: https://communitytv.org/watch/ (be sure to click on Channel 25). For those wishing to participate via Zoom you can join the following ways:
• Join from a PC, Mac, iPad, iPhone or Android device:

Please click this URL to join. https://us02web.zoom.us/j/85157111058 • Or One tap mobile:
+16699009128,,85157111058# or +12532158782,,85157111058# Or join by phone:

Dial (for higher quality, dial a number based on your current location):

US+1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656
Webinar ID: 851 5711 1058
City Council Meeting Agenda Page 2
Date: June 15, 2022
You will be given opportunities to provide public comment at the appropriate times throughout the meeting via Zoom. If you are participating via dial-up only, use *9 to raise your hand at the requested time.

How to comment via Zoom:

1. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted. Our usual time limits of 3 minutes per individual, or 5 minutes for an individual who is representing a group of three or more, will apply. Please note that per our standard practice,this is not a question and answer time, but simply a time for you to provide your comments to the Council.

2. There is an option on Zoom to raise your hand. Please click on this option when the Mayor announces that public comment will be taken. Zoom places people in line automatically. If you are participating via dial-up, you can raise your hand at the appropriate time by pressing *9. When it is your turn, the City Clerk will unmute you, and you will be able to make your comments based on the above time frames. Once your time is up, you will once again be muted and the next person in line will be given their opportunity to speak.

How to comment via email:

1. Members of the public may provide public comment by sending comments to the City Clerk via email at [email protected].

2. Additional materials and emails must be received by 5:30 pm the day of the meeting and will be distributed to agenda recipients prior to the meeting.

3. Emails received after 5:30 pm the day of the meeting will not be included in the record.

ELECTED OFFICIALS CITY STAFF MEMBERS
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
Mali LaGoe, City Manager
Casey Estorga, Administrative Services Director
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Chris Lamm, Public Works Director
Cathie Simonovich, City Clerk

MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:

The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 pm.

Agenda and Agenda Packet Materials:

The City Council agenda and the complete agenda packet are available for review by 5:00 pm the Friday before the Wednesday meeting on the Internet at the City’s website:
http://scottsvalley.org/AgendaCenter. Due to COVID-19, City Hall is closed to the public therefore, the agenda is only available for viewing online.

Televised Meetings:

City Council meetings are cablecast “Live” on Community Television of Santa Cruz County on Comcast Channel 25 and are also available livestream on the Community TV website at the following link: https://communitytv.org/watch/
City Council Meeting Agenda Page 3
Date: June 15, 2022
Zoom Meetings/Webinars:

For those wishing to participate via Zoom you can join from a PC, Mac, iPad, iPhone or Android device by entering or clicking on the following URL:
https://us02web.zoom.us/j/85157111058
CALL TO ORDER 6:00 PM

MOMENT OF SILENCE

ROLL CALL

SPECIAL SET MATTERS
Presentation of Mayor’s Proclamation honoring Captain Michael Dean for 30 years of dedicated service to the City of Scotts Valley.

Central Coast Community Energy annual member agency presentation.

COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.

CITY MANAGER REPORT

PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda.

No action on the item may be taken, but the Council may request the matter be placed on a future agenda.

ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.

CONSENT AGENDA
The Consent Agenda is comprised of items which appear to be non-controversial. Persons wishing to speak on any items may do so raising their hand to be recognized by the Mayor.

A. Approve City Council minutes of 06-01-2022
B. Approve check registers dated 06-03-2022 and 06-09-2022 City Council Meeting Agenda Page 4
Date: June 15, 2022
C. Statewide General Election Resolutions:
(1) Resolution No. 2015 ordering an election, requesting County Elections to conduct the election, and requesting consolidation of the election; and
(2) Resolution No. 2015.1 calling for a Statewide General Election for the election of members of the City Council, determining that costs of Candidate’s Statement of Qualifications shall be paid by the candidate and its maximum number of words, and setting hours the polls will be opened and closed
D. Approve Resolution No. 1139.26 approving the Investment Policy for the City of Scotts Valley
E. Approve Resolution No. 1007.35 making certain findings including the selection of the two factors stated in the Fiscal Impact section above and adopting the 2022- 2022 appropriations limit of $236,658,200
F. Approve the following FY 2022-23 Annual Budget resolutions:
(1) Resolution No. 630.42 approving the final FY 2022-23 Annual Budget and making appropriations for the amounts budgeted.
(2) Resolution No. 1501.29 approving the continued collection of the Utility Users’ Tax for FY 2022-23.
(3) Resolution No. 1932.3 approving a minimum reserve policy for the City’s General Fund, General CIP Fund, Recreation Enterprise Fund and Wastewater Enterprise Funds (Council Policy No. 04-17).

G. Approve Siltanen Community Pool resurfacing project change orders H. Approve Landlord Incentive Program Agreement
I. Approve Hinderliter De Llamas (HDL) Services Agreement J. Approve amended Cyber Assend Technologies Agreement
K. Second reading and adoption of the Scotts Valley Municipal Code Regulations regarding smoking and tobacco products
PUBLIC HEARING(S) (To be heard after 6:30 p.m.)

1. PUBLIC HEARING: Skypark Open Space Maintenance Assessment District No. 1: Resolution No. 1555-SP-034; Annual Engineer's Report Skypark (Public Works Director Lamm)
 Open public hearing
 Close public hearing
 Approve Resolution No. 1555-SP-034
City Council Meeting Agenda Page 5
Date: June 15, 2022

2. PUBLIC HEARING: Pinewood Estates Landscape Maintenance Assessment District: Resolution No. 1213.36; Annual Engineer's Report Pinewood Estates (Public Works Director Lamm)
 Open public hearing
 Close public hearing
 Approve Resolution No. 1213.36

ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.

REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.

1. Theater Guild Lease Agreement

2. Approve Fee Deferral Agreement between CRDSV, LLC dba Residence Inn Scotts Valley and the City of Scotts Valley

3. Strategic Plan update

4. Future Council agenda items
(This portion of the Regular Agenda allows the Council to determine items to be placed on a future agenda and to choose a date, if so desired.)

ADJOURNMENT

ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440- 5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.

City Council Meeting Agenda Page 6
Date: June 15, 2022

PROCEDURAL INFORMATION FOR THE PUBLIC

THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:

1. Move the Resolution number for approval.

2. Second the motion.

3. Vote by body, a roll call vote is not required.

THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:

1. Move the Ordinance number for introduction (or adoption).

2. Move the Ordinance be introduced by title only and waive the reading of the text.

3. Read the Ordinance title.

4. Second the motion.

5. Vote by body, a roll call vote is not required.

THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:

Unless otherwise determined by the presiding officer of the meeting:

1. Three minutes allowed per individual to speak.

2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.

SPECIAL SET MATTER 1
DATE: 06-15-2022

ANNUAL MEMBER AGENCY UPDATE
City of Scotts Valley
June 15th, 2022
SPECIAL SET MATTER 2
DATE: 06-15-2022
001
002
How Does Community Choice Aggregation Work?
A partnership to support shared customers
003
SERVICE AREA 33 COMMUNITIES, FIVE COUNTIES & 8,000 + SQ MILES 4 004

CCCE GOVERNANCE
Policy Board: Meets 4 Times Annually
Operations Board: Meets 10 Times Annually
Community Advisory Council: Meets 7 Times Annually
County of
Santa Cruz
City of Santa
Cruz
City of
Watsonville
County of
Monterey
City of
Salinas
County of
San Benito
County of
Santa
Barbara
City of Santa
Maria
Coastal
Cities
Marina
Sand City*
Seaside
Del Rey
Oaks
Peninsula
Cities
Carmel
Monterey
Pacific*
Grove
Salinas
Cities
Greenfield
Gonzales
Soledad*
San Benito
Cities
Hollister*
San Juan
Bautista
Santa Cruz
Cities
Capitola*
Scotts
Valley
San Luis
Obispo
Cities
San Luis
Obispo*
Morro Bay
Paso Robles
South
County
Cities
Arroyo
Grande
Grover
Beach
Pismo*
Beach
SB County
Cities
Guadalupe
Solvang*
Buellton
SB County
Cities
Goleta
Carpinteria*
*City representative
currently serving in a
shared seat.
005

ACCOMPLISHMENTS

LOCAL CHOICE
3Cchoice-clean and renewable offering
94% enrollment
Largest CCA service area

ECONOMIC VITALITY
$27 million – Energy programs
Est. $50 million – Customer savings
$25 million – Resiliency Fund

LOCAL SUPPORT
$1 million in Local Vendor Contracts
38 full-time employees
2 offices – Monterey & San Luis Obispo

CLEAN ENERGY
889 MWs of Renewables – solar, wind,
geothermal
261 MWs of battery storage
Pathway to 100% clean and renewable

FINANCIAL STABILITY
Received “A” Rating from S&P
Over $140 Million in Rate Stabilization
Fund
Service and Loans Paid Off
006
Photo Credit: 2020 Rutgers, The State University of New Jersey 007

FAST TRACKING NEW ENERGY DEVELOPMENT
Cost of Service (COS) Rate Design
In 2025, these projects will serve about 61% of CCCE’s retail load 0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
RETAIL LOAD %
3CE Executed PPA % State RPS Requirement %
State RPS LT Contracting Requirement % 3CE's Procurement Policy % 72%
16%
4%
8%
SOLAR + STORAGE SOLAR WIND GEOTHERMAL
77%
23%
SOLAR + STORAGE RA
261 MW
889 MW
008
Long-term rate adoption increases predictability and rate stability Customer choices and transparency improve with simplified customer classes
Rates increase customer rate equity throughout customer segments Rate structure maintains competitive rates across all customer segments
https://3cenergy.org/2022-energy-choices/
2022 CCCE SERVICE OFFERINGS
009

CITY OF SCOTTS VALLEY

96.6% Enrollment
5,116 TOTAL ENROLLED CUSTOMERS
4,212 - Residential
900 - Commercial
0 - Agricultural
15 - 3C Prime

ENERGY PROGRAM FUNDS
Electrify Your Ride $57,355
010
$1.3 million FY 18/19
$5.4 million FY 19/20
$6.2 million FY 20/21
$14.1 million FY 21/22
FY 21/22 dedicates 4% of
operating revenue

ENERGY PROGRAMS
13 FY 21/22 Energy Programs
Electrify Your Ride - $2.8 million – NOVEMBER 2021
School Bus Electrification - $1 million - OCTOBER 2021
Agriculture Electrification - $600k - OCTOBER 2021
Residential Electrification - $1.6 million
New Construction Electrification - $1.5 million – OCYOBER 2021 Reach Code - $60k
Battery Energy Storage Pilot - $350k
Summer Readiness - $400k
Energy Education, Workforce Development and Innovation Grants - $1 million
Greenhouse Gas Inventory - $64k
011
September 30, 2021
COMING MID-NOVEMBER 2021
New and expanded Electrify Your Ride program will incentivize EV's, EV Chargers AND Electric Bikes with our largest energy program budget to date!
012
013

LOCAL ENERGY STORAGE PROJECTS

RATE STABILITY

GRID STABILITY

REDUCED GHGS

LOCAL JOBS

MICROGRID ISLANDING
014

MEDIUM AND HEAVY-DUTY VEHICLE ELECTRIFICATION
Supports electrification of Member Agency fleet vehicles Includes street sweepers, refuse trucks, dump trucks, and first response vehicles Funds dispersed after purchases are made
Coordination with city/county purchasing schedules and policies Incentives tied to cost difference between electric and standard options 015

LOCAL OUTREACH & ENGAGEMENT
Farm Worker Outreach
10 Farm Worker Outreach events in 2021
Sponsoring La Tri-Color & La Ley radio stations events
Educate on CCCE services & programs in person
Underserved Community Outreach
Presentations to stakeholders & organizations
Latino Elder Outreach Network
Promotores
Lideres Campensinas
Mexican Consulate
Community Advisory Council committee focused on outreach to:

Low-income, food insecure, renters, senior citizens w/ fixed income, tribal & migrant indigenous communities
016

VENDOR REGISTRY
017

STAY CONNECTED WITH CCCE
Follow us online, join our newsletter and check out our website www.3Cenergy.org
[email protected]

1.888.909.6227
@3CEnergy
@3CEnergy
@3CEnergyEnEspanol
018

AGENDA ITEM A
DATE: 06-15-2022

M I N U T E S
Meeting of the
Scotts Valley City Council
Date: June 1, 2022
Time: 6:00 PM

CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
Zoom Video Conference The agenda was posted on
5-27-2022 at City Hall and
on the Internet at www.scottsvalley.org.

CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:03 PM.

MOMENT OF SILENCE

ROLL CALL
ELECTED OFFICIALS PRESENT:

Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
CITY STAFF MEMBERS PRESENT:

Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Casey Estorga, Administrative Services Director
Chris Lamm, Public Works Director/City Engineer
Cathie Simonovich, City Clerk

SPECIAL SET MATTER(S)
Mayor Lind presented the Mayor’s Proclamation recognizing June 15, 2022, as World Elder Abuse Awareness Day and recognizing the month of June as Elder Abuse Awareness Month.

Terri Noto, Adult Protective Services Social Work Supervisor, accepted the proclamation.

COMMITTEE REPORTS
CM Johnson attended the Town Center subcommittee meeting, along with City staff, where they interviewed a potential consultant for the project.
001
City Council Meeting Minutes Page 2
Date: June 1, 2022
CM Timm attended the Town Center subcommittee meeting and reported that the committee is at a strategic point where they need to ensure that the plan aligns with the community’s vision of the project.

CM Timm attended the Housing panel where they spoke about affordable housing (May was Affordable Housing Month) and were able to communicate the work that the City has been doing with respect to affordable housing. They also discussed the housing element and meeting the new Regional Housing Needs Allocation (RHNA) numbers (1200 units in Scotts Valley over the next eight years).

CM Dilles attended a meeting of the Monterey Bay Economic Partnership where they presented their annual regional economic outlook. They presented information on the supercharged economy, the job availability rate, homebuying trends, and the shortage of labor and materials.

The speaker’s suggested solution to these issues is to build multi-family housing.

CM Dilles attended a meeting of the Santa Margarita Groundwater Agency where they heard about the plans to monitor groundwater.

CM Dilles, along with Mayor Lind, attended a tour of the Orchard Run Well near the Polo Ranch developments and they did a taste test of Scotts Valley water.

CM Dilles, along with Mayor Lind, attended the Senior Center board meeting where the guest speaker was Congressman Jimmy Panetta.

CM Reed attend the Budget Subcommittee meeting, and the budget will be presented in detail later in the agenda.

Mayor Lind attended her first Local Agency Formation Committee (LAFCo) meeting where they considered a proposal of a reorganization of the Pajaro Fire District, and they passed the budget for the 2022-23 fiscal year.

Mayor Lind attended the Santa Cruz Metropolitan Transit District Board (Metro) meeting where they also passed the 2022-23 budget, and they discussed the issue of difficulty in recruitment.

Mayor Lind attended the Scotts Valley Senior Center meeting with Public Works Director Lamm and CM Dilles. As mentioned previously, Congressman Panetta was the guest speaker and Mayor Lind addressed our funding request with him as well as the funding for the Vine Hill modular building.

Mayor Lind commended staff for the work on the budget.

Mayor Lind represented the City at the Dientes 30-year celebration and acknowledged on behalf of the City the work that Dientes has been doing by providing dental services for low-income families throughout the County.

Mayor Lind has been involved in the planning for the Independence Day celebration on the 3rd of July. They are still looking for sponsors and volunteers for both the parade and the fireworks celebration.
002
City Council Meeting Minutes Page 3
Date: June 1, 2022

CITY MANAGER REPORT
Independence Day Celebration, July 3rd: All information regarding the event including purchasing tickets, volunteering, and sponsoring is on the City’s website – www.scottsvalley.gov.

Siltanen Community Pool: The City has been working with a contractor to resurface the pool and it has been determined that more work is needed which will prevent the pool from opening this summer.

Junior Police Academy: This great opportunity for kids has returned, and the first session will start on June 17th.

PUBLIC COMMENT TIME
No one came forward.

ALTERATIONS TO CONSENT AGENDA
Staff recommended approval of the Consent Agenda with the following alteration:

Item H – K&D Landscaping Agreement – approve agreement subject to a meet and confer with SEIU representatives scheduled on June 9, 2022

CONSENT AGENDA
A. Approve City Council minutes of 05-18-2022
B. Approve check register dated 05-20-2022
C. Approve Resolution No. 2007.9 authorizing the continued use of teleconferenced meetings pursuant to Assembly Bill 361
D. Approve Resolution No.1851.9 temporarily closing a portion of Scotts Valley Drive for the City’s Independence Day Parade to be held on July 3, 2022 E. Approve fourth amendment to the Library Financing Authority (LFA) joint powers agreement
F. Approve Waste Disposal Agreement with Monterey Regional Waste Management District G. Approve on-call professional service agreements
H. Approve landscape service agreement with K&D Landscaping, Inc. 003
City Council Meeting Minutes Page 4
Date: June 1, 2022
I. Update salary schedules for the Senior Planner, Senior Civil Engineer, and Associate Civil Engineer
Motion to approve the Consent Agenda as amended by staff:

M/S: Dilles/Timm
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)

REGULAR AGENDA

1. Presentation of Scotts Valley Police Department’s annual report Chief Walpole presented the annual report of the Scotts Valley Police Department and responded to questions from Council.

2. Public meeting for Skypark Open Space Maintenance Assessment District No.1 Vice Mayor Reed recused himself from this matter as he is a resident of the Skypark Subdivision. Public Works Director Lamm presented the details of the Skypark Open Space Maintenance Assessment District No. 1 and responded to questions from the Council and the Skypark residents. The following residents had questions and comments: Sheryl McEwan, Gillian McGlaze, Matthew Hakimi, and Larry Ray.

3. Public meeting for Pinewood Estates Landscape Maintenance Assessment District Public Works Director Lamm presented the details of the Pinewood Estates Landscape Maintenance Assessment District and responded to questions from Council.

4. Review of fiscal year 2022-23 proposed budget and long-range financial forecasts Administrative Services Director Estorga presented the proposed budget and responded to questions from Council, and he responded to a question from Elisabeth Anderson, a Scotts Valley resident.

5. Consideration and adoption of Flag Policy
City Manager LaGoe presented two proposed flag policies. Policy option 1 would only allow government flags. Policy option 2 would allow commemorative flags. In addition, City Manager LaGoe explained that Council Member Timm has requested that the Pride flag be flown for the month of June is Policy 2 is adopted. The Council Members discussed both policies and the following members of the public offered comment in support of policy option 2: Donna Meyers, Monica Martinez, Sarah Hannaleck, Jodie Fillhardt, Robert Aldana, Jimmy Dutra, Elizabeth Anderson, Q Licht, Adina Licht, Tricia Montalvo Timm, and Sarina King.

CM Timm made a motion to approve Policy 2 and agree to fly the Pride Flag for the month of June. CM Dilles seconded the motion.
004
City Council Meeting Minutes Page 5
Date: June 1, 2022
CM Reed presented an alternate motion as follows:

Alternate Motion (substitute to Motion A): to direct the City Attorney to research codifying the Pride flag as a City flag and immediately fly the Pride flag but not adopt either policy presented by staff.

M/S: Reed/Johnson
Failed (NOES: Dilles, Timm, Lind; AYES: Reed, Johnson)
Original Motion A: to adopt Resolution No. 2014 adopting the City of Scotts Valley’s policy on flags – policy number 2, which includes commemorative flags M/S: Timm/Dilles
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
Motion to fly the Pride Flag from now through the end of June 2022 M/S: Timm/Dilles
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)

6. Future Council agenda items
None
CA Powell announced the City Council will be meeting in closed session pursuant to Government Code Section 54956.8 to confer with legal counsel regarding real property negotiations, 251 Kings Village Road, Scotts Valley, CA 95066 (Scotts Valley Community Theater Guild). Staff present will be the City Manager and the City Attorney.

ADJOURNMENT
The meeting adjourned at 10:03 PM
Approved: _____________________________
Donna Lind, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
005

M I N U T E S
Special Closed Session Meeting of the
Scotts Valley City Council
Date: June 1, 2022
Time: 6:30 PM

CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
Zoom Video Conference The agenda was posted at City
Hall and on the Internet at
www.scottsvalley.org.

CALL TO ORDER
The City Council meeting was called to order at 10:05 PM.

ROLL CALL

CONVENE TO CLOSED SESSION

CLOSED SESSION SUBJECT(S)
The City Council convened to closed session at 10:05 PM to discuss the following item:
1) Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: 251 Kings Village Road, Scotts Valley, CA 95066 (Scotts Valley Community Theater Guild)
Staff Present: City Manager, City Attorney
006
City Council Meeting Agenda Page 2
Date: June 1, 2022

RECONVENE TO OPEN SESSION
The City Council reconvened to open session at 11:05 PM.

REPORT ON ACTION TAKE DURING CLOSED SESSION
Mayor Lind indicated that there was nothing to report.

ADJOURNMENT
The meeting adjourned at 11:05 PM.

Approved: _____________________________
Donna Lind, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
007

SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
06/03/2022 14:51:19 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:

RUN GROUP... 060322 COMMENT... 06/03/2022 A/P

DATA-JE-ID DATA COMMENT
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W-06032022-905 06/03/2022 A/P
Run Instructions:

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AGENDA ITEM B
DATE: 06-15-2022
001

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/03/2022 14:51:19 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT

BA GENERAL CHECKING ACCOUNT
000041 ACC BUSINESS 124117 06/03/22 1,789.61
003919 ACCO ENGINEERED SYSTEMS 124118 06/03/22 2,842.57 003953 ALFA LAVAL INC. 124119 06/03/22 10,115.83
001219 ALHAMBRA 124120 06/03/22 154.61
.15875 ALPHA OMEGA 124121 06/03/22 43.75
000652 ANDERSON PACIFIC ENG INC 124122 06/03/22 79,729.88 004057 ANDREWS/SELINA 124123 06/03/22 50.00
000563 APPI 124124 06/03/22 175.00
003149 AQUATIC BIOASSAY & 124125 06/03/22 4,550.00
004029 ARMSTRONG/AMANDA 124126 06/03/22 50.00
001670 AT &T 124127 06/03/22 486.50
000097 AT&T 124128 06/03/22 1,006.41
003746 AVENU HOLDINGS, LLC 124129 06/03/22 2,029.09
004035 BABCOCK/COLTON 124130 06/03/22 50.00
001928 BATEMAN/TAYLOR 124131 06/03/22 50.00
000614 BATTERIES + BULBS #314 124132 06/03/22 60.15
001373 BAY TREE, LLC 124133 06/03/22 3,620.38
004067 BEERS/OLIVIA 124134 06/03/22 50.00
001593 BENEDICT DDS/NANETTE 124135 06/03/22 282.00
003170 BOGARD CONSTRUCTION INC 124136 06/03/22 4,562.50 004083 BRIGHTVIEW LANDSCAPE 124137 06/03/22 6,817.61
003894 BURKE, WILLIAMS & SORENS 124138 06/03/22 18,627.16 001566 BUSINESS WITH PLEASURE 124139 06/03/22 783.18
001216 C & N TRACTORS 124140 06/03/22 1,049.97
003736 CA DEPT OF TRANSPORTATIO 124141 06/03/22 3,726.08 003714 CAPITOLA/CITY OF 124142 06/03/22 8,819.43
003887 CHEUNG/ATHENA 124143 06/03/22 50.00
001051 COASTAL EVERGREEN CORP 124144 06/03/22 1,285.00
002091 COMCAST 124145 06/03/22 331.23
002091 COMCAST 124146 06/03/22 169.63
002091 COMCAST 124147 06/03/22 148.31
005006 CORTEZ/DYLAN 124148 06/03/22 50.00
003043 CSG CONSULTANTS, INC 124149 06/03/22 52,624.31
000975 DEAN/MICHAEL R. 124150 06/03/22 50.00
004003 DREW DDS/ALLYSON S 124151 06/03/22 292.00
001537 DYNAMIC PRESS 124152 06/03/22 50.49
002050 ELEPHANT IDEAS 124153 06/03/22 808.19
004005 ESTORGA/CASEY 124154 06/03/22 50.00
004093 GERA/BEAUJO 124155 06/03/22 50.00
001881 GRAINGER 124156 06/03/22 15,860.47
003706 GRANADOS/JUSTIN 124157 06/03/22 50.00
001817 GROUP 4 124158 06/03/22 10,222.50
004059 HAROS/JOANNA 124159 06/03/22 50.00
003944 HEBARD/TYLER 124160 06/03/22 299.35
000801 HINDERLITER, DE LLAMAS & 124161 06/03/22 900.81
004023 HOUSEKEYS, INC. 124162 06/03/22 5,000.00
004041 INTERWEST CONSULTING GRO 124163 06/03/22 7,395.00 001903 JONES/KIMARIE 124164 06/03/22 80.36
002

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/03/2022 14:51:19 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT

BA GENERAL CHECKING ACCOUNT
004079 KARNO/JENNIFER 124165 06/03/22 2,039.00
000238 KENNEDY-JENKS CONSULTANT 124166 06/03/22 1,436.25 003292 KIMLEY-HORN & ASSOCIATES 124167 06/03/22 4,277.40 001660 KING/KATI 124168 06/03/22 75.00
003331 KOFFLER ELECTRICAL MECHA 124169 06/03/22 25,361.80 005005 KRUSEE/RANDALL 124170 06/03/22 50.00
001372 KURATOMI DDS/REED K 124171 06/03/22 290.40
004018 LAMBERT/LAUREN 124172 06/03/22 50.00
004046 LAMM/CHRIS 124173 06/03/22 50.00
003761 LEDGER/CHASE 124174 06/03/22 50.00
003389 LOCKE/CERINA 124175 06/03/22 50.00
003913 LONG/AMANDA 124176 06/03/22 258.40
.15876 LYNN RAMIREZ 124177 06/03/22 500.00
003942 M-GROUP 124178 06/03/22 12,495.00
003403 MAR-KEN INTERNATIONAL PO 124179 06/03/22 5,400.00 001591 MARKELL/ROD 124180 06/03/22 1,974.00
001815 MC GRATH/TRISH 124181 06/03/22 50.00
001234 MC GRAW DDS/BERNARD 124182 06/03/22 292.80
005007 METOYER/ARTHUR 124183 06/03/22 50.00
003756 MICHAEL BAKER INTERNATIO 124184 06/03/22 5,101.20 003171 MICHALAK/GENE 124185 06/03/22 125.00
000218 MID VALLEY SUPPLY 124186 06/03/22 1,177.83
003685 MONTEREY BAY ANALYTICAL 124187 06/03/22 515.00
000967 MONTEREY BAY SYSTEMS 124188 06/03/22 272.52
001872 NORTH CENTRAL LABORATORI 124189 06/03/22 39.23
001615 OLIN CORP-CHLOR ALKALI 124190 06/03/22 2,571.15
003766 ORMONDE/ROBERT 124191 06/03/22 302.80
004042 PACE ANALYTICAL SERVICES 124192 06/03/22 30.00
000101 PACIFIC GAS & ELECTRIC C 124193 06/03/22 86.36
003165 PHENOVA, INC 124194 06/03/22 881.87
004045 PHILLIP D NEUMAN 124195 06/03/22 34,376.86
001857 PHOENIX GROUP 124196 06/03/22 343.58
001097 PRODESSE PROPERTY GROUP 124197 06/03/22 3,523.52 000463 RALEY'S 124198 06/03/22 70.69
005008 RDO EQUIPMENT CO. 124199 06/03/22 2,397.37
003572 REGIONAL GOVERNMENT SERV 124200 06/03/22 1,770.00 001118 RUTHERFORD/JAYSON 124201 06/03/22 50.00
000134 S.V. WATER DISTRICT 124202 06/03/22 5,637.76
000135 SAN LORENZO VALLEY WATER 124203 06/03/22 45.01
.15874 SANTA CRUZ COUNTY 124204 06/03/22 89.00
001544 SANTA CRUZ COUNTY CONFER 124205 06/03/22 20,307.67 001544 SANTA CRUZ COUNTY CONFER 124206 06/03/22 17,387.87 003367 SANTA CRUZ LIVE SCAN, IN 124207 06/03/22 60.00
000128 SCARBOROUGH LUMBER 124208 06/03/22 1,287.50
004092 SIMONOVICH/CATHIE 124209 06/03/22 425.20
000228 SOIL CONTROL LAB 124210 06/03/22 408.00
002065 SOTO/ART 124211 06/03/22 50.00
003928 SOUTH BAY REGIONAL PUBLI 124212 06/03/22 792.00
003

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/03/2022 14:51:19 Check Register
GL540R-V08.17 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT

BA GENERAL CHECKING ACCOUNT
004054 ST.FRANCIS ELECTRIC 124213 06/03/22 2,450.00
004026 STEELE-FREITAS/SETH 124214 06/03/22 50.00
002053 STEPFORD 124215 06/03/22 607.50
001844 STERLING WATER TECHNOLOG 124216 06/03/22 14,135.72 003973 THOMAS/TYLER 124217 06/03/22 50.00
000153 THOMSON REUTERS-WEST 124218 06/03/22 1,067.76
004087 TIRECHOICE AUTO SERVICE 124219 06/03/22 415.38
003548 TORO PETROLEUM CORP 124220 06/03/22 4,461.95
001106 VERIZON WIRELESS 124221 06/03/22 178.40
001402 WILLIAM'S TREE SERVICE, 124222 06/03/22 8,400.00 000154 WINCHESTER AUTO STORES 124223 06/03/22 45.34
001625 YOSHIDA DDS/NOREEN 124224 06/03/22 100.00
GENERAL CHECKING ACCOUNT 434,176.45 ***
004

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/03/2022 14:51:19 Check Register
GL540R-V08.17 PAGE 4
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 434,176.45
RECORDS PRINTED - 000183
005

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/03/2022 14:51:19 Check Register
GL060S-V08.17 RECAPPAGE

GL540R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 240,173.40
004 RECREATION 1,098.97
010 WASTEWATER OPERATIONS 140,488.02
011 TERTIARY TREATMENT PLANT 8,114.75
012 WASTEWATER CAPITAL RESERVE 1,436.25
019 AFFORDABLE HOUSING 6,974.00
023 SVRDA SUCCESSOR AGENCY 7,143.90
025 GENERAL TRUST 4,277.40
028 SENIOR CENTER 766.54
077 SKYPARK MAINT ASSESS DIST 5,039.38
088 LIBRARY FACILITIES-MEAS "S" 14,785.00
112 DENTAL INS INTERNAL SERV 1,840.80
123 COMMUNITY FACILITY CENTER 1,229.85
312 POLICE - BUDGET ACT OF 2016 808.19
TOTAL ALL FUNDS 434,176.45
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 434,176.45
TOTAL ALL BANKS 434,176.45
006

SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
06/09/2022 16:54:25 Check Register GL050S-V08.17 COVERPAGE GL540R
Report Selection:

RUN GROUP... 060922 COMMENT... 06/09/2022 A/P

DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-06092022-907 06/09/2022 A/P
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
007

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/09/2022 16:54:25 Check Register
GL540R-V08.17 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT

BA GENERAL CHECKING ACCOUNT
001405 AFLAC-FLEX ONE 124225 06/09/22 1,231.87
001066 BEHAVIORAL HEALTH CARE I 124226 06/09/22 232.00
000437 BRASS KEY LOCKSMITH 124227 06/09/22 88.75
005009 CA SYMBIOSIS GROUP 124228 06/09/22 4,888.65
001633 CAL-WEST LIGHTING & SIGN 124229 06/09/22 895.00
003890 CALPELRA 124230 06/09/22 1,125.00
001896 D & G SANITATION 124231 06/09/22 984.90
000778 DEPT OF JUSTICE 124232 06/09/22 64.00
001597 ENVIRONMENTAL INNOVATION 124233 06/09/22 10,400.60 001881 GRAINGER 124234 06/09/22 748.94
004084 HANSON ASSOCIATES ASSET 124235 06/09/22 2,475.00 000801 HINDERLITER, DE LLAMAS & 124236 06/09/22 1,571.19 000238 KENNEDY-JENKS CONSULTANT 124237 06/09/22 130.00
001660 KING/KATI 124238 06/09/22 50.00
001325 KUHN DDS/WILLIAM G 124239 06/09/22 503.20
001243 LIEBERT CASSIDY WHITMORE 124240 06/09/22 1,806.50 003565 MANAGEMENT PARTNERS 124241 06/09/22 5,697.50
000195 MESITI-MILLER ENGINEERIN 124242 06/09/22 6,683.00 000083 MISSION UNIFORM SERVICE 124243 06/09/22 1,911.02 000939 NATIONAL COMTEL NETWORK 124244 06/09/22 19.71
000098 PALACE BUSINESS SOLUTION 124245 06/09/22 1,366.46 003165 PHENOVA, INC 124246 06/09/22 129.16
000723 PIED PIPER INC./THE 124247 06/09/22 2,605.50
001825 SANTA CRUZ CO HEALTH SER 124248 06/09/22 150.00
005010 SANTA CRUZ DENTAL GROUP 124249 06/09/22 191.00
000127 SANTA CRUZ SENTINEL 124250 06/09/22 1,456.00
001586 SCOTTS VALLEY CLEANERS 124251 06/09/22 146.00
001113 STERICYCLE INC 124252 06/09/22 175.54
000143 SUMMIT UNIFORMS 124253 06/09/22 1,467.81
003908 TRANSUNION RISK & ALTERN 124254 06/09/22 76.00
001366 U.S. BANCORP OFFICE 124255 06/09/22 1,300.62
004030 U.S. BANK CORPORATE 124256 06/09/22 9,902.47
003924 VIRTUAL PROJECT MANAGER 124257 06/09/22 1,000.00 000151 VISION SERVICE PLAN 124258 06/09/22 1,197.00
003145 WAGE WORKS 124259 06/09/22 1,598.75
000154 WINCHESTER AUTO STORES 124260 06/09/22 19.01
GENERAL CHECKING ACCOUNT 64,288.15 ***
008

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/09/2022 16:54:25 Check Register
GL540R-V08.17 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 64,288.15
RECORDS PRINTED - 000147
009

SCOTTS VALLEY ACCOUNTS PAYABLE

CITY OF SCOTTS VALLEY
06/09/2022 16:54:25 Check Register
GL060S-V08.17 RECAPPAGE

GL540R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 42,623.30
002 RECYCLING/ENVIRONMENTAL 4,857.84
004 RECREATION 421.22
010 WASTEWATER OPERATIONS 8,545.33
012 WASTEWATER CAPITAL RESERVE 130.00
028 SENIOR CENTER 11.99
088 LIBRARY FACILITIES-MEAS "S" 72.00
112 DENTAL INS INTERNAL SERV 694.20
123 COMMUNITY FACILITY CENTER 5.98
150 GENERAL CAPITAL IMPROVEMENTS 315.29
155 TRANSPORTATION FUNDS-MEAS D 6,611.00
TOTAL ALL FUNDS 64,288.15
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 64,288.15
TOTAL ALL BANKS 64,288.15
010

AGENDA ITEM C
DATE: 06-15-2022

City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: June 15, 2022
TO: Honorable Mayor and City Council
FROM: Cathie Simonovich, City Clerk
APPROVED: Mali LaGoe, City Manager
SUBJECT: NOVEMBER 8, 2022 STATEWIDE GENERAL ELECTION

RESOLUTIONS

SUMMARY OF ISSUE
In November of this year, terms will expire for City Council Members Jim Reed and Derek Timm. In order to place these two City Council vacancies on the November 8, 2022 ballot, the City Council is required to approve the following resolutions:
• Resolution No. 2015, requesting that the County Board of Supervisors approve consolidation of Scotts Valley’s general election to fill two full-term Council seats, to be conducted by the County Elections Official, and also approves consolidation with any other jurisdiction that may wish to hold an election on November 8, 2022; and
• Resolution No. 2015.1, officially calling for a general election in the City of Scotts Valley to fill two City Council member seats, setting a Candidate Statement of Qualifications and fee, and setting poll hours.

In accordance with the Elections Code, the City Clerk will publish and post a “Notice of Election.”

FISCAL IMPACT
The estimated cost for the November 8, 2022 consolidated election is $35,000.

STAFF RECOMMENDATION
It is recommended that the City Council approve the following resolutions:
(1) Resolution No. 2015 ordering an election, requesting County Elections to conduct the election, and requesting consolidation of the election; and 001

AGENDA ITEM C
DATE: 06-15-2022

(2) Resolution No. 2015.1 calling for a General Election for the election of members of the City Council, determining that costs of Candidate’s Statement of Qualifications shall be paid by the candidate and its maximum number of words, and setting hours the polls will be opened and closed.

TABLE OF CONTENTS PAGE
Resolution No. 2015 ...................................................................................................... 3 Resolution No. 2015.1 ................................................................................................... 5 002
RESOLUTION NO. 2015

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SCOTTS VALLEY ORDERING AN ELECTION,

REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION,

AND REQUESTING CONSOLIDATION OF THE ELECTION

City of Scotts Valley

WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or district may by resolution request the Board of Supervisors of the county to permit the county elections official to render specified services to the city or district relating to the conduct of an election; and
WHEREAS, the resolution of the governing body of the city or district shall specify the services requested; and
WHEREAS, pursuant to Elections Code Section 10002, the city or district shall reimburse the county in full for the services performed upon presentation of a bill to the city or district; and WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county, or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and
WHEREAS, pursuant to Elections Code Section 10400, such election for cities and special districts may be either completely or partially consolidated; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled is to appear upon the same ballot as that provided for the statewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the Board of Supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot, acknowledging that the consolidation election will be held and conducted in the manner prescribed in Section 10418.

Upon such request, the Board of Supervisors may order the consolidation; and WHEREAS, pursuant to Elections Code Section 10418, if consolidated, the consolidated election shall be held and conducted, election boards appointed, voting precincts designated, candidates nominated, ballots printed, polls opened and closed, voter challenges determined, ballots counted and returned, returns canvassed, results declared, certificates of election issued, recounts conducted, election contests presented, and all other proceedings incidental to and connected with the election shall be regulated and done in accordance with the provisions of law regulating the statewide or special election, or the election held pursuant to Section 1302 or 1303, as applicable.
003
WHEREAS, the resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and WHEREAS, various district, county, state and other political subdivision elections may be or have been called to be held on November 8, 2022;
NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of the City of Scotts Valley hereby orders an election be called and consolidated with any and all elections also called to be held on November 8, 2022, insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the City of Scotts Valley, and the City Council requests the Board of Supervisors of the County of Santa Cruz to order such consolidation under Elections Code Section 10401, 10403 and 10418.

BE IT FURTHER RESOLVED AND ORDERED that the City Council of the City of Scotts Valley hereby requests the Board of Supervisors to permit the Santa Cruz County Elections Department to provide any and all services necessary for conducting the election and agrees to pay for said services; and
BE IT FURTHER RESOLVED AND ORDERED that the Santa Cruz County Elections Department conduct the election for the following offices on the November 8, 2022 ballot:

Seats Open Office Term
Jim Reed Council Member 2022 – 2026
Derek Timm Council Member 2022 – 2026
The above and foregoing resolution was adopted at a duly held regular meeting of the City Council on the 15th day of June 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Approved: _____________________________
Donna Lind, Mayor
Attest: ______________________________
Cathie Simonovich, City Clerk
004
RESOLUTION NO. 2015.1

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SCOTTS VALLEY CALLING A GENERAL MUNICIPAL

ELECTION FOR THE ELECTION OF MEMBERS OF THE CITY
COUNCIL; DETERMINING THAT COSTS OF CANDIDATE'S

STATEMENT OF QUALIFICATIONS SHALL BE PAID BY THE
CANDIDATE AND ITS MAXIMUM NUMBER OF WORDS; AND

SETTING HOURS THE POLLS WILL BE OPEN AND CLOSED
BE IT RESOLVED by the City Council of the City of Scotts Valley as follows:

Section 1. A general municipal election for the election of two (2) City Council Members for four-year terms shall be held on November 8, 2022.

Section 2. Each candidate who avails themself of the services set forth in Elections Code Section 10012 shall be charged a $320 fee at the time their candidate's statement is filed - a sum not greater than the actual prorated costs of printing and handling the Candidate's Statement of Qualifications.

This will cover the cost of including the Candidate’s Statement Online only.

If the Candidate wishes to have their Candidate’s Statement printed in the county Voter Information Guide, the cost is estimated to be $583.

Section 3. Candidate's Statement of Qualifications shall be limited to two hundred (200) words.

Section 4. Polls shall be open from 7:00 a.m. to 8:00 p.m.

The above and foregoing resolution was adopted at a duly held regular meeting of the City Council on the 15th day of June 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved: ________________________
Donna Lind, Mayor
Attest: ______________________________
Cathie Simonovich, City Clerk
005

AGENDA ITEM D
DATE: 6-15-2022

City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: June 15, 2022
TO: Honorable Mayor and City Council
FROM: Casey Estorga, Administrative Services Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: ADOPT RESOLUTION APPROVING THE ANNUAL SUBMITTAL

OF CITY OF SCOTTS VALLEY INVESTMENT POLICY

SUMMARY OF ISSUE
The State of California Government Code Section 53646 was amended in 2010 and states that a City Treasurer may submit the City Investment Policy to the City Council for review and approval. While not required, it is a best practice to have the local governing body review and approve its investment policy.

The City’s existing Investment Policy, last adopted on June 16, 2021, is attached at the end of this Staff Report for your information. Staff recommends that no changes be made to the existing Investment Policy at this time. However, staff also recommends the City Council revisits the Investment Policy after the City Council meets with the City’s financial advisors, scheduled to occur in the Fall of 2022.

The City’s Investment Policy affirms the City’s fiduciary responsibility to safeguard public assets. A high priority is placed on ensuring the safety of principal and that the City’s liquidity needs for payroll and other City obligations are met prior to considering yield on the investment.

The investments authorized in Investment Policy are typical governmental investments and are broadly recognized as reasonably safe investments. More risky investments, such as derivative investments or reverse repurchase agreements, have been categorically excluded from the City’s Investment Policy. Typically, the City invests most of its cash other than bond proceeds in the State of California Local Agency Investment Fund (LAIF), which has proved to be a safe investment with a good yield and highly liquid.

A glossary of investment security terms and a summary of permitted investments and limitations are included at the back of the Investment Policy, as a guide to the reader.

FISCAL IMPACT
No change is recommended and approving the Investment Policy will have no fiscal 001

AGENDA ITEM D
DATE: 6-15-2022

impact. Investment reports are provided to the City Council each month, as required by the City’s existing Investment Policy.

STAFF RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 1139.26 approving the Investment Policy for the City of Scotts Valley.

TABLE OF CONTENTS PAGE
Resolution No. 1139.26 .................................................................................................. 3 Investment Policy ............................................................................................................ 4 002

RESOLUTION NO. 1139.26

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SCOTTS VALLEY

APPROVING THE INVESTMENT POLICY FOR

THE CITY OF SCOTTS VALLEY
WHEREAS, under government Code Section 53646, et seq, the City Treasurer may submit the City’s Investment Policy for City Council approval; and WHEREAS, it is in the public’s best interest that an investment policy be approved by the City Council so that the public assets will be properly safeguarded and invested.

NOW THEREFORE be it resolved by the City Council of the City of Scotts Valley that the attached Investment Policy (Exhibit “A”) is hereby approved.

This resolution was passed and adopted on the 15th day of June, 2022, at a duly held regular meeting of the City Council of the City of Scotts Valley by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved: _____________________________
Donna Lind, Mayor
Attest: ____________________________
Cathie Simonovich, City Clerk
003

CITY OF SCOTTS VALLEY COUNCIL POLICY MANUAL
TITLE: INVESTMENT POLICY POLICY NUMBER: 05-17
EFFECTIVE DATE: 6/5/2019 PAGES: 11
REVISED DATES: 6/03/2020
APPROVED BY: Randy Johnson, Mayor
A. PURPOSE
This investment policy is designed to develop a clear understanding for the City Council, City staff, citizens, and third parties of the objectives, policies, and guidelines for the investment of City funds which are not required for immediate needs. The investment policy also offers guidance to investment staff and to any external investment advisors on the investment of City funds.

This statement is intended to provide direction for the investment of the City’s temporary idle cash under the prudent investor rule. Civil Code Section 2261, et seq. states in part “...When investing...for the benefit of another, a trustee shall act with the care, skill, prudence, and diligence...that a prudent person acting in a like capacity and familiar with such matters would use in the conduct of an enterprise...”
B. OBJECTIVES
The City’s ultimate investment goal is to enhance the economic condition of the City while ensuring the safety of funds invested and assuring that money is always available when needed.

The City strives to maintain the level of investment of all idle funds as near 100% as possible, through the optimum operation of its cash management system which is designed to accurately monitor and forecast expenditures and revenue. The City attempts to obtain the highest yield on its investments with preservation of principal and liquidity.

The primary objective of the investment policy of the City of Scotts Valley is SAFETY.

Investments shall be placed only in securities described in this policy, authorized by federal, state, and local laws and regulations, and managed in a manner that seeks to ensure the preservation of principal. The portfolio shall also be appropriately diversified to avoid incurring unreasonable risks regarding specific types of individual financial institutions. Maximizing interest earned is a secondary objective once safety, liquidity, and legality have been assured. 004
Investment Policy
2 | P a g e
C. DELEGATION OF AUTHORITY
The City delegates the authority to invest to the City Manager and City Treasurer and appropriate assistant, subject to the limitations set forth in the Investment Policy and Investment Guidelines.

The City holds its public investor harmless for responsible investment transactions undertaken in accordance with the Investment Policy, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

The City may delegate the investment of City funds to a professional investment advisor registered under the provisions of the Investment Advisors Act of 1940, subject to approval by the City Council. All investments shall be consistent with this Investment Policy and procedures established by the City Treasurer.

D. ETHICS AND CONFLICT OF INTEREST
Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with proper execution of the investment program or impairs their ability to make impartial decisions. Additionally, the City Manager and City Treasurer are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission (FPPC).

E. INVESTMENT GUIDELINES AND INVESTMENT STRATEGY
The City uses a set of written Investment Guidelines which define the procedures for investing within the directives of the Investment Policy. In accordance with the Investment Guidelines, investment strategy is used to maximize yield depending on market conditions.

To maximize returns, the economy and various markets are monitored carefully in order to assess the probable course of interest rates. The City lengthens its maturities when rates are falling and shortens maturities when rates are rising. The City attempts to take advantage of imperfections in the market where a security’s price is out of line with other investments, and tries to improve yields during cyclical changes in interest rates.

F. SCOPE
This policy applies to all cash assets of the City of Scotts Valley, the Scotts Valley Redevelopment Agency, and the Scotts Valley Public Financing Authority. Included are all pooled funds accounted for in the City’s Comprehensive Annual Financial Report, as follows:
 General Funds
 Special Funds
 Debt Service Funds
 Capital Project Funds
 Internal Service Funds
 Enterprise Funds
 Trust and Agency Funds
Excluded funds are those, held by a fiscal agent, over which the City does not exercise control over investment of the funds.
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Investment Policy
3 | P a g e
G. PERMITTED INVESTMENTS AND LIMITATIONS ON INVESTMENT
The investment of surplus funds is governed by California Government Code Section 53601 et seq. and by California Government Code section 53630 et seq.

Funds not deposited in banks may be invested in the securities described in sections a-j below.

The maximum maturity of any securities purchased shall not exceed five (5) years from date of purchase, unless specified below as shorter than five years, or unless a longer maturity is allowed by bond documents for the investment of bond proceeds, as described in section 1 below. All investments shall be subject to limitations as described herein.

1. Obligations of the U.S. Treasury, or securities guaranteed by the full faith and credit of the United States (“Treasury Obligations”), excluding securities which have been stripped of their coupons.
a. There is no limitation to the percent of the portfolio which may be held in these Treasury obligations.

2. Obligations which are guaranteed by the full faith and credit of agencies or instrumentalities of the U.S. government (“Agency obligations”), including but not limited to FNMA, FFCB, FHLB, and SLMA.
a. There is no limitation to the percent of the portfolio which may be held in these Agency obligations.

3. Negotiable certificates of deposit at banks, the short-term obligations of which are rated A1 or higher by Standard and Poor’s or rated P1 or higher by Moody’s Investors Service, and the long term obligations (if any) of which are rated A or higher by Standard and Poor’s or by Moody’s Investors Service, or the equivalent by another recognized rating agency. a. The maximum maturity of certificates of deposit may not exceed five years.
b. No more than 30% of the portfolio, excluding bond proceeds, may be invested in certificates of deposit.
c. The institution must be located in California.
d. The institution must have current financial information, a signed contract, and a waiver on file with the City.
e. The institution must maintain a net worth to asset ratio of at least 30% and have a positive earnings record.
f. The institution must be at least 3 years old.
g. For collateralized investments, the institution must have at least $500 million in assets.
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4. Banker’s acceptances issued by banks, the short term obligations of which are rated A1 or higher by Standard and Poor’s or rated P1 or higher by Moody’s Investors Services, or the equivalent by another nationally rating agency.
a. The maximum maturity of banker’s acceptances may not exceed 180 days.
b. No more than 40% of the portfolio, excluding bond proceeds, may be invested in banker’s acceptances.

5. Commercial paper issued by corporations, the short term obligations of which are rated A1 or higher by Standard and Poor’s, or P1 by Moody’s Investor Services, or the equivalent by another nationally recognized rating agency. a. The maximum maturity of commercial paper may not exceed 270 days. b. Eligible paper is limited to notes issued by corporations organized and operating within the United States and having total assets in excess of $500 million, and having a long term debt rating of “A” or higher. c. No more than 15% of the portfolio, excluding bond proceeds, may be invested in commercial paper.
d. An additional 15% of the portfolio (for a total of 30%), excluding bond proceeds, may be invested in commercial paper if the dollar-weighted average maturity of the entire amount does not exceed 31 days.

6. Repurchase agreements collateralized by any securities permitted under paragraphs 1. and 2. of this section of this policy (Treasury obligations or Agency obligations). a. The term of a repurchase agreement may not exceed 30 days. b. The market value of securities shall not be less than 102% of the repurchase amount.
c. No more than 15% of the portfolio, excluding bond proceeds, may be invested in repurchase agreements.
d. The repurchase agreements shall be subject to a master repurchase agreement between the City and the provider of the repurchase agreement. The repurchase agreement shall be substantially in the form developed by the Public Securities Association.
e. Collateral underlying repurchase agreements shall be delivered to the City’s custodial bank. Clearly marked evidence of ownership (safekeeping receipts) must be supplied to the bank.

7. Corporate medium notes, rated A or higher by Moody’s Investor Services and by Standard and Poor’s.
a. No more than 30% of the portfolio, excluding bond proceeds, may be invested in corporate medium term notes.
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8. Mortgage pass through securities issued by an agency of the U.S. government. a. No more than 15% of the portfolio, excluding bond proceeds, may be invested in mortgage pass through securities.

9. Money market mutual funds with a minimum of $250 million is assets which invest in securities described in a. through h. above, provided:
a. The fund has attained the highest rating provided by two of the three largest nationally recognized rating agencies, or
b. The fund has an investment advisor registered with the Securities and Exchange Commission with not less than five year’s experience investing in the securities and obligations in a. through h. above. c. No more than 15% of the portfolio, excluding bond proceeds, may be invested in money market mutual funds.

10. The State of California “Local Agency Investment Fund” (“LAIF”) and the “Investment Fund of California” (“CalTRUST”).
a. No more than the maximum deposit allowed per agency set by the State Treasurer may be invested in LAIF.
b. No more than 30% of the portfolio, excluding bond proceeds, may be invested in CalTRUST.

11. The City of Scotts Valley also utilizes deposits from commercial banks for regular depository services including operating and payroll accounts. Utilization of “sweep” account services provides short term interest on operating funds. Interest-bearing accounts may also be maintained for certain individual City funds. a. Deposits in local banks or savings and loans must be consistent with the basic investment goals which stress safety and liquidity above yield. b. All bank and savings and loan association deposits shall be insured by the FDIC or, to the extent not insured, be collateralized with securities in accordance with California law.

12. Bond proceeds, obligations under lease, installment sales, or proceeds from other agreements of the City may be invested with more flexibility, in accordance with Section 53601 of the California Government Code, in any security that meets the statutory provisions governing the issuance of bonds or other agreements made by the City.

H. POLICY CRITERIA FOR SELECTING INVESTMENTS, IN ORDER OF PRIORITY

1. Safety
Safety and the minimization of risk associated with investing refers to attempts to reduce the potential for loss of principal, interest, or combination of the two. The first level of risk control is found in state law which restricts the particular types of investments permitted 008
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for municipalities. The second level of risk control is reduction of default risk by investing in instruments that appear upon examination to be the most creditworthy. The third level of risk control is reduction of market risk by investing in instruments that have maturities coinciding with dates of disbursement, thereby eliminating risk of loss from a forced sale.

The City only invests in those instruments that are considered very safe.

2. Liquidity
Liquidity refers to the “ability to easily sell” at any time with a minimal risk of losing some portion of principal or interest. Liquidity is an important quality for an investment to have, for at any time the City may have unexpected or unusual circumstances that result in larger disbursements than expected, and some investments may need to be sold to meet the contingency. Most investments of the City are highly liquid, with the exception of bond proceeds. Maturities of investments are selected in anticipation if disbursement needs, thereby obviating the need for forced liquidation or lost interest penalties.

3. Yield
Yield is the potential dollar earnings an investment can provide, and also is sometimes described as the rate of return. The City attempts to obtain the highest yield possible when selecting an investment, provided that the criteria stated in the Investment Policy for safety and liquidity are met and provided that the Investment Guidelines and Strategy are followed.

I. POLICY CONSTRAINTS
The City operates its investment program with many state and self-imposed constraints.

The City does not speculate; it does not buy stocks; it does not deal in futures or options; it does not purchase on margin through reverse repurchase agreements. The weighted average life of the portfolio is maintained within the limits dictated by the cash flow needs of the City and by Investment Guidelines. The City diversifies its investments to reduce potential default on market risks. The portfolio is carefully monitored to assure the prudent management of the portfolio.

J. SELECTION OF INVESTMENT CONTACTS
The City determines those firms with which it will do investment business through a process outlined in the Investment Guidelines. The City will not invest with any firm not on the approved list of Investment Contacts.

K. SAFEKEEPING
All securities in the City’s portfolio are maintained in the City’s vault or in an acceptable safekeeping account with a perfected interest in the City’s name, and are evidenced by safekeeping receipts. All transactions will be conducted as delivery-vs-payment settlements.
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L. INVESTMENT CONTROLS
The City Treasurer has developed a system of internal investment controls and a segregation of responsibilities of investment functions, in order to assure an adequate system of internal controls over the investment function. The controls are designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City of Scotts Valley. Controls deemed most important include: clear delegation of authority to subordinate staff members, separation of transaction authority from accounting and recordkeeping, supervisory control of employee actions, written confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, custodial safekeeping, avoidance of bearer-form securities, specific limitations regarding securities losses and remedial actions, proper review and approval of brokerage accounts and investment transactions, and control of collusion.

M. INVESTMENT REPORTS

1. The City Treasurer many annually render a Statement of Investment Policy to the City Council for their approval at a public meeting per California Government Code section 53646(a).

2. The City Treasurer may generate and forward to the City Manager and City Council a monthly report within 30 days after the end of each month. Included in these types of reports are: type of investment, issuer, date of maturity, face value, cost of security, current market value (and source of valuation), yield, citation of compliance with the investment policy (or explanation), and a statement of the City’s ability to meet expenditure requirements for the next 6 months.

N. INVESTMENT AUDITS
Annually, there shall be both internal and external audits of the City’s Investment Program to assure compliance with the Investment Policy, Investment Guidelines, and Investment Controls.

O. INVESTMENT PERFORMANCE EVALUATION
Annually, the City Council, at the time that the Investment policy is brought to the City Council, shall review and evaluate the investment program and update the Statement of Investment Policy. The City Manager shall review the Investment guidelines semiannually.

P. RATING OF SECURITIES
Only securities which meet the ratings specified above may be purchased. If the rating of a security which the City owns is downgraded below these rating standards, the Treasurer shall determine whether to retain or liquidate the security, based upon the new rating, the reason for the re-rating, the maturity date, the amount, and the market value of the security.
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Q. INVESTMENT GUIDELINES

1. Cash Availability Guidelines
a. Cash flow analysis is developed which serves as a basis for determining the cash available for investment and maturity dates needed to cover future disbursements.
b. A close rapport is maintained with all departments having a significant impact on cash flow to ensure receipt of timely and accurate data. c. Where practical, revenue receipts are consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated according to fund cash and investment balances.
d. Active bank balances are kept as low as possible without jeopardizing good banking relationships by maintaining investment of available cash as near to 100% as possible.
c. Bank balances are obtained weekly to assure accurate and detailed information.
d. Sufficient funds are maintained in very liquid investments to meet most unexpected contingencies.

2. Investing Guidelines
a. A close working relationship is maintained with a list of well-established brokers, dealer/brokers, and bankers whose proven technical knowledge and expertise is of assistance in making investment decisions. b. Economic data, forecasts, and conditions are continuously obtained from financial experts in the field and evaluated as to impact on investment decisions.
c. Business journals are routinely reviewed and education programs are attended to enhance knowledge and professional skills required to manage an investment portfolio.
d. Only investments authorized by the Investment Policy are transacted.

Investments are made with qualifying institutions based only on competitiveness of interest rates offered.
e. Purchases of investments are made with the intent of holding the investments to maturity. If, under favorable market conditions, investments of similar maturities can be swapped or traded and portfolio performance can be improved without compromising safety, the trades may be transacted.
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f. Individuals authorized by delegation to assist the City Treasurer and City Manager in conducting transactions are limited to purchases of 90 days maturity or less, and are limited to transactions of no more than $100,000 in size, unless specifically otherwise authorized under unusual circumstances.

3. Guidelines for Broker/Dealer and Banker Relationships a. A list of approved brokers, broker/dealers, banks, and savings and loans is reviewed monthly based upon the following:
(1) Being authorized under California Government Code section 53635.5 to transact investments with local agencies.
(2) Receipt of positive audited financial statements.
(3) Being in business for a minimum of three years.
b. The City Treasurer reviews and acts on requests to be on the approved list and accompanying financial statements.
c. There is a formal filing system of the required information for those on the approved list, which provides for an annual report of updated financial information.
e. There is a timely transaction monitoring system to ensure that all documents and confirmation are received and are correct. f. Transactions are monitored monthly to assure that there are no undue concentrations of investments with any single firm.
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GLOSSARY OF INVESTMENT SECURITIES
a. Obligations of the U.S. Treasury - Debt obligations backed by the full faith and credit of the U.S. Government. They are issued with initial maturities from three months to 30 years.
b. Agency Obligations - Obligations guaranteed by the full faith and credit of agencies and instrumentalities of the U.S. Government, such as FNMA, FFCB, FHLB, and GNMA. c. Negotiable Certificates of Deposits - A bank deposit issued in negotiable form (i.e., one that can be bought or sold in the open market).
d. Banker’s Acceptance - A draft that is drawn and accepted by banks. Because the accepting institution is obligated to pay the draft without regard to whether it is paid or not, banker acceptances are considered to be high quality money market instruments. e. Commercial Paper - Unsecured promissory notes issued by corporations to fund short term cash requirements.
f. Repurchase Agreement - An agreement in which an investor buys securities from a contra-party with the provision that the buyer must sell the securities back to the contraparty at a specific date at a pre-agreed upon price. The repurchase amount is expressed as principal plus interest at an agreed upon rate. g. Corporate Medium Term Note - An obligation of a corporation issued with an initial term of maturity of nine months to 15 years.
h. Mortgage Pass Through Certificates - Bonds backed by an undivided interest in a pool of mortgages or trust deeds. Income and principal from the underlying mortgages is used to pay off the securities.
i. Money Market Mutual Funds - Mutual funds which invest in short term securities and strive to maintain a share price of $1.
j. Local Agency Investment Fund (LAIF) - An investment pool managed by the California State Treasurer’s Office to provide safe, low cost, and highly liquid investment alternative for California’s local governmental agencies.

Investment Trust of California - More commonly known as CalTRUST, a trust created for public agencies to provide for the investment of pooled funds of its participants. k. Demand Deposits - A deposit of monies where the monies are payable by the bank upon demand of the depositor.
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PERMITTED INVESTMENTS AND LIMITATIONS ON INVESTMENT
Investment Type Percent of
Portfolio
Maximum Life Other Requirements
a. US Treasury No Limit 5 Years No Strips
b. Agencies of US Government No Limit 5 Years
c. Certificates of Deposit 30% 5 Years Rated A1/P1
d. Banker’s Acceptances 40% 180 Days Rated A1/P1
e. Commercial Paper 15%
(30% if
weighted
dollar)
270 Days
(Average <31 days)
Rated A1/Pa
US Corporations Assets
>$500 M LTD Rated A
f. Repurchase Agreements 15% 30 Days Collateralized Market >102%
g. Corporate Medium Term
Notes
30% 5 Years Rated A
h. Mortgage Pass-Through 15% 5 Years US Government Only i. Money Market Mutual Funds 15% N/A Assets >$250M
Invests only in a-h
above.

Highest rating possible.

Registered Advisor
j. LAIF
Investment Trust of California
LAIF Limit
30%
N/A
N/A
k. Demand Deposits No Limit N/A FDIC or collateralized
APPROVED AS TO FORM:
___________________________
Kirsten Powell, City Attorney
014

AGENDA ITEM E
DATE: 6-15-2022

City of Scotts Valley

SUMMARY OF ISSUE
In 1979, State voters approved Proposition 4, commonly known as the Gann Initiative.

The Proposition created Article XIIIB of the State constitution placing limits on the amount of certain revenue, called proceeds from taxes, which can be spent (appropriated) by governmental entities. In 1990, the State voters approved Proposition 111, which modified the formula for calculating the limit and required an annual review of the limit.

The Appropriations Limit is based on adjusting the previous year’s limit by two factors.

The City can select one factor from the following two sets of factors:
• Percentage change in population in the City of Scotts Valley, or • Percentage change in population in the County of Santa Cruz, and and
• Percentage change in the local nonresidential new construction assessment roll for the City of Scotts Valley (to be used as the change in the cost of living), or • Percentage change in the per capita personal income in the State of California.

All of the above factors are provided by the State of California, except for the local new construction assessment which is provided by the County of Santa Cruz. The factors for the FY 2022/23 calculation are as follows:

Percentage change in population in the City of Scotts Valley: -2.89% Percentage change in population in the County of Santa Cruz: 0.00% Percentage change in local nonresidential new construction: 0.00% Percentage change in per capita personal income in the State: 7.55% 001

AGENDA ITEM E
DATE: 6-15-2022

FISCAL IMPACT
Using the percentage change in population in the County of Santa Cruz at 0.00% and the percentage change in the per capita personal income in the State at 7.55% will produce the highest appropriations limit for 2022/23. With $220,044,816 being the appropriations limit from FY 2021-22, the appropriations limit formula for FY 2022-23 is as follows:
(1.0000 x 1.0755) x $220,044,816 = $236,658,200
The appropriations subject to this limit based on the FY 2022-23 Final Proposed Budget is $12,143,035 (total taxes collected). Therefore, the City of Scotts Valley is well below its appropriations limit.

STAFF RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 1007.35 making certain findings including the selection of the two factors stated in the Fiscal Impact section above and adopting the 2022-23 appropriations limit of $236,658,200.

TABLE OF CONTENTS PAGE
Resolution No. 1007.35................................................................................................... 3 State Dept. of Finance on Price and Population Data for Local Jurisdiction May 2022 ... 4 Santa Cruz County Nonresidential Transactions............................................................. 7 002

RESOLUTION NO. 1007.35

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SCOTTS VALLEY MAKING CERTAIN FINDINGS AND

DETERMINATIONS IN COMPLIANCE WITH SECTION XIII B OF THE

CALIFORNIA CONSTITUTION (GANN INITIATIVE) AND SETTING
THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
BE IT RESOLVED by the City Council of the City of Scotts Valley that in compliance with Section XIII B of the Constitution of the State of California, the following is hereby found and determined:

1. The appropriations limit for fiscal year FY 2021/2022 was $220,044,816; and

2. The change in population in the County of Santa Cruz in 2021, according to the State of California was 0.00%, was selected as a factor; and

3. That during fiscal year 2021/22, according to the State, the percentage change in per capita personal income in California was 7.55%, was selected as a factor; and

4. That the appropriations limit under the Gann Initiative for FY 2020/2021 is $236,658,200; and

5. That the change in cost of living is selected to be the change in per capita personal income.

6. That the documentation for establishing the appropriations limit for 2022-23 was prepared by the Finance Department and presented to the City Council on June 15, 2022.

7. That more than 15 days have elapsed since documentation used in this determination was made available to the public.

The foregoing resolution was adopted by the City Council of the City of Scotts Valley at a regularly scheduled meeting held on the 15th day of June, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Approved:___________________________
Donna Lind, Mayor
Attest:___________________________
Cathie Simonovich, City Clerk
003
: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

May 2022
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2022, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2022-23. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2022-23 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit.

Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website
Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2022.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

KEELY MARTIN BOSLER
Director
By:

ERIKA LI
Chief Deputy Director
Attachment
004

May 2022
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2022-23 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2022-23 7.55
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2022-23 appropriation limit.
2022-23:

Per Capita Cost of Living Change = 7.55 percent
Population Change = -0.30 percent
Per Capita Cost of Living converted to a ratio: 7.55 + 100 = 1.0755 100
Population converted to a ratio: -0.30 + 100 = 0.997
100
Calculation of factor for FY 2022-23: 1.0755 x 0.997 = 1.0723 005

Fiscal Year 2022-23
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2021 to January 1, 2022 and Total Population, January 1, 2022 Total
County Population Percent Change --- Population Minus Exclusions --- City 2021-2022 1-1-21 1-1-22 1-1-2022
Santa Cruz
Capitola -3.14 10,112 9,794 9,794
Santa Cruz 11.25 57,594 64,075 64,075
Scotts Valley -2.89 12,407 12,049 12,049
Watsonville -2.83 52,147 50,669 50,669
Unincorporated -3.21 134,251 129,935 129,977
County Total 0.00 266,511 266,522 266,564
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. 006
GLKey Fund Description
Non Residential
Growth from
Construction
Current Roll
Assessed Vallue
Previous Roll
Assessed Value
Change in
Assessed Value
Non
Residential
Growth %
131220 S C COUNTY GENERAL 22,868,805 52,203,759,258 50,444,263,768 1,759,495,490 1.2997% 131610 CAPITOLA CITY TR 58,734 2,821,642,690 2,735,653,131 85,989,559 0.0683% 131622 SANTA CRUZ CITY TR 10,381,995 11,322,012,220 10,873,802,074 448,210,146 2.3163% 131630 SCOTTS VALLEY CITY TR - 3,216,772,514 3,099,061,367 117,711,147 0.0000% 131648 WATSONVILLE CITY - TRUST 2,005,833 4,810,854,774 4,610,334,305 200,520,469 1.0003% 131855 COUNTY LIBRARY 934,765 38,782,572,997 37,506,170,179 1,276,402,818 0.0732% 134910 REC & PARKS - CO SERV AREA #11 78,732 27,591,070,471 26,667,318,645 923,751,826 0.0085% 135461 SC FLOOD CONT & WTR CONS ZONE 4 213,189 52,201,593,603 50,442,120,319 1,759,473,284 0.0121% 135462 SC FLOOD CONT & WAT CONS DISTGEN 181,695 52,203,759,258 50,444,263,768 1,759,495,490 0.0103% 304100 COUNTY FIRE 169,718 4,431,725,187 4,422,861,791 8,863,396 1.9148% 622115 CO HWY SAFETY SERVICE AREA #9 72,549 30,034,744,741 29,127,657,320 907,087,421 0.0080% 622120 CO HWY SAFETY SERV AREA #9-A 97,558 13,962,824,268 13,564,213,717 398,610,551 0.0245% 622125 CO HWY SAFETY SVC AREA #9-ZN B 3,882 4,246,856,769 4,037,090,269 209,766,500 0.0019% 622245 PAJARO STORM DRAIN MAINT DIST 279,714 7,977,749,634 7,658,908,184 318,841,450 0.0877% 622350 SC FLOOD CONT & WTR CONS ZONE 5 103,920 10,248,636,407 9,838,137,774 410,498,633 0.0253% 640101 BONNY DOON SCH DIS GENL 20,359 663,812,448 719,456,439 (55,643,991) -0.0366% 640301 LIVE OAK SCH DIST GENL 861,021 4,543,738,309 4,337,086,463 206,651,846 0.4167% 640701 SCOTTS VAL SCH DIST GENL 181,298 4,930,784,014 4,746,488,084 184,295,930 0.0984% 640801 SOQUEL SCH DIST GENL 3,106,689 6,528,052,547 6,298,908,769 229,143,778 1.3558% 641101 SLV UNIF SCH DIST GENL 729,412 4,262,546,494 4,256,213,617 6,332,877 11.5179% 641210 COUNTY SCHOOL SERVICE 2,609,128 50,629,982,196 48,915,628,720 1,714,353,476 0.1522% 641401 S C HI SCH DIST GENL 10,493,347 24,411,481,256 23,563,903,017 847,578,239 1.2380% 641501 S C SCH DIST GENL 12,700,802 11,854,493,001 11,385,653,072 468,839,929 2.7090% 642001 PAJ VAL UNIF SCH DIST GENL 9,565,909 17,001,198,031 16,325,721,945 675,476,086 1.4162% 642501 642501 CABRILLO COMM COL DIST GENERAL 6,049,164 50,677,952,694 48,963,189,394 1,714,763,300 0.3528% 682500 CENTRAL FPD OF SANTA CRUZ COUNTY 4,003,854 11,266,713,200 10,827,379,267 441,121,686 0.9077% 680600 BEN LOMOND FIRE PROT DIST 8,438 857,447,558 839,021,899 18,425,659 0.0458% 680810 BOULDER CREEK FIRE PROT DIST 6,824 1,611,586,668 1,653,932,303 (42,345,635) -0.0161% 680900 BLDR CREEK REC & PARK DIST 1,614 1,606,711,310 1,650,487,418 (43,776,108) -0.0037% 683100 PAJARO VALLEY FIRE PROTECTION DIST G 233,721 1,847,805,922 1,783,357,966 64,447,956 0.3627% 683310 PAJARO VALLEY PUB CEM DIST 100,116 9,117,356,611 8,763,565,706 353,790,905 0.0283% 684000 S C PORT DIST TR GENL 626,428 19,695,821,794 18,893,373,580 802,448,214 0.0781% 684700 SAN LOR VAL CO WAT DIST TR GEN 41,496 3,514,895,008 3,467,143,311 47,751,697 0.0869% 684810 S C CO RESOURCE CONS DIST 6,447 32,858,767,003 31,862,242,396 996,524,607 0.0006% 689510 ZAYANTE FIRE PROT DIST 32,970 621,446,200 600,127,977 21,318,223 0.1547% Total 91,046,227 595,993,742,002 575,883,891,717
Previous Roll Year - 2020/21
AB8 Roll Year - 2021/22

SANTA CRUZ COUNTY NONRESIDENTIAL CONSTRUCTION TRANSACTIONS

DISTRIBUTED AMOUNTS BY INDEX
Includes all new construction to be completed in 2021
007

AGENDA ITEM F
DATE: 06-15-2022

City of Scotts Valley

CITY COUNCIL STAFF REPORT
DATE: June 15, 2022
TO: Honorable Mayor and City Council
PREPARED BY: Casey Estorga, Administrative Services Director FROM: Mali LaGoe, City Manager
SUBJECT: FY 2022-23 BUDGET ADOPTION AND LONG-RANGE

FINANCIAL FORECASTS

SUMMARY OF ISSUE
The FY 2022-23 Final Proposed Budget is attached for the City Council’s consideration.

This budget includes a long-range financial forecast, with detailed analysis on the City’s General Fund.

To assist with the development of the FY 2022-23 Final Proposed Budget the City Council has provided policy and budget direction in the following ways:
• FY 2020-21 Annual Comprehensive Financial Report (ACFR) and FY 2021-22 Mid-Year Budget Amendments: The City Council accepted the external auditor’s review of FY 2020-21 and as a result, authorized recommended mid-year budget amendments by approving the existing FY 2021-22 Amended Budget. • STRATEGIC PLANNING GOALS: City Council held multiple study sessions to review, analyze, and confirm the City’s Strategic Planning Goals, all of which have been incorporated into the FY 2022-23 Final Proposed Budget. • GUIDING BUDGET PRINCIPLES: City Council adopted annual Guiding Budget Principles to help shepherd the budget development process, including by noting that the General Fund unrestricted reserve levels should be a minimum of 17% with a goal of 30%.
• FEE SCHEDULE: City Council approved the FY 2022-23 Fee Schedule to assist with cost recovery associated with providing services to the community. • CAPITAL IMPROVEMENT PROJECT (CIP) PLAN: Upon adoption of the FY 2022-23 Annual Budget, the City Council, Parks and Recreation Commission, and Planning Commission will have reviewed and approved the Five-Year Capital 001

AGENDA ITEM F
DATE: 06-15-2022

Improvement Project (CIP) Plan.
• CITY COUNCIL BUDGET SUBCOMMITTEE: Staff and financial consultants met with the City Council Budget Subcommittee, comprised of the Mayor and Vice Mayor, to review, in detail, all aspects of the FY 2022-23 Final Proposed Budget.

These meetings involved representatives from every City department, discussing operational needs and serve demands.
• PRELIMINARY PROPOSED BUDGET: Staff presented the FY 2022-23 Preliminary Proposed Budget at the June 1, 2022 City Council meeting. At that meeting, staff received feedback from the community and policy direction from the City Council. That information has been incorporated into the FY 2022-23 Final Proposed Budget as presented to the City Council on June 15, 2022.

Budget Document and Overview
The attached budget document summarizes the FY 2022-23 Final Proposed Budget. The plan continues to a target of service restoration and making strategic investments in Scotts Valley’s future, including by scheduling deferred or otherwise delayed maintenance, projects, or general restoration of services to pre-pandemic levels. The budget also includes targeted funding to address the City’s strategic goals of ensuring long-term financial stability, supporting economic development, enhancing operational efficiencies and maintaining residents’ quality of life.

Long-Range Financial Planning
The FY 2022-23 Final Proposed Budget incorporates analysis on the overall financial health of the City, with great emphasis on the performance and future needs of the General Fund as the City’s largest funding source. The FY 2022-23 Final Proposed Budget is forward thinking and incorporates Council priorities, including by meeting reserve balance minimums in all funds. Furthermore, these day-to-day operational activities are accomplished while concurrently budgeting a General Fund set-aside of an unencumbered $2.5 million to help address long-term liabilities like pension and retiree medical costs as well as a $3.5 million transfer to cover costs of FY 2022-23 General Fund Capital Improvement Projects.

The long-range financial analysis concludes by highlighting that voter-adopted Measure Z is infusing necessary stability in the budget, with the City Council needing to schedule future conversations to strategically plan for Measure Z’s expiration in roughly 10 years, during FY 2031-32.

FISCAL IMPACT
Adoption of the FY 2022-23 Final Proposed Budget will then establish the City’s appropriations for FY 2022-23.
002

AGENDA ITEM F
DATE: 06-15-2022

STAFF RECOMMENDATION
Staff recommends the City Council approves the following:

1. A Resolution adopting the FY 2022-23 Final Proposed Budget and making appropriations for the amounts budgeted; and

2. A Resolution approving the continued collection of the Utility Users’ Tax; and

3. A Resolution approving the minimum reserve policy for the General Fund.

TABLE OF CONTENTS PAGE
FY 2022-23 Proposed Budget Book…………………………………………………………..4 Resolution No. 630.42 Approving FY 2022-23 Final Proposed Budget ……….………125 Resolution No. 1501.29 Approving the continued collection of the Utility Users’ Tax .127 Resolution No. 1932.3 Approving the minimum reserve policy for the General Fund..128 Minimum Reserve Policy………………………………………………………………….…130
003
City of Scotts Valley
Final Proposed Budget
Fiscal Year 2022-23
PHOTO CREDIT: Johanna Miller
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TABLE OF CONTENTS
CITY OF SCOTTS VALLEY ORGANIZATION CHART..................................................................... 5 CITY MANAGER’S BUDGET MESSAGE ..................................................................................... 6 LONG-RANGE FINANCIAL FORECAST ...................................................................................... 8 SUMMARY OF FINANCIAL RESOURCES ................................................................................. 10 SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT ......................................... 11 FULL TIME EQUIVALENT (FTE) POSITION SUMMARY............................................................. 13 GENERAL FUND DEPARTMENTS OPERATIONAL BUDGETS..................................................... 14 City Council...................................................................................................................... 14 City Attorney ................................................................................................................... 16 City Manager and City Clerk............................................................................................. 18 Administrative Services Department................................................................................ 20 Police Department........................................................................................................... 24 Community Development Department ............................................................................ 27 Public Works Department................................................................................................ 30 GENERAL FUND NON-DEPARTMENT FUNDS......................................................................... 34 PARKS AND RECREATION DIVISION...................................................................................... 35 WASTEWATER ENTERPRISE FUNDS ...................................................................................... 37 SPECIAL REVENUE FUNDS .................................................................................................... 39 GENERAL CAPITAL IMPROVEMENT FUND............................................................................. 45 CAPITAL IMPROVEMENT AND.............................................................................................. 46 CAPITAL PURCHASE PROGRAM............................................................................................ 46 FY 2022-23 CIP Plan Summary.......................................................................................... 47 5-Year CIP Summary ............................................................................................................ 48 CIP Project Descriptions....................................................................................................... 52 EXHIBIT A - Guiding Budget Principles .................................................................................118 006
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CITY OF SCOTTS VALLEY ORGANIZATION CHART
City Council
City Manager
City Clerk
Public Records,
Elections, Filings,
Administrative
Services
HR, Finance, IT, Risk
Management
Public Works
Wastewater,
Maintenance, Parks &
Recreation,
Engineering
Community
Development
Building, Planning,
Affordable Housing,
Code Compliance
Police
Patrol, Investigations,
Dispatch
Assistant to the CM
City Attorney
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CITY MANAGER’S BUDGET MESSAGE
Honorable Mayor and City Council,
I am pleased to present the City of Scotts Valley’s Annual Budget for Fiscal Year (FY) 2022-23.

The City continues to operate in extraordinary times where life has fundamentally changed for Scotts Valley residents, visitors, businesses, city employees, and all of our community partners.

This Budget reflects a reinvestment in city services to address the needs of the Scotts Valley community as we continue to recover from the COVID-19 pandemic and rebuild for a bright future.

The City of Scotts Valley has continued its response to the pandemic by monitoring public health concerns and prioritizing the safety of city staff and all Scotts Valley residents. However, now that therapeutics are readily available, city staff and medical professionals throughout the region are optimistic that the toughest moments of the pandemic are behind us. The FY 2022- 23 Annual Budget reflects this reality as many services and staffing levels start to return to prepandemic levels and revenue sources have rebounded quicker than expected.

While the economic conditions of the past two years have been unpredictable, the City of Scotts Valley fared relatively well. This was the direct result of early tough decisions made to minimize costs (including pausing programs, laying off staff and holding vacant positions unfilled), receiving one-time state and federal relief funding, and the crucial passage of Measure Z which bolstered Scotts Valley’s tax base just as the pandemic started. I want to take this moment to extend thanks and appreciation to the entire Scotts Valley community who supported Measure Z and who pulled together to support their neighbors, family members, businesses, and service organizations during the pandemic.

Moving forward, I am pleased to recommend a budget that supports the Council’s four strategic goals. Strategic investments are included to enhance the City’s long term financial stability by addressing pension obligations; a new Economic Development budget within the City Manager’s office was created to support the Town Center and continued economic recovery; meaningful investments in information technology infrastructure will enhance city services for years to come; and the return of recreation services and enhanced maintenance of city parks and other facilities will improve the quality of life for Scotts Valley residents.

This budget also addresses the primary needs of our streets with new paving, striping, and safety enhancements and continues to prioritize public safety and police services. The FY 2022- 23 Annual Budget also incorporates several investments in Scotts Valley youth and restores funding for non-profit community organizations. This includes a partnership between the City of Scotts Valley and Scotts Valley School District to construct a new childcare facility at Vine Hill Elementary School. The City is also ecstatic to have the Scotts Valley Library reopen after an impressive renovation project funded by Measure S.
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FY 2022-23 will be filled with opportunities for the City of Scotts Valley as we enjoy the longawaited openings of businesses like Target and Faultline Brewery and the grand opening of the Community Theater next to the library, a new venue unlike anything else in Scotts Valley to celebrate arts, culture, and learning and belonging.

This budget includes an ambitions Capital Improvement Plan with an investment of over $11 million to address aging infrastructure and various city facilities including those that support the community in a more “behind the scenes” manner. This includes the wastewater treatment plant, public works facility, police department, and City Hall. The CIP also invests in overdue cataloging of the City’s current infrastructure needs and projecting future needs for affordable housing, street improvements for all modes of travel, and modern, multiuse parks.

As City Manager, I will continue to prioritize recruitment and retention of a high performing workforce, a task that has shown to be especially challenging due to shifts in the labor market and increasing costs of living. The City’s investments in technology, facilities, training and development, coupled with competitive compensation packages will meet the needs and expectations of our workforce now and into the future. In addition, enhancing communication both within the city organization and with residents, businesses, and community partners will be a priority for me this year. This includes enhancing both the information we provide via the city’s website as well as opportunities for the community to provide feedback to the City about the services we provide.

The City of Scotts Valley is emerging from the economic and health crises of the last few years with strength and determination. City staff are poised to face the challenges and opportunities of rebuilding while also planning for the future. We proudly undertake the responsibility of making prudent decisions and being good stewards of public funds through maximizing the value of city services for the residents, businesses, and visitors of Scotts Valley.

In closing, I’d like to thank the team that worked to prepare this document, specifically Casey Estorga, Selina Andrews, Amanda Long, Steve Toler, Chris Lamm, Stephen Walpole, Taylor Bateman, and Amanda Armstrong. I also want to thank the Budget Subcommittee, Mayor Lind and Vice Mayor Reed, for their generous commitment of time reviewing budgets with careful analysis, thoughtful questions and good humor.

On behalf of all staff that enthusiastically serve the Scotts Valley community, I respectfully thank the Honorable Mayor and City Council for supporting the initiatives included in the City of Scotts Valley’s FY 2022-23 Annual Budget.

Sincerely,
Mali LaGoe
City Manager
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LONG-RANGE FINANCIAL FORECAST
The City prepares a long-range financial forecast for all funds. These forecasts are not intended to accurately predict the outcome of future financial operations in fine detail. Rather, financial forecasts are used as planning tools to identify future trends and issues that require policy direction relative to capital improvement expenditures funding, providing, and maintaining service levels to the community, and to identify if there are any fiscal challenges that lay ahead that may require revenue enhancements to maintain desired service levels, or expenditure cuts in order to protect the city’s fiscal resources.

The key in preparing any forecast is to start with a reasonably accurate assessment of the current status of fund balance reserves, current revenue projections and trends, developing an expenditure plan that is reflective of current service levels, and incorporating a capital expenditure plan that identifies the priorities for maintaining city infrastructure.

The chart below shows the projected General Fund Available Balance through FY 2031-32. The General Fund is highlighted as part of the long-range financial forecast because the majority of the City’s total expenditures are found within the General Fund. This chart includes the most up-to-date budget data, including the activities included in the FY 2022-23 Proposed Budget and references a General Fund reserve minimum at 17% and General Fund reserve goal of 30%.

Additionally, the long-range analysis evaluated the annual General Fund surplus or deficit based on numerous financial variables include anticipated projected revenues, increase in costs to 011
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provide services, increase in costs to long-term liabilities, and an assumption that a recession will hit in approximately 2027/2028. Most notably, the analysis highlights FY 2031/32 and the expiration of Measure Z and an important variable to consider when planning for the future stability of the General Fund. However, based on a prudent FY 2022/23 Proposed Budget, and assumptions about the post-pandemic economic recovery, the City’s General Fund is forecasted to be healthy and stable for the relative future.

The baseline ten-year financial forecast for the General Fund indicates that the City has reached a level of fiscal sustainability based on current service and staffing levels. The approval of Measure Z, the local 1.25% transactions and use (sales) tax measure approved by voters in March 2020, is expected to generate over $4 million per year in FY 2022/23 and will continue to grow.

Moving forward, the City has secured a team of financial consultants to help assess the City’s long-term financial position, including to help the City Council develop debt management strategies to accommodate a comprehensive and contemporary long-range financial plan. The financial consultants will conduct an analysis on the City’s financial health during FY 2022-23 and will meet with the City Council and Scotts Valley community to propose options on how to best prepare for the City’s future. Based on that discussion and policy direction from the City Council, the City’s long-range financial forecasts will be updated to reflect those scenarios. 012
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SUMMARY OF FINANCIAL RESOURCES
The charts below summarize funds in the City’s budget. This includes historical revenue trends and Fund Balance projections as of July 1, 2022. These details will be updated during the FY 2022-23 mid-year budget review, planned to occur early in calendar year 2023, after the official close of the FY 2021-22 books via the auditor’s Annual Comprehensive Financial Report (ACFR).

Notably, the beginning fund balance in City’s General Fund will help support the necessary transfers-out to cover applicable costs as itemized in the chart below. The General Fund is further supported by multiple one-time federal revenues. Additionally, the FY 2022-23 budget includes a plan to transfer General Fund dollars to supplement the cost recovery variance in the Recreation Fund, Special Revenue Fund, and supporting necessary projects listed in the General Capital Improvements Projects Plan.

City staff referenced all available data to understand projected revenues and expenditures, including by referencing data from Santa Cruz County and HDL, the City’s sales tax consultant.

NOTE: FY 2021-22 Revenues are projected. FY 2022-23 Revenues are budgeted. $11,105,333
$12,711,308
$11,519,581 $11,220,103
$10,461,001
$11,678,440
$3,749,147 $4,347,482
$1,400,000 $4,559,858
$2,800,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 General Fund Revenues
General Fund Base Measure Z One-Time Federal
013
Estimated
Beginning
Fund Balance
7/1/2022
Estimated
Revenues FY
2022-23
Transfers In
(Out)
Estimated
Total Funds
Available FY
2022-23
Final
Proposed
Budget
Expenditures
FY 2022/23
Projected
Ending Fund
Balance
06/30/2023
Fund Description
1 General Fund $ 9,030,350 $ 19,003,869 $ (3,899,183) $ 24,135,035 $ 19,841,430 $ 4,293,606 6 Equipment Replacement Reserve $ 536,568 $ 34,429 $ - $ 570,998 $ - $ 570,998 Subtotal General Funds $ 9,566,918 $ 19,038,298 $ (3,899,183) $ 24,706,033 $ 19,841,430 $ 4,864,604 150 General Capital Improvements $ 677,804 $ 1,430,000 $ 3,500,000 $ 5,607,804 $ 4,521,900 $ 1,085,904 7 Drainage Construction Impact Fees $ 78,922 $ 37,977 $ - $ 116,899 $ 25,000 $ 91,899 8 Traffic Impact Mitigation Fees $ 942,172 $ 285,210 $ - $ 1,227,381 $ 365,000 $ 862,381 9 Park & Recreation Facilities Impact Fees $ 1,510,273 $ 483,622 $ - $ 1,993,895 $ 459,000 $ 1,534,895 21 General Facility Impact Fees $ (25,229) $ 23,143 $ - $ (2,086) $ - $ (2,086) 27 Police Facility Building Impact Fees $ 288,531 $ 55,501 $ - $ 344,032 $ 245,000 $ 99,032 51 Mt. Hermon Traffic Mitigation $ 189,227 $ 275 $ - $ 189,502 $ - $ 189,502 86 Library Impact Fees $ 404,649 $ 43,912 $ - $ 448,561 $ 1,000 $ 447,561 315 Police Development Fees $ 66,834 $ 97 $ - $ 66,931 $ 50,000 $ 16,931 Special Revenue Funds - Development Impact Fees $ 3,455,380 $ 929,736 $ - $ 4,385,116 $ 1,145,000 $ 3,240,116 2 Recycling/Environment $ (245,200) $ 6,180 $ - $ (239,020) $ 100,000 $ (339,020) 3 Gas Tax $ 718,671 $ 601,260 $ - $ 1,319,931 $ 449,800 $ 870,131 5 SMIP Fees $ 10,288 $ 7,473 $ - $ 17,760 $ 5,000 $ 12,760 19 Affordable Housing $ 2,870,278 $ 369,848 $ - $ 3,240,125 $ 180,000 $ 3,060,125 24 Lennar Funds $ 716,150 $ - $ - $ 716,150 $ 136,300 $ 579,850 28 Senior Center Operations $ (80,890) $ 13,842 $ - $ (67,048) $ 103,663 $ (170,711) 31 STP Exchange Projects $ 358,717 $ 900,528 $ - $ 1,259,244 $ 900,000 $ 359,244 33 Tree Replacement $ 39,345 $ 2,131 $ - $ 41,477 $ 10,000 $ 31,477 35 Green Building Funding $ 550,503 $ 104,361 $ - $ 654,864 $ 6,000 $ 648,864 36 Disability Compliance $ 20,869 $ 1,785 $ - $ 22,654 $ 6,000 $ 16,654 50 Pinewood Estates Maintenance District $ 94 $ 6,000 $ - $ 6,094 $ 6,000 $ 94 77 Skypark Landscape Maintenance District $ 40,010 $ 42,011 $ - $ 82,021 $ 52,000 $ 30,021 78 Skypark Landscape Maintenance District Insurance $ 554,522 $ 782 $ - $ 555,304 $ - $ 555,304 88 Library Facilities Improvements (Measure S) $ 1,162,192 $ 900,782 $ - $ 2,062,974 $ 1,400,000 $ 662,974 89 Library - Cty MOE Excess Distribution $ 362,844 $ 859 $ - $ 363,703 $ 1,000 $ 362,703 123 Commmunity Facility Center Operations $ 238,238 $ 176,371 $ - $ 414,609 $ 78,970 $ 335,639 155 Measure D Sales Tax for Transportation $ 123,712 $ 313,309 $ - $ 437,021 $ 1,039,100 $ (602,079) 178 CalTRANS - Get Everyone Moving Grant $ 131 $ 153 $ - $ 283 $ - $ 283 268 Prop 68 Parks/Water Bond Act $ - $ - $ - $ - $ 178,000 $ (178,000) 306 Supplemental Law Enforcement Services $ 239,740 $ 99,084 $ - $ 338,824 $ - $ 338,824 309 Police Prop 56 Tobacco Prevention $ 29,668 $ 189,002 $ - $ 218,670 $ 170,770 $ 47,900 312 Police Budget Act 2016 $ 19,947 $ 29 $ - $ 19,976 $ - $ 19,976 316 Homeland Security Grant $ 1,477 $ 2 $ - $ 1,479 $ - $ 1,479 317 EDG Revolving Loan $ 207,402 $ 394,457 $ 183,333 $ 785,192 $ 183,333 $ 601,859 Special Revenu Funds - Other $ 7,938,705 $ 4,130,248 $ 183,333 $ 12,252,287 $ 5,005,936 $ 7,246,351 26 Pension Obligation Bond $ (2,494) $ - $ - $ - $ 400,000 $ (400,000) 66 COP Debt Service Reserve $ 994,598 $ - $ - $ 994,598 $ 994,598 Debt Service Funds $ 992,104 $ - $ - $ 994,598 $ 400,000 $ 594,598 Recreation Enterprise Funds $ 104 $ 610,684 $ 215,850 $ 826,742 $ 826,638 $ - 10 Wastewater Operations $ 2,180,011 $ 3,463,729 $ - $ 5,643,741 $ 3,545,867 $ 2,097,874 11 Tertiary Operating $ 146,949 $ 120,000 $ - $ 266,949 $ 222,717 $ 44,232 12 Wastewater Capital Reserve $ 153,990 $ 304,044 $ - $ 458,034 $ 2,640,000 $ (2,181,966) 14 Wastewater Equipment Replacement $ 122,560 $ 178 $ - $ 122,738 $ - $ 122,738 15 TTP District Reserve $ 3,363 $ 27 $ - $ 3,390 $ - $ 3,390 Wastewater Enterprise Funds $ 2,606,873 $ 3,887,978 $ - $ 6,494,851 $ 6,408,584 $ 86,267 Internal Service Fund - Dental Insurance $ 25,572 $ 38,772 $ - $ 64,344 $ 60,000 $ 4,344 TOTAL - All Funds $ 25,263,460 $ 30,065,716 $ - $ 55,331,774 $ 38,209,488 $ 17,122,183 014

SUMMARY OF GENERAL FUND EXPENDITURES BY

DEPARTMENT
The chart below summarizes General Fund activity, starting with prior year actuals in FY 2018- 19, the FY 2021-22 Amended Budget, and the FY 2022-23 Proposed Budget. It is important to note that the FY 2021-22 Amended Budget reflected the realities of a challenging year for the City, including struggles resulting from the global pandemic, the regional economy (including challenges with filling vacant positions and challenges implementing projects due to general shortages in labor and materials). The net impact of these challenges resulted in lower-thannormal costs as shown in the FY 2021-22 Amended Budget.

Moving forward, the FY 2022-23 Proposed Budget reflects a recovering budget, with an expectation that labor markets stabilize, the availability of materials normalizes, and several deferred projects will come to fruition. The FY 2022-23 Proposed Budget also includes an unencumbered set-aside of $2.5 million dollars, included in the General Government line item, to provide the City Council with flexibility to make a policy decision based on recommendations from City staff and the City’s financial consultants about long-term debt strategies, including alternatives on how to address the City’s pension and retiree medical liabilities. 015

FULL TIME EQUIVALENT (FTE) POSITION SUMMARY
NOTE: Part-Time Temporary and Part-Time Permanent positions not included.

Department Division Job Classification Approved FTE
FY 2021/22
Proposed FTE
FY 2022/23
Administrative Services Department Administration Administrative Services Director 1.00 1.00 Administrative Services Department Administration Deputy City Clerk 0.25 0.25 Administrative Services Department Finance Accountant II 0.85 0.85 Administrative Services Department Finance Finance Manager 1.00 1.00 Administrative Services Department Human Resources Human Resources Manager 1.00 1.00 Administrative Services Department IT Contracted Service 0.00 0.00 Administrative Services Department Total 4.10 4.10
City Attorney's Office City Attorney Contracted Service 0.00 0.00 City Attorney's Office Total 0.00 0.00
City Manager's Office Administration Assistant to the City Manager 1.00 1.00 City Manager's Office Administration City Clerk 0.50 0.50 City Manager's Office Administration City Manager 1.00 1.00 City Manager's Office Administration Deputy City Clerk 0.50 0.50 City Manager's Office Total 3.00 3.00
Community Development Administration Community Development Director 1.00 1.00 Community Development Administration Deputy City Clerk 0.25 0.25 Community Development Building Building Permit Technician 1.00 1.00 Community Development Planning Assistant Planner 1.00 1.00 Community Development Planning Senior Planner 1.00 1.00 Community Development Total 4.25 4.25
Legislative City Council City Clerk 0.50 0.50
Legislative City Council Councilmember 5.00 5.00
Legislative Total 5.50 5.50
Police Department Administration Administrative Secreatary III/Analyst 1.00 1.00 Police Department Administration Police Captain 2.00 2.00 Police Department Administration Police Chief 1.00 1.00 Police Department Communications Emergency Dispatch Clerk I 4.00 4.00 Police Department Communications Emergency Dispatch Clerk II 2.00 2.00 Police Department Communications Services Supervisor 1.00 1.00 Police Department Investigations Police Officer - Anti Crime Team 1.00 1.00 Police Department Investigations Police Officer - Detective 2.00 2.00 Police Department Investigations Police Sergeant - Detective 1.00 1.00 Police Department Investigations School Resource Officer 1.00 1.00 Police Department Patrol Police Officer - Patrol 8.00 8.00 Police Department Patrol Police Sergeant - Patrol 4.00 4.00 Police Department Total 28.00 28.00
Public Works Administration Administrative Secretary III 1.00 1.00 Public Works Administration Public Works Director/City Engineer 1.00 1.00 Public Works Engineering Engineering Technician/Associate 2.00 2.00 Public Works Engineering Senior Civil Engineer 0.00 1.00 Public Works Maintenance Maintenance Division Manager 1.00 1.00 Public Works Maintenance Maintenance Supervisor 1.00 1.00 Public Works Maintenance Maintenance Worker I/II/III 4.00 4.00 Public Works Recreation Administrative Secretary III 1.00 1.00 Public Works Recreation Recreation Coordinator 0.00 1.00 Public Works Recreation Recreation Division Manager 1.00 1.00 Public Works Wastewater Accountant II 0.15 0.15
Public Works Wastewater Senior Wastewater Plant Operator 1.00 1.00 Public Works Wastewater Wastewater Division Manager 1.00 1.00 Public Works Wastewater Wastewater Lab Compliance Manager 1.00 1.00 Public Works Wastewater Wastewater Plant Operator OIT/I/II 4.00 4.00 Public Works Total 19.15 21.15
All Departments - GRAND TOTAL 64.00 66.00
FTEs FTEs
016
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GENERAL FUND DEPARTMENTS OPERATIONAL BUDGETS
City Council

FUND / ACCOUNT NUMBER
001.41

OVERVIEW
The City Council is elected by voters of Scotts Valley to provide policy-level decisions and general direction to City staff through the City Manager. The City Council strives for the continued orderly growth and development of the City by ensuring that all matters related to health, safety, and general welfare are addressed consistent with the law and the will of the residents of Scotts Valley.

DEPARTMENT GOALS AND WORKPLAN
During the COVID-19 pandemic, the City Council focused its efforts on supporting the safety and well-being of the Scotts Valley community, assisting businesses to weather mandated closures and operational limitations, and implementing strategies to bolster the City’s longterm economic stability. The pandemic will continue its reach into FY 2022/23, but the City has already started to re-position itself for post-pandemic recovery.

The City Council continues with its core priorities for FY 2022/23, with implementing projects to be identified and funded through the budget process:

1. Ensure Long-Term Financial Stability

2. Encourage Business Development and Expand the City’s Economic Base

3. Implement Operational Initiatives and Enhance City Services

4. Maintain Quality of Life for Residents

STAFFING SUMMARY
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
City Council Legislative Councilmember 5.00 5.00
City Council Legislative City Clerk* 0.50 0.50
TOTAL 5.50 5.50
*The City Clerk position is allocated 50% to the City Council and 50% to the City Manager 017
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DEPARTMENT BUDGET
Dept. Division Account
Description
FY 2021-22
Approved
FY 2022-23
Proposed
City Council Legislative Salaries & Benefits $323,017 $266,395 City Council Legislative Svcs & Supplies $35,810 $104,500 TOTAL $358,827 $370,895
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City Attorney

FUND / ACCOUNT NUMBER
001.42

OVERVIEW
The City Attorney is responsible for the administration of all legal affairs of the City. In addition, the City Attorney serves as Agency Counsel for the Successor Agency of the Redevelopment Agency. The City Attorney advises the City Council and staff on all matters of general and municipal law.

The City Attorney is responsible for:
• Representing the City in litigation, administrative hearings, and other legal matters. • Preparing or reviewing all ordinances, contracts, and other legal documents. • Rendering legal advice and opinions to the City Council, Successor Agency, City and Agency Boards and Commissions, and City staff.
• Overseeing all work done by outside counsel on behalf of the City.

DEPARTMENT GOALS AND WORKPLAN
The City Attorney supports other departments in the implementation of their work plans. The City Attorney also responds to claims and litigation and projects adopted by the Council that require participation by the City Attorney. The City Attorney’s workplan for FY 2022/23 includes the following:
• Support Policy Changes: Advise and draft workplace, land use and administrative policies and regulations.
• Development Projects and General Plan Update: Provide legal guidance for General Plan Update process and on development projects under consideration by the City. • Update Ordinances: Update the City’s ordinances to comply with changing State laws. • Review Contracts: Review contracts as necessary to comply with State law.

STAFFING SUMMARY
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
City Attorney Administration City Attorney* 0.00 0.00
TOTAL 0.00 0.00
*The City Attorney is a contract position with the firm of Logan & Powell, LLP. 019
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DEPARTMENT BUDGET
Dept. Division Account
Description
FY 2021-22
Approved
FY 2022-23
Proposed
City Attorney Administration Salaries & Benefits $0 $0
City Attorney Administration Svcs & Supplies $253,500 $300,000 TOTAL $253,500 $300,000
020
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City Manager and City Clerk

FUND / ACCOUNT NUMBER
001.44

OVERVIEW
The City Manager is the Chief Executive Officer (CEO) for the City of Scotts Valley and provides administrative and legislative/policy support to the City Council and general oversight of all operations provided through the operating departments of the City. The City Manager is directly responsible for the City’s economic development initiatives and activities of the Successor Agency of the City’s former redevelopment agency. Specific oversight is provided to other administrative departments, including the City Clerk and Administrative Services, which include such functions as legislative records management, financial services, budget, human resources, and risk management.

The City Clerk performs various professional and managerial duties according to Scotts Valley Municipal Code and state law. The City Clerk facilitates the execution of official City legislative processes and is the custodian of City records and records the official actions of City government, documents the proceedings of meetings, and retains legal and historical records, such as City Council, Successor Agency, and Oversight Board agendas and minutes, ordinances, resolutions, contracts, deeds, and subdivision maps. The City Clerk also accepts and processes requests in accordance with the California Public Records Act, coordinates City board, commission, and committee member recruitment activities, and accepts and processes claims against the City and other legal documents. Last, the City Clerk serves as the City’s elections official and administers the election process and oaths of office. The City Clerk also acts as the filing officer for conflict-of-interest statements filed by City elected and appointed officials and candidate and officeholder campaign filings.

DEPARTMENT GOALS AND WORKPLAN
The workplan for the City Manager is driven primarily by City Council goals and policy direction, while the workplan for the rest of the administration department is based upon emerging issues that relate to City Council action, workforce changes, and the needs of the operating departments.

For FY 2022/23, the City Manager’s Office will lead the organization’s continued recovery from the COVID-19 pandemic. This will take many forms, from hundreds of operational shifts across the City to resume normal operations—with modifications to incorporate lessons learned for improved customer service in our fast-tracked contactless pivot last spring—to restoring our Recreation services that were devastating to lose. The City Manager will continue work to do 021
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safeguard the City’s financial recovery while also meeting dynamic community needs for contemporary services.

The City Manager’s Office will lead the implementation of the the City’s Strategic Goals:

1. Ensure Long-Term Financial Stability

2. Encourage Business Development and Expand the City’s Economic Base

3. Implement Operational Initiatives and Enhance City Services

4. Maintain Quality of Life for Residents
In addition to providing a variety of highly specialized professional responsibilities in the area of agenda and records management, elections, and public records coordination, the City Clerk provides managerial and administrative support in the area of human resources, public information, and risk management. The City Manager’s Office will also welcome an Assistant to the City Manager position in FY 2022/23, a role that will help provide high-level analytical and project management support to the City.

STAFFING SUMMARY
Department Division Position FY 2021-22
Approved
FY 2022-23
Proposed
City Manager Administration City Manager 1.00 1.00
City Manager Administration Asst. to City Mgr 1.00 1.00 City Manager City Clerk City Clerk* 0.50 0.50
City Manager City Clerk Deputy City Clerk** 0.50 0.50
TOTAL 3.00 3.00
*The City Clerk position is allocated 50% to the City Council and 50% to the City Manager **The Deputy City Clerk position is allocated 50% to the City Manager, 25% to Community Development, and 25% to Administrative Services.

DEPARTMENT BUDGET
Dept. Division Account
Description
FY 2021-22
Approved
FY 2022-23
Proposed
City Manager Administration Salaries & Benefits $598,890 $807,621 City Manager Administration Svcs & Supplies $57,025 $121,000 City Manager Economic Dev Svcs & Supplies $0* $325,000* TOTAL $655,915 $1,253,621
*Economic Development costs were incorporated in the general Services and Supplies accounts in FY 2021-22. However, Economic Development costs are being itemized separately in FY 2022-23
022
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Administrative Services Department

FUND / ACCOUNT NUMBER
001.45 and 001.46 and 001.47 and 001.48

OVERVIEW
The Administrative Services Department provides the following functions under the direction of an Administrative Services Director:
• Finance: Receives all income, prepares checks for payment of all expenses, and is responsible for investing City surplus funds; processes grant records and claims, sewer service fees, business license fees and other miscellaneous billings; handles payroll and accounts payable functions for the City; maintains records of all income and expenditures for all funds; and, prepares the City’s Comprehensive Annual Financial Report and other financial reports as necessary for operating departments, the City Council, and local, state and federal agencies; accounts for all activities associated with the City of Scotts Valley Successor Agency, and prepares the necessary reports for the review and approval of the Successor Agency’s oversight board and the California Department of Finance; and, participates in preparing the budget for recommendation to the City Council under the direction of the City Manager. • Human Resources: Provides support to the City Manager for human resources management, including: labor relations; classification, compensation and benefits programs; updating personnel rules and policies to ensure compliance with State and Federal employment laws and regulations; oversight and support for recruiting functions administered by operating departments; consultation and advice regarding employee disciplinary and employment liability issues; and the employee assistance program.
• Information Technology: Provides overall strategic direction and implementation of the City’s use of information technology tools; manages the contract with a technology support vendor for help desk support and network, telecommunications, server, and systems administration.
• Risk Management: Supports the City Manager in managing the City’s risk management programs, including workers compensation, liability, and property insurance through the Monterey Bay Area Self-Insurance Authority (MBASIA) risk management JPA. 023
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DEPARTMENT GOALS AND WORKPLAN
The Department’s workload includes a variety of tasks and projects, some that are recurring activities consistent from year to year, and others that are project-based work that vary.

Recurring activities such as payroll processing, accounts payable, financial reporting, benefits administration, server maintenance and updating the assets covered through risk management activities are assumed in the baseline activities of the department. Forces that may impact the department’s workplan include changes in policy direction and needs of the City Council and the City’s operating departments, changes in regulations that impact how financial activities are tracked and reported, and impacts from state legislation.

The Department’s workplan for FY 2022/23 includes the following:
• Annual Comprehensive Financial Report (ACFR) Preparation and Audit: Upon closing and reconciling the City’s general ledger, the department will prepare the City’s ACFR and will coordinate the audit of the ACFR through an independent certified public accountant. The department will work with the City’s CPA firm to ensure the proper accounting and disclosure of financial information is presented in the ACFR. • Fiscal Sustainability Plan Implementation: Working under the direction of the City Manager, the department will assist the City Manager to provide guidance to operating departments and prepare fiscal analyses in implementing budget strategies directed by Council to provide fiscal sustainability to the City and its General Fund. o Update the long-range financial forecast and monitor trends to determine longterm fiscal sustainability for the General Fund. o Refine revenue forecasts and possible future options to increase the hotel tax (TOT) or modernize utility users tax (UUT).
o Explore OPEB and PERS obligation reduction strategies. o Implement the cost allocation framework.
• Annual Budget Preparation and Implementation: Working under the direction of the City Manager, the department will further the implementation of the budget process by coordinating budget preparation in a collaborative fashion with operating departments, culminating in public hearings and the ultimate approval of the FY 2022/23 annual budget.
• Technology Initiatives: The City Council has approved agreements to support the transition to modernized financial and payroll systems. This includes introducing new technologies and processes that will digitize records related to timecards, payroll, Accounts Payable, Accounts Receivable, budget development and budget monitoring, financial analysis, and reporting. The City will also look to complete projects in the 024
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Council Chambers, at City Hall, in the Police Department, and at Public Works to generally modernize technology and improve operational efficiencies. • IT Managed Service Provider: The City will launch an RFP to find a new IT managed service provider to support the City’s extensive needs for operational efficiencies and cybersecurity.
• Debt Management: The City will work with a financial advisor to develop a plan to strategically address long-term debts like pensions and retiree medical costs. This analysis will also consider how to manage existing debt while concurrently considering the prudence of future debt as part of the City’s comprehensive debt management strategies.
• Compensation Study: The City will utilize a professional consultant to perform a compensation study at the tail end of FY 2022-23. This will help the City better understand the regional labor market and how to be recruit and retain high-quality staff through negotiated labor agreements and other techniques. • HR Training: The City’s Human Resources team will lead the organization through a series of training, including mandated trainings, but also important discretionary trainings on topics like supervisory and leadership skills, effective communications, and Diversity, Equity, and Inclusion (DEI).

STAFFING SUMMARY
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Admin Svcs Finance Admin Services Dir. 1.00 0.50
Admin Svcs Finance Deputy City Clerk* 0.25 0.25
Admin Svcs Finance Finance Manager 1.00 1.00
Admin Svcs Finance Accountant II/III** 0.85 0.85
Admin Svcs Finance HR Manager 1.00 0.50
Subtotal 4.10 3.10
Admin Svcs HR Admin Services Dir. 0.00 0.25
Admin Svcs HR HR Manager 0.00 0.50
Subtotal 0.00 0.75
Admin Svcs IT Admin Services Dir. 0.00 0.25
Admin Svcs IT Contracted Services 0.00 0.00
Subtotal 0.00 0.25
TOTAL 4.10 4.10
025
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* The Deputy City Clerk position is allocated 50% to the City Manager, 25% to Community Development, and 25% to Administrative Services.
** A portion of the Accountant II/III position is charged to the Wastewater Division of the Public Works Department for the staff time spent associated with utility billing.

DEPARTMENT BUDGET (Administrative Services)
Dept. Division Account
Description
FY 2021-22
Approved
FY 2022-23
Proposed
Admin Svcs Finance Salaries & Benefits $755,984 $502,666 Admin Svcs Finance Svcs & Supplies $139,653 $776,500
Subtotal $895,637 $1,279,166
Admin Svcs HR Salaries & Benefits $80,450 $118,607
Admin Svcs HR Svcs & Supplies $67,500 $117,500
Subtotal $147,950 $236,107
Admin Svcs IT Salaries & Benefits $0 $52,884
Admin Svcs IT Svcs & Supplies $430,500 $450,000
Subtotal $430,500 $502,884
TOTAL $1,474,087 $2,018,157
DEPARTMENT BUDGET (001.48 – Risk Management)
Dept. Division Account
Description
FY 2021-22
Approved
FY 2022-23
Proposed
Admin Svcs Risk Mgmt Salaries & Benefits $0 $0
Admin Svcs Risk Mgmt Svcs & Supplies $527,481 $825,000
TOTAL $527,481 $825,000
026
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Police Department

FUND / ACCOUNT NUMBER
001.51 and 001.52 and 001.53

OVERVIEW
The Police Department provides public safety for the Scotts Valley community through community partnerships, proactive law enforcement and professionalism. Under the Office of the Police Chief, the department is organized into two divisions: Operations and Services.

Operations encompass uniformed patrol services, whereas the Services division is comprised of the Investigation Unit and Communications/Records.

The department employs crime prevention strategies that include community awareness and education, proactive targeted enforcement of problem areas, and community-oriented policing.

Connecting to the community and building public trust is paramount. The department facilitates this connection through daily interactions, teaching DARE in schools, police department tours, neighborhood watch programs, foot patrols, social media, and many other community outreach programs.

The department maintains a high level of training for its sworn and non-sworn employees. This is accomplished with departmental instructors, web-based training, and external training classes.

The department also supports other city departments in their overall goals and objectives of making this a safe community to live and work.

DEPARTMENT GOALS AND WORKPLAN
The Police Department’s workload remains consistent from year to year. These typical recurring activities are assumed in the baseline activities of the department. Forces that may impact the department’s workplan include changes in laws and policies, new technology, work force levels, and personnel development.

The Police Department’s workplan for FY 2022-23 includes the following:

Patrol Operations – This is the department’s largest commitment of resources and personnel.

Through uniformed patrols, officers respond to calls for service and conduct self-initiated activities to bring safety and a high quality of life to citizens of Scotts Valley, including Scotts Valley schools. For FY 2022-23, the department will be restoring the Motorcycle/Traffic Officer position for enhanced traffic enforcement.

Communications – The department maintains an independent PSAP (Public Safety Answering Point), or dispatch center. Often the first point of contact for individuals in crisis, our 027
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dispatchers triage priority and non-priority calls and dispatch officers accordingly.

Goal/Priority: Public safety communications; employee safety; emergency operations Community Outreach Programs – The department will continue its outreach into the community by partnering with other Scotts Valley organizations, offering crime prevention education, and through social media. The department will continue to use social media, such as Facebook, Nixle and NextDoor to keep our community informed. The department’s Facebook page is the most followed governmental site in Scotts Valley.

The department’s personnel also organize and work annual charity events. Goal/Priority:

Community engagement
Recruitment and Retention – The department will continue to seek highly-qualified officers and dispatchers. The department will continue its aggressive recruitment program to attract, hire, and retain the best possible employees for this department.

Personnel Development – The department will develop existing personnel for more responsibilities and advancement. The department will focus on outside training opportunities for existing personnel so they can develop their skills and prepare to take on more responsibilities. Additionally, the department will update its in-service training program and technology.

Policy – The department will update its department policy manual reflecting current case law and best practices.

Emergency Operations Planning – The department will update the Emergency Operations Plan addressing any changes to personnel and contact information. The department will conduct a city-wide Emergency Operations Center training and exercise to better prepare for potential major disasters, such as earthquakes.

STAFFING SUMMARY
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Police Administration Admin Sec/Analyst 1.00 1.00
Police Administration Police Captain 2.00 2.00
Police Administration Police Chief 1.00 1.00
Subtotal 4.00 4.00
Police Communications EDC I 4.00 4.00
Police Communications EDC II 2.00 2.00
Police Communications Services Supervisor 1.00 1.00
Subtotal 7.00 7.00
028
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Police Investigations Police Officer 4.00 4.00
Police Investigations Police Sergeant 1.00 1.00
Subtotal 5.00 5.00
Police Patrol Police Officer 8.00 8.00
Police Patrol Police Sergeant 4.00 4.00
Subtotal 12.00 12.00
TOTAL 28.00 28.00

DEPARTMENT BUDGET
Dept. Division Account
Description
FY 2021-22
Approved
FY 2022-23
Proposed
Police General Operating Salaries & Benefits $4,800,892 $5,662,083 Police General Operating Svcs & Supplies $422,685 $379,730 General Operating Subtotal $5,223,577 $6,041,813
Police Animal Control Salaries & Benefits $0 $0
Police Animal Control Svcs & Supplies $105,000 $150,000 Animal Control Subtotal $105,000 $150,000
Police Emergency Svcs Salaries & Benefits $0 $0
Police Emergency Svcs Svcs & Supplies $48,350 $51,500
Emergency Svcs Subtotal $48,350 $51,500
TOTAL $5,376,927 $6,243,313
029
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Community Development Department

FUND / ACCOUNT NUMBER
001.61 and 001.62

OVERVIEW
The Planning and Building Department plays a key role in shaping the future of urban development in the City of Scotts Valley. The Planning Department provides policy recommendations to the City Manager, Planning Commission and City Council. The Department develops guiding policies in the City’s General Plan and reviews new construction through zoning, subdivision regulations, community design guidelines and review of building permits and code enforcement issues. Planning involves the complex interaction of individuals, neighborhood groups, business organizations, environmental groups, land developers and contractors.

The Building Division is responsible for overseeing all construction activities including compliance with the Building, Electrical and Plumbing Codes. The Building Division reviews proposed construction plans for conformance to code requirements and monitors construction activities on a continuing basis to ensure structural integrity and safety. The Division identifies violations and necessitates corrections. The Division also provides information, processing, issuance and administration of all building permits. Generating reports and providing data to various agencies is also an important function of the Building Division.

DEPARTMENT GOALS AND WORKPLAN
Planning will continue to provide recurring land use and planning services to the general public, the department will also provide application processing for high priority economic developmentbased projects, as guided by the community leaders. These services include: Administrative, Current Planning, Comprehensive Planning and Planning Management Support.

Building will continue to interface with the public and assist citizens with questions regarding the use of their property and administer all of the Building Permit workflow including application submittal, routing plans, tracking comments, plan checking, calculate fees, issue permits, maintain historical records, conduct construction inspections, prepare inspection reports, write notices of violations and issue certificates of occupancy.

The Department’s work plan for FY 2022-23 includes the following:
• General Plan Update – The City’s General Plan is the citizens’ “blueprint” for development; the guide to achieving Scotts Valley’s vision. California law requires each 030
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local government to adopt a General Plan, which must contain at least seven elements:

Land Use, Transportation, Housing, Conservation, Noise, Open Space and Safety. This project requires hours of staff research, meetings, and public workshops. The comprehensive modernization of the General plan is estimated to be completed by the end 2022.
• Accessory Dwelling Units (ADU) – Complete Policy, Code and Program Revisions. • Development Standards – Complete code and program revisions to implement Objective Design Standards for Mixed-Use Developments.
• Affordable Housing – Consider increasing the inclusionary housing boundary. • Permit Tracking System – Continue implementation of permit tracking system for Planning and Building Activities.
• Development Applications in-progress – Continue processing development applications for Oak Creek Park, Valley Gardens, and Gateway South.
• Housing Developments in-progress – Monitoring, building permits and inspections from Planning and Building for: The Encore/16 Condominiums and Polo Ranch/40 homes. • Commercial buildings – Continue work on the Target remodel, Scotts Valley Square Shopping Center and, The Hangar project on Mount Hermon Road.

STAFFING SUMMARY
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Comm. Dev. Planning Com. Dev. Director 1.00 0.50
Comm. Dev. Planning Deputy City Clerk* 0.25 0.25
Comm. Dev. Planning Assistant Planner 1.00 1.00
Comm. Dev. Planning Senior Planner 1.00 1.00
Subtotal 3.25 2.75
Comm. Dev. Building Com. Dev. Director 0.00 0.50
Comm. Dev. Building Buildng Permit Tech 1.00 1.00
Subtotal 1.00 1.50
TOTAL 4.25 4.25
031
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DEPARTMENT BUDGET
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Comm. Dev. Planning Salaries & Benefits $472,679 $496,171 Comm. Dev. Planning Svcs & Supplies $244,700 $335,300
Planning Subtotal $717,379 $831,471
Comm. Dev. Building Salaries & Benefits $55,138 $314,770 Comm. Dev. Building Svcs & Supplies $392,300 $503,200
Building Subtotal $447,438 $817,970
TOTAL $1,164,817 $1,649,440
032
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Public Works Department

FUND / ACCOUNT NUMBER
001.71 and 001.72 and 001.73 and 001.75 and 001.76

OVERVIEW
The Public Works Department oversees planning, design, construction, maintenance, repairs and operation services for City infrastructure. The department is also responsible for City cleanliness and manages the Solid Waste/Recycling Collection and Disposal Program. The department is represented by a professional, semi-professional and licensed disciplines working in Engineering, Maintenance, Parks and Recreation, and Wastewater Divisions.

The Engineering Division oversees and supports the planning, design, construction and inspection of improvements for all public works infrastructure projects including streets, storm facilities, curbs, gutters, sidewalks, landscaping, lighting and traffic control systems constructed within the City as part of the capital improvement program (CIP) or new development. The Division also provides ancillary support to other Departments through private development plan review.

The Maintenance Division is responsible for 35 miles of public streets, parking lots, storm drain systems, sidewalks, signage, striping, and street sweeping services. Maintaining and renovating Police, City Hall, Community Center, Senior Center and Recreation Buildings. Performing all park maintenance and operations activities for the City’s park system.

The Wastewater Division operates and maintains over 40 miles of sewer main pipeline, seven (7) sewer lift stations, a laboratory, the 1.5 million gallon per day Scotts Valley Water Reclamation Facility (WRF) and monitors the Source Control Program.

The Parks and Recreation Division is comprised of five developed parks, eight athletic fields, six children's play areas, and one off-leash area. Other facilities include tennis courts, bocce courts, swimming pool, community center, senior center, open space and hiking trails. The Covid-19 pandemic has disrupted and forced the division to cancel all Recreation Activities in FY 2021-22.

However, FY 2022-23 will see the restoration of many recreation services.

DEPARTMENT GOALS AND WORKPLAN
The mission of the Public Works Department is to continually provide effective and efficient essential services to the public. This includes environmentally sound wastewater collection and treatment, storm water management, and accessible well managed streets, parks, and public facilities.
033
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These typical recurring activities are assumed in the baseline activities of the department:
• Issue Public Works permits and inspection services
• Complete plan reviews
• Manage Capital Improvement Projects
• Participate in various regional committees
• Complete tasks to comply with the NPDES Phase II permit • Manage City’s Solid Waste/Recycling Franchise Agreement (2010-2022) with Green Waste Recovery and amend as needed to meet state mandates • Monitor, inspect and service the City Collection System • Monitor WRF operation to meet all regulatory monitoring and reporting requirements • Complete work orders to repair potholes, clear storm drains, trim and remove street trees, replace signage, replace concrete, asphalt paving, weed abatement, and striping • Complete work orders to repair irrigation, mark lines for sports programs, field repair, playground repair, and general park maintenance
FY 2021-22 continued to be an incredibly demanding year for the Public Works Department.

However, with the pandemic reaching an end, the Department intends to resume a robust project schedule this year. The Public Works Department goals for FY 2022-23 includes the following highlights:
• Wastewater Reclamation Facility Improvements: The City’s wastewater treatment facility is nearly 25 years old with a significant backlog of deferred maintenance and replacement. Similarly, the collection system, which collects and delivers wastewater from residences and businesses across the City is aged and in need of significant investment. FY 2022/23 will mark the second of five years of substantial investments in this critical utility, funded by a series of wastewater rate increases and strategic financial planning.
• Library Facility Improvements: This project consists of major improvements to the Scotts Valley branch. Improvements include seismic upgrades, roof overall and HVAC replacement and improvements to the interior and exterior of the building.

Improvements are funded through Measure S funds and the Library is expected to reopen in summer 2022.
• Parks and Roads Maintenance: The City is anticipating a year of robust maintenance to the City’s parks and roads. This includes catching-up on maintenance that had to be deferred due to the pandemic and limited staffing capacity and designing a comprehensive facility and maintenance plan for future years. • Recreation: City staff will start the initial stages of implementing the Recreation Assessment and Restoration Plan as adopted by the City Council. This includes exploring 034
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a new staffing model, relaunching many recreation services that were paused during the pandemic, and exploring partnerships for services like childcare and other recreation activities.

STAFFING SUMMARY
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Public Works Administration Admin Secretary III 1.00 1.00 Public Works Administration Pub Works Director 1.00 1.00 Subtotal 2.00 2.00
Public Works Engineering Engineering Assoc. 2.00 2.00
Public Works Engineering Senior Civil Engineer 0.00 1.00 Subtotal 2.00 3.00
Public Works Maintenance Maint. Div. Mgr 1.00 1.00
Maintenance Maint. Supervisor 1.00 1.00
Public Works Maintenance Maint. Wrkr I/II/III 4.00 4.00 Subtotal 6.00 6.00
Public Works Recreation Rec. Division Mgr 1.00 1.00
Public Works Recreation Rec Coordinator 0.00 1.00
Public Works Recreation Admin Secretary III 1.00 1.00
Subtotal 2.00 3.00
Public Works Wastewater Accountant II/III* 0.15 0.15
Public Works Wastewater Senior WW Plnt Oper 1.00 1.00
Public Works Wastewater WW Div Manager 1.00 1.00
Public Works Wastewater WW Lab Compl Mgr 1.00 1.00
Public Works Wastewater WW Oper OIT/I/II 4.00 4.00
Subtotal 7.15 7.15
TOTAL 19.15 21.15

DEPARTMENT BUDGET
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Public Works Engineering Salaries & Benefits $521,500 $767,593 Public Works Engineering Svcs & Supplies $200,500 $268,500 Subtotal $722,000 $1,036,093
Public Works Street Maint. Salaries & Benefits $141,500 $333,238 Public Works Street Maint. Svcs & Supplies $214,300 $412,600 Subtotal $355,800 $745,838
Public Works Vehicle Maint. Salaries & Benefits $10,743 $63,776 035
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Public Works Vehicle Maint. Svcs & Supplies $119,300 $112,000 Subtotal $130,043 $175,776
Public Works Parks Salaries & Benefits $266,411 $268,179 Public Works Parks Svcs & Supplies $251,266 $392,600
$517,677 $660,779
Public Works Building Maint. Salaries & Benefits $72,272 $241,917 Public Works Building Maint. Svcs & Supplies $169,200 $258,600 $241,472 $500,517
PUBLIC WORKS TOTAL $1,966,992 $3,119,003
Note: The City’s Wastewater budget is categorized separately in this document because it is an enterprise fund.
036
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GENERAL FUND NON-DEPARTMENT FUNDS
The General Fund incurs some expenditures that are not related to any one specific department. These costs are included in the two areas listed below:

General Government Division (001.43)
This cost center includes various expenditures such as debt service and regulatory compliance related to general obligation certificates of participation, funding other post-employment benefit obligations into an irrevocable trust, contributions to such agencies as the Scotts Valley Fire District Hazardous Materials program and the Santa Cruz Local Agency Formation Commission, and the City’s membership in the League of California Cities. Expenditures related to risk management efforts (e.g., liability and property insurance) are included in the Administrative Services Department under the Risk Management division (General Fund Division #48). Expenditures related to workers compensation are allocated to each operating department based upon total personnel and risk-rating factors assigned to each employee based on classification.

General Equipment Replacement Reserve (006)
The City established this reserve fund for the purchase of equipment that is general in nature and does not relate to any one specific department. This fund is included as a subset of the General Fund. FY 2022-23 includes a project assessing overall City facility needs. It is expected that future projects resulting from this assessment will be budgeted in Fund 006 in the future. 037
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PARKS AND RECREATION DIVISION

FUND / ACCOUNT NUMBER
004

OVERVIEW
The Parks and Recreation Division (PRD) works with all residents to be good stewards of the environment, and to provide safe, welcoming opportunities to play, learn, contemplate, and build community awareness. The PRD is comprised of five developed parks, featuring eight athletic fields, six children's play areas, and one off-leash area. Other facilities include four outdoor tennis courts, two bocce courts, one outdoor swimming pool, two horseshoe pits, three half basketball courts, a community center, senior center, a one-mile paved trail, one hiking trail, and more. Countless area residents and visitors use the Parks and Recreation facilities to pursue their passions, from soccer to music, kite flying to baseball, swimming to community events. Division employees work hard to develop partnerships with park neighbors, volunteers, non-profits, local businesses, the Scotts Valley Chamber of Commerce and the Scotts Valley School District to effectively respond to increasing requests for use of Scotts Valley's parks and recreation facilities. One of the most significant partnerships is with the Scotts Valley Unified School District to provide childcare and recreation programs at Vine Hill and Brook Knoll Elementary Schools.

The PRD also supports and manages the Park and Recreation Commission, the Arts Commission, and the Senior Center Board. These organizations are made up of volunteer members and are an advisory committee to City Council and Parks and Recreation staff on recreation programming and facility maintenance which enables the Division to consistently offer incredible parks, quality childcare, and a wide range of recreation programs to the public.

DEPARTMENT GOALS AND WORKPLAN
FY 2022-23 will be another year of recovery for the City’s Parks and Recreation Division. In March 2020, the City was forced to pause its Recreation programming and facilities in response to public health restrictions to contain the transmission of the COVID-19 virus. In FY 2022-23, City staff will start implementing the Recreation Assessment and Restoration Plan as adopted by the City Council.

The PRD is a revenue-generating operation. However, revenues do not fully cover the costs of the PRD operation. As a result, the FY 2022-23 budget anticipates that cost recovery will be around 70% and will require a subsidy from the General Fund to balance Recreation Enterprise Fund. City staff have projected that the required General Fund subsidy will be approximately $215,000 in FY 2022-23.
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Staff does anticipate that cost recovery rates will increase from 70% to closer to 90% in future years; however, it is projected that there will be an ongoing and long-term need for the General Fund to subsidize the Recreation Enterprise Fund using the current operational model. As costs to provide PRD services increase in subsequent years, the size of the General Fund subsidy will also grow.

STAFFING SUMMARY
The Parks and Recreation Division is part of the Public Works Department based on the supervisory structure of the operation.

Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Public Works Recreation Rec. Division Mgr 1.00 1.00
Public Works Recreation Rec Coordinator 0.00 1.00
Public Works Recreation Admin Secretary III 1.00 1.00
TOTAL 2.00 3.00

DEPARTMENT BUDGET
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Public Works Recreation Salaries & Benefits $351,103 $615,938 Public Works Recreation Svcs & Supplies $121,446 $210,700 RECREATION TOTAL $472,549 $826,638
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WASTEWATER ENTERPRISE FUNDS

FUND / ACCOUNT NUMBER
010 and 011 and 012 and 014 and 015

OVERVIEW
The City provides wastewater services to the community through its wastewater collection and treatment plant operations. The City also provides tertiary water (recycled water) services through the treatment and distribution of nonpotable water to the Scotts Valley Water District.

Wastewater services are provided under the Public Works Department. Please refer to the Public Works section for a more detailed description of the department and the services it provides, including information about wastewater services. Wastewater services are accounted for in a series of funds referred to as “Wastewater Enterprise Funds”. A description of these funds and the activities that are included in them follows.

DEPARTMENT GOALS AND WORKPLAN
The Wastewater Division has a significant series of goals in FY 2022-23, including to accomplish the CIPs as identified in the City’s Five-Year CIP Plan. Notable projects in FY 2022-23 include the following: Wastewater Recovery Master Plan, Aeration Basin System Upgrade, Belt Press Conveyor Replacement, Collection System Pipeline Upgrades, and the purchase of a Sewer Vactor Truck.

NOTE: The City’s Wastewater Rate Study identified approximately $4.5 million in debt being needed to fully satisfy the long-term needs of the Wastewater Division. During FY 2022-23, the City will work with its financial consultants to further discuss this proposed funding mechanism as part of the Wastewater Rate Study’s 10-year Capital Improvement Plan.

STAFFING SUMMARY
The staffing summary for the Wastewater division has also been included as part of the Public Works Department staffing summary based on the supervisory structure of the operation.

Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Public Works Wastewater Accountant II/III* 0.15 0.15
Public Works Wastewater Senior WW Plnt Oper 1.00 1.00
Public Works Wastewater WW Div Manager 1.00 1.00
Public Works Wastewater WW Lab Compl Mgr 1.00 1.00
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Public Works Wastewater WW Oper OIT/I/II 4.00 4.00
TOTAL 7.15 7.15

DEPARTMENT BUDGET
Dept. Division Position FY 2021-22
Approved
FY 2022-23
Proposed
Public Works Wastewater Op Salaries & Benefits $1,245,333 $1,205,167 Public Works Wastewater Op Svcs & Supplies $2,263,499 $2,340,700 WASTEWATER OPERATIONS TOTAL $3,508,832 $3,545,867
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SPECIAL REVENUE FUNDS
The City has established separate funds based on funding source to account for resources that must be used for a specific project or use. These funds are known as “Special Revenue Funds”.

One of the more significant groups of Special Revenue Funds are those funds that the City collects from developers to fund public infrastructure that is required to meet the needs of the impact that those developments have on community resources. These Development Impact Fees are grouped in a separate section within this Annual Budget document. A brief overview of the other Special Revenue Funds that are not development related are indicated below.

Recycling/Environment Fund (002)
This fund accounts for fees paid by solid waste companies and customers through the County of Santa Cruz for disposal of solid waste in County transfer facilities. A portion of these revenues are sent back to the City to help pay for recycling and environmental protection initiatives such as street sweeping, e-waste recycling, community training classes, and storm water protection and remediation.

Gas Tax Fund (003)
The state of California imposes per-gallon excise taxes on gasoline and diesel fuel, sales taxes on gasoline and diesel fuel and registration taxes on motor vehicles with allocations to dedicated transportation purposes. These allocations flow through the Highway Users Tax Account (HUTA), which are allocated to state and local agencies based primarily on population.

These revenues are allocated to Scotts Valley and other cities based on the provisions in the California Streets & Highway Code §2103-2107.5
These funds are used to finance street maintenance activities performed by the Public Works Streets Maintenance Division and other roadway improvements where other funds (e.g., Measure D, transportation grants, etc.) might not otherwise be available.

SMIP Fees Fund (005)
The City levies a Strong Motion and Instrumentation Program (SMIP) fee on every building permit where a building discipline inspector is required as part of the field inspection. This fee funds the California State Strong-Motion Instrumentation Program, administered by the California Department of Conservation, which funds the purchase, installation, maintenance, data collection and interpretation of information collected from seismic instrumentation placed in geographic environments throughout the state. These funds are remitted to the State as required by California Public Resources Code §2700-2709.1. 042
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Affordable Housing Fund (019)
Upon dissolution of the City’s former redevelopment agency (RDA) in 2012, the City chose to become the successor housing agency to administer affordable housing programs in Scotts Valley. Funds were transferred from the former redevelopment agency upon dissolution to fund affordable housing programs that were enforceable obligations at the time of dissolution.

On an ongoing basis, the City received rental income from affordable housing properties that were previously owned by the redevelopment agency and dedicated to the City as part of dissolution. The City also carries first-time homebuyer loans on the books that will be paid upon sale of those homes by their homeowners. The revenue is used to fund the ongoing administration of affordable housing properties owned by the City as successor housing agency, and used to help fund development of additional affordable housing stock in Scotts Valley through subsidies paid to developers.

Lennar Fund (025)
In 2014, the City approved a first amendment to the development agreement between the City and Lennar Homes of California, Inc. for the development of homes on the property formerly known as Polo Ranch. Lennar paid the City $1 million as required by the development agreement to be used for park and recreational opportunities in the City at the sole discretion of the City Council. These funds have been used to fund a variety of parks and recreational infrastructure improvements.

Senior Center Operations Fund (028)
The City operates a Senior Center for the enjoyment of Scotts Valley’s seniors, offering a variety of programs and activities and rental of the senior center facility by community members.

Program and rental revenues are recorded in the fund to pay for the expenditures associated with the programs and activities offered.

STP Exchange Projects Fund (031)
California’s Department of Transportation administers the Regional Surface Transportation Program (RSTP, or STP), using Surface Transportation Block Grant Program funds provided under federal law, to provide flexible funding to address State and local transportation needs.

The City has also applied for and received grants from the California Transportation Commission 2018 Local Partnership Program in the past. These grants fund various transportation related projects, and this fund accounts for the grant revenues and the associated capital project expenditures for approved projects Tree Replacement Fund (033)
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The City levies a tree removal fee for property owners that wish to remove trees on their property. A higher fee is charged for what are considered “heritage trees”. Fees collected are used to fund tree planting maintenance efforts on City property to mitigate the environmental impact on tree removal by private property owners.

Green Building Fund (035)
The City levies a green building fee in accordance with the provisions of Scotts Valley Municipal Code §17.51.080, on property development that is not otherwise exempt from the fee based on their proposed green building elements of the project. The fee is based on assessed valuation of improvements. Revenues collected from developers are used for program management, public educational purposes and local seminars on green building issues and programs.

Disability Compliance Fund (036)
The City collects a four-dollar fee required by Senate Bill 1186 (2012) on any local business license registration or renewal, Ninety percent of this fee is retained by the City to fund training and retention of certified access specialists (CASPs) and activities or programs that facilitate accessibility compliance. The remaining ten percent is remitted to the California Department of General Services’ Division of the State Architect on a quarterly basis. The fee will revert to one dollar on January 1, 2024.

Pinewood Estates Maintenance District (050)
A landscape maintenance assessment district was established in 1987 for 25 parcels in the Pinewood Estates subdivision to maintain improvements consisting of ornamental landscaping, irrigation equipment, signs, fences and storm detention ponds. This fund accounts for the expenditures associated with those maintenance efforts that are paid for from assessments levied on the homeowners.

Skypark Landscape Maintenance District (077 and 078)
An open space maintenance assessment district was established in 1995 to maintain a linear park and two greenbelt areas that are the responsibility of 190 parcel owners adjacent to Skypark. Maintenance efforts are accounted for in Fund #077 and include maintenance of landscape, irrigation systems, lighting, curbs, gutters, sidewalks and water/electricity utilities.

The district also establishes a self-insurance fund in the event of a slope failure, which is accounted for in Fund 078. The assessments levied on the 190 parcel owners for maintenance and self-insurance are deposited into those respective funds.

Library Facilities Improvements (Measure S) Fund (088)
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The passage of countywide Measure S in June 2016 provides $3.75 million in bond financing revenues for improvements to the Scotts Valley Library. The remaining balance is expected to be drawn down in FY 2022-23 to pay for the renovation project which commenced in summer 2021 with completion scheduled for summer 2022. The renovation includes seismic upgrades, roof overlay, new HVAC system, youth and teen area redesigns, enclosure of the fireside room, acoustic improvements and refreshed furniture, carpet and paint throughout the library.

Library County Maintenance of Effort (MOE) Excess Distribution Fund (089) The City participates in the Santa Cruz County Library Financing Authority for the provision of library services. The authority collects property taxes on properties located in Scotts Valley, which funds the City’s portion of the countywide library system and operation of the Scotts Valley Branch library. This payment is called the Maintenance of Effort, or MOE. These funds are intended to be used for library improvements and are expected to be applied to the Library renovation project (Fund 088) as needed.

Community Facility Center Operations Fund (123)
The City operates a Community Center for the enjoyment of the community. The facility is available for rental to the public. Rental revenues are recorded in the fund to pay for the expenditures associated with the operation and maintenance of the Center.

Measure D Sales Tax for Transportation (155)
The passage of countywide Measure D in November 2016 provides nearly $300,000 in annual sales tax revenues to the City to fund a variety of transportation projects that the City might not have otherwise been able to fund with existing revenues (a key stipulation in the measure).

Projects are identified and approved by the Regional Transportation Commission on an annual basis.

American Rescue Plan Act (172)
The American Rescue Plan Act (ARPA), signed into law by the President on March 11, 2021, provided $65 billion in aid to local governments across the country. Scotts Valley will receive over $2.8 million starting in July 2021, split into equal payments 12 months apart. Uses must be in compliance with the provisions in the legislation and regulations issued by the US Treasury Department in May 2021.

CALTRANS – Get Everyone Moving (178)
The City entered into a restricted grant agreement with the California Department of Transportation to fund the development of the Scotts Valley Get Everyone Moving Plan. This 045
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plan will identify barriers to safe and frequent bicycling and walking and will guide future active transportation developments within the City of Scotts Valley. The City is identified as the authorized agency and is working in partnership with Ecology Action, Bike Santa Cruz, and the Scotts Valley Active Transportation Group and an outside consultant to develop the Plan and meet the objectives of the grant. The total amount of the grant is $175,000.

Proposition 68 Parks/Water Bond Act (268)
In 2018, California voters approved Proposition 68, the Parks, Environment, and Water Bond Act, which authorized $4 billion in state general obligation bonds to fund various state and local parks, environmental protection projects, water infrastructure projects, and flood protection projects. Funds are available through an annual grant application process based on various eligibility requirements.

Supplemental Law Enforcement Services Fund (306)
The State provides funding for local law enforcement pursuant to the provisions of California Government Code §30061 under the Citizens’ Option for Public Safety program. These funds, known as “supplemental law enforcement services funds.” (SLESF) are allocated to local agencies to provide “front-line law enforcement services”, allocated based on population with a minimum grant of $100,000 to each agency. Due to Scotts Valley’s relative size within Santa Cruz County, the City receives only the minimum $100,000.

These funds are eligible to be used for operating or capital law enforcement expenditures at the discretion of the agency. Scotts Valley has historically used these funds to finance capital acquisition of equipment and other capital needs for the Police Department.

Police Proposition 56 Tobacco Prevention Funds (309)
In 2021, the City was awarded a grant in the amount of $567,000 by the California Department of Justice under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 (Prop 56) that provides funding for a dedicated School Resource Officer (SRO) for a three-year period starting in FY 2021-22. The focus of the position will be on youth education and prevention, tobacco retailer outreach and education, and retailer compliance and enforcement regarding the use of tobacco products in schools and the sale of tobacco products in Scotts Valley. No local match is required for the grant. The funds will pay for the SRO, administrative costs, and training/marketing materials on an annual basis through FY 2023-24.

Police Budget Act of 2016 Fund (312)
In 2017, the City received $49,000 through the City of Watsonville from grants associated with the State’s Budget Act of 2016 that appropriated funds for agencies employing 100 or fewer officers. The funds are required to be used to supplement existing funds for such areas as 046
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homeless outreach, gang resistance education and training, outreach to high-risk youth, and other similar programs. The police chiefs in Santa Cruz County agreed to split the grant equally among the cities of Watsonville, Capitola, Santa Cruz and Scotts Valley. The City intends to expend an amount not to exceed $15,000 each year in support of the DARE program until all funds are depleted.

EDG Revolving Loan Fund (317)
This loan fund was established to account for a notes receivable due from a developer that is secured by that property. The loan was provided from Community Development Block Grant funds and is payable upon the sale of the property.

In addition, the City is initiating a process in May 2021 and implemented in FY 2021/22 to distribute $550,000 across three fiscal years (FY 2021/22, 2022/23 and FY 2023/24) through a CDBG-Program Income application process. The City’s General Fund will advance the EDG Revolving Loan fund an amount of $550,000 over a three-year period starting in FY 2021-22 (over $183,000 annually) to reimburse the fund for the loan receivable which has not yet been paid by the developer. Once the developer has paid off the loan, the General Fund will be reimbursed for its advance.
047
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GENERAL CAPITAL IMPROVEMENT FUND
The City sets aside funds for future capital improvement projects that are not able to be funded, or fully funded, from other funding sources such as gas tax revenues, development impact fees, wastewater rates, or grant funds. This fund is called the General Capital Improvement Fund (150).

Typical items that may be funded through this fund may include accessibility improvements, technology upgrades, roof replacements, and major facility repairs/replacements. The funding sources available for such projects will typically come through transfers from the City’s General Fund, or possible onetime revenue sources such as grants.

The following CIPs are budgeted at approximated $4.5 million dollars and have been included in the FY 2022/23 budget as part of a comprehensive five-year CIP Plan:
• $1,400,000 – Vine Hill Childcare Facility (includes federal funding) • $1,250,000 – Public Works Facility Replacement (includes federal funding) • $ 362,500 – Sunridge Drive Stormwater Repair
• $ 300,000 – City Hall HVAC Replacement
• $ 250,000 – City’s Computerized Maintenance Management Software (CMMS) • $ 200,000 – Pinecone Drive Draining Improvements
• $ 200,000 – City Council Chambers Technology Improvements • $ 125,000 – Storm Drain Trash Capture
• $ 100,000 – Annual Citywide Street Striping and Signage • $ 82,000 – Skypark Play Structure
• $ 75,000 – City Facilities Condition Assessment
• $ 74,000 – Senior Center ADA Improvements – Phase 2
• $ 73,400 – City Hall ADA Improvements – Phase 1
• $ 30,000 – Police Department Fitness Facility
$4,521,900 – Total General Fund CIPs budgeted in Fund 150 048
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CAPITAL IMPROVEMENT AND

CAPITAL PURCHASE PROGRAM
The Capital Improvement and Capital Purchase Program (CIP) consists of projects to maintain and enhance the City’s infrastructure related to its roads, parks, facilities and wastewater treatment plant for the benefit of the community. It also includes the capital outlay associated with equipment, vehicles and information technology hardware/software that support the City’s operations. The primary objective of the CIP is to develop and implement projects to ensure continued reliable delivery of service to meet the City’s needs.

The City prepares a five-year capital improvement project and capital outlay plan as part of its annual budget. The development of the CIP Plan is more complex than planning to purchase a piece of equipment that would be the subject of a capital outlay expenditure. FY 2022-23 CIP costs have been accounted for as part of the table in the Summary of Financial Resources section of this document. Current and future year CIP costs have also been incorporated as part of the City’s Long-Range Forecast.

The chart below is a summary of FY 2022-23 CIPs as approved by the City Council. These CIPs are also presented to the City’s Parks & Recreation Commission and Planning Commission to confirm their consistency with the City’s General Plan.

Note: Several CIPs concurrently address needs identified in the City’s Active Transportation Plan (ATP) as approved by the City Council in March 2021. The ATP is a comprehensive document, over 70 pages in length. To align with Government Finance Officers Association (GFOA) best practices by considering the file size of a budget document, for ease of use of the document by all audiences, including by linking to sections whenever appropriate, the full ATP can be found online on the City’s website and by visiting the URL listed below:
https://www.scottsvalley.org/DocumentCenter/View/2800/SV-Active-Transportation-Plan 049
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FY 2022-23 CIP Plan Summary
CIP # Priority Project Type Description FY 2022-23 Funding Source 1 A Wastewater Wastewater Recovery Master Plan $ 100,000 WWTP-C 2 A Wastewater PLC/SCADA Upgrades $ 55,000 WWTP-C
3 A Wastewater Clarifier Superstructure & Walkways $ 150,000 WWTP-C 5 A Wastewater Upgrade Tertiary Treatment Pumps $ 340,000 TTF 6 A Wastewater Aeration Basin System Upgrade $ 1,000,000 WWTP-C 9 B Wastewater Sewer Vactor Truck $ 450,000 WWTP-C
10 B Wastewater Effluent Pump Replacement $ 110,000 WWTP-C 13 A Wastewater Collection System Lift Stations $ 175,000 WWTP-C 14 A Wastewater Collection System Pipeline Upgrades $ 200,000 WWTP-C 15 A Wastewater Collection System Inspection & Monitoring $ 100,000 WWTP-C 52 A Wastewater Belt Press Conveyor Replacement $ 300,000 WWTP-C 18 A Transportation Bean Creek Road Pavement Rehab - Phase 11 $ 1,026,000 Meas D/RSTPX/SB-1 19 B Transportation Mt. Hermon Road Corridor Improvements1 $ 365,000 TDIF 20 A Transportation Janis Way Digout, Overlay, Sidewalk, Bike Lanes $ 250,000 Measure D 21 A Transportation Scotts Valley Drive Crack Seal $ 75,000 Measure D 53 A Transportation Annual Citywide Street Striping and Signage1 $ 100,000 GF CIP 54 A Transportation Granite Creek Overcrossing Improvements1 $ 608,800 RSTPX/GT 27 A Storm Drains Storm Drain Trash Capture System $ 125,000 GF CIP 28 B Storm Drains Storm Drain Master Plan Update $ 25,000 SD DIF 29 B Storm Drains Pinecone Drive Draining Improvements $ 200,000 GF CIP 30 B Storm Drains Sunridge Drive Stormwater Repair $ 362,500 GF CIP 31 A Parks & Rec Parks ADA Improvements - Phase 1 $ 116,300 Lennar 33 A Parks & Rec Senior Center ADA Improvements - Phase 2 $ 74,000 GF CIP 36 B Parks & Rec Parks System Master Plan $ 100,000 GF CIP 37 A Parks & Rec Skypark Play Structure Equipment $ 260,000 P68, GF CIP 39 A Parks & Rec Vine Hill Childcare Facilities $ 1,400,000 Federal 40 C Parks & Rec Skypark Tennis Area Improvements $ 50,000 Parks DIF, Lennar 55 A Parks & Rec Siltanen Park Irrigation System Replacement $ 255,000 GF CIP 42 A General Facilities HVAC Replacement at City Hall $ 300,000 GF CIP 43 A General Facilities City Facility ADA Improvements - Phase 1 $ 73,400 GF CIP 46 A General Facilities Public Works Facility Improvements $ 1,250,000 ARPA/CIP 56 A General Facilities City Hall Roof Replacement $ 285,000 GF CIP 57 A General Facilities City Facilities Condition Assessment $ 75,000 GF CIP 49 A Police Police Department Locker Room $ 125,000 Police DIF 50 C Police Police Department Armory $ 70,000 Police DIF 58 A Police Police Department Fitness Facility Upgrades $ 30,000 GF CIP 59 A Police Universal Power Supply $ 50,000 Police DIF
51 A IT Citywide Network Infrastructure Upgrades $ 250,000 ARPA 60 A IT Finance ERP System Upgrade $ 400,000 ARPA
61 A IT Computerized Maintenance Mgmt Software $ 250,000 GF CIP 050
5-Year CIP Summary
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Five-Year Capital Improvement Project (CIP) Summary
FY 2022-23 through FY 2026-27
CIP # Priority Description Funding Source Carry Forward FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 1 A Wastewater Recovery Master Plan WWTP-C $ - $ 100,000 $ 50,000 $ - $ - $ - 2 A PLC/SCADA Upgrades WWTP-C $ 55,000 $ 150,000 $ 350,000 3 A Clarifier Superstructure & Walkways WWTP-C $ - $ 150,000 $ 150,000 $ 150,000 $ - $ - 5 A Upgrade Tertiary Treatment Pumps TTF $ 265,000 $ 340,000 $ - $ - $ - $ - 6 A Aeration Basin System Upgrade WWTP-C $ 250,000 $ 1,000,000 $ - $ - $ - $ - 7 B Stormwater LID WWTP-C $ - $ - $ - $ 150,000 $ 150,000 $ - 9 B Sewer Vactor Truck WWTP-C $ - $ 450,000 $ - $ - $ - $ - 10 B Effluent Pump Replacement WWTP-C $ - $ 110,000 $ 110,000 $ 200,000 $ 200,000 $ - 11 B Wastewater Offices Facility Improvements WWTP-C $ - $ - $ 100,000 $ - $ - $ - 12 B Facility Truck WWTP-C $ - $ - $ 55,000 $ - $ - $ - 13 A Collection System Lift Stations WWTP-C $ - $ 175,000 $ 580,000 $ 300,000 $ 330,000 $ 300,000 14 A Collection System Pipeline Upgrades WWTP-C $ 200,000 $ 200,000 $ 430,000 $ 260,000 $ 290,000 $ 330,000 15 A Collection System Inspection & Monitoring WWTP-C $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 52 A Belt Press Conveyor Replacement WWTP-C $ - $ 300,000 $ - $ - $ - XX B New Technology - Identified in Wastewater Rate Study WWTP-C $ - $ - $ - $ - $ - $ 5,000,000 $ 815,000 $ 2,980,000 $ 1,725,000 $ 1,510,000 $ 1,070,000 $ 5,730,000 16 A Annual Street Maintenance/Resurfacing GT/SB-1 $ - $ - $ 275,000 $ 275,000 $ 275,000 $ 275,000 17 A Annual Street Maintenance Program GT $ - $ - $ 66,000 $ 66,000 $ 66,000 $ 66,000 18 A Bean Creek Road Pavement Rehab - Phase 11 Meas D/RSTPX/SB-1 $ 974,100 $ 1,026,000 $ - $ - $ - $ - 19 B Mt. Hermon Road Corridor Improvements1 TDIF $ 365,000 $ 365,000 $ - $ - $ - $ - 20 A Janis Way Digout, Overlay, Sidewalk, Bike Lanes Measure D $ - $ 250,000 $ - $ - $ - $ - 21 A Scotts Valley Drive Crack Seal Measure D $ - $ 75,000 $ - $ - $ - $ - 22 A Glenwood Drive Street Improvements, Bike Lanes1 Measure D $ - $ - $ 100,000 $ - $ - $ - 23 A Mt. Hermon Road Pavement Maintenance Measure D $ - $ - $ - $ 200,000 $ - $ - 24 A Bean Creek Road Pavement Rehab - Phase 2 Measure D $ - $ - $ - $ - $ 100,000 $ 500,000 25 A Lockwood Lane Street Improvements Measure D $ - $ - $ - $ - $ 100,000 $ - XX B PG&E Rule 20A Utility Undergrounding Rule 20A $ - $ 1,261,345 53 A Annual Citywide Street Striping and Signage 1 CIP $ - $ 100,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 54 A Granite Creek Overcrossing Improvements 1 RSTPX/GT/CIP $ - $ 608,800 $ - $ - $ - $ - $ 1,339,100 $ 2,424,800 $ 491,000 $ 591,000 $ 591,000 $ 2,152,345 27 A Storm Drain Trash Capture System CIP $ 125,000 $ 125,000 $ 125,000 $ 218,800 $ 125,000 $ - 28 B Storm Drain Master Plan Update SD DIF $ 25,000 $ 25,000 $ 75,000 $ - $ - $ - 29 B Pinecone Drive Draining Improvements CIP $ 105,000 $ 200,000 $ - $ - $ - $ - 30 B Sunridge Drive Stormwater Repair CIP $ 62,500 $ 362,500 $ - $ - $ - $ - $ 317,500 $ 712,500 $ 200,000 $ 218,800 $ 125,000 $ -
Wastewater TOTAL2
Transportation TOTAL
Parks
Storm Drains TOTAL
Wastewater
Transportation
Storm Drains
052
Five-Year Capital Improvement Project (CIP) Summary
FY 2022-23 through FY 2026-27
CIP # Priority Description Funding Source Carry Forward FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 31 A Parks ADA Improvements - Phase 1 Lennar $ 116,300 $ 116,300 $ - $ - $ - $ - 32 A Parks ADA Improvements - Phase 2 Lennar $ - $ 104,200 $ - $ - $ - 33 A Senior Center ADA Improvements - Phase 2 CIP $ - $ 74,000 $ - $ - $ - $ - 36 B Parks System Master Plan Parks DIF $ - $ 100,000 $ - $ - $ - $ - 37 A Skypark Play Structure Equipment P68, CIP $ 223,000 $ 260,000 $ - $ 757,000 $ - $ - 38 C Hocus Pocus Park Play Structure Equipment Parks DIF $ - $ - $ - $ - $ 520,000 $ - 39 A Brook Knoll and Vine Hill Childcare Facilities Federal $ - $ 1,400,000 $ 1,400,000 $ - $ - $ - 40 C Skypark Tennis Area Improvements Parks DIF, Lennar $ 50,000 $ 50,000 $ - $ - $ - XX B Hocus Pocus - Electrical and LIghting Repairs CIP $ - $ - $ 75,000 $ - $ - $ - XX B Hocus Pocus - Basketball Court Resurfacing CIP $ - $ - $ - $ 50,000 $ - $ - XX B Skatepark - Fence Replacement CIP $ - $ - $ - $ - $ 55,000 $ - XX B MacDorsa Park - Irrigation System Replacement CIP $ - $ - $ - $ - $ - $ 80,000 XX B MacDorsa Park - Play Structure Replacement CIP $ - $ - $ - $ - $ - $ 75,000 XX B Skypark - Painting (Bldgs, gazebos, BBQ) CIP $ - $ - $ 55,000 $ - $ - $ - XX B Siltanen Park - Bleacher Upgrades / Replacements CIP $ - $ - $ - $ 50,000 $ - $ - XX B Siltanen Park - Softball Fencing and Netting Replacement CIP $ - $ - $ 50,000 $ - $ - $ - 55 A Siltanen Park Irrigation System Replacement GF $ - $ 255,000 $ - $ - $ - $ - $ 389,300 $ 2,255,300 $ 1,684,200 $ 857,000 $ 575,000 $ 155,000 42 A HVAC Replacement at City Hall GF $ 300,000 $ 300,000 $ - $ - $ - $ - 43 A City Facility ADA Improvements - Phase 1 CIP $ 48,400 $ 73,400 $ - $ - $ - $ - 44 A City Facility ADA Improvements - Phase 2 CIP $ - $ - $ 147,200 $ - $ - $ - 46 A Public Works Facility Improvements ARPA/CIP $ 805,000 $ 1,250,000 $ - $ - $ - $ - 47 C Public Works Quonset Hut Replacement CIP $ - $ - $ 318,000 $ - $ - $ - 48 C Public Works Equipment Storage Building Replacement CIP $ - $ - $ - $ 196,200 $ - $ - 56 A City Hall Roof Replacement CIP $ - $ 285,000 $ - $ - $ - $ - 57 A City Facilities Condition Assessment CIP $ - $ 75,000 $ - $ - $ - $ - XX A City Hall / Police Department Generator Replacement CIP $ - $ - $ 175,000 $ - $ - $ - $ 1,153,400 $ 1,983,400 $ 640,200 $ 196,200 $ - $ -
49 A Police Department Locker Room Police DIF $ 93,000 $ 125,000 $ - $ - $ - $ - 50 C Police Department Armory Police DIF $ - $ 70,000 $ - $ - $ - $ - 58 A Police Department Fitness Facility Upgrades CIP $ - $ 30,000 $ - $ - $ - $ - 59 A Universal Power Supply Police DIF $ - $ 50,000 $ - $ - $ - $ - $ 93,000 $ 275,000 $ - $ - $ - $ -
51 A Citywide Network Infrastructure Upgrades ARPA $ 185,000 $ 250,000 $ - $ - $ - $ - Information Technology
Police TOTAL
Parks TOTAL
General Facilities TOTAL
General Facilities
Police
053
Five-Year Capital Improvement Project (CIP) Summary
FY 2022-23 through FY 2026-27
CIP # Priority Description Funding Source Carry Forward FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 60 A Finance ERP System Upgrade ARPA $ - $ 400,000 $ - $ - $ - $ - 61 A Computerized Maintenance Mgmt Software CIP $ - $ 250,000 $ - $ - $ - $ - $ 185,000 $ 900,000 $ - $ - $ - $ -
$ 4,292,300 $ 11,531,000 $ 4,740,400 $ 3,373,000 $ 2,361,000 $ 8,037,345 NOTES: $ 7,238,700 1 Addresses some projects listed in the Active Transportation Plan 2 Assumes City utilizes debt as discussed in Wastewater Rate Study XX - Projects in future years. No CIP number assigned.

UNFUNDED AND/OR FUTURE PROJECTS:

Al Shugart Park Phase 1, 2, and 3 Constructuion; Active Transportation Plan (Misc. Projects)

GRAND TOTAL
Information Technology TOTAL
054
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CIP Project Descriptions
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055
(Existing) CIP #01

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

WASTEWATER RECOVERY FACILITY MASTER PLAN
Funding Sources
Funding WWTP Capital Total
2022-2023 100,000 - 100,000
2023-2024 50,000 - 50,000
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 150,000 - 150,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 100,000 0% - 100,000
2023-2024 48,500 3% 1,500 50,000
2024-2025 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 148,500 1,500 150,000
Contingency 0% - - -
Totals 148,500 1,500 150,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would fund a master planning process and
technical/engineering studies for the future of the City’s wastewater treatment utility. Within the next decade, the aging plant will require major rehabilitation or replacement in consideration of current operating conditions, anticipated regulatory changes and the availability of new treatment technologies.

FUNDING SOURCES:

Primary funding source for this project would be the
Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Bid TBD
Construction TBD
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
056
(Existing) CIP #02

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

PLC/SCADA UPGRADES
2023-2024 150,000 150,000
2024-2025 350,000 350,000
2025-2026 - -
2026-2027 - -
Total 555,000 555,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 55,000 0% - 55,000
2023-2024 100,000 3% 3,000 103,000
2024-2025 269,800 6% 16,200 286,000
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 424,800 19,200 444,000
Contingency 25% 106,200 4,800 111,000
Totals 531,000 24,000 555,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will upgrade the programmable logic controller (PLC) and SCADA system at the wastewater treatment plant to allow for remote operations of parts of the facility. Currently the PLC and SCADA system allows for monitoring only. This will allow for operations staff to complete some processes from home, reducing the frequency of on call visits to the plant. This technology is considered standard at similar size plants.

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Receive Quote Complete
Installations and Programming In phases through
2025
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
057
(Existing) CIP #03

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

CLARIFIER SUPERSTRUCTURE AND WALKWAYS
Funding Sources
Funding WWTP Capital Total
2022-2023 150,000 150,000
2023-2024 150,000 150,000
2024-2025 150,000 150,000
2025-2026 - -
2026-2027 - -
Total 450,000 450,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 119,600 - 119,600
2023-2024 115,000 3% 3,500 118,500
2024-2025 115,000 6% 6,900 121,900
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 349,600 10,400 360,000
Contingency 25% 87,400 2,600 90,000
Totals 437,000 13,000 450,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will replace the superstructure and walkways on Clarifier #3 and walkways on Clarifier #4. The superstructure consists of a set of rake blades and squeegees suspended from a bridge to collect settled solids on the tank bottom and/or surface of the water. The current walkways are rusted and may present a safety concern if not remediated.

This original clarifier is currently over 30 years old and is underperforming due to leaks and recirculating sludge. Staff plans to perform visual inspections and repairs to the existing structure over the next three years in anticipation of replacing this item starting in FY 2022/23
FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Bid Fall 2022
Construction Phased - Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
058
(Existing) CIP #05

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

TERTIARY TREATMENT PLANT UPGRADES
Funding Sources
Funding
Tertiary
Treatment Total
2022-2023 605,000 605,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 605,000 605,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 605,000 0% - 605,000
2023-2024 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 605,000 - 605,000
Contingency 0% - - -
Totals 605,000 - 605,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The tertiary treatment facilities require upgrades that will allow the plant to meet compliance standards and recycled water production targets in future years. The focus will be upgrades to the tertiary treatment effluent pumps. Two pumps were replaced in FY 2021-22 and the third pump is schedule for replacement in FY 2022-23.

FUNDING SOURCES:

Funding source for this project is the Wastewater Tertiary Treatment Capital Projects Fund.

ESTIMATED PROJECT SCHEDULE:

Receive Quotes Winter 2022
Construction Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
059
(Existing) CIP #06

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

AERATION BASIN SYSTEM UPGRADE
Funding Sources
Funding WWTP Capital Total
2022-2023 1,250,000 1,250,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 1,250,000 1,250,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 1,000,000 - 1,000,000
2023-2024 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 1,000,000 - 1,000,000
Contingency 25% 250,000 - 250,000
Totals 1,250,000 - 1,250,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project consists of new valving and polymer additive system to independently operate each basin of the aeration system and optimize oxidation at the WWTP. The project
provides control to adjust air to each aeration basin. This capability does not currently is exist and is crucial for the reliable and resilient operation of the plant.

FUNDING SOURCES:

Primary funding source for this project is the Wastewater Capital Reserve Fund
ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2022
Receive Bids Spring 2023
Construction Phased over two fiscal years
starting Fall 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
060
(Existing) CIP #07

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

STORMWATER LOW IMPACT DEVELOPMENT (LID)
Funding Sources
Funding WWTP Capital Total
2022-2023 - -
2023-2024 - -
2024-2025 150,000 150,000
2025-2026 150,000 150,000
2026-2027
Total 300,000 300,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 112,300 6% 6,700 119,000
2025-2026 111,000 9% 10,000 121,000
2026-2027 12% - -
Subtotal 223,300 16,700 240,000
Contingency 25% 55,800 4,200 60,000
Totals 279,100 20,900 300,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would replace approximately 2,000 square feet of existing impervious area of sidewalk and roadway in order to construct new bioretention facilities within the Lundy Lane right-of-way and the WWTP. The goal of the project is to provide stormwater treatment and infiltration of the Lundy Lane drainage basin.

FUNDING SOURCES:

Primary funding source for this project would be the
Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Design 2024
Project Bid Summer 2025
Construction Phased from Winter 2025 to
Winter 2026
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
061
(Existing) CIP #09

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

SEWER VACTOR TRUCK
Funding Sources
Funding WWTP Capital Total
2022-2023 450,000 - 450,000
2023-2024 - -
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 450,000 - 450,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 409,100 - 409,100
2023-2024 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 409,100 - 409,100
Contingency 10% 40,900 - 40,900
Totals 450,000 - 450,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would fund the purchase of a Sewer Vactor Truck.

A sewer vactor truck is used for regular maintenance and repairs for the City’s sewer and storm drains. The existing truck is old and out of service often due to various mechanical issues and will not be compliant with new diesel regulations at the end of the year.

FUNDING SOURCES:

Primary funding source for this project would be the
Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Bid Summer 2022
Acquisition Fall 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
062
(Existing) CIP #10

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

EFFLUENT PUMP REPLACEMENT
Funding Sources
Funding WWTP Capital Total
2022-2023 110,000 110,000
2023-2024 110,000 110,000
2024-2025 200,000 200,000
2026-2027 200,000 200,000
2027-2028 -
Total 620,000 620,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 110,000 - 110,000
2023-2024 100,000 3% 3,000 103,000
2024-2025 133,300 6% 8,000 141,300
2026-2027 130,000 9% 11,700 141,700
2027-2028 12% - -
Subtotal 473,300 22,700 496,000
Contingency 25% 118,300 5,700 124,000
Totals 591,600 28,400 620,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will replace effluent pumps at the wastewater treatment plant. There are currently three pumps of similar age used in rotation that have been in service for 20 years.

Beginning in FY 2022/23 staff will begin to replace the aging effluent pumps as they near the end of their useful life. The project will take a total of four fiscal years to complete FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Receive Quotes Spring 2023
Construction Phased in over 4 years starting
in Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
063
(Existing) CIP #11

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

WASTEWATER OFFICES FACILITY IMPROVEMENTS
Funding Sources
Funding WWTP Capital Total
2022-2023 - -
2023-2024 100,000 100,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 100,000 100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 77,700 3% 2,300 80,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 77,700 2,300 80,000
Contingency 25% 19,400 600 20,000
Totals 97,100 2,900 100,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The wastewater offices require facility maintenance upgrades including paint, carpet, electrical, roofing, and other maintenance.

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Receive Quotes Fall 2023
Construction Spring 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
064
(Existing) CIP #12

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

FACILITY TRUCK
Funding Sources
Funding WWTP Capital Total
2022-2023 - - -
2023-2024 55,000 - 55,000
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 55,000 - 55,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 48,540 3% 1,460 50,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 48,540 1,460 50,000
Contingency 10% 4,900 100 5,000
Totals 53,440 1,560 55,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would replace one of the existing Ford F-150 trucks used to support wastewater collection system
operations.

FUNDING SOURCES:

Primary funding source for this project would be the
Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Bid Summer 2023
Acquisition Fall 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
065
(Existing) CIP #13

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

WASTEWATER COLLECTION SYSTEM LIFT STATIONS
Funding Sources
Funding WWTP Capital Total
2022-2023 175,000 175,000
2023-2024 580,000 580,000
2024-2025 300,000 300,000
2025-2026 330,000 330,000
2026-2027 300,000 300,000
Total 1,685,000 1,685,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 175,000 - 175,000
2023-2024 450,000 3% 13,500 463,500
2024-2025 220,000 6% 13,200 233,200
2025-2026 216,100 9% 19,400 235,500
2026-2027 215,000 12% 25,800 240,800
Subtotal 1,276,100 71,900 1,348,000
Contingency 25% 319,000 18,000 337,000
Totals 1,595,100 89,900 1,685,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project is part of a multi-phase program to rehabilitate the collection system lift stations by performing preventative maintenance and upgrades to ensure reliable operation. This project will rehabilitate all or a portion of the City’s seven (7) older lift stations starting in FY 2022-23 over the four subsequent fiscal years, subject to inspection. Such work may include repairing interior wet wells, installing new
pumps/motors/valves, installing by-pass piping and
connections, replacing corroded components, replacing
manhole covers, and installing control monitoring equipment.

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Design Fall 2022
Construction Phased in over 5 years starting
in Fall 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
066
(Existing) CIP #14

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

WASTEWATER COLLECTION SYSTEM PIPELINE UPGRADES
Funding Sources
Funding WWTP Capital Total
2022-2023 400,000 400,000
2023-2024 430,000 430,000
2024-2025 260,000 260,000
2025-2026 290,000 290,000
2026-2027 330,000 330,000
Total 1,710,000 1,710,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 390,000 - 390,000
2023-2024 350,000 3% 10,500 360,500
2024-2025 186,500 6% 11,200 197,700
2025-2026 189,900 9% 17,100 207,000
2026-2027 190,000 12% 22,800 212,800
Subtotal 1,306,400 61,600 1,368,000
Contingency 25% 326,600 15,400 342,000
Totals 1,633,000 77,000 1,710,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project is part of a multi-phase program to assess the condition and perform repairs to the wastewater collection system gravity mains. Repairs will be based on video
inspections of the system (see separate project description #15) and prioritized based on the severity of deficiencies.

Repairs will be performed to extend the useful life of the mains and manholes through the City’s collection system.

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Design Ongoing over 5 years starting in
Summer 2022
Construction Phased in over 5 years starting
in Fall 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
067
(Existing) CIP #15

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

WASTEWATER COLLECTION SYSTEM INSPECTION AND MONITORING PROGRAMS Funding Sources
Funding WWTP Capital Total
2022-2023 200,000 200,000
2023-2024 100,000 100,000
2024-2025 100,000 100,000
2025-2026 100,000 100,000
2026-2027 100,000 100,000
Total 600,000 600,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 200,000 - 200,000
2023-2024 99,900 3% 3,000 102,900
2024-2025 98,000 6% 5,900 103,900
2025-2026 95,000 9% 8,600 103,600
2026-2027 80,000 12% 9,600 89,600
Subtotal 572,900 27,100 600,000
Contingency 0% - - -
Totals 572,900 27,100 600,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project is part of a proposed new annual program to proactively inspect the City’s 40 miles of wastewater collection mains. The program will consist of annual, comprehensive video-based inspection of the gravity collection mains
throughout the City. Inspections will indicate main conditions and identify disrepair such as corrosion damage and/or issues that may exist that allow for inflow and infiltration (I&I) of groundwater or stormwater that make the collection system and treatment plant less efficient. This program will identify areas of concern. Repairs will be made with funding from the collection system pipe upgrades project (see separate project description).

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Implementation Ongoing over 5 years starting in Summer 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
068
(Existing) CIP #16

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

ANNUAL STREET MAINTENANCE/RESURFACING PROGRAM
Funding Sources
Funding RMRA (SB 1) Gas Tax RTIP Total
2022-2023 - - - -
2023-2024 275,000 - 275,000
2024-2025 275,000 - 275,000
2025-2026 275,000 - 275,000
2026-2027 275,000 - 275,000
Total 1,100,000 - 1,100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - 0% - -
2023-2024 240,000 0% - 240,000
2024-2025 220,000 0% - 220,000
2025-2026 210,000 0% - 210,000
2026-2027 210,000 0% - 210,000
Subtotal 880,000 - 880,000
Contingency 25% 220,000 - 220,000
Totals 1,100,000 - 1,100,000
PROJECT PRIORITY CATEGORY1: A
PROJECT DESCRIPTION:

This project is an annual street overlay program that includes the resurfacing of various city-maintained streets on a rotating basis. Maintenance can take the form of either slurry seal, asphalt overlay, or road reconstruction as necessary. In FY 1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
2017/18 a pavement management study (PMS) was
completed to inform the prioritization and funding of streets throughout the City. Based on the study, several large
rehabilitation projects have been identified and are scheduled separately in the CIP. This project includes preventative maintenance to extend the time needed before more
expensive rehabilitation and reconstruction is required.

Further, projects drawn from the Active Transportation Plan may be incorporated. Design, engineering, and current cost estimates will be necessary to program projects, which could be allocated over multiple years.

FUNDING SOURCES:

Primary funding source for this project will be Gas Tax revenues and RMRA. Alternative funding sources may
include Measure D Sales Tax revenues or grant funding from federal or state sources.

ESTIMATED PROJECT SCHEDULE:

Identify Streets for improvement Winter of each year
Issue Bids for Construction Spring to Summer
Construction Spring to Summer
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
069
(Existing) CIP #17

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

ANNUAL STREET MAINTENANCE PROGRAM
Funding Sources
Funding Gas Tax Total
2022-2023 - - -
2023-2024 66,000 - - 66,000
2024-2025 66,000 - - 66,000
2025-2026 66,000 - - 66,000
2026-2027 66,000 - - 66,000
Total 264,000 - - 264,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 60,000 3% 1,800 61,800
2024-2025 54,000 6% 3,200 57,200
2025-2026 43,500 9% 3,900 47,400
2026-2027 40,000 12% 4,800 44,800
Subtotal 197,500 13,700 211,200
Contingency 25% 49,400 3,400 52,800
Totals 246,900 17,100 264,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes repair of existing streets, sidewalks and curb and gutters as needed as a result of development
impacts. The City will review the Active Transportation Plan for potential projects. Design, engineering, and current cost estimates will be necessary to program projects, which could be allocated over multiple years.

FUNDING SOURCES:

Primary source of funding for this project is from Gas Tax funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter
Bids for Construction Spring
Construction Summer
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
070
(Existing) CIP #18

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
BEAN CREEK ROAD PAVEMENT REHABILITATION – PHASE 1
Funding Sources
Funding Measure D RSTPX SB1 Total
2022-2023 667,100 800,000 534,000 2,001,100
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 667,100 800,000 534,000 2,001,100
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 1,819,200 - 1,819,200
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 1,819,200 - 1,819,200
Contingency 10% 181,900 - 181,900
Totals 2,001,100 - 2,001,100
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

Bean Creek Road, between Montevalle to the City limits, is currently exhibiting issues such as potholes and uneven pavement surfaces. Construction would include reworking the subgrade, asphalt overlaying, drainage and restriping. Phase 1 would rehabilitate the road from Bluebonnet Lane to
Redwood Drive.

FUNDING SOURCES:

Primary source of funding would be Measure D Sales Tax
revenues and RSTPX funding through RTC. Alternative
funding sources could include grant funding from federal and/or state resources and Gas Tax revenues.

ESTIMATED PROJECT SCHEDULE:

Develop Bid Specs Spring 2022
Issue Bids for Construction Summer 2022
Construction Summer/Fall 202
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
071
(Existing) CIP #19

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
MT. HERMON ROAD CORRIDOR IMPROVEMENTS
Funding Sources
Funding TM-DIF Total
2022-2023 730,000 - - 730,000
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 730,000 - - 730,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 584,000 - 584,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 584,000 - 584,000
Contingency 25% 146,000 - 146,000
Totals 730,000 - 730,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes corridor improvements for access
management and pedestrian safety on Mt. Hermon Road to
relieve traffic congestion resulting from approved
development projects. The project will evaluate the
implementation of ATP projects, an advanced traffic
management system, and other corridor improvements.

FUNDING SOURCES:

Primary source of funding for this project is from Traffic Impact Mitigation Fees.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2022
Bids for Construction TBD
Construction TBD
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
072
(Existing) CIP #20

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

JANIS WAY DIGOUT, OVERLAY, SIDEWALK AND BIKE LANES
Funding Sources
Funding Measure D Total
2022-2023 250,000 - - 250,000
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 250,000 - - 250,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 200,000 - 200,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 200,000 - 200,000
Contingency 25% 50,000 - 50,000
Totals 250,000 - 250,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project will rehabilitate Janis Way from El Pueblo to the end of the road. It will also restripe the road, add bike sharrows, and add a sidewalk along one side.

FUNDING SOURCES:

Primary source of funding for this project is Measure D funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2022
Bids for Construction Spring 2023
Construction Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
073
(Existing) CIP #21

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

SCOTTS VALLEY DRIVE CRACK SEAL
Funding Sources
Funding Measure D Total
2022-2023 75,000 - - 75,000
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 75,000 - - 75,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 60,000 - 60,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 60,000 - 60,000
Contingency 25% 15,000 - 15,000
Totals 75,000 - 75,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project will provide for crack seal repairs on Scotts Valley Drive from Mt. Hermon Road to Glenwood Drive.

FUNDING SOURCES:

Primary source of funding for this project is from Measure D funds.

ESTIMATED PROJECT SCHEDULE:

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

GLENWOOD DRIVE STREET IMPROVEMENTS AND BIKE LANES
Funding Sources
Funding Measure D Total
2022-2023 - - - -
2023-2024 100,000 - - 100,000
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 100,000 - - 100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 77,700 3% 2,300 80,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 77,700 2,300 80,000
Contingency 25% 19,400 600 20,000
Totals 97,100 2,900 100,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes crack sealing, type-2 slurry sealing, addition of bike lanes, and restriping of Glenwood Drive from Scotts Valley Drive to K Street. The project will evaluate and if feasible incorporate ATP projects in this stretch of roadway.

FUNDING SOURCES:

Primary source of funding for this project is from Measure D funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2023
Bids for Construction Spring 2024
Construction Summer 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
075
(Existing) CIP #23

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

MT HERMON ROAD PAVEMENT MAINTENANCE
Funding Sources
Funding Measure D Total
2022-2023 - - - -
2023-2024 - - - -
2024-2025 200,000 - - 200,000
2025-2026 - - - -
2026-2027 - - - -
Total 200,000 - - 200,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 150,900 6% 9,100 160,000
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 150,900 9,100 160,000
Contingency 25% 37,700 2,300 40,000
Totals 188,600 11,400 200,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes digouts, crack seal repair, and slurry seal on Mt. Hermon Road from Lockewood Lane to southern City Limits. The Project would also rework the intersection at La Madrona Drive near the on- and off-ramps to SR-17.

FUNDING SOURCES:

Primary source of funding for this project is from Measure D funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2024
Bids for Construction Spring 2025
Construction Summer 2025
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
076
(Existing) CIP #24

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
BEAN CREEK ROAD PAVEMENT REHABILITATION – PHASE 2
Funding Sources
Funding Measure D Total
2022-2023 - -
2023-2024 - -
2024-2025 - -
2025-2026 100,000 100,000
2026-2027 500,000 500,000
Total 600,000 - 600,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 90,540 9% 8,150 98,690
2026-2027 398,940 12% 47,870 446,810
Subtotal 489,480 56,020 545,500
Contingency 10% 48,900 5,600 54,500
Totals 538,380 61,620 600,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This is the second phase of a two-phased project to
rehabilitate Bean Creek Road. The first phase, planned for FY 2022-23, includes reworking the subgrade, overlaying
asphalt, adding drainage, and restriping the pavement
between Bluebonnet Lane and Redwood Way.

Phase 2 would continue this work between Redwood Way
and City Limits.

FUNDING SOURCES:

Source of funding for Phase 2 would be Measure D funds.

ESTIMATED PROJECT SCHEDULE:

Develop Bid Specs Spring 2025
Issue Bids for Construction Summer 2025
Construction Summer/Fall 2026
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
077
(Existing) CIP #25

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

LOCKWOOD LANE STREET IMPROVEMENTS
Funding Sources
Funding Measure D Total
2022-2023 - - - -
2023-2024 - - - -
2024-2025 - - - -
2025-2026 100,000 - - 100,000
2026-2027 - - - -
Total 100,000 - - 100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 76,400 9% 6,900 83,300
2026-2027 - 12% - -
Subtotal 76,400 6,900 83,300
Contingency 20% 15,300 1,400 16,700
Totals 91,700 8,300 100,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes digouts and overlay of Lockwood Lane from Mt. Hermon Road to the City Limits. The project would also include restriping and creation of bike lanes.

FUNDING SOURCES:

Primary source of funding for this project is from Measure D funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2025
Bids for Construction Spring 2026
Construction Summer 2026
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
078
(Existing) CIP #27

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

STORM DRAIN TRASH CAPTURE SYSTEM
Funding Sources
Funding General CIP Total
2022-2023 250,000 250,000
2023-2024 125,000 125,000
2024-2025 125,000 125,000
2025-2026 218,800 218,800
2026-2027 -
Total 718,800 718,800
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 250,000 - 250,000
2023-2024 100,000 3% 3,000 103,000
2024-2025 90,200 6% 5,400 95,600
2025-2026 116,000 9% 10,400 126,400
2026-2027 - 12% - -
Subtotal 556,200 18,800 575,000
Contingency 25% 139,100 4,700 143,800
Totals 695,300 23,500 718,800
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

Per the 2015 the State Water Resources Control Board’s
Amendment to the Water Quality Control Plan, referred to as the “Trash Amendments”, the City is required to install trash capture systems in priority land use areas. A Storm Drainage Master Plan Update (see separate project description #23) will accurately evaluate compliance with the Trash Amendments and determine capital needs. The City has approximately 10 years (at 10% progress per year) to complete installation of Full Capture Systems in identified locations. It is anticipated that the City will need to spend $660,000 - $944,000 in one-time capital improvements over the 10-year period. This is the second year of the 5-year implementation.

FUNDING SOURCES:

Primary funding for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Complete SDMP Update Summer 2022
Issue Bids Spring 2023
Construction Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
079
(Existing) CIP #28

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

STORMDRAIN MASTER PLAN UPDATE
Funding Sources
Funding Drainage DIF Total
2022-2023 25,000 25,000
2023-2024 75,000 75,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 100,000 100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 25,000 - 25,000
2023-2024 75,000 0% - 75,000
2024-2025 - 0% - -
2025-2026 - 0% - -
2026-2027 - 0% - -
Subtotal 100,000 - 100,000
Contingency 0% - - -
Totals 100,000 - 100,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Scotts Valley Storm Drain Master Plan was last updated in 1989. This project would implement a master plan study to identify the condition of the storm drain system and develop a master plan to ensure the storm drain system complies with current regulatory requirements and meets the needs of the City’s stormwater management requirement for future years.

FUNDING SOURCES:

Funding for this project will come from Drainage Development Impact Fees. Alternate funding source would be the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

RFP Winter 2022
Initial Study Spring/Summer 2022
Finalize Master Plan Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
080
(Existing) CIP #29

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

PINECONE DRIVE DRAINAGE IMPROVEMENTS
Funding Sources
Funding General CIP Total
2022-2023 305,000 - - 305,000
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 305,000 - - 305,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 244,000 - 244,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 244,000 - 244,000
Contingency 25% 61,000 - 61,000
Totals 305,000 - 305,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes stormwater improvements for safety on Pinecone Drive to relieve excessive storm water runoff. The project will extend the storm drain main and add additional inlets.

FUNDING SOURCES:

Primary source of funding for this project is from the General Capital Improvement Projects Fund.

ESTIMATED PROJECT SCHEDULE:

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

SUNRIDGE DRIVE STORMWATER REPAIR
Funding Sources
Funding General CIP Total
2022-2023 425,000 - - 425,000
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 425,000 - - 425,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 340,000 - 340,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 340,000 - 340,000
Contingency 25% 85,000 - 85,000
Totals 425,000 - 425,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Project includes repair of existing culvert on Sunridge Drive, through which water from Green Hills Road & Highway 17 flows to Carbonero Creek.

FUNDING SOURCES:

Primary source of funding for this project is from the General Capital Improvements Fund.

ESTIMATED PROJECT SCHEDULE:

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
PARKS ADA IMPROVEMENTS – PHASE 1
Funding Sources
Funding Lennar Total
2022-2023 232,600 232,600
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 232,600 232,600
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 186,100 - 186,100
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 186,100 - 186,100
Contingency 25% 46,500 - 46,500
Totals 232,600 - 232,600
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would implement the first phase of park
improvements as part of the City’s ADA Transition Plan for Hocus Pocus, MacDorsa, Siltanen and Camp Evers Fishing
Parks.

Sub-projects for FY 2021/22 include improvements to the parking lot and path of travel at Siltanen Park.

For a detailed description of projects, the City’s Transition Plan is on its website www.scottsvalley.org and a hard copy is at City Hall, One Civic Center Drive.

FUNDING SOURCES:

Funding source for this project will be Lennar Funds.

Additional funding may be available with grants.

ESTIMATED PROJECT SCHEDULE:

Design Winter 2022
Bid Spring 2023
Construction Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
083
(Existing) CIP #32

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
PARKS ADA IMPROVEMENTS – PHASE 2
Funding Sources
Funding Lennar Total
2022-2023 - -
2023-2024 104,200 104,200
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 104,200 104,200
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 80,971 3% 2,429 83,400
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 80,971 2,429 83,400
Contingency 25% 20,200 600 20,800
Totals 101,171 3,029 104,200
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project consists of retrofit work to provide ADA
accessibility at Camp Evers Fishing Park, Hocus Pocus Park, MacDorsa Park, Scotts Valley Dog Park, Siltanen Park, and Skypark per Phase Two the assessment completed in 2015
and recorded in the City’s Access Audit & Transition Plan.

Work to be completed consists of improvements to exterior routes, doors, park facilities and surfaces, parking, restrooms and Recreation employee spaces.

This would be a 5-year CIP program which would not start until the Phase 1 improvements are completed. The amount shown here is the first two years of the 5-year program.

FUNDING SOURCES:

Funding source for this project will be Lennar Funds.

Additional funding may be available with grants.

ESTIMATED PROJECT SCHEDULE:

Design Winter 2023
Bid Spring 2024
Construction Summer 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
084
(Existing) CIP #33

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
SENIOR CENTER ADA IMPROVEMENTS – PHASE 2
Funding Sources
Funding
General CIP
Fund Total
2022-2023 74,000 74,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 74,000 74,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 59,200 - 59,200
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 59,200 - 59,200
Contingency 25% 14,800 - 14,800
Totals 74,000 - 74,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project consists of retrofit work to provide ADA
accessibility at the Senior Center per Phase Two the
assessment completed in 2015 and recorded in the City’s Access Audit & Transition Plan. Work to be completed
consists of improvements to doorways, parking, restrooms, and the kitchen.

Phase Three of the Access Audit & Transition Plan consisting of retrofit work to provide ADA accessibility at Public Works and Wastewater Treatment Plant is outside of this 5-year CIP.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Spring/Summer 2023
Construction Fall/Winter 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
085
(Existing) CIP #36

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

PARKS SYSTEM MASTER PLAN
Funding Sources
Funding Parks DIF Total
2022-2023 100,000 - 100,000
2023-2024 - - -
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 100,000 - 100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 100,000 - 100,000
2023-2024 - 0% - -
2024-2025 - 0% - -
2025-2026 - 0% - -
2026-2027 - 0% - -
Subtotal 100,000 - 100,000
Contingency 0% - - -
Totals 100,000 - 100,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would fund a master plan for the City’s parks system. A citywide park master plan is a comprehensive
document and process that includes an internal assessment, community engagement, resources and data collection, and development of an implementation action plan. Recent efforts for parks master plans seek to create equity-based plans that can help understand the history and current barriers to park access and set a vision and plan to remove those inequities to ensure parks and open space are providing the most
benefit to the community. The master plan would be
completed in FY 2022-23. Based on the outcomes of the plan, a capital improvement plan would be developed and
incorporated in future five-year CIP plans.

FUNDING SOURCES:

Primary funding source for this project would be the Parks Development Impact Fee fund.

ESTIMATED PROJECT SCHEDULE:

RFP Summer 2022
Master Plan Development Fall 2022 to Spring 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
086
(Existing) CIP #37

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

SKYPARK PLAY STRUCTURE EQUIPMENT
Funding Sources
Funding Prop 68 Grant General CIP Unknown Total
2022-2023 178,000 45,000 260,000 483,000
2023-2024 - - - -
2024-2025 - - 757,000 757,000
2025-2026 - - - -
2026-2027 - - - -
Total 178,000 45,000 1,017,000 1,240,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 400,000 - 400,000
2023-2024 - 3% - -
2024-2025 558,500 6% 33,500 592,000
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 958,500 33,500 992,000
Contingency 25% 239,600 8,400 248,000
Totals 1,198,100 41,900 1,240,000
PROJECT PRIORITY CATEGORY1: A
PROJECT DESCRIPTION:

The play structure in the main playground area at Skypark is showing signs of wear and will need to be replaced with an 1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
enhanced play structure that could serve a greater number of community members for a longer period of time. In addition, Skypark is recommended as the optimal playground in the City for new accessible and inclusive park components to expand recreational opportunities for children and families with impaired mobility or disabilities. The project would include equipment demolition and disposal, installation of 13,900 square feet of geotextile fabric, installation of a new play structures in the toddler and 5-12 areas, shade structures, improved drinking fountains, and replacement of approximately 507 cubic yards of engineered wood fiber (EWF) or poured-in-place rubber as the playground surface.

FUNDING SOURCES:

An initial Proposition 68 parks grant of $178,000 is expected for FY 2021-22 requiring a 20% match from General CIP funds. The remainder of the project is unscheduled pending identification of alternate funding sources such as state/federal grants or onetime General Fund revenue sources.

ESTIMATED PROJECT SCHEDULE:

Bids Summer 2022
Construction Fall 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
087
(Existing) CIP #38

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

HOCUS POCUS PARK PLAY STRUCTURE EQUIPMENT
Funding Sources
Funding Parks DIF Total
2022-2023 - -
2023-2024 - -
2024-2025 - -
2025-2026 520,000 520,000
2026-2027 - -
Total 520,000 520,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 381,650 9% 34,350 416,000
2026-2027 - 12% - -
Subtotal 381,650 34,350 416,000
Contingency 25% 95,400 8,600 104,000
Totals 477,050 42,950 520,000
PROJECT PRIORITY CATEGORY1: C
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The play structure in the main playground area at Hocus Pocus Park is showing signs of wear and will need to be replaced with an enhanced play structure that could serve a greater number of community members for a longer period of time. The project would include equipment demolition and disposal, installation of 5,750 square feet of geotextile fabric, and installation of a new play structure.

An alternative proposal would use poured-in-place (PIP) rubber as the playground surface rather than EWF.

FUNDING SOURCES:

Primary funding source for this project will be the Parks DIF.

Alternative funding that would be pursued prior to expending Parks & Recreation Facilities DIF funds could possibly come from grants or Proposition 68 funds.

ESTIMATED PROJECT SCHEDULE:

Bids Fall 2025
Construction Spring 2026
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
088
(Existing) CIP #39

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

BROOK KNOLL AND VINE HILL CHILDCARE FACILITIES
Funding Sources
Funding Federal Total
2022-2023 1,400,000 1,400,000
2023-2024 1,400,000 1,400,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 2,800,000 2,800,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 1,200,000 - 1,200,000
2023-2024 1,009,700 3% 30,300 1,040,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 2,209,700 30,300 2,240,000
Contingency 25% 552,400 7,600 560,000
Totals 2,762,100 37,900 2,800,000
PROJECT PRIORITY CATEGORY1: A
PROJECT DESCRIPTION:

This project will provide a replacement of the Brook Knoll and 1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
Vine Hill daycare modulars. The modulars regularly need major maintenance such as: siding/skirting replacement, ceiling/roof repairs, light covers, flooring, doors, and water leak damage inside walls and to sub flooring. Current repairs consist of temporary patches when damage arises.

The City Council will be setting policy direction on future service delivery of daycare services in the community.

Implementation of this project will be subject to those decisions.

FUNDING SOURCES:

Funding for 2022/23 is provided to federal earmarks. Funding for 2023/24 is not identified.

ESTIMATED PROJECT SCHEDULE:

Issue Bids for Construction TBD
Replacement of Brook Knoll Modular TBD
Issue Bids for Construction TBD
Replacement of Vine Hill Modular TBD
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
089
(Existing) CIP #40

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

SKYPARK TENNIS AREA IMPROVEMENTS
Funding Sources
Funding Park DIF Lennar Total
2021-2022 50,000 50,000 100,000
2022-2023 - - -
2023-2024 - - -
2024-2025 - - -
2025-2026 - - -
Total 50,000 50,000 100,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2021-2022 80,000 - 80,000
2022-2023 - 3% - -
2023-2024 - 6% - -
2024-2025 - 9% - -
2025-2026 - 12% - -
Subtotal 80,000 - 80,000
Contingency 25% 20,000 - 20,000
Totals 100,000 - 100,000
PROJECT PRIORITY CATEGORY1: C
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will provide storage, new and enlarged parking area, shade structure, and picnic tables in Skypark at the tennis area along the Linear Trail.

FUNDING SOURCES:

Primary funding source for this project will be the Parks DIF for storage, shade structure, and picnic tables. Lennar Funds will be used for the resurfacing and enlarging the parking lot.

ESTIMATED PROJECT SCHEDULE:

Issue Bids for Construction TBD
Construction TBD
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
090
(Existing) CIP #42

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

HVAC REPLACEMENT FOR CITY HALL AND POLICE DEPARTMENT
Funding Sources
Funding General Fund Total
2022-2023 600,000 600,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Unscheduled - -
Total 600,000 600,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 480,000 - 480,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 12%
Unscheduled - 0% - -
Subtotal 480,000 - 480,000
Contingency 25% 120,000 - 120,000
Totals 600,000 - 600,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would replace and/or upgrade the Heating and Air-conditioning units for the City Hall and Police Department facilities. The existing equipment is inefficient and beyond its useful life and needs to be replaced.

FUNDING SOURCES:

General Fund Equipment Replacement Fund reserves will be the funding source for this project.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2022
Bids Summer 2022
Construction Fall 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
091
(Existing) CIP #43

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
CITY FACILITY ADA IMPROVEMENTS – PHASE 1
Funding Sources
Funding
General CIP
Fund Total
2022-2023 121,800 121,800
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 121,800 121,800
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 97,400 - 97,400
2023-2024 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 97,400 - 97,400
Contingency 25% 24,400 - 24,400
Totals 121,800 - 121,800
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project consists of retrofit work to provide ADA
accessibility at non-park City facilities per Phase Two of the assessment completed in 2015 and recorded in the City’s Access Audit & Transition Plan. Work to be completed
consists of improvements to doorways, restrooms, and
exterior routes.

FUNDING SOURCES:

Primary funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Issue Bids Fall of each year
Construction Winter of each year
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
092
(Existing) CIP #44

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
CITY FACILITY ADA IMPROVEMENTS – PHASE 2
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 147,200 147,200
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 147,200 147,200
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 114,300 3% 3,400 117,700
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 114,300 3,400 117,700
Contingency 25% 28,600 900 29,500
Totals 142,900 4,300 147,200
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This program would not start until the Phase 1 improvements are completed.

FUNDING SOURCES:

Primary funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Winter 2022
Construction Spring/Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
093
(Existing) CIP #46

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

PUBLIC WORKS FACILITY IMPROVEMENTS
Funding Sources
Funding General CIP Total
2022-2023 2,055,000 2,055,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 2,055,000 2,055,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 1,644,000 - 1,644,000
2023-2024 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 1,644,000 - 1,644,000
Contingency 25% 411,000 - 411,000
Totals 2,055,000 - 2,055,000
PROJECT PRIORITY CATEGORY1: A
PROJECT DESCRIPTION:

The current Public Works offices consist of modulars
constructed in the late 1970s and purchased/moved by the City in FY 1988/89. The modulars regularly need major
maintenance such as siding/skirting replacement, ceiling/roof 1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
repairs, light covers, flooring, doors, and water leak damage inside walls and to sub flooring. Current repairs consist of temporary patches when damage arises. The modulars are
beyond their useful life and require replacement.

The solution being explored would replace the existing
modular building and reconfigure the vehicle maintenance facilities to accommodate all Public Works staff. Opportunities could then be explored to repurpose the rest of the facilities.

FUNDING SOURCES:

Funding for this project would be from the General CIP fund as a result of payback of the redevelopment agency loan from the Successor Redevelopment Agency.

ESTIMATED PROJECT SCHEDULE:

Concept Complete
Final Engineering Summer 2022
Bid Fall 2022
Construction Fall 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
094
(Existing) CIP #47

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

PUBLIC WORKS QUONSET HUT REPLACEMENT
Funding Sources
Funding General CIP Total
2022-2023 - -
2023-2024 318,000 318,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 318,000 318,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 257,300 3% 7,700 265,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 257,300 7,700 265,000
Contingency 20% 51,500 1,500 53,000
Totals 308,800 9,200 318,000
PROJECT PRIORITY CATEGORY1: C
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would replace the Quonset Hut building located in the Public Works Corporation Yard. The existing building is beyond its useful life and needs to be replaced.

FUNDING SOURCES:

Funding for this project would be from the General CIP.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2023
Bids Spring 2024
Construction Summer 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
095
(Existing) CIP #48

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

PUBLIC WORKS EQUIPMENT STORAGE BUILDING REPLACEMENT
Funding Sources
Funding General CIP Total
2022-2023 - -
2023-2024 - -
2024-2025 196,200 196,200
2025-2026 -
2026-2027 - -
Total 196,200 196,200
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 185,100 6% 11,100 196,200
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 185,100 11,100 196,200
Contingency 0% - - -
Totals 185,100 11,100 196,200
PROJECT PRIORITY CATEGORY1: C
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would replace the equipment storage building located in the Public Works Corporation Yard. The existing building is beyond its useful life and needs to be replaced.

FUNDING SOURCES:

Funding for this project would be from the General CIP fund.

ESTIMATED PROJECT SCHEDULE:

Design Spring 2024
Bids Summer 2024
Construction Winter/Spring 2025
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
096
(Existing) CIP #49

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

POLICE DEPARTMENT LOCKER ROOM
Funding Sources
Funding
Police
Facilities DIF Total
2022-2023 218,000 218,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 218,000 218,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 174,400 - 174,400
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 174,400 - 174,400
Contingency 25% 43,600 - 43,600
Totals 218,000 - 218,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The Police Department locker room is more than 30 years old and is substandard to support current personnel. The shower is operational, but has significant drainage issues.

The scope of this project would involve a remodel of the existing locker room and the adjacent weight room to
accommodate male and female officers. The current female locker room would be remodeled and a new shower installed for both male and female police employee use.

FUNDING SOURCES:

Primary funding for this project will come from Police Facilities DIF funds, and can be partially offset by using City Public Works staff.

ESTIMATED PROJECT SCHEDULE:

Design Summer 2021
Bids Fall 2021
Construction Fall 2021/Winter 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
097
(Existing) CIP #50

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

POLICE DEPARTMENT ARMORY
Funding Sources
Funding
Police
Development
Fees Total
2022-2023 70,000 70,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 70,000 70,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 56,000 - 56,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 56,000 - 56,000
Contingency 25% 14,000 - 14,000
Totals 70,000 - 70,000
PROJECT PRIORITY CATEGORY1: C
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

Remodel of existing police armory to bring it up to best practice standards for safety and security. The existing armory has not been upgraded since 1986.

FUNDING SOURCES:

Primary funding source for this project will be Police
Development Fees funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2021
Bids Winter 2021
Construction Spring 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
098
(Existing) CIP #51

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

CITY WIDE NETWORK INFRASTRUCTURE UPGRADES
Funding Sources
Funding ARPA Total
2022-2023 435,000 435,000
2023-2024 - - -
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 435,000 - 435,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 322,200 - 322,200
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
322,200 - 322,200
112,800 - 112,800
Subtotal
Contingency 35%
Totals 435,000 - 435,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project is a one-time purchase to upgrade the City’s network infrastructure to allow migration to an IP-based phone system and to provide greater network redundancy. Project will include purchase of power-over-Ethernet switches, wifi access points, and microwave point-to-point connectivity between buildings. Cabling costs are also included in this project, as some sites might require upgrade of existing CAT-5+ cabling within City facilities to fiber.

FUNDING SOURCES:

Primary funding source for this project is ARPA.

ESTIMATED PROJECT SCHEDULE:

Obtain bids Summer/Fall 2021
Select Vendor Fall 2021
Installation Fall 2021/Spring 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
099
(NEW) CIP #52

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

BELT PRESS CONVEYOR REPLACEMENT
Funding Sources
Funding WWTP Capital Total
2022-2023 300,000 300,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 300,000 300,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 300,000 - 300,000
2023-2024 3% - -
2024-2025 6% - -
2025-2026 9% - -
2026-2027 12% - -
Subtotal 300,000 - 300,000
Contingency 0% - - -
Totals 300,000 - 300,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project is proposed to replace the original belt press in the waste water dewatering processes. The belt press is essential in reducing the fluid volume of residual waste, improving efficiency of subsequent treatment processes and reducing cost of disposal.

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Implementation Receive Quotes: Fall 2022
Construction: Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
100
(NEW) CIP #53

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

ANNUAL CITYWIDE STREET STRIPING AND SIGNAGED
Funding Sources
Funding CIP Total
2022-2023 100,000 - - 100,000
2023-2024 50,000 - - 50,000
2024-2025 50,000 - - 50,000
2025-2026 50,000 - - 50,000
2026-2027 50,000 - - 50,000
Total 300,000 - - 300,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 100,000 - 100,000
2023-2024 50,000 3% 1,500 51,500
2024-2025 46,200 6% 2,800 49,000
2025-2026 45,000 9% 4,100 49,100
2026-2027 45,000 12% 5,400 50,400
Subtotal 286,200 13,800 300,000
Contingency 0% - - -
Totals 286,200 13,800 300,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will provide for annual restriping and replacement of signage as needed throughout the City. The project will implement ATP projects when addressing locations where
projects are identified.

FUNDING SOURCES:

Primary source of funding for this project is the Capital Improvement Plan.

ESTIMATED PROJECT SCHEDULE:

Construction Annually, as needed
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
101
(NEW) CIP #54

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

GRANITE CREEK OVERCROSSING IMPROVEMENTS
Funding Sources
Funding RSTPX/GT/CIP Total
2022-2023 608,800 - - 608,800
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 - - - -
Total 608,800 - - 608,800
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 552,700 - 552,700
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 552,700 - 552,700
Contingency 10% 55,300 - 55,300
Totals 608,000 - 608,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

PROJECT DESCRIPTION:

This project will provide for maintenance and upgrades to Granite Creek Overpass, the only pedestrian Hwy 17
overcrossing in the city. The project will repave the overpass’s asphalt surface; restripe narrower travel lanes to provide a wider shoulder and/or bike lanes; add green treatment to bike lanes at conflict points; add bike boxes at intersections; upgrade to crosswalks at both intersections to high visibility crosswalks; and replace a failing retaining wall, allowing for AC sidewalks to meet ADA standards.

FUNDING SOURCES:

This project will be funded from the Capital Improvement Projects, Regional Surface Transportation Program
Exchange, and Gas Tax funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2022
Bid Spring 2023
Construction Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
102
(NEW) CIP #55

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
SILTANEN PARK – IRRIGATION SYSTEM REPLACEMENT
Funding Sources
Funding
General CIP
Fund Total
2022-2023 255,000 255,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 255,000 255,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 217,400 - 217,400
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 217,400 - 217,400
Contingency 15% 32,600 - 32,600
Totals 250,000 - 250,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

Over the past 18 months, the irrigation systems has
experienced regular breaks disrupting service and causing costly and time intensive emergency repairs to be performed This project would replace the aging irrigation system at Siltanen Park in its entirety.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Deisgn Fall 2022
Bid Winter 2022
Construction Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
103
(NEW) CIP #56

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

CITY HALL ROOF REPLACEMENT
Funding Sources
Funding General CIP Total
2022-2023 285,000 285,000
2023-2024 - -
2024-2025 - -
2025-2026 -
2026-2027 - -
Total 285,000 285,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 237,500 - 237,500
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 237,500 - 237,500
Contingency 20% 47,500 - 47,500
Totals 285,000 - 285,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The roof of City Hall is original and at the end of its useful life.

City maintenance staff have begun to experience regular issues requiring call outs for service to address leaks. This project would replace the roof at City Hall and install solatubes in the Council Chambers.

FUNDING SOURCES:

Funding for this project would be from the General CIP fund.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2022
Bids Spring 2023
Construction Summer 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
104
(NEW) CIP #57

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

CITY FACILITIES CONDITION ASSESSMENT
Funding Sources
Funding General CIP Total
2022-2023 75,000 75,000
2023-2024 - -
2024-2025 - -
2025-2026 -
2026-2027 - -
Total 75,000 75,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 75,000 - 75,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 75,000 - 75,000
Contingency - - -
Totals 75,000 - 75,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would fund an assessment of building facilities though property inspection by certified professionals. The goal of the FCA is to identify the following:
· Routine and/or deferred maintenance
· Systemic deficiencies
· Remaining useful life (RUL) of all major building systems · Capital replacement needs
· Prioritized list of repairs
· Total building replacement cost
FUNDING SOURCES:

Funding for this project would be from the General CIP fund.

ESTIMATED PROJECT SCHEDULE:

Study Fall 2022
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
105
(NEW) CIP #58

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

POLICE DEPARTMENT FACILITY UPGRADES
Funding Sources
Funding
Police
Development
Fees Total
2022-2023 30,000 30,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 30,000 30,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 24,000 - 24,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 24,000 - 24,000
Contingency 25% 6,000 - 6,000
Totals 30,000 - 30,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will provide upgrades to the Police Department fitness center
FUNDING SOURCES:

Primary funding source for this project will be Police
Development Fees funds.

ESTIMATED PROJECT SCHEDULE:

Bids Winter 2022
Construction Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
106
(NEW) CIP #59

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

UNIVERSAL POWER SUPPLY
Funding Sources
Funding
Police
Development
Fees Total
2022-2023 50,000 50,000
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 50,000 50,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 40,000 - 40,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 40,000 - 40,000
Contingency 25% 10,000 - 10,000
Totals 50,000 - 50,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will replace the Universal Power Supply located in the Police Department.

FUNDING SOURCES:

Primary funding source for this project will be Police
Development Fees funds.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2022
Bids Winter 2022
Construction Spring 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
107
(NEW) CIP #60

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

FINANCE ERP SYSTEM UPGRADE
Funding Sources
Funding ARPA Total
2022-2023 400,000 400,000
2023-2024 - - -
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 400,000 - 400,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 400,000 - 400,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 400,000 - 400,000
Contingency - - -
Totals 400,000 - 400,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project aims to upgrade the Finance ERP System.

FUNDING SOURCES:

Primary funding source for this project is ARPA.

ESTIMATED PROJECT SCHEDULE:

Obtain bids Summer/Fall 2022
Select Vendor Fall 2022
Installation 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
108
(NEW) CIP #61

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

COMPUTERIZED MAINTENANCE MANAGEMENT SOFTWARE
Funding Sources
Funding General CIP Total
2022-2023 250,000 250,000
2023-2024 - - -
2024-2025 - - -
2025-2026 - - -
2026-2027 - - -
Total 250,000 - 250,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 250,000 - 250,000
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 250,000 - 250,000
Contingency - - -
Totals 250,000 - 250,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will provide the City with a computerized management software that will allow maintenance staff with an asset management program and work order management.

FUNDING SOURCES:

Primary funding source for this project is the CIP General Fund.

ESTIMATED PROJECT SCHEDULE:

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

CITY HALL/POLICE DEPARTMENT GENERATOR REPLACEMENT
Funding Sources
Funding General CIP Total
2022-2023 - -
2023-2024 175,000 175,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 175,000 175,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 135,920 3% 4,100 140,020
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 135,920 4,100 140,020
Contingency 25% 33,980 1,000 34,980
Totals 169,900 5,100 175,000
PROJECT PRIORITY CATEGORY1: A
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The generator at City Hall is original and at the end of its useful life. This project would fund the replacement of the generator that serves the Police Department and City Hall.

FUNDING SOURCES:

Funding for this project would be from the General CIP fund.

ESTIMATED PROJECT SCHEDULE:

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN

HOCUS POCUS BASKETBALL COURT RESURFACING
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 - -
2024-2025 50,000 50,000
2025-2026 - -
2026-2027 - -
Total 50,000 50,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 37,700 6% 2,300 40,000
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 37,700 2,300 40,000
Contingency 25% 9,400 600 10,000
Totals 47,100 2,900 50,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will provide for the resurfacing of the basketball court at Hocus Pocus park.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Spring 2025
Construction Summer 2025
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
111
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
HOCUS POCUS – ELECTRICAL AND LIGHTING REPAIRS
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 75,000 75,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 75,000 75,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 58,300 3% 1,700 60,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 58,300 1,700 60,000
Contingency 25% 14,600 400 15,000
Totals 72,900 2,100 75,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would provide for electrical and lighting repairs at Hocus Pocus Park.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Spring 2024
Construction Summer 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
112
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
MACDORSA PARK – IRRIGATION SYSTEM REPLACEMENT
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 80,000 80,000
Total 80,000 80,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 56,200 12% 6,700 62,900
Subtotal 56,200 6,700 62,900
Contingency 25% 14,100 1,700 15,800
Totals 70,300 8,400 78,700
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The irrigation in MacDorsa Park is aging and needs replacing to prevent ongoing maintenance costs.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Design Fall 2026
Bid Winter 2026
Construction Spring 2027
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
113
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
MACDORSA PARK – PLAY STRUCTURE REPLACEMENT
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 75,000 75,000
Total 75,000 75,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 56,200 12% 6,700 62,900
Subtotal 56,200 6,700 62,900
Contingency 25% 14,100 1,700 15,800
Totals 70,300 8,400 78,700
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would provide funds to replace the play structures at MacDorsa Park.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Winter 2026
Construction Spring 2027
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
114
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
NEW TECHNOLOGY – IDENTIFIED IN WASTEWATER RATE STUDY
Funding Sources
Funding WWTP Capital Total
2022-2023 - -
2023-2024 - -
2024-2025 - -
2025-2026 - -
2026-2027 5,000,000 5,000,000
Total 5,000,000 5,000,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 3% - -
2024-2025 6% - -
2025-2026 9% - -
2026-2027 4,464,300 12% 535,700 5,000,000
Subtotal 4,464,300 535,700 5,000,000
Contingency 0% - - -
Totals 4,464,300 535,700 5,000,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The wastewater rate study identified the need for future projects currently being evaluated in the wastewater facility master planning efforts. This project is a placeholder for future projects TBD.

FUNDING SOURCES:

Funding source for this project is the Wastewater Capital Reserve Fund.

ESTIMATED PROJECT SCHEDULE:

Project Implementation TBD
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
115
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
PG&E RULE 20A UTILITY UNDERGROUNDING
Funding Sources
Funding RULE 20A Total
2022-2023 - - -
2023-2024 - - - -
2024-2025 - - - -
2025-2026 - - - -
2026-2027 1,261,345 - - 1,261,345
Total 1,261,345 - - 1,261,345
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - -
2023-2024 - - -
2024-2025 - - -
2025-2026 - - -
2026-2027 1,261,345 - 1,261,345
Subtotal 1,261,345 - 1,261,345
Contingency 0% - - -
Totals 1,261,345 - 1,261,345
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project will use PG&E Rule 20A funds, which provide the means to eliminate overhead electric facilities on heavily trafficked streets. Funds are required to be utilized on collector or arterial roads and are subject to several criteria for implementation. This project will provide for undergrounding of utilities on Scotts Valley Drive at Glenwood Drive.

FUNDING SOURCES:

Primary source of funding for this project is the PG&E Rule 20A.

ESTIMATED PROJECT SCHEDULE:

Design Fall/Winter 2026
Bids for Construction Spring 2027
Construction Summer 2027
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
116
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
SILTANEN PARK – BLEACHER UPGRADES/REPLACEMENTS
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 - -
2024-2025 50,000 50,000
2025-2026 - -
2026-2027 - -
Total 50,000 50,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 37,700 6% 2,300 40,000
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 37,700 2,300 40,000
Contingency 25% 9,400 600 10,000
Totals 47,100 2,900 50,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would provide for replacement and upgrade of the bleachers at Siltanen Park.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bids Fall 2024
Procurement/Construction Winter 2024
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
117
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
SILTANEN PARK – SOFTBALL FENCING AND NETTING REPLACEMENT Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 50,000 50,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 50,000 50,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 38,800 3% 1,200 40,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 38,800 1,200 40,000
Contingency 25% 9,700 300 10,000
Totals 48,500 1,500 50,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would provide for replacing aging fencing and netting along the softball fields at Siltanen Park.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Fall 2023
Construction Winter 2023
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
118
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
SKATEPARK – FENCE REPLACEMENT
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 - -
2024-2025 - -
2025-2026 55,000 55,000
2026-2027 - -
Total 55,000 55,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 - 3% - -
2024-2025 - 6% - -
2025-2026 40,400 9% 3,600 44,000
2026-2027 - 12% - -
Subtotal 40,400 3,600 44,000
Contingency 25% 10,100 900 11,000
Totals 50,500 4,500 55,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

This project would replace the skate park fence, which has been damaged and in need of replacement for the safety of park users.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

Bid Fall 2025
Construction Winter 2026
• Priority B – project is important to maintaining health and safety or maintaining quality of life, but not critical.
• Priority C – project is deferrable and would only be implemented to the extent that higher priority projects are first funded.
119
(NEW) CIP #XX

CIP PROJECT DESCRIPTION FOR FIVE-YEAR FINANCIAL PLAN
SKYPARK – PAINTING (BUILDINGS, GAZEBOS, BBQ)
Funding Sources
Funding
General CIP
Fund Total
2022-2023 - -
2023-2024 55,000 55,000
2024-2025 - -
2025-2026 - -
2026-2027 - -
Total 55,000 55,000
Expenditure Categories
Expenditures
Estimated
Project Cost Inflation %
Inflation
Escalation Total
2022-2023 - - -
2023-2024 42,700 3% 1,300 44,000
2024-2025 - 6% - -
2025-2026 - 9% - -
2026-2027 - 12% - -
Subtotal 42,700 1,300 44,000
Contingency 25% 10,700 300 11,000
Totals 53,400 1,600 55,000
PROJECT PRIORITY CATEGORY1: B
1 Priority descriptions:
• Priority A – project is essential/critical to health and safety or legal/regulatory requirements
PROJECT DESCRIPTION:

The paint and siding of various structures at Skypark and peeling and needing to be rehabilitated. This project would provide funds to repaint Skypark structures such as buildings, gazebos, and barbeques.

FUNDING SOURCES:

Funding source for this project is the General CIP Fund.

ESTIMATED PROJECT SCHEDULE:

EXHIBIT A
City of Scotts Valley
Adopted Guiding Budget Principles
for FY 2022-23 Annual Budget
The City Council establish a set of budget principles to guide current and future policy makers and staff to ensure the long-term financial sustainability of the City. The budget principles that are listed below are presented as a starting point for consideration and reflect best practices of other local agencies throughout California and the United States.

Budgeting Policies

1. Budget development will be guided by a long-term financial plan proposed by the City Manager and adopted by the City Council and should include considerations such as the cost of deferred maintenance and unfunded liabilities.

2. The budget must be balanced. Specifically, revenue must be equal to or greater than expenses. The total expenses of a department in the new fiscal year will be their expenses from the current fiscal year as modified by MOU changes and minor increases in services and supplies to the extent resources allow. All departments are expected to review their sources of revenue for correctness and validity. All departments are expected to evaluate the impact of uncertainties to revenues from COVID-19 and adjust expenditures accordingly.

3. There will be no unfunded positions included in the budget or staffing resolution.

Vacancy Review will be utilized to create budget flexibility in case of loss of revenue, and to ensure the need exists for filling positions. All positions will be reviewed. Any new positions will consider: new revenue for the position to cover the cost of the position and indirect and overhead costs; the need for the position to meet Council Goals; and a reasonable expectation that there will be an ongoing funding stream for any new position.

4. The 2022-23 budget will only use reserve funds for emergency and one-time expenditures or for purposes that the reserve is designated to fund. Every effort will be used to preserve reserve funds at designated levels.

5. The City Manager is authorized to approve administrative adjustments to the adopted budget or reallocate appropriations among departments or divisions within a fund, as long as those changes do not significantly impact policy or affect budgeted year-end fund balances. Any revisions that increase total appropriations in any given fund must be approved by the City Council.

Page 118 ends

Scotts Valley City CouncilJune 15, 2022

Scotts Valley City Council
June 15, 2022