A G E N D A
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: February 15, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA
95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83697177721
The agenda was posted
on 2-10-2023 at City
Hall, SV Senior Center,
SV Public Works and on
the Internet at
www.scottsvalley.org.
ELECTED OFFICIALS CITY STAFF MEMBERS
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Chris Lamm, Public Works Director
Ali Robinson, Recreation Division Manager
Cathie Simonovich, City Clerk
Lauren Lambert, Deputy City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.org and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.org.
Public Participation:
City Council Meeting Agenda Page 2
Date: February 15, 2023
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: City of Scotts Valley, California - YouTube For those wishing to participate via Zoom you can join the following ways:
Zoom Webinar meeting link: https://us02web.zoom.us/j/83697177721 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 836 9717 7721
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTER
Mayor’s Proclamation celebrating Alfred Hitchcock Week: March 6th – March 12, 2023
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda.
City Council Meeting Agenda Page 3
Date: February 15, 2023
No action on the item may be taken, but the Council may request the matter be placed on a future agenda.
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
A. Approve meeting minutes of 01-30-2023/01-31-2023 and 02-01-2023 B. Approve check registers dated 01-30-2023, 02-02-2023, and 02-09-2023
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Fiscal Year 2023-2024 Strategic Goals and Mission, Vision, Values statements
2. City hosted 4th of July event budget review and City Staff recommendations for 2023
PUBLIC HEARING(S) (To be heard after 6:30 p.m.)
1. Public Hearing for CDBG Contract 20-CDBG-SV2-3-00291 Open public hearing
Close public hearing
Staff Recommendation: Direct staff to submit the required close-out documents per the requirements.
REGULAR AGENDA (resumed)
3. Future Council agenda items
(This portion of the Regular Agenda allows the Council to determine items to be placed on a future agenda and to choose a date, if so desired.)
CONVENE TO CLOSED SESSION
City Council Meeting Agenda Page 4
Date: February 15, 2023
CLOSED SESSION SUBJECT(S)
(1) Conference with labor negotiator regarding employee negotiations with Scotts Valley Police Bargaining Unit and the Scotts Valley Police Supervisors Association.
Legal Authority: Government Code Section 54957.6
Staff Present: City Manager, City Attorney, Chief of Police, Administrative Services Director
(2) Conference with legal counsel regarding existing litigation.
Legal Authority: Government Code 54956.9
Name of Case: GRANT PARK ASSOCIATION ADVOCATES, ET AL. v.
CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, ET AL. – Joining Amicus Brief filed by City of Santa Cruz
Staff Present: City Manager, City Attorney, Chief of Police
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKE DURING CLOSED SESSION
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440- 5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO: English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: February 15, 2023
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
SPECIAL SET MATTER
DATE: 02-15-2023
M I N U T E S
Special Study Session of the
Scotts Valley City Council
Date: January 30-31, 2023
Time: 9:00 AM
CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
Four Points by Sheraton
5030 Scotts Valley Drive
Scotts Valley, CA 95066
(831) 438-1500
The agenda was posted on
1-27-23 at City Hall, SV Senior
Center, SV Public Works and on
the Internet at
www.scottsvalley.org.
CALL TO ORDER 9:00 AM
The meeting was called to order at 9:06 AM on January 30, 2023.
ROLL CALL
ELECTED OFFICIALS PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
CITY STAFF MEMBERS:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Chief of Police
Taylor Bateman, Community Development Director
Chris Lamm, Public Works Director/City Engineer
Ali Robinson, Recreation Division Manager
Phillip Linarte, Senior Civil Engineer
Selina Andrews, Finance Manager
Cathie Simonovich, City Clerk
Lauren Lambert, Deputy City Clerk
PUBLIC COMMENT TIME
No one from the public came forward.
SPECIAL SET MATTER(S)
Strategic Planning 2023 summary of presentation/discussion items:
• 2022 Strategic Plan update and City Manager year in review and goals for 2023 presented by Mali LaGoe, City Manager
AGENDA ITEM A
DATE: 02-15-2023
001
City Council Special Meeting Minutes Page 2
Date:
• Mid-year budget update presented by Selina Andrews, Finance Manager; Mali LaGoe, City Manager; and Steve Toler and Don Rhodes from Baker Tilly. • Public Works Department/Capital Improvement Plan (CIP) update presented by Chris Lamm, Public Works Director.
• Recreation Update presented by Chris Lamm, Public Works Director; and Ali Robinson, Recreation Division Manager.
• 4th of July event discussion presented by Chris Lamm, Public Works Director; and Ali Robinson, Recreation Division Manager.
• Police Department Updates presented by Chief Steve Walpole, Captain Scott Garner, and Captain Jayson Rutherford.
• Community Development updates presented by Taylor Bateman, Community Development Director.
• Town Center Update presented by Dara Sanders and Aaron Aknin from Good City Company.
• Legislative Issues presented by Kirsten Powell, City Attorney. • Community Engagement Plan for 2023 presented by Mali LaGoe, City Manager. o Michael Shulman, a resident of Scotts Valley, spoke after the Community Engagement segment and noted that he was impressed and excited about the community engagement news, and that we wished more people could have heard that message.
• Mission, Vision, Values statements review presented by Mali LaGoe, City Manager.
• 2023 Strategic Goals discussion lead by Mali LaGoe, City Manager. • Long range budget planning discussions lead by Mali LaGoe, City Manager; and Steve Toler from Baker Tilly.
ADJOURNMENT
The meeting adjourned at 4:27 PM on January 31, 2023.
002
City Council Special Meeting Minutes Page 3
Date:
Approved: _____________________________
Jack Dilles, Mayor
Attest: __________________________
Cathie Simonovich, City Clerk
003
M I N U T E S
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: February 1, 2023
Time: 6:00 PM
CONTACT INFORMATION MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
and Zoom Video Conference
The agenda was posted
at City Hall, SV Senior Center,
SV Public Works and on the
Internet at
www.scottsvalley.org.
CALL TO ORDER 6:00 PM
The City Council meeting was called to order at 6:00 PM.
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
ELECTED OFFICIALS PRESENT:
Donna Lind, Mayor
Jim Reed, Vice Mayor
Jack Dilles, Council Member
Randy Johnson, Council Member
Derek Timm, Council Member
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Cathie Simonovich, City Clerk
Laurent Lambert, Deputy City Clerk
COMMITTEE REPORTS
CM Lind attended a Santa Cruz Metropolitan Transit District (METRO) meeting, and they are launching a Countywide program for youth (grades K-12) to ride free beginning March 1, 2023. METRO is also launching Transit Equity Week on February 4, 2023 by providing free fares for Transit Equity Day, and they will host several other events throughout the week. CM Lind attended the unveiling of the newly wrapped transit buses. A portion of the proceeds from the fares on these buses will support the Bay of Life Program and the Monterey Bay National Marine Sanctuary Foundation (for every 25 rides, $10 will be donated to one of these two charities as designated by the rider).
CM Lind attended a Criminal Justice Council meeting, and they are starting the next study on behavioral health which will deal with the courts and jails. 004
City Council Meeting Minutes Page 2
Date:
CM Lind reported that several of the Council Members attended an event hosted by Comcast today where they provided free laptops to needy families. They also had free movies, food, and they presented $50k check that will be shared equally by Community Bridges and the United Way to assist with the flood recovery in our community. A huge thank you to Comcast for doing this.
Mayor Dilles welcomed the Leadership Santa Cruz Group to Local Government Day which was held in the Council Chambers. He spoke to the group about why he ran for Council, and both Mayor Lind and City Manager LaGoe also presented to the group.
Mayor Dilles attended a meeting of the Library Financing Authority where they approved the revised library revenues for this year.
Mayor Dilles attended the Santa Cruz County Chamber of Commerce annual meeting, along with CM Timm and CM Lind. CM Lind presented a Mayor’s proclamation to Chris Maffia who was being celebrated by the Chamber for her long career and years of service to the community. Santa Cruz Mayor Fred Keeley spoke at this event.
Mayor Dilles attended the Second Harvest Food Bank Blue Ribbon Committee where they discussed the selection of the Hunger Fighter of the Year. The recipient will be announced soon.
Mayor Dilles attended a meeting of the Santa Margarita Ground Water Agency along with CM Timms who attended virtually as the alternate representative. They discussed the $2.6 million State grant application which will assist with groundwater sustainability plans.
Mayor Dilles, along with City Manager LaGoe, attended the City Selection Committee and CM Timm was appointed as a representative from Scotts Valley City Council to the Visit Santa Cruz Board. The Mayor’s Selection Committee also provided names to the Speaker of the Assembly Anthony Rendon identifying people who might be considered for an appointment to the Coastal Commission. They heard from Santa Cruz County about cash flow issues associated with the recent storms, and they are talking about having to borrow money to bridge the gap while waiting for money from the Federal Emergency Management Agency (FEMA).
Mayor Dilles attended the League of California Cities Revenue and Taxation Committee. This Committee is currently advocating for more housing dollars and no financial takeaways from local government. There is $100 million in the budget to fight Fentanyl drug abuse and at the same time the State is considering closing more jails.
Also discussed was the need for more incentives for Cities to add more housing. They heard information on the State budget, and they heard a presentation about sales taxes.
Finally, they discussed concerns over a new State initiative called the Taxpayer Protection and Government Accountability Act, which would make it much harder for Cities to pass or expand taxes.
005
City Council Meeting Minutes Page 3
Date:
CITY MANAGER REPORT
Vision Zero Grant: The Public Works Department partnered with Santa Cruz County and other Cities to submit a grant application to the Federal Traffic Safety program for Vision Zero, and this grant has been fully funded. The City will now work with other Cities to reduce pedestrian injuries and deaths across the County.
Shaded Fuel Break: City Manager LaGoe attended a meeting with the Resource Conservation District regarding a shaded fuel break which will stretch 5.5 miles along the ridge between Zayante and Lockhart Gulch and is funded through CalFire. This project will take approximately one year in the planning and environmental assessment stage, and they expect to begin construction near the end of 2024. This is an important regional project and is already a great collaborative effort between Santa Cruz County, CalFire, the Cities and the Fire Protection Districts.
City of Scotts Valley Website Redesign: The launch of the newly redesigned website it on track for mid-March. City Manager LaGoe thanked the staff involved with working on this project, as this will be a huge improvement to our City’s website.
New Senior Planner: City Manager LaGoe introduced Sarah Wikle who is the new Senior Planner for the City. We are very excited to have Sarah as part of the City of Scotts Valley team!
PUBLIC COMMENT TIME
Victor Alejandro, a resident of Scotts Valley and also the President of the Exchange Club and the Treasurer of the Scotts Valley Chamber of Commerce, spoke about National Hitchcock Day on March 12th and the plans for an inaugural National Hitchcock Festival in Scotts Valley with a series of activities to engage the community and provide a fundraiser for the Scotts Valley Community Theater. Activities will include speakers, movies, a costume party, and more. Sponsors and volunteers are needed for this event.
CM Lind announced that the Fallen Officers Ball will be on February 25, 2023 at the Cocoanut Grove and tickets can be purchased on the website at www.scfof.org. If you would like to donate to the silent or live auction please send a message through the website or contact CM Lind directly.
APPROVAL OF CONSENT AGENDA WITH NO ALTERATIONS
M/S: Lind/Timm
To approve the Consent Agenda.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
006
City Council Meeting Minutes Page 4
Date:
CONSENT AGENDA
A. Approve City Council regular meeting minutes of 12-07-2022 and 01-18-2023; and special meeting minutes of 01-18-2023
B. Approve check registers dated 01-19-2023 and 01-26-2023 C. Second reading and adoption of Ordinance No. 16-ZC-232 to change the zoning on Lot 1 from Service Commercial (C-S) to Medium High Residential (R-M-6) and Ordinance No. 16-ZC-233 approving a planned development district overlay (PD18-002) for the development of mixed-use commercial and residential development which includes 24,973 sf. of commercial, eight townhomes, and 44 apartments, on a 3.56 acre parcel located at the intersection of Mt. Hermon Road and Glen Canyon Road/APN 022-162-76
APPROVAL OF THE REGULAR AGENDA WITH NO ALTERATIONS
M/S: Lind/Timms
To approve the Regular Agenda.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Reed, Timm)
REGULAR AGENDA
1. Future Council agenda items
None.
CONVENE TO CLOSED SESSION
City Attorney Powell announced that the City Council will convene to closed session at 6:23 PM to discuss the following item:
(1) Public Employee Annual Performance Evaluation
Legal Authority: Government Code Section 54957(b)(1)
Position: City Manager
Staff Present: City Manager, City Attorney
RECONVENE TO OPEN SESSION
The City Council reconvened to open session at 7:30 PM.
REPORT ON ACTION TAKE DURING CLOSED SESSION
Mayor Dilles announced that there was nothing to report. 007
City Council Meeting Minutes Page 5
Date:
ADJOURNMENT
The meeting adjourned at 7:30 PM.
Approved: _____________________________
Jack Dilles, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
008
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
01/30/2023 18:57:38 Check Register GL050S-V08.19 COVERPAGE GL540R
Report Selection:
RUN GROUP... 013023 COMMENT... 01/30/2023 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-01302023-560 01/30/2023 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
AGENDA ITEM B
DATE: 02-15-2023
001
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/30/2023 18:57:38 Check Register
GL540R-V08.19 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
002083 UNITED STATES TREASURY 125965 01/30/23 2,999.99
GENERAL CHECKING ACCOUNT 2,999.99 ***
002
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/30/2023 18:57:38 Check Register
GL540R-V08.19 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 2,999.99
RECORDS PRINTED - 000001
003
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
01/30/2023 18:57:38 Check Register
GL060S-V08.19 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 2,999.99
TOTAL ALL FUNDS 2,999.99
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 2,999.99
TOTAL ALL BANKS 2,999.99
004
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
02/02/2023 17:13:41 Check Register GL050S-V08.19 COVERPAGE GL540R
Report Selection:
RUN GROUP... 020223 COMMENT... 02/02/2023 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-02022023-562 02/02/2023 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
005
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/02/2023 17:13:41 Check Register
GL540R-V08.19 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003342 ACCENT CLEAN & SWEEP INC 125966 02/02/23 3,181.75 002066 AC3 125967 02/02/23 2,500.00
001405 AFLAC-FLEX ONE 125968 02/02/23 1,103.45
004057 ANDREWS/SELINA 125969 02/02/23 50.00
004029 ARMSTRONG/AMANDA 125970 02/02/23 50.00
000097 AT&T 125971 02/02/23 1,047.22
001928 BATEMAN/TAYLOR 125972 02/02/23 50.00
001373 BAY TREE, LLC 125973 02/02/23 3,620.38
004067 BEERS/OLIVIA 125974 02/02/23 50.00
003170 BOGARD CONSTRUCTION INC 125975 02/02/23 500.00
005037 BUCHANAN/LOGAN 125976 02/02/23 50.00
.15924 CAL STATE MONTEREY BAY 125977 02/02/23 375.00
001633 CAL-WEST LIGHTING & SIGN 125978 02/02/23 5,664.58 003915 CALIFORNIA DEPARTMENT OF 125979 02/02/23 33.20
003887 CHEUNG/ATHENA 125980 02/02/23 50.00
003656 CIVICPLUS 125981 02/02/23 9,548.28
002091 COMCAST 125982 02/02/23 359.51
004003 DREW DDS/ALLYSON S 125983 02/02/23 364.80
000202 FEDERAL EXPRESS 125984 02/02/23 344.79
004039 GARNER/SCOTT 125985 02/02/23 50.00
004093 GERA/BEAUJO 125986 02/02/23 50.00
001881 GRAINGER 125987 02/02/23 58.82
003706 GRANADOS/JUSTIN 125988 02/02/23 50.00
004059 HAROS/JOANNA 125989 02/02/23 50.00
003944 HEBARD/TYLER 125990 02/02/23 50.00
001841 IDEXX LABORATORIES, INC. 125991 02/02/23 1,814.88 003976 INTRADO LIFE & SAFETY 125992 02/02/23 7,294.77
001660 KING/KATI 125993 02/02/23 50.00
005005 KRUSEE/RANDALL 125994 02/02/23 50.00
005062 KUBOTA DDS/GARRETT 125995 02/02/23 285.60
004018 LAMBERT/LAUREN 125996 02/02/23 50.00
004046 LAMM/CHRIS 125997 02/02/23 50.00
005036 LINARTE/PHILLIP 125998 02/02/23 50.00
001673 LINCOLN FINANCIAL GROUP 125999 02/02/23 1,450.49 003389 LOCKE/CERINA 126000 02/02/23 50.00
003913 LONG/AMANDA 126001 02/02/23 50.00
001591 MARKELL/ROD 126002 02/02/23 1,974.00
001815 MC GRATH/TRISH 126003 02/02/23 50.00
005007 METOYER/ARTHUR 126004 02/02/23 50.00
002078 METRO MOBILE COMMUNICATI 126005 02/02/23 2,242.76 001418 MONTEREY REGIONAL 126006 02/02/23 7,720.80
005056 NEWT GARDEN LLC 126007 02/02/23 3,506.00
003766 ORMONDE/ROBERT 126008 02/02/23 50.00
000101 PACIFIC GAS & ELECTRIC C 126009 02/02/23 57,372.53 .15925 PARS 126010 02/02/23 118.75
005061 PFEFFERKORN/ALLISON 126011 02/02/23 50.00
001615 PIONEER AMERICAS LLC 107 126012 02/02/23 4,980.26 001097 PRODESSE PROPERTY GROUP 126013 02/02/23 3,523.52 006
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/02/2023 17:13:41 Check Register
GL540R-V08.19 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
005028 ROBINSON/ALICE 126014 02/02/23 50.00
001118 RUTHERFORD/JAYSON 126015 02/02/23 50.00
005042 SANTA CRUZ STAFFING LLC 126016 02/02/23 607.50
004092 SIMONOVICH/CATHIE 126017 02/02/23 50.00
002065 SOTO/ART 126018 02/02/23 50.00
005052 SOUTH/SARA 126019 02/02/23 50.00
003958 STANDEN/BENJAMIN 126020 02/02/23 54.00
001844 STERLING WATER TECHNOLOG 126021 02/02/23 2,880.00 005019 STOCKER/CORIE 126022 02/02/23 50.00
003757 SWEDBERG ELECTRIC INC. 126023 02/02/23 2,476.50
003973 THOMAS/TYLER 126024 02/02/23 50.00
001831 USA BLUE BOOK 126025 02/02/23 668.81
000151 VISION SERVICE PLAN 126026 02/02/23 1,197.00
003145 WAGE WORKS 126027 02/02/23 425.66
000443 WALPOLE/STEVE 126028 02/02/23 125.00
005018 WATSONVILLE DIESEL 126029 02/02/23 1,176.60
005053 WENTWORTH/CODY 126030 02/02/23 50.00
003971 WIZIX TECHNOLOGY GROUP, 126031 02/02/23 17.00
GENERAL CHECKING ACCOUNT 132,114.21 ***
007
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/02/2023 17:13:41 Check Register
GL540R-V08.19 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 132,114.21
RECORDS PRINTED - 000125
008
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/02/2023 17:13:41 Check Register
GL060S-V08.19 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 39,662.50
002 RECYCLING/ENVIRONMENTAL 3,181.75
004 RECREATION 5,910.88
010 WASTEWATER OPERATIONS 67,216.09
011 TERTIARY TREATMENT PLANT 4,264.54
019 AFFORDABLE HOUSING 1,974.00
023 SVRDA SUCCESSOR AGENCY 7,143.90
028 SENIOR CENTER 995.07
050 PINEWOOD EST LNDSCP MAINT DT 10.18
077 SKYPARK MAINT ASSESS DIST 30.54
088 LIBRARY FACILITIES-MEAS "S" 500.00
112 DENTAL INS INTERNAL SERV 775.40
123 COMMUNITY FACILITY CENTER 449.36
TOTAL ALL FUNDS 132,114.21
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 132,114.21
TOTAL ALL BANKS 132,114.21
009
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
02/09/2023 12:42:35 Check Register GL050S-V08.19 COVERPAGE GL540R
Report Selection:
RUN GROUP... 020923 COMMENT... 02/09/2023 A/P
DATA-JE-ID DATA COMMENT
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W-02092023-586 02/09/2023 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
010
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/09/2023 12:42:35 Check Register
GL540R-V08.19 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000182 A SIGN ASAP 126032 02/09/23 332.49
000041 ACC BUSINESS 126033 02/09/23 1,218.93
003919 ACCO ENGINEERED SYSTEMS 126034 02/09/23 1,264.20 003497 ALVAREZ INDUSTRIES, INC 126035 02/09/23 256.00
000563 APPI 126036 02/09/23 921.81
005043 BAKER TILLY US, LLP 126037 02/09/23 39,240.00
001593 BENEDICT DDS/NANNETTE 126038 02/09/23 129.00
000437 BRASS KEY LOCKSMITH 126039 02/09/23 195.03
004083 BRIGHTVIEW LANDSCAPE 126040 02/09/23 8,333.00
003894 BURKE, WILLIAMS & SORENS 126041 02/09/23 1,351.50 001566 BUSINESS WITH PLEASURE 126042 02/09/23 303.55
003119 CALIFORNIA SOCIETY OF 126043 02/09/23 125.00
001553 CARD SHARK INC/THE 126044 02/09/23 163.53
003668 CARNEY/HANNAH 126045 02/09/23 207.00
000756 CENTRAL HOME SUPPLY 126046 02/09/23 971.58
002091 COMCAST 126047 02/09/23 167.82
.15927 COUNTY OF SANTA CRUZ 126048 02/09/23 400.00
.15926 DAY ONE SOLAR ENERGY NOW 126049 02/09/23 415.00
004091 DEERE & COMPANY 126050 02/09/23 17,418.14
001597 ENVIRONMENTAL INNOVATION 126051 02/09/23 8,140.00 000202 FEDERAL EXPRESS 126052 02/09/23 301.37
004039 GARNER/SCOTT 126053 02/09/23 207.00
005065 GRAHAM/CHLOE 126054 02/09/23 207.00
001881 GRAINGER 126055 02/09/23 2,496.31
003630 JACOBSEN/KIARA 126056 02/09/23 207.00
000934 JOHN'S ELECTRIC MOTOR SE 126057 02/09/23 200.39
004024 K & D LANDSCAPING, INC. 126058 02/09/23 6,869.43 003726 LE DDS/VU 126059 02/09/23 125.00
000078 LLOYD'S TIRE SERVICE INC 126060 02/09/23 276.50
000083 MISSION UNIFORM SERVICE 126061 02/09/23 1,156.92 003685 MONTEREY BAY ANALYTICAL 126062 02/09/23 122.00
000323 NBS GOVERNMENT FINANCE G 126063 02/09/23 3,437.94 003199 NEW PIG CORPORATION 126064 02/09/23 308.93
001872 NORTH CENTRAL LABORATORI 126065 02/09/23 727.70
003766 ORMONDE/ROBERT 126066 02/09/23 264.00
000098 PALACE BUSINESS SOLUTION 126067 02/09/23 5,154.97 004045 PHILLIP D NEUMAN 126068 02/09/23 30,890.37
004031 ROBERT WILLIAM PAYNE JR. 126069 02/09/23 840.00
000135 SAN LORENZO VALLEY WATER 126070 02/09/23 45.01
000060 SANTA CRUZ CHILDRENS DEN 126071 02/09/23 209.60
003367 SANTA CRUZ LIVE SCAN, IN 126072 02/09/23 60.00
000127 SANTA CRUZ SENTINEL 126073 02/09/23 1,541.95
000127 SANTA CRUZ SENTINEL 126074 02/09/23 1,541.95
000127 SANTA CRUZ SENTINEL 126075 02/09/23 238.40
005042 SANTA CRUZ STAFFING LLC 126076 02/09/23 850.50
005063 SARAH JANE MCARTHUR 126077 02/09/23 378.88
000128 SCARBOROUGH LUMBER 126078 02/09/23 8,332.78
000319 SCOTTS VALLEY CAR WASH 126079 02/09/23 64.94
011
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/09/2023 12:42:35 Check Register
GL540R-V08.19 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000133 SCOTTS VALLEY SPRINKLER 126080 02/09/23 252.06
005046 SECURE SOLUTIONS 126081 02/09/23 1,579.64
000228 SOIL CONTROL LAB 126082 02/09/23 715.00
005064 SPARTAN ENGINEERING INC 126083 02/09/23 630.90
002053 STEPFORD 126084 02/09/23 400.00
001113 STERICYCLE INC 126085 02/09/23 284.02
000143 SUMMIT UNIFORMS 126086 02/09/23 1,915.16
001085 SYCAL ENGINEERING INC 126087 02/09/23 3,148.22
005018 WATSONVILLE DIESEL 126088 02/09/23 10,380.46
003971 WIZIX TECHNOLOGY GROUP, 126089 02/09/23 464.03
GENERAL CHECKING ACCOUNT 168,379.91 ***
012
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/09/2023 12:42:35 Check Register
GL540R-V08.19 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 168,379.91
RECORDS PRINTED - 000119
013
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
02/09/2023 12:42:35 Check Register
GL060S-V08.19 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 124,526.97
002 RECYCLING/ENVIRONMENTAL 6,435.00
004 RECREATION 1,568.31
010 WASTEWATER OPERATIONS 13,182.71
011 TERTIARY TREATMENT PLANT 461.08
028 SENIOR CENTER 184.00
050 PINEWOOD EST LNDSCP MAINT DT 313.00
077 SKYPARK MAINT ASSESS DIST 2,183.34
112 DENTAL INS INTERNAL SERV 463.60
123 COMMUNITY FACILITY CENTER 333.00
150 GENERAL CAPITAL IMPROVEMENTS 17,418.14
306 SUPPL LAW ENFORCEMENT SRVS 931.88
312 POLICE - BUDGET ACT OF 2016 378.88
TOTAL ALL FUNDS 168,379.91
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 168,379.91
TOTAL ALL BANKS 168,379.91
014
AGENDA ITEM 1
DATE: 02-15-2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: February 15, 2023
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
SUBJECT: FY23/24 STRATEGIC GOALS AND MISSION, VISION, VALUES
STATEMENTS
SUMMARY OF ISSUE
On January 30-31, 2023 the City Council conducted a study session to discuss the City’s strategic plan. Staff presented progress on the City’s 2022 strategic goals, provided updates from each department, and supported the Council in a conversation regarding the City’s long-term fiscal sustainability.
Strategic Goals
The attached strategic goals were discussed at the study session and are presented here for the Council’s consideration for adoption. The adoption of strategic goals at this time will inform staff’s process of developing the Fiscal Year 2023/24 budget as well as an operational work plan for the coming year. However, in the next few months, leading up to the end of the current fiscal year on June 30, 2023, staff will also continue to focus on the 2022 strategic plan work items that are ongoing or haven’t started yet.
The mid-year strategic plan update prepared and presented by staff is also attached and is posted on the City’s website.
Mission, Vision, Values Statements
The last time a City Mission Statement was drafted was in the early 1990s and the City Manager has prioritized establishing a new set of guiding statements for the organization. Over the last year, the City Manager engaged with all City Staff, the Management Team, the Executive Team and the City Council to share input on what is important to and special about Scotts Valley. The attached statements are not intended to be community-wide, rather they are intended to serve the organization, it’s staff and leaders in the day-to-day decision making and culture of the City organization.
These statements, as drafted by and with input from staff, were presented to the City Council at the Strategic Planning study session with an option of presenting them at a regular City Council meeting for formal action. The advantage of the City Council 001
AGENDA ITEM 1
DATE: 02-15-2023
adopting these statements, rather than the City Manager, is to solidify the alignment of purpose from the staff to the Council level of the City organization.
FISCAL IMPACT
There is no fiscal impact of approving the Strategic Goals or Mission, Vision and Values statements. Funding for projects related to the Strategic Goals will be included in the FY23/24 draft budget, or brought separately, for Council for consideration.
STAFF RECOMENDATION
Staff recommends the City Council approve the 2023 Strategic Goals and Mission, Vision and Values Statements.
TABLE OF CONTENTS PAGE
2023 Scotts Valley Strategic Goals DRAFT……………………………………………….3 2022 Scotts Valley Strategic Plan Update – Jan 2023……..……….……………………4 Scotts Valley Mission, Vision, Values Statements ……………………………………….14 002
DRAFT for Council Presentation on 2-15-2023
Fiscal Year 2023/24 Strategic Goals
• Identify additional revenue sources to support a thriving City. • Invest in operational enhancements to improve the efficiency of day-to-day operations.
• Plan for the future by completing the General Plan update, Housing Element, and facilitating the future development of the Town Center. • Explore new ways to connect and partner with local businesses to explore Scotts Valley’s brand and competitive advantage.
• Re-establish recreation programming that supports the diverse interests of our community.
• Prioritize implementation of critical Wastewater infrastructure projects. • Encourage civic engagement and improve transparency by launching the City's new website and OpenGov portal and increase use of digital media to share and receive information with Scotts Valley residents.
• Invest in improvements to bike and pedestrian safety. • Support cultural events, art, and projects that celebrate Scotts Valley. 003
1 January 2023 update
004
2 Questions, suggestions and feedback about
this report can be sent to Mali LaGoe ,
City Manager at [email protected].
Report Description
Following the City Manager’s summary on the next page, this report is organized in two sections. The first section on pages 4-5 contains a quick status graphic organized by the City Council’s Goals. Each goal was assigned three strategies and several tactics (or projects) that were identified as priorities to focus on in the next 1-2 years. The quick status symbols show what is going well and where the City is not making as much progress as anticipated.
The second section on pages 6-9 is a Project Matrix that describes in some detail what activities have occurred for each of the 36 total tactics or projects.
Quick Status Symbols
Green means the project is progressing as expected.
It’s “on track” to be completed as planned.
Yellow means the project or tactic is being monitored
or has been started but needs more resources or
attention.
Red means we’re running into challenges and aren't
progressing as we’d hoped.
Blue means the activity isn't planned to start yet, but will start later in the year.
Introduction
005
3 Goal I:
Ensure long-term
financial stability
Goal II:
Encourage business
development and
expand the City’s
economic base
Goal III:
Implement operational
initiatives to enhance
City services
Goal IV:
Maintain quality of life
for residents
Mayor Dilles and Honorable City Councilmembers,
This strategic plan update reviews progress on the City Council's four strategic goals and the work that is underway to achieve them. After the Council met in the spring to discuss these goals and the City’s priorities, staff developed a matrix of strategies and tactics that are achievable in the next 1—2 years to move the city toward your goals (listed to the left).
This update reflects the work that has been in progress in the second quarter of the Fiscal Year 22/23 utilizing the resources allocated in the current City budget.
As we recover from the pandemic, we’re focused on ensuring the long term financial stability of the City by addressing the City’s long-term pension obligations.
With assistance from the City’s financial advisors, and the City Council’s ad-hoc subcommittee, we are working on an investment strategy to leverage the earmarked funds included in this year’s budget. We will also assess the fees we charge for various services to align to cost recovery goals.
With a dozen new staff hired across the City this year, I am especially focused on ensuring they have the tools and technology needed to be successful. To that end, the City has implemented major upgrades to technology infrastructure and facilities, utilizing ARPA funds. From the council chamber to our police cars, modern equipment is being installed across the City to enhance services.
Our entire City team is focused on restoring and enhancing the quality of life of our residents. After bare-bones staffing before and during the pandemic, Measure Z has delivered the much needed revenue to rebuild our police staff, reinstating our motorcycle patrol and K9 unit. Through contracts with professional landscapers, our fields, parks, and medians are being regularly maintained, and with new staff, recreation programs are being restored and major capital projects are moving forward.
At this mid year mark, I am proud of what we have accomplished toward these goals and look forward to building upon this momentum as we finish FY 22/23 and prepare for FY 23/24.
Best regards,
Mali LaGoe, City Manager
Summary
006
4 Conduct Fee Study Monitor and support tax revenue
growth opportunities
Research potential
new revenue sources
Hire financial advisor to assess pension/OPEB
cost containment tools
Once a strategy is developed,
implement initial steps
Implement OpenGov budget
and finance software
Enhance 5 and 10 year
forecasting tools
Develop tool to track
economic performance
Implement OpenGov software for
permit processing
Implement OpenGov Business
License software
Partner with the Chamber, SBDC and
Workforce SCC to offer resources to
Scotts Valley businesses
Partner with the Santa Cruz
Arts Council to support Scotts
Valley professional artists
Continue to seek resources to
assist recovering businesses
Complete soil clean up Secure Santa Cruz parcels Develop master site plan with stakeholder input
Stabilize revenue sources
Address pension and OPEB liability
Strengthen financial forecasting tools
Implement electronic systems & increase capacity for permit processing Address staff shortage
Prepare Town Center site for development
Support post-pandemic economic recovery
007
5 Contract with a new IT
service provider
Implement hardware upgrades at
City Hall and Wastewater
Implement software
solutions
Develop City mission vision and
values statements with staff
Increase bidirectional
communication
Implement a survey tool to ask for resident feedback Implement service request tool for public works Invest in training, mentoring,
resources for Officers
Upgrade facilities and technology
where needed
Implement recreation
recommendations
Support local non-profit events
Support Theatre Guild in opening
Performance Arts Center
Implement contracted landscape
services for select areas
Prioritize CIP projects related to
park infrastructure
Complete Parks Master Plan
Implement Technology Solutions
Enhance organizational structure
Seek community feedback on priorities and service satisfaction Focus on succession planning
for leadership PD positions
Prioritize catch-up maintenance at City parks
Support sense of community through gatherings, activities, inclusivity & arts Maintain Police Service Levels
Provide Diversity, Equity and
Inclusion training to staff
Provide grants to local non-profits serving SV
Promote Diversity, Equity and
Inclusion in the SV community
008
6 GOAL I: Ensure long-term financial stability
Strategy 1: Stabilize Revenue Sources
Tactic/Project Conduct Fee Schedule Study and
prepare updated fees for FY23/24
meeting cost recovery goals
Monitor and support tax revenue growth opportunities under existing tax structureResearch potential new revenue sources
Progress
Update 1/23
A consultant was selected, NBS,
to perform the User Fee and Development Impact fee study. The first set of data has been sent
over and a kick off meeting will be
scheduled this quarter.
Sales tax reports are reviewed quarterly for
trends, new business activity and declining business activity.
TOT Tax is recovering in part because of the partnership between 1440 and Salesforce. Residence Inn was approved, but construction is on hold.
City staff are monitoring regional trends in TOT rates, utility tax rates and opportunities for new
tax revenue.
Strategy 2: Address Pension and OPEB Liability
Tactic/Project Hire a financial advisor to assess all pension/OPEB cost containment tools and develop strategy to manage/minimize liability
Once a strategy is developed, implement
initial steps
Progress Update 1/23City Council adopted a Pension Funding Policy in December 2022 and directed the Subcommittee and staff to continue working with NHA to implement a Section 115 Trust. Next step is to select a 115 Trust provider and bring a recommendation back to the
City Council.
Strategy 3: Strengthen Financial Forecasting Tools
Tactic/Project Implement financial/budgeting software
solution (ERP) to improve financial data
and reporting
Enhance 5 and 10 year forecasting tool for multiple scenariosDevelop tool to track economic performance indicators
Progress
Update 1/23
The City continues to transfer data from
the legacy system and is working with
OpenGov on creating an online Budget
Book. Staff is also working on the Chart of
Accounts to begin the financial integration which should be completed end of ‘23.
The City received a demo
from OpenGov on their forecasting software. Depending
on capacity, staff looks to
add this tool to current
OpenGov services.
A dashboard is under construction to track
economic indicators such as tax trends. This
combined with OpenGov’s reporting platform
will provide the data needed to better forecast and track economic performance. 009
7 GOAL II: Encourage Business Development & Expand the City’s Economic Base Strategy 1: Implement Electronic Systems & Increase Capacity for Permit Processing Tactic/
Project
Implement OpenGov software for
permit processing
Implement OpenGov
Business License software
Address staffing shortages through recruitment and
contracts
Progress
Update 1/23
Complete for subtrades. Working
with SVFD and SVWD to route permits via OpenGov for their review.
Not started yet. Forecasted to begin in FY 23/24Staffing in Police and Public Works is stable and almost full. Staffing in Community Development continues to be a challenge.
Strategy 2: Prepare Town Center Site for Development
Tactic/
Project
Complete surface level environmental clean upSecure site control for Santa Cruz parcels
Develop master site plan with stakeholder input
Progress
Update 1/23
Remedial Excavation Work Plan
was approved by County Environmental health. The January storms have delayed the final
drilling to prepare for excavation.
City staff is exploring opportunities to secure site control of the three parcels owned by the City
of Santa Cruz.
The City hired a consulting firm to review the Town
Center Specific Plan and evaluate the need for updates due to changes in state law and current site conditions.
The Town Center Subcommittee meets regularly to
discuss the City’s goals for the project.
Strategy 3: Support Post-Pandemic Economic Recovery
Tactic/Project Partner with the Chamber, SBDC and Workforce Santa Cruz County to offer resources to all Scotts
Valley businesses
Partner with the Santa Cruz Arts Council
to support Scotts Valley professional
artists
Continue to seek resources to assist recovering businesses Progress
Update 1/23
The City partnered with the Chamber and SBDC
to allocated state funds for COVID economic
relief. Ongoing reporting requirements continue
for the City and awardees associated with this
funding.
The City regularly promotes small business support resources on its social media pages.
Funding was restored in the current
budget to support SCAC.
City staff met with SCAC staff to discuss
opportunities for projects in Scotts Valley.
The City continues to participate in the Chamber
Economic Recovery Task
Force activities.
010
8 GOAL III: Implement Operational Initiatives to Enhance City Services Strategy 1: Implement Technology Solutions
Tactic/
Project
Contract with a new
IT service provider
for tech support,
cyber security and
IT management
Implement hardware upgrades at City Hall and
Wastewater
Implement software solutions in Finance,
Human Resources, Public Works and Community Development Progress
Update 1/23
After the competitive RFP process,
the City awarded
Cyber Ascend Technologies (CyAs
Tech) the IT services
contract until June
30, 2025.
Fiber internet was installed at City Hall vastly improving upload speeds.
A new phone system was implemented Citywide, allowing for voicemail to email integration and a more streamlined phone tree for the community’s ease.
Audio/Video equipment for the City Council Chamber
has been installed, with a few parts on backorder. The
City has fully transitioned to hybrid and live streamed public meetings.
OpenGov implementation is underway in
Community Development and Finance.
The City contracted with KPay (Kronos) for
timekeeping and payroll services. Implementation starts mid-January 2023.
The City’s website refresh project was
kicked off and will include improved access
to public documents with the new site
planned to be live in Spring 2023.
Strategy 2: Enhance Organizational Culture
Tactic/
Project
Develop a City mission, vision, values statements as guiding documents with input from staffIncrease bidirectional communication about priorities, workload, problems and solutions
Provide DEI training to
all staff
Progress
Update 1/23
Drafts have been created based on
staff, leadership and Council input.
The Management team will review
the drafts before a final recommendation is made to the City Council.
A City-wide Teams site has been initiated for chat, announcements and file sharing.
The Management Team now meets quarterly, with the
next scheduled meeting on January 25. All staff meetings, and thank you lunches for staff provide opportunities for information sharing and relationship building.
Staff received DEI
training in October
and City Council received the training in
November.
Strategy 3: Seek Community Feedback on Priorities and Service Satisfaction Tactic/
Project
Implement a simple survey tool to ask for resident feedback about city amenities and services
Implement service request tool for public works services Progress
Update 1/23
The City implemented FlashVote as a survey tool in August.
Almost 450 residents have signed up to receive future surveys and two surveys have been conducted related to the City’s website and recreation services.
Public Works is identifying their requirements needed for a service request, work order, and asset management software solution. 011
9 GOAL IV: Maintain Quality of Life for Residents
Strategy 1: Maintain Police Service Levels
Tactic/Project Invest in training, mentoring,
resources for Officers
Upgrade facilities and technology
where needed
Focus on succession planning for leadership
positions in the PD
Progress
Update 1/23
New PD focused Employee
Assistance Program launched
in September.
Motorcycle Patrol training
completed and position filled
for the first time in 3 years.
K9 training completed and K9
Xena is out on patrol after 2
years without a K9 officer.
Unsupported computer systems have
been replaced.
New computers were installed in all 7
patrol cars.
City owned cell phones have been issued to all officers.
Locker room remodel plans are being
completed.
Captain Garner was promoted to fill the vacancy left by Captain Dean in July.
Chief Walpole completed a two week Chief’s
training in July.
Captain Rutherford completed FBI training in
the fall and is pursuing a masters degree.
Sergeant Galli was hired, leaving 1 Sergeant
vacancy unfilled due to the retirement of Detective Sergeant Bellville.
Strategy 2: Prioritize Catch-Up Maintenance at City Parks Tactic/Project Implement contracted landscape
services for select areas
Prioritize CIP projects related to park
infrastructure
Complete Parks Master Plan
Progress Update 1/23KD Landscaping was hired in July to maintain Linear Trail, City facilities
and medians. Major clean-up has
been completed at several location.
Several projects have been identified
and are underway to replace sprinkler
systems and playground equipment.
The Siltanen pool project is complete.
A consultant has been selected and kick
off meetings are underway to initiate the
parks master plan and recreation strategic plan.
Strategy 3: Support a Sense of Community Through Gatherings, Activities, Inclusivity and Arts Tactic/Project Implement recreation assessment
recommendations
Support local nonprofit community
events
Support the Theater Guild
in opening the Performing
Arts Center
Provide grants to local
non-profits serving SV
residents
Promote diversity,
equity and inclusion in the SV Community
Progress
Update 1/23
The newly hired
Recreation Manager
is implementing the
recommendations
including a recreation strategic plan,
gathering public
input and working
with vendors to deliver services
City hosted the independence day fireworks and parade on July 3rd and supported the Art and Wine
Festival, Music in the
Park, Food Truck Fridays, and many more
events.
Lease was signed for $1/
year for the City owned
PAC location.
The City contributed
$95,000 to facility upgrades.
The City supported the
construction project
through countless hours of
staff time.
$50,000 was allocated
in the current budget.
Applications were reviewed and the City
Council awarded 7
grants to nonprofit
organizations. Contracts are executed
with each organization.
Planning is underway with SVUSD
and City Rec staff
for a 2023 Multicultural Fair at Skypark.
012
10 Projects to look forward to
Town Center
New Public Works Building
Mt. Hermon Rd Transportation
Master Plan
General Plan Update
Housing Element Update
New Playgrounds at Skypark
Park Master Plan & Recreation
Strategic Plan
013
February 2023
Vision:
Scotts Valley is a healthy, safe, and welcoming city, rooted in hometown values and appreciation for the natural environment that surrounds us.
Mission:
Our mission is to create and sustain high-quality amenities and services for our residents, businesses, and visitors to Scotts Valley, in a fiscally responsible way.
Share Values:
• Teamwork. We collaborate, care about, and respect each other. We are each accountable to our team and our community.
• Growth and Learning. We are outcome focused, and committed to continuous improvement and professional development. We are flexible and adaptable. • Health and Safety. We put the health and safety of our employees and our community first. We value work-life balance.
• Integrity. We do the right thing, even when it’s not the easy thing. • Financial Stability. We make prudent decisions to protect long-term financial stability. • Openhearted. We embrace diverse perspectives, strive for fairness and a support a sense of belonging for our staff and community.
• Making a Difference. We do this work because we care about, and are proud of, our community.
• Fun! We are friendly, creative, and enjoy working with one another. • Hardworking. We get things done and celebrate achievements. 014
AGENDA ITEM 2
DATE: 02-15-2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: February 15, 2023
TO: Honorable Mayor and City Council
FROM: Ali Robinson, Recreation Division Manager
REVIEWED: Chris Lamm, Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: CITY HOSTED 4th of JULY EVENT BUDGET REVIEW AND CITY STAFF RECOMMENDATIONS FOR 2023
SUMMARY OF ISSUE
Background
The 4th of July in Scotts Valley has historically been a landmark community event. Up until 2020, when the COVID-19 pandemic hampered community events, the 4th of July celebration included a parade, fireworks at Skypark and other activities. The events were supported by the Park Advocates as well as the City, with significant involvement by the Parks and Recreation Division, Public Works Department and the Police Department.
As a result of the economic impacts of the global pandemic, Scotts Valley laid off most of the Parks and Recreation staff and continues to operate minimal staffing levels as the Division rebuilds. In 2021, the City Council voted to dissolve the Advocates based on the fact that both the State and the IRS determined it was not an independent entity and could no longer operate as a 501(c)(3) corporation.
In 2020 and 2021, the fireworks celebrations were cancelled due to the ongoing global pandemic and the parade was held virtually in 2020 and in person in 2021, thanks to the heroic efforts of Councilmember Donna Lind and volunteers. 2022 Event Recap
In 2022 the City of Scotts Valley City Council directed staff to host the annual 4th of July event modeled after years prior which included a daytime parade along Scotts Valley Drive, daytime Skypark festivities including a Community Education Foundation Kids Korner fundraiser zone, airplane flyover, all capped off by a ticketed evening fireworks display.
Although the parade is heavily attended by locals, and the community can enjoy the fireworks from the surrounding areas, recent ticket sales data shows the firework 001
AGENDA ITEM 2
DATE: 02-15-2023
component of the celebration is more populated with visitors from Santa Cruz, San Jose, Watsonville and many other Bay Area cities, such as Oakland, purchasing hundreds of tickets. The fireworks display has historically been staged in the empty lot adjacent to the dog park/skate park in Skypark on the site of the future Town Center project.
In analyzing the ticket sale data, 21% of presold tickets were Scotts Valley residents.
Being the only city in Santa Cruz County to offer fireworks on the 4th of July, many Bay Area residents traveled to the City to view the show. Neighboring cities such as Capitola and Watsonville have stopped presenting a firework show due to budget and safety concerns, in 2008 and 2019 respectively. San Jose offers event permits to various nonprofits to host firework shows in their parks but, like many cities, does not host 4th of July fireworks directly.
2022 Budget Review
With the City Council direction to move forward with a 4th of July event in March of 2022, it gave staff limited time to plan a large-scale event. The City Council allocated $70,000 for the 2022 4th of July event. During the 2022 approval, staff was also directed to bring a post-event budget summary back to the Council.
Due to the City's Recreation Division still being vacant after 2020 layoffs, the City contracted with a professional event planner to run the large community event with expected attendance of 5,000-10,000. City staff, including the Executive Team, were subsequently called in to work on the planning and execution of the event to fill in gaps that were left, totaling roughly 484 hours worked. Additionally, Public Works maintenance staff were required to shift all focus to the event for the week leading up to and following the event, putting other maintenance needs and repairs on hold.
The actual direct costs for the 2022 event totaled $103,000. This was offset by $84,000 taken in donations and ticket sales. The Indirect Costs of City staff time and opportunity cost totaled $36,000. The net cost to the City was $55,000. A breakdown of costs are provided in Tables 1-3.
2022 Event Revenues
Donations $ 28,000
Ticket Sales $ 56,000
Total Revenue $ 84,000
Table 1
2022 Event Direct Expenses
Event Planner $ 25,000
Fireworks $ 23,000
Other Event Costs $ 42,000
Staff Direct OT $ 11,000
Total Direct Expense $ 103,000
Table 2
002
AGENDA ITEM 2
DATE: 02-15-2023
2022 Cost Summary
Staff Indirect Costs (484 hrs.) $ 36,000
Total Costs $ 139,000
Net Cost to the City $ (55,000)
Table 3
2023 Event Options and Community Feedback
In the recent City Council Strategic Plan seminar, the Council was presented with the budget, staffing and difficulty for a variety of event options for this year’s 4 th of July
celebration. After the discussion, a post was made on MyScottsValley’s Facebook page asking the community for their input on the fireworks display. With over 100 comments, the results showed a split opinion on holding the fireworks in Scotts Valley many noting complaints about traffic, impact to neighborhoods, PTSD, dog anxiety and cost, citing the money could be better served for park improvements with a longer standing effect. The overall agreement was that the events (parade and fireworks) are a treasured part of the community.
003
AGENDA ITEM 2
DATE: 02-15-2023
2023 Event Recommendation
Current staffing levels in Public Works are down with multiple Maintenance Worker positions vacant, and pressing needs to work on essential services such as wastewater improvements, street repairs, storm recovery, and parks maintenance. Additionally, the Recreation Division is in the middle of rebuilding efforts to get programming up and running this summer. It is staff’s recommendation that the City host the annual daytime parade along Scotts Valley drive and do not present the fireworks display and Skypark festival in 2023.
The logistics and organization can be more easily managed within the condensed fivemonth planning timeline and staff will utilize temporary contract resources that can assist in delivering a safe community event. There will be overtime costs for Police and Public Works with the totals higher if the holiday is celebrated on the July 4th Holiday. Staff will once again need to rely on the community groups and individual volunteers to step forward support the parade. Staff have developed an event budget and have contacted several key vendors to inquire about their availability and estimates.
The cost projected for a daytime parade-only celebration is $26,000. This total is what is needed to move forward with planning the event and any donations that are received will offset the overall cost. A breakdown of the costs are provided in Tables 4-6 2023 Parade Revenues
Known/Expected Donations $ 5,000 - $20,000
Ticket Sales $ 0
Total Revenue $5,000 - $20,000
Table 4
2023 Parade Direct Costs
Event Costs (portable restrooms,
security, supplies, etc.) $ 17,000
Temp Staffing $ 4,000
Staff Direct OT $ 5,000
Total Direct Expense $ 26,000
Table 5
2023 Cost Summary
Staff Indirect Costs (up to 300
hrs.) Up to $ 23,000
Total Costs $ 49,000
Net Cost to City ($29,000 - $44,000)
Table 6
Staff seek approval in holding a 4th of July Parade only, forgoing the fireworks display and Skypark activities and authorization to expend funds on the parade resources, in the amount of $26,000.
004
AGENDA ITEM 2
DATE: 02-15-2023
FISCAL IMPACT
If approved, the following recommendations will have a General Fund impact as follows:
• The 4th of July daytime parade will require a budget of $26,000. • Staffing resources up to 300 hours
STAFF RECOMMENDATION
Staff recommends the Council approve the budget of $26,000 of General Fund for 2023 Independence Day Celebration expenses and authorize the City Manager to execute related contracts necessary to host the event.
005
AGENDA ITEM PH1
DATE: 02-15-2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: February 15, 2023
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
SUBJECT: Public Hearing for CDBG Contract 20-CDBG-SV2-3-00291
SUMMARY OF ISSUE
The City of Scotts Valley was awarded funds from the Department of Housing and Community Development under the American Reinvestment and Recovery Act under contract number 20-CDBG-CV2-3-00291. The purpose of these funds was to provide Business Assistance grants in the City of Scotts Valley. Qualified businesses that were eligible for the COVID-19 Relief Grant Program (Program) were provided assistance with a grant up to $50,000 to support the businesses during the pandemic.
The City contracted with Adams Ashby Group to assist with grant administration and reporting as well as partnered with the Santa Cruz Small Business Development Center to review received grant applications. The City of Scotts Valley was able to award grants to 8 businesses to qualified applicants.
Per the requirements of the CDBG contract, the City is required to hold a public hearing to review the Final Grantee Performance Report (attached) and to review the past use of funds and program performance for the City of Scotts Valley Community Development Block Grant Program contract 20-CDBG-CV2-3-00291. This agreement with the State of California Department of Housing and Community Development also requires the City to solicit citizen input regarding the outcome and accomplishments of the funding received under this contract.
FISCAL IMPACT
The grant funding under this contract was $285,000.00 described as follows:
Activity Grant Award Expended
General Administration $35,000.00 $7,187.50
Subsistence Program $250,000.00 $250,000.00
Total $285,000.00 $257,187.50
001
AGENDA ITEM PH1
DATE: 02-15-2023
STAFF RECOMMENDATION
It is recommended to review the background of project and accomplishments, open the public hearing to receive comments from the public, close the public hearing and direct staff to submit required close out documents per the requirements.
TABLE OF CONTENTS PAGE
Combined Closeout………………………………………………………………………….3
002
Version 7/12/2022 1
CDBG Combined Closeout Package
CDBG Award/Contract Number (fill in):
Checklist
I/we have completed the following forms. Check all that apply.
Closeout Certification
Acquired Property Inventory
Disencumbrance of Funds Acknowledgement/Request
Completion Report Acknowledgement
Completion Report uploaded or attached
Section 3 Compliance Acknowledgement
Section 3 Closeout Report (complete only if applicable) Select and complete correct form based on award date
Section 3 Qualitative Efforts (complete only if applicable) Affidavit of Posting Notice
Proof of posting also upload/attached (e.g., picture of the website posting with date stamp, newspaper clipping, or a photo of the document posted in a public place noted on affidavit)
If this award included a planning activity, I/we have uploaded or attached ALL of the following:
Final Product(s)
Documentation of Public Hearing to accept final product(s) (e.g., copies of announcements, posting, etc.)
Board Resolution accepting each/all final product(s)
CDBG Combined Closeout Package Signature
20-CDBG-CV2-3-00291 ✔
✔
✔
✔
✔
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 003
CDBG – Closeout Certification
Version 7/12/2022 1
Closeout Certification
I (name of authorized representative), ________________________________, hereby certify that all activities undertaken by the Grantee with funds provided under CDBG Award/Contract Number _________________________ have, to the best of my knowledge, been carried out in accordance with the award/contract agreement; that proper provision has been made by the Grantee for the payment of all costs and claims; that the State of California is under no obligation to make further payment to the Grantee under the award/contract agreement; and that every statement and amounts set forth in all Financial Reports are to the best of my knowledge, true and correct.
The Grantee shall continue to comply with the State CDBG program income reporting requirements.
All costs incurred subsequent to the most recent annual audit period will be audited at the time the Grantee’s next annual audit is conducted in accordance with 2 CFR 200, Subpart F. The Grantee will resolve any audit findings relating to both the program and financial aspects of the award/contract. In the event there are any costs which are disallowed by this audit or any subsequent audits which cover CDBG expenditures, and which are sustained by the Department of Housing and Community Development, the amount of such costs shall be returned to HCD.
Mali LaGoe 20-CDBG-CV2-3-00291
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 004
CDBG – Acquired Property Inventory
Version 7/12/2022 1
Acquired Property Inventory
Complete the table below listing any property acquired in whole or in part with CDBG funds or CDBG Program Income in the table below in accordance with the provisions of 24 CFR Part 570.489(k) – Accountability of Real and Personal Property and 24 CFR Part 570.489(e) – Program Income of the HUD CDBG regulations pertaining to property management and program income. If applicable, state “None” acquired. Include additional copies of the table if required.
Future disposition of this property shall be carried out in accordance with CFR 24 Sec. 570.489(j) – Change of Use of Real Property for instructions.
Grantee: Award/Contract Number:
Contract/Project Name:
In the table below in the Proof of Ownership column, enter the type of proof on record, e.g., title, deed, invoice receipt. In the % CDBG Funded column, enter the percentage of the property funded by CDBG award dollars or by CDBG Program Income.
Description of Property Acquisition
Date
Acquisition
Cost
Serial #
or ID # Condition Status Location Proof of Ownership
% CDBG
Funded
%
%
%
%
City of Scotts Valley 20-CDBG-CV2-3-00291 City of Scotts Valley Business Assistance Program None DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 005
CDBG – Acquired Property Inventory
Version 7/12/2022 2
Description of Property Acquisition
Date
Acquisition
Cost
Serial #
or ID # Condition Status Location Proof of Ownership
% CDBG
Funded
%
%
%
%
%
%
%
%
%
%
%
%
%
%
%
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 006
CDBG – Disencumbrance of Funds
Version 7/12/2022 1
Disencumbrance of Funds Acknowledgement/Request
This award/contract has unused CDBG Grant Funds. This excludes Program Income.
Yes
No (If “No”, skip to the Completion Report Acknowledgement form) Use the table below for Agreements from Program Year 2017 and prior.
Program Activity Activity
Code
Awarded
Amounts
Amount to Be
Disencumbered Balance
TOTAL
For Program Years 2018 and later, please enter the total amount to be disencumbered: $_____________________
✔
27,812.50 Business Assistance $ 285,000.00 $ 27,812.50 $ 257,187.50 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 285,000.00 $ 27,812.50 $ 257,187.50 DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 007
CDBG – Completion Report Acknowledgement
Version 7/12/2022 1
Completion Report Acknowledgement
Complete one of the acknowledgments below based on the funding year for the CDBG award/contract you are closing out.
For 2017 and prior projects: I/We have attached a copy of the completed Completion Report for this project/program to this Combined Closeout Package. Grantee should obtain the appropriate Completion Report for their activity type from their HCD Representative or Grant Administrator.
Yes
No (Grantee will be unable to close out the project/program until report is provided.) For 2018 and later projects (including CDBG-CV): I/We have uploaded a copy of the completed Completion Report to the Grants Network Portal concurrently with the submittal of this package.
Grantee should obtain the appropriate Completion Report for their activity type from their HCD Representative or Grant Administrator.
Yes
No (Grantee will be unable to close out the project/program until report is provided.) Grantee should not initiate closeout in the Grants Network Portal until they can provide a Completion Report.
✔
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 008
CDBG – Section 3 Compliance Acknowledgement
Version 7/12/2022 1
Section 3 Compliance Acknowledgement
The purpose of Section 3 of the Housing and Urban Development Act of 1968 is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons.
Section 3 requirements apply to housing rehabilitation, housing construction, or other public construction projects when the total amount of housing and community development assistance for the covered project activity (not including general administration) meets or exceeds a funding threshold, generally $200,000.
Section 3 compliance requirements should have been established at project set up. Grantees who are uncertain whether Section 3 requirements apply to their project(s) should contact their HCD Representative or Grant Administrator.
1. This project/program was funded prior to November 30, 2020 and is required to comply with the prior HUD Section 3 Rule, found at 24 CFR 135.
Yes (Complete the Section 3 Closeout Report for Contracts Funded Prior to November 30, 2020 on the next page.)
No (If “No”, answer Question 2 on this form.)
2. This project/program is required to comply with the HUD Section 3 Final Rule, effective on November 30, 2020, and codified at 24 CFR part 75.
Yes (Complete the Section 3 Closeout Report for Contracts Funded on or After November 30,2020.)
No
If you answer “No” to both questions above, skip to the Affidavit of Posting Notice form. ✔
✔
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 009
CDBG – Section 3 Closeout Report (Prior to 11/30/2020)
Version 7/12/2022 1
Section 3 Closeout Report
(For Contracts Funded Prior to November 30, 2020)
Grantee Name:
Award/Contract Number:
Project Name:
Project Location (Address):
County or Metropolitan Service Area (MSA)
Where Project is Located:
Report Date:
Please complete the tables below showing Section 3 hires for Grantee and any subrecipients and contracting opportunities for this project/program. Copy this page and attach to report if you need additional rows.
Job Category Number of
New Hires
Number of Section 3
New Hires
Number of Section 3
Trainees
Category Totals:
0.00 0.00 0.00
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 010
CDBG – Section 3 Closeout Report (Prior to 11/30/2020)
Version 7/12/2022 2
Construction Contracts
1 Total dollar amount of construction contracts
awarded
2 Dollar amount of construction contracts awarded to
Section 3 businesses
3 Percentage of total construction contract dollars
awarded to Section 3 business (Row 2 divided by
Row 1)
4 Number of Section 3 businesses that received
construction contracts
Non-Construction Contracts
1 Total dollar amount of non-construction contracts
awarded
2 Dollar amount of non-construction contracts
awarded to Section 3 businesses
3 Percentage of total non-construction contract
dollars awarded to Section 3 businesses (Row 2
divided by Row 1)
4 Number of Section 3 businesses that received nonconstruction contracts *Non-construction contracts are often construction-related contracts for professional services like landscaping, pest control, accounting, architecture, legal services, engineering etc.
0.00% 0.00%
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 011
CDBG – Section 3 Closeout Report
Version 7/12/2022 1
Section 3 Closeout Report
(For Contracts Funded On or After November 30, 2020)
Grantee Name:
Award/Contract Number:
Project Name:
Project Location (Address):
County or Metropolitan Service Area (MSA)
Where Project is Located:
Report Date:
Please complete the table below showing labor hours on this contract and percentages as of the date of this report. Remember, if you have multiple projects under this contract, this report should show combined (roll-up) hours for the entire contract (program) as well as percentages based on these totals. Individual project information should be maintained in Grantee records.
For reference the Section 3 “safe harbor” benchmarks are:
Section 3 Workers make up at least 25% of the total project’s hours AND
Targeted Section 3 Workers make up at least 5% of the total project’s hours by the time of project closeout.
Hours Percent of Total
Labor Hours
Safe Harbor
Benchmark Met? (Y/N)
Total Labor Hours to Date:
Total Section 3 Labor
Hours to Date:
Targeted Section 3 Labor
Hours to Date:
0.00% 0.00%
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 012
CDBG- – Section 3 Qualitative Efforts
Version 7/12/2022 1
Section 3 Qualitative Efforts Description
This form is only required for Grantees whose project was funded on or after November 30, 2020 and whose labor hour benchmarks for Section 3 Workers (25% of a total project’s hours) AND Targeted Section 3 Workers (5% of a total project’s hours) are not anticipated to be met by the time of project closeout. Grantees should maintain records for HUD review to document any efforts checked.
Award/Contract Number:
Contractor/Grantee:
Please read the following list of qualitative efforts that may be undertaken to comply with Section 3 and check ALL that applied to your organization during the course of this CDBG project. Note that these actions are associated with your organization and do not need to be associated with the particular CDBG project. For more information consult the Community Planning and Development (CPD) Notice at
https://www.hud.gov/sites/dfiles/OCHCO/documents/2021-09cpdn.pdf.
Outreach efforts to generate job applicants who are Public Housing Targeted Workers Outreach efforts to generate job applicants who are Other Funding Targeted Workers Direct, on-the-job training including apprenticeships
Indirect training such as arranging for contracting for, or paying tuition for, off-site training
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching)
Outreach efforts to identify and secure bids from Section 3 business concerns Technical assistance to help Section 3 business concerns understand and bid on contracts
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 013
CDBG- – Section 3 Qualitative Efforts
Version 7/12/2022 2
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns
Provided or connected residents with assistance in seeking employment including drafting resumes, preparing for interviews, finding job opportunities, connecting residents to job placement services
Held one or more job fairs
Provided or connected residents with supportive services that can provide direct services or referrals
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview coaching, uniforms, test fees, and/or transportation
Assisted residents with finding childcare
Assisted residents to apply for or attend community college or a four-year educational institution
Assisted residents to apply for or attend vocational/technical training Assisted residents to obtain financial literacy training and/or coaching Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns
Provided or connected residents with training on computer use or online technologies Other (Please describe below.)
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 014
CDBG – Affidavit of Posting Notice
Version 7/12/2022 1
Affidavit of Posting Notice
I, (Name of Official Designated in Resolution)__________________________, hereby certify that on the _______ day of ____________(month), ________ (year), I did post the notice of public hearing concerning discussion of closure and remittal of remaining funds, if any, under the California Department of Housing and Community Development, Community Development Block Grant Program at the following ___6____(number) locations listed below, which are available to the public. These postings will be available from ____________________(date) to _________2/16/2023___________(date).
Location 1:
Location 2:
Location 3:
Location 4:
Location 5:
I, (name) _________________________, Clerk of ____________________ (city, county, or jurisdiction name), State of California, hereby certify the above and foregoing is true and correct.
Dated at ___________________________(location), California, this ______ (date) day of _______________(month), 20______.
Signature of Clerk
(This may not be the same person as the official designated in the Resolution who is certifying the posting)
Title
Mali LaGoe 3rd February 2023 2/3/2023 The Sentinel Newspaper City Instagram and Facebook City Website City Hall Scotts Valley Senior Center and Scotts Valley Public Works building Cathie Simonovich Scotts Valley Scotts Valley 9th February 23 DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D City Clerk
015
CDBG – Combined Closeout Package Signature
Version 7/12/2022 1
CDBG Combined Closeout Package Signature
I, the undersigned, hereby certify that all representations made and/or information provided in this combined closeout package and any referenced uploads or attachments is, to the best of my knowledge, true. I further state that my signature below will serve as signature for each of the completed forms in this package as well as for the CDBG Combined Closeout Package taken as a whole.
Date: Typed Name and Title of Official
Authorized in the Resolution:
Signature of Official Authorized
in the Resolution
Name:
Title
1/30/2023 Mali LaGoe City Administrator
DocuSign Envelope ID: 90E5C7EB-BAD1-4CB6-B2D6-DA2E3602C24D 016