MINUTES
Meeting of the
Scotts Valley City Council
Date: June 7, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 06-02-2023 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works
(831) 440-5600 Zoom Video Conference Building, and on the https://us02web.zoom.us/j/81664513049 Internet
at www.scottsvalley.gov.
The City Council meeting was called to order at 6:03 PM.
Council Member Timm attended via teleconference.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
TELECONFERENCE LOCATION
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Chris Lamm, Public Works Director
Stephanie Hill, Administrative Services
Director
Cathie Simonovich, City Clerk
ELECTED OFFICIALS PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor - arrived
at 6:35 PM
Donna Lind, Council Member
Derek Timm, Council Member - via
teleconference
Allan Timms, Council Member
COMMITTEE REPORTS
DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568 City Council Meeting Minutes
Date: June 7, 2023
CM Lind participated in several planning meetings for the Scotts Valley July 4th Parade. The parade will be at 1:00 PM and anyone interested in participating or volunteering can visit the City's website for more information (www.scottsvalley.gov).
CM Lind attended the Santa Cruz Metropolitan Transit District (METRO) Board Meeting where they discussed the budget, and specifically they discussed strategies for handling the unfunded pension liability.
CM Lind assisted with the Chambers Business Showcase held at Bruno's, which was a networking event involving the Scotts Valley Chamber, the San Lorenzo Valley Chamber, and Think Local First.
CM Timms attended a meeting of the Santa Cruz County Integrated Waste Management Local Taskforce. This committee is comprised many new members, so they are familiarizing everyone with the functions of the taskforce and are considering doing some tours of the facilities.
Mayor Dilles attended a housing forum hosted by Housing Santa Cruz County and Lookout Santa Cruz.
Mayor Dilles, along with CM Timm, attended a meeting of the pension subcommittee.
They heard a presentation and discussion by Shuster Advisory Group and had a subsequent discussion.
Mayor Dilles attended the Be the Difference Volunteer Awards Luncheon. Many individuals and organizations were honored, including 1440 Multiversity.
Mayor Dilles, along with CM Johnson, attended the budget subcommittee meeting where they received a presentation by staff and asked questions about the staff's projections and assumptions.
Mayor Dilles attended a meeting of the Santa Margarita Groundwater Agency where they received updates on dry season streamflow monitoring results for 2022, and also a groundwater sustainability update.
Mayor Dilles, along with CM Timms, attended the Economic Development subcommittee meeting where they had further discussion about local business outreach and, with assistance from City Manager LaGoe, they produced talking points for this purpose.
Mayor Dilles filled in for CM Johnson at the Regional Transportation Commission (RTC) meeting where they received public testimony regarding the Highway 1 auxiliary lanes and bus-on-shoulder improvements from State Park Drive to Freedom Boulevard, and they received a report on the coastal rail trail segment 12. They also heard a staff presentation regarding grant funds for the RTC to assist lower income residents in purchasing e-bikes with vouchers, and implementing a bike sharing program in parts of the county.
CM Timm attended the Pension Subcommittee, and he thanked the staff for bringing in Shuster & Associates as their options for managing the pension 115 trust were DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568 City Council Meeting Minutes
Date: June 7, 2023
compelling.
Public Works: In collaboration with the Santa Cruz County Recreation Division, a partnership and subsequent Memorandum of Understanding is in development for the County to operate programs at the Siltanen Pool this summer. Pending approval from the Board of Supervisors this month, the pool could be open for summer programming starting in July.
Recreation Brochure: The new brochures hit mailboxes last week! Brochures are available at all city offices for anyone who needs one.
Engineering: The engineering staff have been participating in meetings with the Federal Emergency Management Agency (FEMA) on the two emergency slides in Scotts Valley. They are proceeding with the design efforts and other necessary work for repairs. This is a slow process, but it is moving forward.
Maintenance Department: The Maintenance staff are transitioning to the summer schedule, which means staff are assigned to weekends to ensure that the public spaces are clean and maintained throughout the heavier-usage summer season.
Future Agenda Item Request Update: - At the 5/17 Council Meeting, CM Lind requested that staff prepare a letter of opposition to Assembly Bill 742 regarding the use of police canines. Luckily, this legislation died last week due to strong opposition from across California.
Administrative Services Department: The Administrative Services Department staff are busy preparing for the closing of the fiscal year while also implementing a new payroll system.
Grand Jury Reports: The Santa Cruz County Grand Jury just released their series of reports that require responses from the City of Scotts Valley. Staff will coordinate these responses and present them to the Council in August.
CruzAware: This is the new countywide emergency alert system that replaced the CodeRed system. The City of Scotts Valley is actively sharing out the information so that people know that they need to take action and sign up for the new system.
Community Development Department and the Housing Element: The Housing Element is currently in the 30-day public comment period, so the Community Development Department staff are busy responding to any comments that are received.
Public comment was received from Cynthia Dzendzel, a resident of Scotts Valley. Ms.
Dzendzel introduced herself because she has been communicating with the Council Members and wanted to introduce herself in person.
CITY MANAGER REPORT
PUBLIC COMMENT TIME
DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568 City Council Meeting Minutes
Date: June 7, 2023
M/S: Lind/Timms
To approve the consent agenda.
Carried 4/0 (AYES: Dilles, Lind, Timm, Timms; ABSENT: Johnson)
1. Approve City Council minutes of 05-17-2023
2. Approve check register dated 05-18-2023 and 06-01-2023
3. Second reading and adoption of Ordinance No. 200.1 AB 481 Military Equipment Use policy renewal
4. Bean Creek Road Rehabilitation: Contract Award
5. Public Works Building: Purchase Agreement
6. Acceptance of Sidewalk Easement
Due to timing (Public Hearings must be heard after 6:30 PM), Regular Item #1 was heard before the Public Hearings.
1. Public Hearing: Measure D Five-Year Plan
PWD Lamm presented this item and responded to comments and questions from Council.
Mayor Dilles opened the public hearing at 6:35 PM. Vice Mayor Johnson arrived at 6:35 PM.
Public comment was received from Scotts Valley resident, Les Wright. Mr. Wright requested clarification on how this 5-year plan relates to Item #3 on the regular agenda.
Mayor Dilles closed the public hearing at 6:37 PM.
M/S: Timms/Lind
To adopt Resolution No. 1923.6 approving the five-year program of projects to be funded with Measure D revenues.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
2. Public Hearing: SB1 Projects
PWD Lamm presented this item and responded to comments and questions from Council.
Mayor Dilles opened the public hearing at 6:43 PM, and no one from the public came
APPROVE CONSENT AGENDA WITH NO ALTERATIONS
CONSENT AGENDA
PUBLIC HEARINGS (to be heard after 6:30 PM)
DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568 City Council Meeting Minutes
Date: June 7, 2023
forward to comment on the SB1 projects.
Mayor Dilles closed the public hearing at 6:43 PM.
M/S: Lind/Timms
To adopt Resolution No. 1946.5 adopting the list of projects funded by SB1, the Road Repair and Accountability act of 2017.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
M/S: Timms/Lind
To approve regular agenda with no alterations.
Carried 4/0 (AYES: Dilles, Lind, Timm, Timms; ABSENT: Johnson) Due to timing (Public Hearings must be heard after 6:30 PM), Regular Item #1 was heard before the Public Hearings.
1. Public Meeting: Skypark Assessment District
PWD Lamm showed a PowerPoint presentation and detailed the history of the assessment district, planned work activities for the upcoming fiscal year, the projected revenues and expenses. PWD Lamm responded to questions and comments from Council.
Public comment was received from Gillian McGlaze, a resident of Skypark. Ms.
McGlaze expressed concern over the weed growth on the slope side of the fence. She also inquired about the $600 item categorized as utilities. She thanked the Council for recognizing that the Linear Park is an extension of Skypark and that the users are not just Skypark residents. She appreciates the City's financial contribution to the upkeep of the Linear Park.
2. Public Meeting: Pinewood Estates Assessment District PWD Lamm showed a PowerPoint presentation and detailed the history of the assessment district, planned work activities for the upcoming fiscal year, the projected revenues and expenses. PWD Lamm responded to questions from Council.
No one from the public provided comment during this public meeting.
3. Pavement Management Program Update
PWD Lamm introduced consultants Debaroti Ghosh and Mei-Hui Lee from NCE who gave a PowerPoint presentation. PWD Lamm and the consultants responded to questions and comments from Council. The Council recommended further discussion regarding bond revenue and evaluation of the other revenue strategies listed in the presentation.
Public Comment was received from Les Wright, a resident of Scotts Valley. Mr. Wright agreed that this is a great report from NCE and he encouraged Council and Staff not to
APPROVE REGULAR AGENDA WITH NO ALTERATIONS
REGULAR AGENDA
DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568 City Council Meeting Minutes
Date: June 7, 2023
wait five years to do it again. He also noted that the road near his residence is in very bad shape and most likely should be rated lower than it is. Finally, he wondered if the costs could be placed on the maintenance curve to reflect how fast the money would need to be spent to get the desired results. This could help a bonding discussion.
4. FY 2023-2024 Proposed Budget and Long-Range Financial Forecasts City Manager LaGoe and Administrative Services Director Hill presented the proposed budget and a walk-through of the new budget platform, OpenGov. They responded to questions and comments from Council and received the following direction: 1) Wait on the transfer of funds from the CIP, then re-evaluate later in the year; 2) Continue monthly payments on the UAL, rather than doing a lumpsum prepayment; and 3) Maintain in the budget the $50k for the community grant program.
Public comment was received from Cynthia Dzendzel, a Scotts Valley resident. Ms.
Dzendzel thanked Council and Staff for this information, and she commended the Council and Staff for their professionalism.
City Attorney Powell reported that the City Council will convene to closed session to discuss the item below and she noted that there will not be anything to report in the public session. The City Council convened to closed session at 9:25 PM.
1. Conference with legal counsel regarding existing litigation Legal Authority: Government Code Section 54956.9
Name of Case: Kathryn Grifo, et al, vs. City of Scotts Valley, et al. Santa Cruz Superior Court No. 22CV00874
Staff Present: City Manager, City Attorney
The City Council convened to open session at 9:36 PM.
Mayor Dilles indicated that there was no report from closed session.
The meeting adjourned at 9:36 PM.
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKE DURING CLOSED SESSION
ADJOURNMENT
DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568 City Council Meeting Minutes
Date: June 7, 2023
Approved: _____________________________
Jack Dilles, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
DocuSign Envelope ID: 416FDBB9-2F85-41CA-9B66-7A6D691D0568