AGENDA
Meeting of the
Scotts Valley City Council
In-Person and Remote Access
Date: September 6, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
City Council Chambers
1 Civic Center Drive
Scotts Valley, CA 95066
OR
Zoom Video Conference
https://us02web.zoom.us/j/83295730901
Agenda posted on 9-1-
2023 at City Hall, SV
Senior Center, SV Public
Works Building, and on the
Internet
at: www.scottsvalley.gov
ELECTED OFFICIALS CITY STAFF MEMBERS
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Stephanie Hill, Administrative Services
Director
Cathie Simonovich, City Clerk
MEETING NOTICE AND AGENDA PACKET MATERIALS
Notice regarding City Council Meetings:
The City Council meets regularly on the 1st and 3rd Wednesday of each month at 6:00 PM in the City Hall Council Chambers located at 1 Civic Center Drive, Scotts Valley, CA 95066, and via Zoom Webinar remote access.
Agenda and Agenda Packet Materials:
The City Council agenda and the complete agenda packet are available for review by 5:00 PM the Friday before the Wednesday meeting on the Internet at the City’s website:
www.scottsvalley.gov and in the lobby of City Hall at 1 Civic Center Drive, Scotts Valley, CA.
Pursuant to Government Code §54957.5, materials related to an agenda item, submitted after distribution of the agenda packet, are available for public inspection in the lobby of City Hall during normal business hours, Monday-Friday, 8am-12 pm and 1-5 pm. In accordance with AB 1344, such documents will be posted on the City’s website at www.scottsvalley.gov.
Public Participation:
The meeting will be available on Zoom and livestreamed to the City of Scotts Valley’s YouTube channel: https://www.youtube.com/channel/UCLNTBScelB4wTfidYHrocWA For those wishing to participate via Zoom you can join the following ways:
City Council Meeting Agenda Page 2
Date: September 6, 2023
Zoom Webinar meeting link: https://us02web.zoom.us/j/83295730901 Or dial one of these numbers: (669) 900-9128 or (669) 444-9171 Webinar ID: 832 9573 0901
Whether attendance is in-person or remote, you will be given opportunities to provide public comment at the appropriate times throughout the meeting. The time limit is up to 3 minutes for an individual, or 5 minutes for someone who is representing a group of three or more, at the discretion of the Mayor. Please note that this is not a question-and-answer time, but simply a time to provide comments to the Council. At the appropriate times during the meeting for public comment, on items not on the agenda, and on specific agenda items, the Mayor will announce that public comment will be accepted.
How to comment via in-person attendance:
Please proceed to the public comment podium when the Mayor opens the item for public comment.
How to comment via Zoom Webinar:
Use the webinar attendee option to “raise hand” when the Mayor opens the item for public comment. The Clerk will unmute you when it is your turn. If you have joined via Zoom phone call, dial *9 or your phone to “raise your hand”, and the Clerk will unmute you when it is your turn.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
SPECIAL SET MATTERS
1. Jacob's Heart & Childhood Cancer Awareness Month Proclamation
2. Suicide Prevention Awareness Month Proclamation
COMMITTEE REPORTS
Council members are appointed to committees which are either City committees or committees dealing with other jurisdictions. This portion of the agenda allows the committee member to present oral or written reports to the Council regarding their committee assignments. It also allows the Council to make comments and give the committee member direction, as required.
CITY MANAGER REPORT
City Council Meeting Agenda Page 3
Date: September 6, 2023
PUBLIC COMMENT TIME
This is the opportunity for individuals to make and/or submit written or oral comments to the Council on any items within the purview of the Council, which are NOT part of the Agenda. No action on the item may be taken, but the Council may request the matter be placed on a future agenda.
ALTERATIONS TO CONSENT AGENDA
Council can remove or add items to the Consent Agenda.
CONSENT AGENDA
The Consent Agenda is comprised of items which are intended to be non-controversial and are approved without discussion. Persons wishing to speak on any item may request the item be moved to the Regular Agenda by raising their hand to be recognized by the Mayor. An item will only be moved from the Consent Agenda to the Regular Agenda if a City Council Member requests it to be moved and a majority of the Council agrees.
1. Approve City Council minutes of 8-16-2023
2. Approve check registers for the period of 08-14-2023 through 08-30-2023
3. Sunridge Drive Drainage Improvement Project Award of Construction Contract
4. Wastewater Collection System Inspection and Monitoring Program – Rejection of All Bids Received
5. Update to the Parks and Recreation Commission Bylaws
6. Receive and file Investment Report for the Quarter Ended June 30, 2023
ALTERATIONS TO REGULAR AGENDA
Council can remove or add items to the Regular Agenda.
REGULAR AGENDA
Persons wishing to speak on any item may do so by raising their hand to be recognized by the Mayor.
1. Approve agreements related to the Town Center Site Environmental Clean Up
CONVENE TO CLOSED SESSION
CLOSED SESSION SUBJECT(S)
City Council Meeting Agenda Page 4
Date: September 6, 2023
1. Conference with legal counsel regarding real property negotiations Legal Authority: Government Code Section 54956.8
Location: APNS: 022-721-07, 022-721-08, 022-721-09 (Town Center) Staff Present: City Manager, City Attorney, Administrative Services Director
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKE DURING CLOSED SESSION
ADJOURNMENT
ADA NOTICE
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5600 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; or, Voice to TTY/VCO/HCO:
English 1-800-735-2922, Spanish 1-800-855-3000), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
City Council Meeting Agenda Page 5
Date: September 6, 2023
PROCEDURAL INFORMATION FOR THE PUBLIC
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
APPROVAL OF A RESOLUTION:
1. Move the Resolution number for approval.
2. Second the motion.
3. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
INTRODUCTION/ADOPTION OF AN ORDINANCE:
1. Move the Ordinance number for introduction (or adoption).
2. Move the Ordinance be introduced by title only and waive the reading of the text.
3. Read the Ordinance title.
4. Second the motion.
5. Vote by body, a roll call vote is not required.
THE FOLLOWING IS THE PROCEDURE COUNCIL SHOULD TAKE IN
PUBLIC COMMENT/PUBLIC HEARINGS:
Unless otherwise determined by the presiding officer of the meeting:
1. Three minutes allowed per individual to speak.
2. Five minutes allowed per individual representing a group of three or more. ❖❖❖❖❖❖❖❖
The City of Scotts Valley does not discriminate against persons with disabilities. The City Council Chambers is an accessible facility. If you wish to attend a City Council meeting and require assistance such as sign language, a translator, or other special assistance or devices in order to attend and participate at the meeting, please call the City Clerk's office at (831) 440-5602 five to seven days in advance of the meeting to make arrangements for assistance. If you require the agenda of a City Council meeting be available in an alternative format consistent with a specific disability, please call the City Clerk’s Office. The California State Relay Service (TTY/VCO/HCO to Voice: English 1-800-735-2929, Spanish 1-800-855-3000; Voice to TTY/VCO/HCO: English 1- 800-735-2922, Spanish 1-800-855-3000; or, from or to Speech-to-Speech, English & Spanish 1- 800-854-7787), provides Telecommunications Devices for the Deaf and Disabled and will provide a link between the TDD caller and users of telephone equipment.
CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Stephanie Hill, Administrative Services Director
Steve Jesberg, Interim Public Works Director
Steve Walpole, Police Chief
Scott Garner, Police Captain
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
COMMITTEE REPORTS
MINUTES
Meeting of the
Scotts Valley City Council
Date: August 16, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 08-11-2023 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works
(831) 440-5600 Zoom Video Conference Building, and on the https://us02web.zoom.us/j/83295730901 Internet
at www.scottsvalley.gov.
The City Council meeting was called to order at 6:04 PM.
CM Timm attended a meeting of the Association of Monterey Bay Area Governments (AMBAG) where they are looking at updating the growth forecast. AMBAG was approved as a member of the Rural Energy Network.
City Council Meeting Minutes
Date: August 16, 2023
CITY MANAGER REPORT
CM Johnson attended a meeting of the Regional Transportation Commission where they discussed a $4-$5 million consultant fee to conduct a feasibility study.
CM Timms attended a meeting of the Area Advisory Agency on Aging, and he reported that the Live Oak eviction notice is still standing but they are working on a proposal for an extension of the lease. CM Timms was elected as Vice Chair of the Area Advisory Agency on Aging committee.
CM Lind attended the Youth Action Network meeting, as the alternate for CM Timms, and reported that Capitola passed their Children's Bill of Rights. Capitola also reported on the funding and status of their various youth programs. The committee members discussed the state's proposal for cutting victim advocacy and a potential letter campaign to oppose this funding cut.
CM Lind attended a meeting of the Criminal Justice Council and both the Sheriff and Chief Walpole reported on the gun buyback program that will be held on September 16th at the Sheriff's office. They also heard an extensive report from the anti-crime taskforce.
CM Lind attended a special meeting of the Santa Cruz Metropolitan Transit District (METRO) where they approved the contracts for the bargaining units. Regarding recent news stories about harassment, CM Lind noted that there are security guards at all of the stations and any threatening behavior should be reported.
CM Lind attended a planning meeting for the Chamber of Commerce Art, Wine, and Beer Festival. The festival will take place this weekend, August 19-20. The artist booths sold out earlier than expected, and they will have 100 automobiles in the Cops N' Rodders show. There will also be local wineries and breweries, 17 food booths, and a Kids' Zone.
Mayor Dilles was asked to speak on the Santa Cruz Voice radio show regarding the Art, Wine, and Beer Festival. He was also asked to speak at a bridging ceremony, which is a scouting event recognizing individuals who are bridging from one level to another in the scouting organization.
OpenGov Financial System: The City is ready to go live in this new financial system.
This was a big lift and the staff have done an incredible job getting us to this point.
New Citizens Academy: The community will be able to apply for a new Citizens Academy for the inaugural cohort later this week. Selected citizens will be able to attend the 8-session series and learn about the different departments and services throughout the city.
City Council Meeting Minutes
Date: August 16, 2023
PUBLIC COMMENT TIME
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
General Plan Environmental Impact Report (EIR): The EIR for the General Plan is currently out for public comment.
Public Works Updates: The Granite Creek Sewage Pump Station is undergoing repairs, the Bean Creek Road construction project is wrapping up this week, and a leaky water valve will be repaired at the Skypark recreation building this Friday (water will be turned off and portable toilets will be available).
Fall Activity Guide: The Recreation Division is preparing to mail the fall activity guide to residents.
Police Officer Swearing In Ceremony: This morning the Police Department held a Swearing In Ceremony for new Officer, Seavana Patzke.
Annual State of the City Address: This annual event, hosted by the Senior Life Association, will be held on September 23rd at the Scotts Valley Performing Arts Center.
New Management Staff: City Manager LaGoe introduced two new members of the management team: Matt Spencer-Cooke, Maintenance Division Manager; and Allison Pfefferkorn, Recreation Division Manager.
David Alreck, a Scotts Valley resident, spoke regarding the Granite Creek overpass and Granite Creek/Scotts Valley Drive intersection. He would like to see a long-term, comprehensive, holistic approach to benefit pedestrians and cyclists.
Mayor Dilles welcomed the two new members of the Management Team.
CM Lind spoke regarding another successful event at the Scotts Valley Performing Arts Center.
Mayor Dilles announced that the next music at Skypark, hosted by the Kiwanis Club, will be on August 27th.
M/S: Lind/Timm
To approve the Consent Agenda with no alterations.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Approve City Council minutes of 08-02-2023
City Council Meeting Minutes
Date: August 16, 2023
ALTERATIONS TO REGULAR AGENDA
REGULAR AGENDA
2. Approve check registers dated 07-28-2023 and 08-03-2023
3. Response to Santa Cruz Civil Grand Jury Reports on Housing and Continuity
4. Amendment to the Senior Center Advisory Commission Bylaws
5. Side Letter to Memorandum of Understanding, Police Bargaining Units
6. Approve updated salary schedule for 3 positions
7. On-Call Paving and Asphalt Contract Award
M/S: Lind/Timms
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Letters of opposition to Senate Bill 423 and Assembly Bill 309 City Manager LaGoe gave background information on the two bills and detailed the reasons for opposing the bills.
M/S: Timm/Lind
To direct staff to send the two letters of opposition.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
2. Invitation to join the Santa Cruz County Subcommittee on Banning Plastic Filtered Tobacco Products
City Manager LaGoe explained the benefits of joining the subcommittee and appointing a Council Member to the subcommittee.
M/S: Timm/Lind
To join the subcommittee on banning plastic filtered tobacco products, and to appoint Council Member Timms to the subcommittee.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
3. Approval of a budget appropriation and award of contract to Anderson Pacific Engineering Construction, Inc. for City of Scotts Valley Shaftless Screw Conveyor, WWTP Project No. P23-008
Interim Public Works Director Steve Jesberg presented this item regarding the replacement of the conveyor belt in the wastewater dewatering process.
City Council Meeting Minutes
Date: August 16, 2023
ADJOURNMENT
M/S: Timms/Timm
To award an agreement to Anderson Pacific Engineering Construction, Inc, authorize the City Manager to execute the agreement in a form acceptable to the City Attorney, and approve the allocation of $58,000 from reserves in the Wastewater Capital Reserves to this project.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
4. Police Body & Fleet Camera Lease
Captain Scott Garner presented this item and outlined the reasons for replacing the current equipment.
M/S: Lind/Timms
To approve the purchase of the Body Worn Camera, Fleet Camera, And TASER systems for $360,666.60 spread over a five-year period.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
5. Future Council Agenda Items
CM Timms recommended a future agenda item to pass a Children's Bill of Rights for Scotts Valley youth. The majority of the Council supported this as a future agenda item.
The meeting adjourned at 7:17 PM.
Attest:
Cathie Simonovich, City Clerk
Approved:
Jack Dilles, Mayor
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
08/14/2023 17:25:07 Check Register GL050S-V08.19 COVERPAGE GL540R
Report Selection:
RUN GROUP... 081423 COMMENT... 08/14/2023 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-08142023-042 08/14/2023 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/14/2023 17:25:07 Check Register
GL540R-V08.19 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000182 A SIGN ASAP 127474 08/14/23 403.77
000041 ACC BUSINESS 127475 08/14/23 598.66
003342 ACCENT CLEAN & SWEEP INC 127476 08/14/23 2,739.00 005027 ACE PORTABLE SERVICES 127477 08/14/23 2,011.45
003597 ADAMS ASHBY GROUP, INC 127478 08/14/23 1,275.00
001405 AFLAC-FLEX ONE 127479 08/14/23 801.15
001219 ALHAMBRA 127480 08/14/23 252.80
003690 ALLIANT 127481 08/14/23 3,033.00
005035 AMAZON CAPITAL SERVICES 127482 08/14/23 2,074.75 000652 ANDERSON PACIFIC ENG INC 127483 08/14/23 59,004.91 000563 APPI 127484 08/14/23 981.92
.15974 ASSOCIATION OF ENVIRONME 127485 08/14/23 175.00
000097 AT&T 127486 08/14/23 8.82
000565 BANK OF NEW YORK MELLON/ 127487 08/14/23 7,085.00 003170 BOGARD CONSTRUCTION INC 127488 08/14/23 1,500.00 000021 BOWMAN & WILLIAMS 127489 08/14/23 8,166.00
000437 BRASS KEY LOCKSMITH 127490 08/14/23 9.84
.15973 BRENDA'S FACE PAINTING 127491 08/14/23 390.00
001566 BUSINESS WITH PLEASURE 127492 08/14/23 62.56
001017 C.W.E.A. 127493 08/14/23 413.00
003736 CA DEPT OF TRANSPORTATIO 127494 08/14/23 6,057.59 001633 CAL-WEST LIGHTING & SIGN 127495 08/14/23 2,802.09 .15978 CALIFORNIA RESERVE PEACE 127496 08/14/23 384.00
015008 CENTRAL HOME SUPPLY 127497 08/14/23 379.91
003887 CHEUNG/ATHENA 127498 08/14/23 375.00
003656 CIVICPLUS LLC 127499 08/14/23 7,137.27
002091 COMCAST 127500 08/14/23 167.82
002091 COMCAST 127501 08/14/23 202.82
003596 COPWARE,INC 127502 08/14/23 705.00
006015 CORTEZ/GABBY 127503 08/14/23 40.00
003374 CRIMINAL JUSTICE COUNCIL 127504 08/14/23 3,000.00 001537 DYNAMIC PRESS 127505 08/14/23 1,813.07
000191 EMPLOYMENT DEV. DEPT. 127506 08/14/23 804.00
005048 ENTERPRISE FM TRUST 127507 08/14/23 20,233.42
001597 ENVIRONMENTAL INNOVATION 127508 08/14/23 18,670.09 000202 FEDERAL EXPRESS 127509 08/14/23 382.12
003122 GOLDFARB LIPMAN ATTORNEY 127510 08/14/23 10,433.00 005024 GOOD CITY COMPANY 127511 08/14/23 2,353.75
004010 GOVERNMENTJOBS.COM, INC. 127512 08/14/23 9,683.94 004084 HANSON ASSOCIATES ASSET 127513 08/14/23 7,112.54 003551 HDL COREN & CONE 127514 08/14/23 695.00
003918 HERWIT ENGINEERING 127515 08/14/23 3,842.50
004024 K & D LANDSCAPING, INC. 127516 08/14/23 21,203.88 005005 KRUSEE/RANDALL 127517 08/14/23 266.48
001228 L & M FIRE PROTECTION 127518 08/14/23 6,720.00
001020 LEADERSHIP SANTA CRUZ CO 127519 08/14/23 1,400.00 .15977 LEXIPOL, LLC 127520 08/14/23 5,525.00
001673 LINCOLN FINANCIAL GROUP 127521 08/14/23 1,467.04
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/14/2023 17:25:07 Check Register
GL540R-V08.19 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
003403 MAR-KEN INTERNATIONAL PO 127522 08/14/23 665.00
.15976 MASON GEORGE MOTORCYCLES 127523 08/14/23 303.51
000218 MID VALLEY SUPPLY 127524 08/14/23 324.41
000083 MISSION UNIFORM SERVICE 127525 08/14/23 878.79
005075 MIWALL CORPORATION 127526 08/14/23 3,587.99
000494 MONTEREY BAY AIR 127527 08/14/23 10,733.68
000939 NATIONAL COMTEL NETWORK 127528 08/14/23 6.62
000323 NBS GOVERNMENT FINANCE G 127529 08/14/23 420.00
001872 NORTH CENTRAL LABORATORI 127530 08/14/23 362.60
005074 O'DELL ENGINEERING 127531 08/14/23 17,051.35
000098 PALACE BUSINESS SOLUTION 127532 08/14/23 1,157.64 003152 PETERSON POWER SYSTEMS, 127533 08/14/23 3,298.34 003912 PETTY CASH - AMANDA LONG 127534 08/14/23 150.00
000723 PIED PIPER INC./THE 127535 08/14/23 303.50
001615 PIONEER AMERICAS LLC 107 127536 08/14/23 10,314.29 001118 RUTHERFORD/JAYSON 127537 08/14/23 1,911.15
000201 SAFETY-KLEEN SYSTEMS, IN 127538 08/14/23 477.45
002087 SAN LORENZO VALLEY SCHOO 127539 08/14/23 390.00
000135 SAN LORENZO VALLEY WATER 127540 08/14/23 45.01
001823 SANTA CRUZ CO ENVIRONMEN 127541 08/14/23 928.00
001364 SANTA CRUZ COUNTY 127542 08/14/23 46,783.60
003367 SANTA CRUZ LIVE SCAN, IN 127543 08/14/23 90.00
000127 SANTA CRUZ SENTINEL 127544 08/14/23 790.40
000626 SANTA CRUZ/COUNTY OF 127545 08/14/23 1,095.24
000128 SCARBOROUGH LUMBER 127546 08/14/23 1,932.05
000133 SCOTTS VALLEY SPRINKLER 127547 08/14/23 447.18
005046 SECURE SOLUTIONS 127548 08/14/23 1,575.92
005038 SECURITY SHORING & 127549 08/14/23 234.00
000228 SOIL CONTROL LAB 127550 08/14/23 614.00
004054 ST.FRANCIS ELECTRIC 127551 08/14/23 4,950.00
003783 STATE WATER RESOURCES CO 127552 08/14/23 365.00
001113 STERICYCLE INC 127553 08/14/23 228.85
000143 SUMMIT UNIFORMS, LLC 127554 08/14/23 1,055.47
001560 TRITON CONSTRUCTION 127555 08/14/23 200.00
001366 U.S. BANCORP OFFICE 127556 08/14/23 1,300.62
004030 U.S. BANK CORPORATE 127557 08/14/23 13,914.14
005097 U.S. POSTAL SERVICE 127558 08/14/23 1,260.00
000151 VISION SERVICE PLAN 127559 08/14/23 1,017.45
003145 WAGE WORKS 127560 08/14/23 84.83
000443 WALPOLE/STEVE 127561 08/14/23 100.80
.15975 YVONNE MCCLISH 127562 08/14/23 543.00
GENERAL CHECKING ACCOUNT 356,735.84 ***
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/14/2023 17:25:07 Check Register
GL540R-V08.19 PAGE 3
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 356,735.84
RECORDS PRINTED - 000232
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/14/2023 17:25:07 Check Register
GL060S-V08.19 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 200,160.86
002 RECYCLING/ENVIRONMENTAL 6,639.17
004 RECREATION 6,844.27
009 PARKS & REC FACILITIES 17,051.35
010 WASTEWATER OPERATIONS 101,450.22
011 TERTIARY TREATMENT PLANT 2,577.55
012 WASTEWATER CAPITAL RESERVE 3,842.50
026 PENSION OBLIGATION BOND FUND 1,500.00
028 SENIOR CENTER 252.12
088 LIBRARY FACILITIES-MEAS "S" 1,500.00
090 SV DRIVE A REDEMPTION 2,050.00
112 DENTAL INS INTERNAL SERV 367.28
123 COMMUNITY FACILITY CENTER 221.72
150 GENERAL CAPITAL IMPROVEMENTS 9,069.35
155 TRANSPORTATION FUNDS-MEAS D 1,710.00
312 POLICE - BUDGET ACT OF 2016 1,499.45
TOTAL ALL FUNDS 356,735.84
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 356,735.84
TOTAL ALL BANKS 356,735.84
SCOTTS VALLEY ACCOUNTS PAYABLE CITY OF SCOTTS VALLEY
08/16/2023 11:29:42 Check Register GL050S-V08.19 COVERPAGE GL540R
Report Selection:
RUN GROUP... 081623 COMMENT... 08/16/2023 A/P
DATA-JE-ID DATA COMMENT
-------------- ------------------------
W-08162023-044 08/16/2023 A/P
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 Y S 6 066 10
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/16/2023 11:29:42 Check Register
GL540R-V08.19 PAGE 1
BANK VENDOR CHECK# DATE AMOUNT
BA GENERAL CHECKING ACCOUNT
000101 PACIFIC GAS & ELECTRIC C 127563 08/16/23 52,442.98 GENERAL CHECKING ACCOUNT 52,442.98 ***
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/16/2023 11:29:42 Check Register
GL540R-V08.19 PAGE 2
BANK VENDOR CHECK# DATE AMOUNT
REPORT TOTALS: 52,442.98
RECORDS PRINTED - 000009
SCOTTS VALLEY ACCOUNTS PAYABLE
CITY OF SCOTTS VALLEY
08/16/2023 11:29:42 Check Register
GL060S-V08.19 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
001 GENERAL 10,276.57
004 RECREATION 124.37
010 WASTEWATER OPERATIONS 40,931.61
028 SENIOR CENTER 672.92
050 PINEWOOD EST LNDSCP MAINT DT 9.86
077 SKYPARK MAINT ASSESS DIST 19.72
123 COMMUNITY FACILITY CENTER 407.93
TOTAL ALL FUNDS 52,442.98
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BA GENERAL CHECKING ACCOUNT 52,442.98
TOTAL ALL BANKS 52,442.98
apadatecr2 City of Scotts Valley along 08/30/2023 14:51 Page 1 A/P Check Register Checks from 08/21/2023 to 08/30/2023
Check Check Vendor Name Net Check Check CheckNumber Date Amount Status Type Cash Account: 999-10100-000-000-000000
130001 08/24/23 COMCAST 323.27 O Regular
130002 08/24/23 COMCAST 1,050.55 O Regular130003 08/24/23 SANTA CRUZ COUNTY CONFERENCE 26,223.91 O Regular130004 08/24/23 SCOTTS VALLEY UNIFIED SCHOOL 157,000.00 O Regularapadatecr2 City of Scotts Valley along 08/30/2023 14:51 Page 1 A/P Check Register Checks from 08/21/2023 to 08/30/2023
4 Checks total: 184,597.730 ACH total:0 EFTPS total:0 Wire transfer total:0 Payment Manager total:4 GRAND TOTALS 184,597.73
AGENDA ITEM 3.
DATE: 9/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 9/6/2023
TO: Honorable Mayor and City Council
FROM: Steve Jesberg, Interim Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Sunridge Drive Drainage Improvement Project Award of Construction Contract
SUMMARY OF ISSUE
On August 25, 2023 the City received two bids for the Sunridge Drive Drainage Improvement Project. The lowest responsive and responsible bid was received by Lamassu Utility Services, Inc., from Loomis CA, with a bid in the amount of $202,778.24. The engineer’s estimate for the work was $300,390. Lamassu is an underground company that focuses on pipeline rehabilitation and replacement, utility locating and inspections, and other construction services. They have been a licensed contractor since 2016.
This project will replace a failing culvert system under Sunridge Drive that consists of three 24-inch culverts, replacing them with two 36-inch culverts. The culvert system carries flows from a portion of Highway 17 and Green Hill Road east of Highway 17 under Sunridge Drive to a small creek which leads to Carbonera Creek.
The goal is to complete the replacement of the culverts prior to the upcoming winter. A summary of the bids is attached.
FISCAL IMPACT
The approved Capital Improvement fund budget for the work includes funding of $361,465. The funding source is the General Fund. The proposed budget for constructions is as follows:
Construction Contract $202,778.24
Contingencies 25% $ 40,500.00
Total $243,278.24
The higher than usual contingency request is because unexpected conditions may be encountered due to the nature of the existing creek and difficulty in keeping the roadway open to residents. Any funds remaining in the project budget following completion of the project will be available for funding other projects in the future.
AGENDA ITEM 3.
DATE: 9/6/2023
STAFF RECOMMENDATION
It is recommended that Council consider and approve awarding of a contract to Lamassu Utility Services, Inc. in the amount of $202,778.24 for construction of the Sunridge Drive Drainage Improvements and authorize the City Manager to enter into a contract with Lamassu Utility Services, Inc. for the Sunridge Drive Drainage Improvements in a form acceptable to the City Attorney.
TABLE OF CONTENTS
1. Bid Summary
Opening 25-Aug-23
Item No. Item Description Units Unit
Price Quantity Total Unit Price Total Unit Price Total
1 MOBILIZATION LS $ 20,000.00 1 $ 20,000.00 $ 23,086.35 $ 23,086.35 $ 32,000.00 $ 32,000.00 2 CLEARING AND GRUBBING LS $ 10,000.00 1 $ 10,000.00 $ 8,168.73 $ 8,168.73 $ 14,000.00 $ 14,000.00 3 DEWATERING LS $ 10,000.00 1 $ 10,000.00 $ 16,772.95 $ 16,772.95 $ 18,000.00 $ 18,000.00 4 EARTHWORK CY $ 1,000.00 24 $ 24,000.00 $ 1,052.56 $ 25,261.44 $ 545.00 $ 13,080.00 5 REMOVAL (E) CULVERT LS $ 10,000.00 1 $ 10,000.00 $ 7,822.98 $ 7,822.98 $ 62,000.00 $ 62,000.00 6 DOUBLE 36" CMP CULVERT LS $ 70,000.00 1 $ 70,000.00 $ 26,556.13 $ 26,556.13 $ 55,000.00 $ 55,000.00 7 HEADWALLS CY $ 3,800.00 26 $ 98,800.00 $ 1,862.64 $ 48,428.64 $ 7,500.00 $ 195,000.00 8 ROCK SLOPE PROTECTION (RIP RAP) CY $ 600.00 16 $ 9,600.00 $ 555.85 $ 8,893.60 $ 640.00 $ 10,240.00 9 GRAVEL FILTER TON $ 320.00 22 $ 7,040.00 $ 336.06 $ 7,393.32 $ 440.00 $ 9,680.00 10 REMOVE AND REPLACE AC PAVEMENT SF $ 30.00 1,175 $ 35,250.00 $ 15.55 $ 18,271.25 $ 25.00 $ 29,375.00 11 AC BERM LF $ 50.00 14 $ 700.00 $ 445.75 $ 6,240.50 $ 130.00 $ 1,820.00 12 EROSION CONTROL LS $ 5,000.00 1 $ 5,000.00 $ 5,882.35 $ 5,882.35 $ 3,500.00 $ 3,500.00 $ 300,390.00 $ 202,778.24 $ 443,695.00
CEAU Co.
ENGINEER'S ESTIMATE OF CONSTRUCTION COSTS Date: 2/28/2022 BOWMAN & WILLIAMS JOB.
NO. 25471.78
Repair
TOTAL
Engineer's Estimate Lamassu Utility Services, Inc.
AGENDA ITEM 4.
DATE: 9/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 9/6/2023
TO: Honorable Mayor and City Council
FROM: Steve Jesberg, Interim Public Works Director
APPROVED: Mali LaGoe, City Manager
SUBJECT: Wastewater Collection System Inspection and Monitoring Program – Rejection of All Bids Received
SUMMARY OF ISSUE
On August 3, 2023 the City received two bids for the Wastewater Collection System Inspection and Monitoring Programs. The two bids are summarized below.
American Pipeline Solutions $203,480
Nor-Cal Pipeline Services $209,560
A summary of the bids is attached.
The purpose of the project was to inspect 270,000 lineal feet of sanitary sewer mains in the city over the next three to five years. The bid pricing was based on a representative quantity of pipeline to be inspected for bid comparison purposes only. The actual amount of pipeline inspected would vary year to year depending on budget availability. Although American Pipeline was the lower bidder based on the quantities in the RFP, if those quantities are reduced by approximately 20%, Nor-Cal Pipeline becomes the lower bid. This issue results from differences in the fixed costs (mobilization, traffic control, and stormwater compliance) of the bid items. The budget allocations anticipated for this work is likely to vary greatly over the life of the contract.
Based on a thorough evaluation of the bids and wastewater budget, staff believes it would be appropriate to reject both bids and re-bid the project or seek options through Statewide contract pricing that the City can utilize. Staff is currently exploring these options and will be recommending a path forward for this work.
FISCAL IMPACT
The budgeted funding for this work is included in the Wastewater Capital Improvement Fund. This fund has the following allocations:
AGENDA ITEM 4.
DATE: 9/6/2023
Fiscal
Year
Budget
2023/24 $200,000
2024/25 $100,000
2025/26 $100,000
2026/27 $100,000
Total $500,000
STAFF RECOMMENDATION
It is recommended that Council consider and reject all bids received for the Wastewater Collection System Inspection and Monitoring Program and direct staff to proceed with preparing a new bid package and investigate Statewide pricing options.
TABLE OF CONTENTS
1. Bid Summary
Wastewater Collection System Inspection and Monitoring Program Bid Summary Bid Opening 3-Aug-23
Item No. Description
Approx.
Quantity Unit Unit Price Amount Unit Price Amount
1 Mobilization and Demobilization 1 LS $ 61,000 $ 61,000 $ 15,400 $ 15,400 2 Storm Water Compliance 1 LS $ 10,000 $ 10,000 $ 5,000 $ 5,000 3 Traffic Control 1 LS $ 48,600 $ 48,600 $ 55,000 $ 55,000 4 6-8” Sanitary Sewer Light Cleaning and CCTV
Inspection 40,000 LF $ 1.59 $ 63,600 $ 2.58 $ 103,200
5 10-12” Sanitary Sewer Light Cleaning and CCTV
Inspection 12,000 LF $ 1.69 $ 20,280 $ 2.58 $ 30,960
TOTAL $ 203,480 $ 209,560
American Pipeline
Solutions Nor-Cal Pipeline Services
AGENDA ITEM 5.
DATE: 9/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 9/6/2023
TO: Honorable Mayor and City Council
FROM: Allison Pfefferkorn, Recreation Division Manager
APPROVED: Mali LaGoe, City Manager
SUBJECT: Update to the Parks and Recreation Commission Bylaws
SUMMARY OF ISSUE
The Parks and Recreation Commission Bylaws dictate how the Commission operates.
Pursuant to Article VII, Section 2, the Commission unanimously voted to recommend the following amendment to the bylaws at their August 17, 2023 regular meeting.
The proposed change is as follows: The Bylaws dictate that the Commission meets monthly on the third Thursday of each month at 6:00 PM. Staff and the Commission recommend amending this section to schedule meetings every two months, rather than every month. This change would allow staff and board members to focus on committee work or special projects rather than preparing for meetings each month. A special meeting could still be called if needed between regularly scheduled commission meetings (Article III, Section 1).
Additionally, minor amendments to language are necessary to align with current practice regarding the term of office for the Commissioners. Changes are shown in redline format on the attachment.
FISCAL IMPACT
There is no fiscal impact related to amending the bylaws as recommended.
STAFF RECOMMENDATION
Approve Resolution Number 1480.3 amending the Parks and Recreation Commission Bylaws as drafted.
TABLE OF CONTENTS
1. Resolution No. 1480.3 PandR Commission bylaw amendment
2. Resolution 1480.3 Exhibit A
RESOLUTION NO. 1480.3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SCOTTS VALLEY
AMENDING THE PARKS AND RECREATION COMMISSION BYLAWS
WHEREAS, by Resolution No. 1480, the City of Scotts Valley adopted bylaws for the Parks and Recreation Commission; and
WHEREAS, by Resolution No. 1480.1 and Resolution 1480.2, the bylaws were amended; and
WHEREAS, on August 17, 2023, the Parks and Recreation Commission unanimously approved the proposed amendments to the meeting frequency for recommendation to the City Council. Additionally, minor amendments to language are necessary to align with current practice; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Scotts Valley does hereby amend the bylaws attached and incorporated hereto as Exhibit A.
The above and foregoing resolution was duly and regularly adopted by the City Council of the City of Scotts Valley at a regular meeting held on the 6th day of September, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved: ____________________________
Jack Dilles, Mayor
Attest: ___________________________
Cathie Simonovich, City Clerk
EXHIBIT “A”
SCOTTS VALLEY
PARKS AND RECREATION COMMISSION
BYLAWS
ARTICLE I. ORGANIZATION AND MEMBERSHIP
Section 1. In accordance with Section 2.20.010, the Scotts Valley Parks and Recreation Commission is hereby created for the purpose of acting as an advisory agency to the Council of the City on matters concerning parks, open space, recreation, arts, cultural activities, or services, insofar as they may relate to recreation, and such other activities or things as may be directed from time to time by the Council of the City. The commission shall consist of five members to be appointed by the Council of the City. Each member shall serve for a term as appointed by the City Council and shall assume duties when directed by the City Council. Members shall serve four-year terms. There shall also be appointed as ex-officio non-voting member of the commission, one person to be appointed by the president of the Scotts Valley School District Board. All members of the commission shall serve at the pleasure of the council and any member may be dismissed by the council at any time.
ARTICLE II. SELECTION OF OFFICERS
Section 1. As soon as practical, following the first day of November of each year, chairperson and vice-chairperson shall be appointed by the commission from amongst its members.
A. CHAIRPERSON: The chairperson shall be selected by a majority vote of the members. The chairperson shall preside at all regular meetings and shall call all special meetings. He/she shall decide on all points of order and procedure during the meeting and his/her decision shall be final unless overruled by a vote of the commission. He/she shall represent the commission before the council whenever the chairperson, the commission, or the council considers it necessary.
B. VICE-CHAIRPERSON: The vice-chairperson shall be selected by a majority vote of the members. He/she shall assume all duties of the chairperson in the absence or the disability of the chairperson.
C. SECRETARY: The city manager shall designate a city employee to act as secretary who shall keep a record of commission proceedings and transactions.
D. ACTING CHAIRPERSON: In case of absence of both the chairperson and the vice-chairperson from any meeting, an acting chairperson shall be elected from amongst the members present to serve only during the absence of the chairperson and vice-chairperson.
ARTICLE III. MEETINGS
Section 1. MEETINGS OF THE PARKS AND RECREATION COMMISSION:
The Parks and Recreation Commission shall hold meetings as follows:
A. Open Meetings: All regular and special meetings of the commission shall be open meetings to which the public and the press shall be admitted.
B. Regular Meetings: Regular meetings of the commission shall be held by-monthly on the third Thursday of February, April, June, August, October, and December each month and shall begin at 6:00 pm at the Scotts Valley City Hall Council ChambersParks & Recreation Division offices at Skypark, or another place specified at the previous regular meeting place.
C. Special Meetings: A special meeting may be called by the chairperson of the commission or by vote of the commission. Notice of such special meetings shall be given as required by law; and the purpose of or the business to be transacted during such special meeting shall be stated in the notice.
D. Quorum: A quorum shall consist of three members of the commission.
E. Absence of a Quorum: In the absence of a quorum at any meeting, such meeting shall be adjourned to the next regular meeting date by any member present. No meeting may be declared adjourned for lack of a quorum, however, until a 15 minute period after the scheduled time of the meeting has elapsed.
ARTICLE IV. COMMITTEES
Section 1. All standing or special committees of the commission which may be necessary to carry out the functions or purposes of the commission shall be established by the chairperson or by vote of the majority of the commission. Such committees may include, but not be restricted to, members of the commission. The chairperson of the Parks and
Recreation Commission shall make all committee assignments and appoint the chairperson of each committee. A verbal or written report may be made at any meeting of the commission by the chairperson or member of a committee on the subject under consideration by such committee.
ARTICLE V. VOTING
Section 1. All questions shall be resolved by a majority vote of the members present. The vote shall be taken by a roll call vote, voice vote, by the raising of hands, or by any other manner calculated to ensure an accurate determination of the vote, provided that at the request of any member, the vote shall be taken by a roll call vote.
ARTICLE VI. PARLIAMENTARY PROCEDURES
Section 1. RULES OF ORDER: Roberts Rules of Order, revised, will govern procedures of the Parks and Recreation Commission meetings.
ARTICLE VII. AMENDMENTS
Section 1. ADOPTION: Immediately upon a favorable vote of the commission, these bylaws shall be in full force and effect; any and all provisions of previously adopted bylaws, policies, or procedures which may be totally or partially in conflict herewith, are hereby repealed.
Section 2. EFFECT: These bylaws shall not be considered or construed as superseding any ordinance or direction of the City Council of the city of Scotts Valley, nor shall they preclude the preparation and adoption of further procedural manuals and policies by which the commission may direct its activities. Bylaws shall not be effective unless and until they are first approved by resolution of the city council.
AGENDA ITEM 6.
DATE: 9/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 9/6/2023
TO: Honorable Mayor and City Council
FROM: Selina Andrews, Finance Manager
APPROVED: Mali LaGoe, City Manager
SUBJECT: Receive and file Investment Report for the Quarter Ended June 30, 2023
SUMMARY OF ISSUE
Attached is the portfolio performance status report for the City and Supplemental Law Enforcement Fund ("SLESF") investment report for the quarter ended June 30, 2023.
This information is for review only. No action is required by the Council.
The City’s investment report submitted herein complies with the City’s investment policy and evidences that there is adequate cash flow to meet the City’s needs for the next six months. While the City traditionally places excess operating portfolio funds in LAIF, this quarter the City initiated allocations to the California Asset Management Program (“CAMP”). CAMP is a California Joint Powers Authority (“JPA”) established in 1989.
Investments offered through the Cash Reserve Portfolio (the “Pool” or the “CAMP Pool”) and CAMP Term are permitted for all local agencies under California Government Code Section 53601(p). CAMP is directed by a board of trustees, which is made up of experienced local government finance directors and treasurers.
The SLESF investment report reflects the latest information available concerning how these monies provided by the State of California for front line police services were invested as of June 30, 2023.
Additional information on the Pooled Money Investment Account (PMIA) and Local Agency Investment Fund (LAIF) are provided from the State Treasurer’s site.
FISCAL IMPACT
There is no fiscal impact of receiving and filing the report.
STAFF RECOMMENDATION
Receive and file an Investment Report for the Quarter Ended June 30, 2023.
TABLE OF CONTENTS
1. 4Q 2022-23 Investment Report
AGENDA ITEM 6.
DATE: 9/6/2023
City of Scotts Valley
Quarterly Investment Report
June 30, 2023
TRUSTEE TYPE OF INVESTMENT ISSUER MATURITY DATE FACE VALUE COST MARKET VALUE VALUATION YIELD General Pooled Investments
State of California Local Agency Investment Fund (LAIF) State of California Demand - 1 day 22,752,741 $ 22,752,741 $ 22,407,548 $ * LAIF 2.740%Board of Trustees California Asset Management Program (CAMP) CAMP Demand - 1 day 5,022,267 $ 5,022,267 $ 5,022,267 $ CAMP 5.240% Weighted Average Rate for General Pooled Investments 3.192% Investments of Bond Proceeds
Bank of New York Mellon US Treasury Notes Bank of New York Mellon Demand - 1 day 364 $ 364 $ 364 $ Bank of New York 4.800%Bank of New York Mellon US Treasury Notes Bank of New York Mellon Demand - 1 day 357,050 $ 357,050 $ 357,050 $ Bank of New York 4.574% **Bank of New York Mellon US Treasury Notes Bank of New York Mellon Demand - 1 day 19,582 $ 19,582 $ 19,582 $ Bank of New York 0.000%* Interest is paid at maturity. Market Value based on latest factor of 0.984828499 provided by LAIF on 6/30/2023, which has been applied to face value.** Weighted average for all accounts. 82%
18%
City's Investment Portfolio Allocation
Local Agency Investment Fund (LAIF) California Asset Management Program (CAMP)
Supplemental Law Enforcement Fund (SLESF)
Quarterly Investment Report
June 30, 2023
FACE VALUE TRUSTEE/INVESTMENT TYPE YIELD
$ 174,532 177,221 $ * California Local Agency Investment Fund (LAIF) 2.740%$ 174,532 177,221 $ * Interest is paid at maturity. Market Value includes accrued interest.
MARKET VALUE
July 3.305**
June 3.167
May 2.993
April 2.870
March 2.831
February 2.624
LAIF Apportionment Rate(2): 3.15
LAIF Earnings Ratio(2): 0.00008636172883763
LAIF Administrative Cost(1)*: 0.06
PMIA Average Life(1): 260
LAIF Fair Value Factor(1): 0.984828499
PMIA Daily(1): 3.26
PMIA Quarter to Date(1): 3.01
Treasuries
61.23%
Agencies
23.10%
Certificates of
Deposit/Bank Notes
7.81%
Time
Deposits
3.00%
Commercial
Paper
4.41%
Corporate
Bonds
0.25%
Loans
0.20%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year. ** Revised
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 08/16/23
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 06/30/23
Chart does not include $2,786,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
07/31/23
$173.5 billion
MONTHLY PERFORMANCE
Pooled Money Investment Account
June 2023
12 Months
HIGH LOW
Average Life (days) 260 258 308 258
Certificates of Deposit & Bank Notes 7.51% 6.96% 7.51% 5.59% Commercial Paper 4.33% 4.87% 5.02% 3.85%
Treasuries 63.08% 64.47% 68.57% 63.08%
MARKET VALUE (%) of BOOK VALUE
Sep-2021 100.0595 Sep-2022 98.4022
Dec-2021 99.8216 Dec-2022 98.6926
Mar-2022 98.9582 Mar-2023 99.3005
Jun-2022 98.8902 Jun-2023 99.2503
6/30/2023 5/31/2023
Percentages may not total 100%, due to rounding.
97.5 98.0
98.5 99.0
99.5 100.0
100.5
101.0
101.5
102.0
102.5
103.0
103.5
12/21 3/22 6/22 9/22 12/22 3/23 6/23
Market Value (%) of Book Value
PMIA MARKET VALUATION
PMIA
Market Value
BV=100
Treasuries
63.08%
Agencies
21.77%
Certificates of
Deposit / Bank
Notes
7.51%
Time Deposits
2.85%
Commercial
Paper
4.33%
Corporate
Bonds
Loans 0.26%
0.20%
PMIA Portfolio Composition - 06/30/2023
$178.4 billion
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
6/20189/2018
12/2018
3/20196/20199/2019
12/2019
3/20206/20209/2020
12/2020
3/20216/20219/2021
12/2021
3/20226/20229/2022
12/2022
3/20236/2023
Average Monthly Yield Comparison - 06/2018 through 06/2023 PMIA
S&P GIP
Fed Funds
June Yields
PMIA 3.167%
S&P GIP 5.240%
Fed Funds 5.070%
AGENDA ITEM 1.
DATE: 9/6/2023
City of Scotts Valley
CITY COUNCIL STAFF REPORT
DATE: 9/6/2023
TO: Honorable Mayor and City Council
FROM: Mali LaGoe, City Manager
APPROVED:
SUBJECT: Approve agreements related to the Town Center Site Environmental Clean Up
SUMMARY OF ISSUE
In 2021, the City of Scotts Valley and the City of Santa Cruz entered into parallel agreements with Weber Hayes and Associates, an environmental testing and remediation firm, to fully characterize the surface level contamination on our collectively adjoining parcels known as the Town Center Core. In the last two years, through extensive testing, Weber Hayes has completed the site characterization, submitted reports detailing their findings to the Santa Cruz County Department of Environmental Health, obtained approval to develop a remediation plan, completed the remediation plan and is ready to commence the remediation work. This scope of work fully addresses the surface level environmental contamination which has, among other challenges, prevented the development of the City's Town Center.
The City of Scotts Valley and the City of Santa Cruz are now poised to extend this collaborative effort to complete the final step in the removal of the contaminated soil and receipt of a No Further Action Letter from County Environmental Health, clearing the contamination issue from the collective properties. The remediation cost associated with the Scotts Valley's parcels is estimated at $74,820. The remediation cost associated with the Santa Cruz owned parcels is $234,813. The breakdown of these estimates are attached to this report. There is some economy of scale in completing the work at the same time. Further, it is in the City of Scotts Valley's best interest to see all parcels cleaned and cleared for development to facilitate progress toward the Town Center.
There are two agreements associated with this item for the Council's consideration. First, an agreement between Scotts Valley and Weber Hayes to complete the environmental remediation on the City's property. The second agreement, between Scotts Valley and Santa Cruz, allows for Scotts Valley to fund the clean up on Santa Cruz's parcels, with Scotts Valley's cost to be deducted from a future purchase of these parcels or to be refunded by Santa Cruz if a purchase doesn't occur. If these agreements are approved by both Scotts Valley and equivalent agreements by Santa Cruz, the remediation work can occur before the wet season arrives this year, which is the preferred outcome.
AGENDA ITEM 1.
DATE: 9/6/2023
FISCAL IMPACT
The total cost for environmental clean up is estimated at $309,633, of which $234,813 would be credited back to the City in a future purchase agreement for the Santa Cruz owned parcels.
STAFF RECOMMENDATION
It is recommended to authorize the City Manager to enter into an agreement with Weber Hayes to remediate the environmental contamination at the City-owned Town Center parcels, in a form approved by the City Attorney.
It is further recommended to authorize the City Manager to enter into the Remediation Agreement with the City of Santa Cruz to fund the remediation of environmental contamination on the Town Center parcels owned by Santa Cruz in the amount of $234,813.
TABLE OF CONTENTS
1. 2023-08 Rem Ex - Scotts Valley -5% contingency (002)
2. 2023-08 Rem Ex - Santa Cruz -5% contingency
3. Remediation Agreement SV-SC
Remedial Soils Excavation & Off-Site Soil Disposal, Backfilling and Reporting. Also includes Case Closure and Land Use Covenant Documentation Preparation.
City of Scotts Valley Owned Parcels - Former Skypark Airport, Scotts Valley, CA Labor: Remedial Excavation Plan Preparation / Regulatory Correspondence Senior Geologist - Technical Review / Regulatory Correspondence hr. $150 10 $1,500 Project Geologist - Project Management / Report Preparation hr. $130 15 $1,950 Staff Geologist - Report Preparation hr. $105 20 $2,100 Administrative Assistant - Drafting / Support hr. $65 5 $325 Labor Subtotal: $5,875
Task 1 Estimated Total: $5,875
Notes / Assumptions:
1 Assume total volume for remedial excavation & off-site disposal to be 67 cubic yards or 94 tons (use 1.4 ton per yard conversion) 2 Assume 5 days for soil removal, off-hauling and excavation backfilling 3 4 Contractor will import and backfill excavations areas with quarry fines and Class II bass rock sourced from Felton Quarry Labor: Fieldwork Planning, Landfill Coordination, Fieldwork Documentation, Project Management, & Completion Reporting Senior Geologist - Fieldwork Planning / Fieldwork / Project Management / Summary Reporting Support hr. $150 30 $4,500 Project Geologist - Fieldwork Planning / Fieldwork / Project Management / Summary Reporting Support hr. $130 40 $5,200 Staff Geologist - Excavation Fieldwork Coordination / Documentation hr. $105 50 $5,250 Truck, GPS unit, Disposable Equipment lump $1,800 1 $1,800 Labor & Equipment Subtotal: $16,750
Subcontractors :
Excavation & Soil Load-Out to Designated Landfill, and Soil Import/Backfilling Haz Certified Excavation Contractor - Excavator, Loader, Water Truck, Laborers, Temp. Fence, Rumble Plates (includes mob/demob) lump $30,200 1 $30,200 Grading Permit Fees (per parcel) ea. $2,655 2 $5,310
Dust Monitor Rental (x 3 units) - 2 week rental lump $1,925 1 $1,925 Subcontractors Subtotal: $37,435
Task 2A Estimated Total: $54,185
NUMBER
OF UNITS
Other
Prepared by Weber, Hayes & Associates - August 2023
Grading permit fees are estimated and final requirements will be assessed by the City of Scotts Valley following submittal of an application Task 1: Remedial Excavation Plan Preparation (Environmental Site Management, Safety, and Dust Monitoring Plan) / Permit Procurement Cost Estimate:
Task 2A: Remedial Excavation, Off-Site Soil Disposal, Backfilling & Excavation Completion Reporting ITEM
COST
ITEM
TOTAL ITEM / DESCRIPTION UNIT UNITCOST
1 of 2 Weber, Hayes and Associates
Remedial Soils Excavation & Off-Site Soil Disposal, Backfilling and Reporting. Also includes Case Closure and Land Use Covenant Documentation Preparation.
City of Scotts Valley Owned Parcels - Former Skypark Airport, Scotts Valley, CA NUMBER
OF UNITS
Prepared by Weber, Hayes & Associates - August 2023
Task 1: Remedial Excavation Plan Preparation (Environmental Site Management, Safety, and Dust Monitoring Plan) / Permit Procurement Cost Estimate:
ITEM
COST
ITEM
TOTAL ITEM / DESCRIPTION UNIT UNITCOST
Task 2B: Soil Off-Hauling / Disposal
Notes / Assumptions:
1 2
3 4
Subcontractors :
Transport and Disposal Estimates on a per ton basis:
Class II Landfill Disposal (Waste Management - Kirby Canyon Landfill): ton $57 94 $5,358 Transport & Disposal Subtotal: $5,358
Fill Material Import Estimates on a per ton basis:
Quarry Fines Import (Felton Quarry): ton $23 75 $1,725
Class II Base Rock Import (Felton Quarry): ton $29 26 $754 Fill Import Subtotal: $2,479
Task 2B Estimated Total: $7,837
Labor: Document Preparation / Regulatory Correspondence Senior Geologist - Technical Review / Regulatory Correspondence hr. $150 5 $750 Project Geologist - Project Management / Document Preparation hr. $130 10 $1,300 Staff Geologist - Document Preparation hr. $105 10 $1,050 Administrative Assistant - Drafting / Support hr. $65 4 $260 Labor Subtotal: $3,360
Task 3 Estimated Total: $3,360
$71,257
Transport and disposal rates for Non-Haz Waste at Kirby Canyon Class II Landfill based on 3-hour truck loops, 18 ton minimum loads - total volume assumed to be 67 cubic yards or 94 tons (1.4 tons per yard conversion) Non-Hazardous Soil Acceptance at Kirby Canyon Landfill, Morgan Hill Task 3: Case Closure / Land Use Covenant Support
Clean fill material will be sourced from Felton Quarry (fines and Class II base rock). Assume 1 hour truck loops at 18 tons per load. Assume 1.4 tons/yard conversion for fines and 2 tons/yard conversion for bask rock Each excavation will be competed, however engineered compaction and testing not included.
Include 10% Contingency $3,563
Estimated Total Budget $74,820
Estimated Total Cost (Tasks 1, 2A, 2B & 3):
2 of 2 Weber, Hayes and Associates
Remedial Soils Excavation & Off-Site Soil Disposal, Backfilling and Reporting. Also includes Case Closure and Land Use Covenant Documentation Preparation.
City of Santa Cruz Owned Parcels - Former Skypark Airport, Scotts Valley, CA Labor: Remedial Excavation Plan Preparation / Regulatory Correspondence / Permit Procurement Senior Geologist - Technical Review / Regulatory Correspondence hr. $150 10 $1,500 Project Geologist - Project Management / Report Preparation hr. $130 15 $1,950 Staff Geologist - Report Preparation hr. $105 20 $2,100 Administrative Assistant - Drafting / Support hr. $65 5 $325 Labor Subtotal: $5,875
Task 1 Estimated Total: $5,875
Notes / Assumptions:
1 Assume total volume for remedial excavation & off-site disposal to be 642 cubic yards or 899 tons (use 1.4 ton per yard conversion) 2 Assume 11 days for soil removal, off-hauling and excavation backfilling 3 Grading permit fees are estimated and final requirements will be assessed by the City of Scotts Valley following submittal of an application 4 Contractor will import and backfill excavations areas with quarry fines and Class II base rock sourced from Felton Quarry Labor: Fieldwork Planning, Landfill Coordination, Fieldwork Documentation, Project Management, & Completion Reporting Senior Geologist - Fieldwork Planning / Fieldwork / Project Management / Summary Reporting Support hr. $150 45 $6,750 Project Geologist - Fieldwork Planning / Fieldwork / Project Management / Summary Reporting Support hr. $130 70 $9,100 Staff Geologist - Excavation Fieldwork Coordination / Documentation hr. $105 90 $9,450 Truck, GPS unit, Disposable Equipment lump $1,800 1 $1,800 Labor & Equipment Subtotal: $27,100
Subcontractors :
Excavation & Soil Load-Out to Designated Landfill, and Soil Import/Backfilling Haz Certified Excavation Contractor - Mob / Demob lump $4,059 1 $4,059 Haz Certified Excavation Contractor - Excavator, Loader, Water Truck, Laborers, Temp. Fence, Rumble Plates lump $91,110 1 $91,110 Grading Permit Fees (per parcel) ea. $2,655 2 $5,310
Dust Monitor Rental (x 3 units) - 2 week rental lump $3,850 1 $3,850 Subcontractors Subtotal: $99,019
Task 2A Estimated Total: $126,119
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Task 2A: Remedial Excavation, Off-Site Soil Disposal, Backfilling & Excavation Completion Reporting ITEM
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TOTAL ITEM / DESCRIPTION
Prepared by Weber, Hayes & Associates - August 2023
Task 1: Remedial Excavation Plan Preparation (Environmental Site Management, Safety, and Dust Monitoring Plan) / Permit Procurement 1 of 2 Weber, Hayes and Associates
Remedial Soils Excavation & Off-Site Soil Disposal, Backfilling and Reporting. Also includes Case Closure and Land Use Covenant Documentation Preparation.
City of Santa Cruz Owned Parcels - Former Skypark Airport, Scotts Valley, CA
UNIT UNIT
COST
NUMBER
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Cost Estimate:
ITEM
COST
ITEM
TOTAL ITEM / DESCRIPTION
Prepared by Weber, Hayes & Associates - August 2023
Task 1: Remedial Excavation Plan Preparation (Environmental Site Management, Safety, and Dust Monitoring Plan) / Permit Procurement Task 2B: Soil Off-Hauling / Disposal Notes / Assumptions:
1 2
3 4
Subcontractors :
Transport and Disposal Estimates on a per ton basis:
Class II Landfill Disposal (Waste Management - Kirby Canyon Landfill): ton $57 899 $51,243 Transport & Disposal Subtotal: $51,243
Fill Material Import Estimates on a per ton basis:
Quarry Fines Import (Felton Quarry): ton $23 563 $12,949 Class II Base Rock Import (Felton Quarry): ton $29 480 $13,920 Fill Import Subtotal: $26,869
Task 2B Estimated Total: $78,112
Labor: Document Preparation / Regulatory Correspondence Senior Geologist - Technical Review / Regulatory Correspondence hr. $150 5 $750 Project Geologist - Project Management / Document Preparation hr. $130 10 $1,300 Staff Geologist - Document Preparation hr. $105 10 $1,050 Administrative Assistant - Drafting / Support hr. $65 4 $260 Labor Subtotal: $3,360
Task 3 Estimated Total: $3,360
Estimated Total Budget: $234,813
$213,466
Transport and disposal rates for Non-Haz Waste at Kirby Canyon Class II Landfill based on 3-hour truck loops, 18 ton minimum loads - total volume assumed to be 642 cubic yards or 899 tons (1.4 tons per yard conversion) Non-Hazardous Soil Acceptance at Kirby Canyon Landfill, Morgan Hill Task 3: Case Closure / Land Use Covenant Support
Estimated Total Cost (Tasks 1, 2A, 2B & 3):
Clean fill material will be sourced from Felton Quarry (fines and Class II base rock). Assume 1 hour truck loops at 18 tons per load. Assume 1.4 tons/yard conversion for fines and 2 tons/yard conversion for bask rock Each excavation will be competed, however engineered compaction and testing not included.
Include 5% Contingency: $10,673
2 of 2 Weber, Hayes and Associates
Reimbursement Agreement for Surface Remediation
August 2023 Page 1
AGREEMENT FOR PAYMENT OF SURFACE REMEDIATION BETWEEN
CITY OF SCOTTS VALLEY AND CITY OF SANTA CRUZ
THIS AGREEMENT FOR PAYMENT OF SURFACE REMEDIATION, (“Agreement”) is made and entered into this _____day of __________, 2023 (“Effective Date”) by and between the CITY OF SCOTTS VALLEY, (“SV”) and CITY OF SANTA CRUZ (“SC”). SV and SC may be referred to individually as a “Party” and collectively, as the “Parties.” I. RECITALS
WHEREAS, SV is the owner of those certain parcels located on Mount Hermon Road in the City of Scotts Valley, County of Santa Cruz, California, commonly referred to as Assessor’s Parcel Numbers 022-72-106 and 022-60-101 (“SV Parcels”); and WHEREAS, SC is the owner of those certain parcels located at northwest corner of Mount Hermon Road and Kings Village Road in the City of Scotts Valley, County of Santa Cruz, California, commonly referred to as Assessor's Parcel Numbers 022-721-07, 022-721-08, and 022-721-09 (“SC Parcels”); and
WHEREAS, the SV Parcels and SC Parcels require surface-level environmental remediation that includes limited non-hazardous soil removal, off hauling and import of clean, quarry sourced fill (“Surface Remediation”); and
WHEREAS, for purposes of efficiency, SV and SC intend to perform the Surface Remediation together; and
WHEREAS, SV and SC have hired Weber Hayes to perform the Surface Remediation; and WHEREAS, SV and SC are currently negotiating for SV to purchase the SC Parcels; and WHEREAS, as part of the purchase agreement, the parties have agreed that SV shall pay for the Surface Remediation on the SC Parcels and the amount paid shall be deducted from the purchase price; and
WHEREAS, the Parties desire to enter into an agreement whereby SV shall pay for the Surface Remediation.
NOW, THEREFORE, incorporating the above-stated Recitals, in consideration of the conditions herein contained, and for other good and valuable consideration, SV and SC agree as follows:
I. AGREEMENT
1. PAYMENT FOR SURFACE REMEDIATION
Reimbursement Agreement for Surface Remediation
August 2023 Page 2
SV shall pay Weber Hayes directly for the Surface Remediation on the SC Parcels up to Two Hundred Fifty Thousand Dollars ($250,000.00) on behalf of SC for the Surface Remediation performed on the SC Parcels. Such payments will be made to Weber Hayes within 15 days of receipt of invoice for such work from Weber Hayes. For purposes of this Agreement, neither party shall be responsible for any payments to Weber Hayes in excess of Two Hundred Fifty Thousand Dollars ($250,000.00).
2. TERM. This Agreement shall terminate upon completion of the Surface Remediation and SV’s payment of the amount outlined in Section 1 above.
3. WEBER HAYES AGREEMENTS
With the exception of the payment of fees by SV for the work performed on the SC Parcels, each Party is responsible for complying with the terms of their individual agreements with Weber Hayes.
4. REFUND
In the event SC does not sell the SC Parcels to SV, SC shall repay SV for the total amount paid in accordance with Section 1 above. Such payment shall be made no later than 15 days from the termination of the purchase agreement between SV and SC.
5. MISCELLANEOUS.
a. This Agreement, along with any attachments, is the full and complete integration of the Parties’ agreement with respect to the matters addressed herein, and this Agreement supersedes any previous written or oral agreements between the Parties with respect to the matters addressed herein.
b. The covenants and agreements contained in this Agreement shall be binding upon SV and SC, and upon their respective heirs, executors, and successors. c. This Agreement shall be construed and interpreted in accordance with the laws of the State of California.
d. The unenforceability, invalidity, or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid, or illegal. e. Waiver by any Party of any portion of this Agreement shall not constitute a waiver of the same or any other portion hereof.
f. This Agreement may only be amended in writing as agreed to by both Parties. g. Each Party acknowledges that it has reviewed this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting Party shall not be employed in the interpretation of this Agreement.
Reimbursement Agreement for Surface Remediation
August 2023 Page 3
h. The Parties may execute this Agreement in two or more counterparts, which shall, in the aggregate, be deemed an original but all of which, together, shall constitute one and the same instrument. Electronic signatures and fully executed copies of this Agreement are deemed valid as originals.
i. The signatories to this Agreement warrant and represent that each is authorized to execute this Agreement and that their respective signatures serve to legally obligate their respective representatives, agents, successors and assigns to comply with the provisions of this Agreement.
6. NOTICES. If either Party shall desire or is required to give notice to the other such notice shall be given in writing, via email and concurrently delivered by overnight Federal Express or by priority U.S. Mail, addressed to recipient as follows:
To SV:
City of Scotts Valley
Mali LaGoe
1 Civic Center Drive
Scotts Valley, CA 95066
(831) 440-5600
[email protected]
To SC:
City of Santa Cruz
Bonnie Lipscomb
337 Locust Street
Santa Cruz, CA 95060
(831) 420-5150
Changes to the above information shall be given to the other Party in writing ten (10) business days before the change is effective.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first herein written.
SV: SC:
CITY OF SCOTTS VALLEY CITY OF SANTA CRUZ
__________________________ _________________________
Mali LaGoe, City Manager By: ______________________
Its: ______________________
APPROVED AS TO FORM APPROVED AS TO FORM
By:______________________ By:_______________________
Kirsten Powell Tony Condotti
City Attorney City Attorney