CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Scott Garner, Police Captain
Taylor Bateman, Community
Development Director
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
SPECIAL SET MATTER
MINUTES
Meeting of the
Scotts Valley City Council
Date: October 4, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 9-29-2023 at City Hall, Scotts Valley, CA Scotts Valley, CA 95066 SV Senior Center, SV 95066 OR Public Works Building,
(831) 440-5600 Zoom Video Conference and on the Internet https://us02web.zoom.us/j/83295730901 at www.scottsvalley.gov.
The City Council meeting was called to order at 6:03 PM.
1. Introduction of Terence Concannon, Visit Santa Cruz Chief Executive Officer The new Visit Santa Cruz Chief Executive Office introduced himself and gave a brief presentation.
DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB City Council Meeting Minutes
Date: October 4, 2023
COMMITTEE REPORTS
2. Mayor's Proclamation for Ageism Awareness
Mayor Dilles presented the Mayor's proclamation to honor Ageism Awareness Day, October 7, 2023. Accepting the proclamation on behalf of the Seniors Council of Santa Cruz County was Zach Johnson, the Administrative Services Officer for the Seniors Council of Santa Cruz County and San Benito County. Mr. Johnson said a few words and thanked the Council for the proclamation.
CM Timm attended the Town Center subcommittee meeting, along with CM Johnson, where they interviewed four architectural firms. There is a recommendation on the regular agenda this evening.
CM Timm attended a meeting of the Association of Monterey Bay Area Governments (AMBAG) and they worked on the 2026 regional growth forecast, including selecting a methodology for this forecast. The REAP 2.0 grant is on the consent agenda this evening which will assist the City with the Housing Element.
CM Timm attended the City's Chamber of Commerce Committee where they worked on the annual Halloween event. Businesses interested in being involved in this event can reach out to Greg Wimp at Togo's or Danny Reber at the Chamber of Commerce.
CM Timm attended the Visit Santa Cruz County Board meeting.
CM Timms attended a meeting which included City Manager LaGoe, Mayor Dilles, and two community volunteers where they discussed the upcoming video project which promotes the services of the City of Scotts Valley.
CM Timms attended the League of California Cities annual conference and found the sessions to be valuable.
CM Timms attended a meeting of the Local Agency Formation Commission (LAFCO) board. There were zero protests regarding the merger of the Branciforte Fire Protection District and the Scotts Valley Fire District, so LAFCO approved the merger. The next step is for the Chief Executive of LAFCO to finalize the merger to make it official. The Chief Executive of LAFCO has submitted public comment regarding Scotts Valley's General Plan Update.
CM Lind attended a meeting of the Santa Cruz Metropolitan Transit District (METRO).
METRO has recently purchased 57 hydrogen-fuel cell electric buses. Out of the $87.4 million total cost, all but $900K was covered by federal grants. There has been a 400% increase in youth ridership as a result of the free student rider program. At a public hearing, METRO adopted the first phase of Reimagine Metro, which will implement major bus service improvements starting in December.
CM Lind attended a planning meeting for the Hitchcock Festival which will be in March DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB City Council Meeting Minutes
Date: October 4, 2023
CITY MANAGER REPORT
at the Scotts Valley Performing Arts Center.
CM Lind attended the monthly meeting of the Community Advocates and she noted that the crossing guard program is running smoothly. They are also working on other possible community projects. The Advocates will be finalizing the 501(c)(3) status this month.
CM Lind attended the Chamber of Commerce ribbon cutting ceremony for T-Mobile.
CM Lind and CM Timm were contacted by the Santa Cruz Chamber regarding the Santa Cruz County Chamber Community Leadership visit. Due to a location cancellation, they were able to secure Ambient Photonics to host a tour in Scotts Valley.
CM Lind congratulated the Scotts Valley Police Department on another successful annual inspection.
Mayor Dilles spoke at the closing of the exhibit From Footprints to the Superhighway - How Connections Shape Scotts Valley, which was held at the Belardi Memorial Library in Felton.
Mayor Dilles, along with CM Lind and CM Timms, presented a proclamation to the longtime director of Meals on Wheels, Lisa Berkowitz, upon her retirement.
Mayor Dilles attended the investiture of the new Santa Cruz County Judge, the Honorable Leila Sayar.
Mayor Dilles attended the League of California Cities annual conference and learned about fees, compassion, housing, retail landscape, disaster recovery, joint powers agreements, climate change, artificial intelligence (AI), and the complexities of the housing element.
Mayor Dilles attended the Valley Churches United (VCU) Ruby Gala and presented proclamations (Angel awards) to three individuals for their long-term contributions to VCU. The proclamations were given to Rosemary Chalmers, Colly Grucselak, and husband and wife team Linnaea and Bert Donlin.
Mayor Dilles moderated and presented at the State of the City Address. Also presenting were City Manager LaGoe, and representatives of the Police Department, Water District, Fire District, and School District.
Mayor Dilles presented at the State of the County hosted by the Santa Cruz County Association of Realtors.
DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB City Council Meeting Minutes
Date: October 4, 2023
Town Center Future Site Construction: The City of Scotts Valley has partnered with the City of Santa Cruz and our environmental consultant, Weber Hayes, to begin the cleanup (removal and replacement) of the contaminated soil at the future site of the Town Center. For questions, please go to scottsvalley.gov/towncenter or scan the QR code that is on the signage at the site.
Staffing: The recruitment process has been successful and has resulted in two new staff members who will start work on October 16th. The City filled the position of Recreation Coordinator to round out the Recreation Division, and the position of Finance Manager to round out the Administrative Services Department. Additionally, we are in the final selection process for the Building Official, and Public Works Director recruitment is moving forward. Congratulations to Cody Wentworth for being promoted from Maintenance Supervisor to Public Works Project Manager. Cody will be responsible for managing projects such as road repairs, emergency storm repairs, culvert projects, and more.
Pavement Repairs: The pavement contractor is solidifying their plan for several repair projects, and the work will happen in the next 4-6 weeks.
Citizen's Academy: The second meeting of the Citizen's Academy happened last night and it focused on public safety with tours of the Police Department and the Fire District, and it even included a police canine demonstration.
Facility Condition Assessment: The City's contractor completed the facilities condition assessment and we look forward to receiving the results.
Street Signs: Several street signs have been replaced throughout the City, including the signs on Bethany Drive that have been missing for a long time. On Scotts Valley Drive the signs have been replaced with new reflective signs.
Community Garden Sign - A local artist created a new sign for the Scotts Valley Community Garden, and a celebration was held with the artist and the community garden users.
Upcoming Dates:
10/13 SVHS Homecoming Parade - the Police Department will be assisting with rolling traffic controls on Vine Hill School Road, Scotts Valley Drive, and Glenwood Drive. The parade begins at the Siltanen parking lot at 1:45 PM and ends at the high school.
10/17 Annual Senior Center Membership Meeting - where the membership will nominate two members for the at-large board position and these recommendations will come to Council for ratification.
Federal Government Impact on Local Government: We are closely watching the federal budget process. Our Congress Member Jimmy Panetta is advocating for the DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB City Council Meeting Minutes
Date: October 4, 2023
PUBLIC COMMENT TIME
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
ALTERATIONS TO REGULAR AGENDA
City regarding funds to assist with the Town Center project. We have been working closely with HUD and FEMA on projects so a government shutdown could impact the City's ability to move certain projects forward.
David Alreck, a resident of Scotts Valley, commended the Police Department on their leadership and character. He appreciates their personal service. Mr. Alreck also spoke regarding the appearance and condition of Scotts Valley Drive and the fact that the current bond is ending. The road is in disrepair and he suggested a new, smaller bond to complete the repairs and to make it look more appealing.
Victor Alejandro, a resident of Scotts Valley, announced that the Hitchcock Festival is March 8th - 10th. He thanked CM Lind for mentioning the festival in her report, and noted that they will be contacting Visit Santa Cruz County for additional outreach.
M/S: Timm/Timms
To approve the Consent Agenda with no alterations.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Approve City Council minutes of 09-06-2023
2. Approve check registers dated 09-01-2023 through 09-14-2023 and 09-15- 2023 through 09-29-2023
3. Resolution accepting AMBAG REAP 2.0 Local Suballocation Grant Program (LSGP) funds in the amount of $128,750 to implement the 6th Cycle Housing Element Update and Authorizing the City Manager to Execute Agreements
4. Consideration of Approval of an Off-Site Improvement Agreement for Sanitary Sewer Improvements on Polo Heights
5. Approve salary schedule for the position of Senior Administrative Analyst M/S: Lind/Timm
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)Lind/Timm DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB City Council Meeting Minutes
Date: October 4, 2023
CLOSED SESSION SUBJECT
RECONVENE TO OPEN SESSION
REPORT ON ACTION TAKE DURING CLOSED SESSION
ADJOURNMENT
1. Consider approval of a Professional Services Contract with Urban Field Studio for Town Center Master Architecture services
City Manager LaGoe gave a PowerPoint presentation and introduced Jane Lin and Ryan Call from Urban Fields Studio. The Council Members had questions and comments.
M/S: Johnson/Timm
To accept the recommendation to select Urban Field Studio for Town Center Master Architectural services and authorize the City Manager to execute a contract in a form acceptable to the City Attorney, not to exceed $160,000.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
2. Future Council Agenda Items
None.
The City Council convened to closed session at 7:18 PM to discuss the following item:
1. Conference with labor negotiator regarding employee negotiations Legal Authority: Government Code section 54957.6
Bargaining Groups: Police Bargaining Unit, Police Supervisors Association Staff Present: City Manager, City Attorney, Administrative Services Director, Labor Negotiator
The City Council reconvened to open session at 8:04 PM.
City Attorney Powell stated that there was no report from the Closed Session meeting.
The meeting adjourned at 8:04 PM.
REGULAR AGENDA
CONVENE TO CLOSED SESSION
DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB City Council Meeting Minutes
Date: October 4, 2023
Attest:
Cathie Simonovich, City Clerk
Approved:
Jack Dilles, Mayor
DocuSign Envelope ID: 2EA449AA-C488-4BEC-8F53-AB2F7CF403BB