CALL TO ORDER 6:00 PM
PLEDGE OF ALLEGIANCE and MOMENT OF SILENCE
ROLL CALL
CITY STAFF MEMBERS PRESENT:
Mali LaGoe, City Manager
Kirsten Powell, City Attorney
Steve Walpole, Police Chief
Taylor Bateman, Community Development
Director
Steve Jesberg, Public Works Director
Allison Pfefferkorn, Recreation Division Manager
Cathie Simonovich, City Clerk
ELECTED OFFICIALS
PRESENT:
Jack Dilles, Mayor
Randy Johnson, Vice Mayor
Donna Lind, Council Member
Derek Timm, Council Member
Allan Timms, Council Member
SPECIAL SET MATTER
MINUTES
Meeting of the
Scotts Valley City Council
Date: November 15, 2023
Time: 6:00 PM
CONTACT
INFORMATION
MEETING LOCATION POSTING
City of Scotts Valley City Council Chambers The agenda was posted 1 Civic Center Drive 1 Civic Center Drive on 11-09-2023 at City Scotts Valley, CA Scotts Valley, CA 95066 Hall, SV Senior Center, 95066 OR SV Public Works
(831) 440-5600 Zoom Video Conference Building, and on the https://us02web.zoom.us/j/83295730901 Internet
at www.scottsvalley.gov.
The City Council meeting was called to order at 6:01 PM.
1. Mayor's Proclamation for the Scotts Valley High School Haunted House Team DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7 City Council Meeting Minutes
Date: November 15, 2023
COMMITTEE REPORTS
Mayor Dilles presented the Mayor's proclamation to the Scotts Valley High School Haunted House Team. The Ringleaders Erik Duffy and Nora Clifton accepted the proclamation on behalf of the Team.
The Council Members thanked the Haunted House Team members for their dedication, hard work and for raising money for the Leukemia and Lymphoma Society.
2. Mayor's Proclamation for United Against Hate Week
Mayor Dilles presented a Mayor's proclamation recognizing United Against Hate Week, November 12-18, affirming that the City stands for diversity, inclusivity, and respect for all, irrespective of race, ethnicity, religion, gender, sexual orientation, or disability.
CM Timm attended the meeting of the Scotts Valley Chamber Economic Development Committee, and the Chamber is working on a survey that will be distributed in January 2024. The survey will request input on how businesses are doing and how the Chamber can support them moving forward.
CM Timm attended a meeting of the Association of Monterey Bay Area Governments (AMBAG) Scotts Valley was one of four jurisdictions (Scotts Valley, Watsonville, Monterey, Salinas) that was selected for the competitive Regional Early Action Planning (REAP) grants and the City will receive $175K to assist with the planning for the Town Center, and specifically for the affordable housing portion.
CM Johnson attended a meeting of the Regional Transportation Commission (RTC) and noted that the Executive Director, Guy Preston, is stepping down after five years.
Scotts Valley submitted grant applications for $500K for improvements to Mt. Hermon Road, and $500k for improvements to Scotts Vally Drive, and these have both been recommended by staff and are scheduled to be voted on in the near future.
Mayor Dilles thanked the staff, including Interim Public Works Director Jesberg, for their work on submitting the RTC grant applications.
CM Timms reported that the Youth Action Network is starting to plan activities for Child Abuse Prevention Month, which will be in April 2024.
CM Lind noted that for the Chamber of Commerce survey they will be walking through town in order to speak to every business.
CM Lind has been working with the Exchange Club for the holiday tree lighting ceremony, Light Up the Night, which will be held on December 2nd from 5:00 PM - 7:00 PM at the Scotts Valley Community Center. Proceeds will go to Valley Churches United.
CM Lind thanked City Manager LaGoe for a successful Citizens Academy.
DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7 City Council Meeting Minutes
Date: November 15, 2023
CITY MANAGER REPORT
Mayor Dilles attended the Monterey Bay Area State of the Region where they heard about topics such as broadband, affordable housing, new legislation, early childhood education, climate resilience, as well as interesting political dialog.
Mayor Dilles, along with other Mayors and Supervisors in the County, attended an event at the Church of Jesus Christ of Latter-day Saints and heard about how the church is able to assist when there is a disaster. Most of the members of this church live in Scotts Valley.
Mayor Dilles spoke to the Scotts Valley Rotary Club about the State of the City, and also about the Santa Cruz Sunrise Rotary Club bike ride fundraiser which he participated in along with CM Timm. The proceeds from the bike ride are donated to the Boys & Girls Club of Santa Cruz.
Citizen's Academy: The inaugural Citizen's Academy was a success, with nine members of the community graduating last night. The feedback was very favorable and warrants additional cohorts in the future. City Manager LaGoe thanked staff who presented and assisted with planning the various sessions, as well as the Fire District, the Water District and the School District who also participated.
Planning Commission Meeting 11/16: At the Regular Meeting of the Planning Commission tomorrow evening, the Commission will hold a public hearing for the City's General Plan update.
Special Meeting of the City Council 11/29: The City Council will hold a special meeting on 11/29 regarding the General Plan update.
Administrative Services Department: The Administrative Services Department staff are continuing to move forward with the fiscal year 2022-2023 audit, and they are in the next phase of the OpenGov implementation of the Fixed Asset Module.
Crack Seal on Scotts Valley Drive: The crack seal project on Scotts Valley Drive is complete. It was important to have this completed prior to the winter months to protect the road.
Rain Preparation: Our crews have been out preparing for the rain and monitoring the areas that have had previous slides.
Glenwood Preserve Slide: The slide in the Glenwood Preserve is below a Water District tank, so the City met with the Water District to partner on the plan to strengthen that hillside. This will involve working with the Federal Emergency Management Agency (FEMA) and the City will need to be the lead agency working with FEMA on DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7 City Council Meeting Minutes
Date: November 15, 2023
PUBLIC COMMENT TIME
this project.
Library Joint Powers Authority (JPA) Board Meeting: The library JPA and the City of Santa Cruz are co-facilitating a review of the administrative services contract that the library has with the City of Santa Cruz for all of the fiscal, human resources, and other services that the City provides. Also, the board approved a contract with a professional recruiting firm for the recruitment of a new Director. Eric Howard is the Interim Library Director.
Town Center Architect: The architect firm for the Town Center, Urban Field, has been developing design concepts. The subcommittee will meet tomorrow to discuss next steps, as well as the strategy for stakeholder outreach.
City offices Closed: The City offices will be closed for the Thanksgiving holiday on Thursday and Friday of next week (11/23-11/24).
Staffing Updates: A new dispatcher was sworn-in last week which makes the dispatch area of the Police Department fully staffed, and now the Police Department only has one vacancy. City Manager LaGoe introduced Nelson Alfaro who joined the City this week as our new Building Official. The new Public Works Director, Bret Swain, starts next Monday. City Manager LaGoe gave her thanks and deep appreciation to our Interim Public Works Director, Steve Jesberg, who has done a fantastic job filling in and tackling many huge projects.
Public comment was received from:
Michael Shulman who is a resident of Scotts Valley. Mr. Shulman congratulated the City on filling the open positions, he commended the City on a successful Citizen's Academy, and he expressed concern about the difficulty that residents are experiencing in obtaining and maintaining fire insurance for their homes.
Shelly, a homeowner in Scotts Valley and a long-time resident of Santa Cruz County, spoke to acknowledge November as Family Court Awareness Month. She urged residents to demonstrate their support in recognizing the importance of a family court system that prioritizes child safety and acts in the best interest of children.
CM Lind is working on the Hitchcock Festival which will be presented by the Exchange Club and the Theater Guild on March 8-10, 2024.
CM Lind is working on the Fallen Officers Ball which is scheduled for February 10, 2024.
CM Timm is interested in the fire insurance issue and will talk about it in the Future DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7 City Council Meeting Minutes
Date: November 15, 2023
ALTERATIONS TO CONSENT AGENDA
CONSENT AGENDA
ALTERATIONS TO REGULAR AGENDA
REGULAR AGENDA
Agenda Items portion of the meeting. He noted that this is becoming a widespread problem in our community.
CM Timm thanked Shelly for speaking this evening regarding Family Court Awareness Month.
M/S: Lind/Timm
To approve the Consent Agenda with no alterations
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Approve City Council minutes of 11-01-2023
2. Approve check register dated 10-27-2023 through 11-09-2023
3. Second reading and adoption of Ordinance No. 16.140 amending Scotts Valley Municipal Code Chapters 17.04 (Definitions), 17.09 (R-VH Distric),
17.10 (R-H Distric), 17.12 (R-M District), 17.14 (R-1 District), 17.16 (R-R District), 17.18 (R-MT District), 17.20 (C-S District), and17.22 (C-SC District) and adding new Section 17.44.180 (Multi-unit Residential Design Standards) to establish design standards for multi-unit residential development citywide
4. Adopt Resolution 2038 to approve the Designation of Applicant’s Agent for Non-State Agencies.
5. Adopt Resolution No. 2039 authorizing the application for grant funds from the California Department of Resources, Recycling, and Recovery (CalRecycle).
M/S: Lind/Timm
To approve the Regular Agenda with no alterations.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
1. Approve Resolution No. 2040 authorizing the purchase of the Vine Hill Elementary childcare modular buildings utilizing Congressional Community Project Funding, approving related NEPA and CEQA declarations, and approving the transfer of ownership to the Scotts Valley Unified School District DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7 City Council Meeting Minutes
Date: November 15, 2023
ADJOURNMENT
City Manager LaGoe presented this item. The Council Members expressed their gratitude to the staff, and their appreciation for the successful partnership with the School District. Ultimately, this is for the benefit of our very important residents, the students.
Michael Shulman spoke in his capacity as the School Board President and he noted how this collaboration could potentially be challenging, but was implemented professionally. This was a complicated project and he thanked everyone involved for their hard work, as this success builds confidence in the community.
M/S: Johnson/Lind
To approve Resolution No. 2040 approving the purchase of the Vine Hill modular classroom buildings for $650,000, approving the transfer of the modular classroom buildings from the City of Scotts Valley to the Scotts Valley Unified School District, and determining the purchase and transfer are exempt from NEPA pursuant to § 58.2(a)(3) and from CEQA pursuant to CEQA Guidelines Section 15061(b)(3),
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
M/S: Johnson/ Timm
To authorize the City Manager to sign the purchase agreement with Wilscott in a form approved by the City Attorney; and to authorize the City Manager to execute the necessary documents to complete the transfer as approved by the City Attorney.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
2. Introduce Ordinance No. 170.1 amending Scotts Valley Municipal Code Section 02.19.020 regarding the Arts Commission and Adopt Resolution No. 1666.2 amending the Arts Commission Bylaws
Recreation Division Manager Pfefferkorn presented this item, and responded to questions from the Council.
M/S: Timms/Timm
To adopt Resolution No. 1666.2 amending the Arts Commission Bylaws in their entirety; and to introduce Ordinance No. 170.1 amending the Scotts Valley Municipal Code 02.19.020 to reflect changes to Section 2.19.020 of Chapter 2.19 of Title 2 and waive the reading thereof.
Carried 5/0 (AYES: Dilles, Johnson, Lind, Timm, Timms)
3. Future Council Agenda Items
CM Timm requested a future discussion item regarding the fire insurance issue. The majority of the Council supported this future discussion item.
The meeting adjourned at 7:06 PM.
DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7 City Council Meeting Minutes
Date: November 15, 2023
Attest:
Cathie Simonovich, City Clerk
Approved:
Jack Dilles, Mayor
DocuSign Envelope ID: 1F6E3EE8-6F80-4329-A744-B16E5E1F62D7